FREDERICKSBURG CITY PUBLIC SCHOOLS Fredericksburg, Virginia

REGULAR SCHOOL BOARD MEETING AGENDA

November 7, 2016

Closed Session – 6:30 p.m. Open Session – 7:30 p.m.

City Council Chambers

715 Princess Anne Street I. Call to Order II. Roll Call III. Closed Session - Freedom of Information Act 2.2-3711(A) -

Section 1 – Personnel (discussion regarding employment recommendations, contract adjustments/change in position, resignation recommendation, retirement recommendation, substitute teacher recommendations, substitute bus/car driver recommendations, substitute custodian recommendations and student teachers/practicum student placements)

IV. Approval of Agenda V. Approval of Minutes of the October 10, 2016 Regular School Board Meeting VI. Recognitions

A. Word of the Month – “Thinkers” - Lafayette B. Association for Supervision and Curriculum Development Board of Directors C. James Farmer Scholars – Walker-Grant

VII. Hearing of Citizens

A.

VIII. Superintendent's Report

A. Consent Agenda

1. Head Start Approvals

2. James Monroe High School Band Trip Request

B. Action Items

1. Personnel

C. Additional Action Items

1.

D. Information Items

1. Instructional Presentation – Career and Technical Education

2. Financial Report

E. Additional Information Items

1.

IX. Old Business

A. VSBA Take Your Legislator to School Month – November

B. American Education Week – November 14-18, 2016

C. Reminder: VSBA Annual Conference – November 16-18, 2016

X. New Business

XI. Good of the Order

XII. Adjournment

FREDERICKSBURG CITY PUBLIC SCHOOLS

Fredericksburg, Virginia

A regular meeting of the Fredericksburg City School Board was held at 6:30 p.m. on October 10, 2016

in the Lecture Hall at James Monroe High School, 2300 Washington Avenue. Board members present

were:

Rev. Jarvis E. Bailey, Chairperson

Mrs. Elizabeth R. Rehm, Vice-Chairperson

Mrs. Jennifer Boyd

Ms. Jannan W. Holmes

Ms. Malvina Rollins Kay

Mrs. Barbara A. Miller-Richards

Others Present:

Dr. David G. Melton, Superintendent

Mrs. Deborah B. Wright, Clerk of the Board

The meeting was called to order at 6:36 p.m. by the Chairperson.

16-17-60: BOARD CONVENES INTO CLOSED SESSION: RECONVENES INTO OPEN

SESSION. The Superintendent recommended that the Board convene into closed session under FIA

2.2-3711(A), Section 1 - Personnel (discussion regarding employment recommendations, contract

adjustments, extra-duty assignments, resignation recommendations, retirement recommendation,

substitute teacher recommendations, substitute bus/car driver recommendations, Head Start bus

monitor recommendation, substitute custodian recommendation and student intern placement). A

motion to approve the Superintendent’s recommendation was made by Ms. Holmes, seconded by Mrs.

Rehm, and unanimously approved by a roll call vote. The Board convened in closed session at 6:38

p.m. On a motion by Ms. Kay, seconded by Mrs. Miller-Richards, and unanimously approved by a

roll call vote, the Board reconvened in open session at 7:30 p.m. and approved Certificate of Closed

Meeting No. 16-17-4 which involves a statement concerning items discussed in closed session. A copy

of Certificate of Closed Meeting No. 16-17-4 is attached to the minutes.

16-17-61: APPROVAL OF AGENDA. The Chairperson called for approval of the agenda. A motion

to approve the agenda as presented was made by Mrs. Rehm, seconded by Ms. Holmes, and

unanimously approved by the Board.

16-17-62: APPROVAL OF MINUTES OF THE SEPTEMBER 12, 2016 REGULAR SCHOOL

BOARD MEETING. Minutes of the September 12, 2016 Regular School Board Meeting were

presented for approval. A motion to approve the minutes as presented was made by Ms. Holmes,

seconded by Mrs. Boyd, and unanimously approved by the Board.

16-17-63: RECOGNITIONS. As part of the school division’s character education program, Dr.

Melanie Kay-Wyatt, Principal of Walker-Grant Middle School, invited two Walker-Grant students,

Justyn Mason and Scarlett Allen to share their interpretation of the Word of the Month for October -

Knowledgeable.

Deputy Superintendent Marceline Catlett announced that school board members are required to

participate annually in high-quality professional development activities at the state, local, or national

levels on governance including personnel, policies and practices, curriculum and instruction, use of

data in planning and decision making, and current issues in education as part of their service on the

local board. The VSBA School Board Academy offers a comprehensive program of orientation and

education specifically designed for local school boards. Through participation in the VSBA Academy,

board members have the chance to meet with fellow school board members from across the state to

share ideas and solutions. Members become more knowledgeable about educational issues and learn

to effectively fulfill responsibilities as a board member. School board members earn Academy credits

through participation in VSBA meetings and other academy sessions and through VSBA governance

and service activities. They are awarded various levels of academy awards based on credits earned

over a two-year period. Based on recent professional development achievements, Mrs. Catlett

announced the following awards on behalf of the VSBA:

Debbie Wright Award of Recognition

Malvina Rollins Kay Award of Achievement and Bronze Pin

Barbara Miller-Richards Award of Excellence and Silver Pin

Elizabeth Rehm Award of Honor and Gold Pin

Jarvis Bailey Award of Distinction and Starfish Pin

Jannan Holmes Award of Distinction and Starfish Pin

David Melton Award of Distinction and Starfish Pin

Mrs. Catlett congratulated these individuals and expressed appreciation for their outstanding service.

Dr. Taneshia Rachal, Principal of James Monroe High School, recognized the following student who

has been named a 2017 National Merit Scholarship Semi-finalist:

Carter Boyd

On behalf of school administrators, Mr. Matthew Terry, Principal of Lafayette Upper Elementary

School, stated that several students throughout the division had exceptional performance on the Spring

Standards of Learning testing. The following students were recognized for having achieved a perfect

score on at least half of the SOL tests they took last spring.

Mr. Terry began with recognition of the following students from Lafayette Upper Elementary School:

Stella Hensley

Halliday Kellymarteens

Jaden Lee (not present)

Walter Linsner

Baxter Reed

Abigail Lyles

Jennifer Nguyen (not present)

Locke Strejcek

Matthew Franklin

Tyler Kim

Nicholas Lyles

Emily Mon

Margaret Rowe

Robert Snead (not present)

Samuel Snead (not present)

Mr. Terry also noted a special recognition for the following student who obtained a perfect score on

all of the SOL tests he took last spring:

Jason Stinchcomb (not present)

Dr. Melanie Kay-Wyatt, Principal of Walker-Grant Middle School, then recognized the following

students from Walker-Grant:

Joseph Hardy (not present)

Samuel Lewis (not present)

Virginia Lacy (not present)

Anna Onks

Dr. Taneshia Rachal, Principal of James Monroe High School, then recognized the following students

from James Monroe:

Levi Hoffman

Jack McKim (not present)

Anna Slominski

Thomas Driscoll

Kinza Shaikh

16-17-64: HEARING OF CITIZENS. There were no citizens wishing to address the Board at this

time.

16-17-65: CONSENT AGENDA. The following items were included on the consent agenda:

Appointment of Advisory Committees for 2016-2017 - A recommendation was made that the

School Board approve the attached 2016-2017 membership rosters for the Special Education

Advisory Committee and the Career and Technical Education Advisory Committee for the

Fredericksburg City Public Schools.

2016-2017 Supplemental Appropriations/Revisions – A recommendation was made that the

School Board approve the Virginia Department of Education Title I, II and III Closeout/Carryover

funds to Fredericksburg City Public Schools in the amount of $124,037.31, and request that the

Fredericksburg City Council complete the supplemental appropriation process.

The Superintendent recommended approval of the items which were included on the consent agenda.

A motion to approve the recommendation was made by Ms. Kay, seconded by Mrs. Miller-Richards,

and unanimously approved. Copies of the consent agenda items are attached to the minutes.

16-17-66: PERSONNEL MATTERS. The Superintendent recommended approval of the personnel

list as presented. A motion to approve the recommendation was made by Mrs. Miller-Richards,

seconded by Mrs. Rehm, and unanimously approved by a roll call vote. A copy of the personnel list

is attached to the minutes.

16-17-67: APPROVAL OF THE COMPREHENSIVE PLAN FOR FREDERICKSBURG CITY

PUBLIC SCHOOLS – 2016-2021. The Superintendent stated that at the August work session, the

Board was presented with an overview of the Comprehensive Plan for 2016-2021. A draft of the

Comprehensive Plan has been available for public review on the school division’s website and at the

School Board Office. A public hearing on the Comprehensive Plan was held by the School Board at

its meeting on September 12, 2016. The Superintendent recommended that the School Board approve

the Fredericksburg City Public Schools Comprehensive Plan for 2016-2021. A motion to approve the

Superintendent’s recommendation was made by Mrs. Rehm, seconded by Mrs. Boyd, and unanimously

approved by the Board. A copy of the Plan is attached to the minutes. Copies of the published plan

will be provided to the Board as soon as they are available from the printer.

16-17-68: VSBA BULLYING PREVENTION MONTH PROCLAMATION. In an effort to promote

awareness of school bullying, the VSBA Board of Directors has designated the month of October as

VSBA Bullying Prevention Month. Fredericksburg has implemented several programs to address anti-

bullying in our schools. Summaries of programs in each of the Fredericksburg City Public Schools

were provided for the Board’s information. Fredericksburg City Public Schools wishes to join the

VSBA in recognizing the effects of bullying and the need for bullying prevention programs. Mrs. Rehm

then read a proclamation stating this desire. The Superintendent recommended that the School Board

adopt the attached proclamation recognizing the month of October 2016 as Bullying Prevention Month

and noting the intention that the issue of bullying and its prevention be discussed in our schools and

classrooms during that time. A motion to approve the Superintendent’s recommendation was made by

Ms. Holmes, seconded by Mrs. Rehm, and unanimously approved by the Board. Ms. Holmes stated

that she was pleased to review the summaries of various programs to address bullying in our schools.

She recommended that information concerning the various programs be publicized so that everyone is

made aware of programs. A copy of the proclamation is attached to the minutes.

16-17-69: INSTRUCTIONAL PRESENTATION – ADMINISTRATIVE RETREAT. Dr. Harry

Thomas, Director of Instruction, noted that in keeping with the Effective Schools format, each summer

all administrative staff members participate in a retreat where a variety of professional development

topics are discussed. Dr. Thomas introduced Mr. Matt Terry, a member of this year’s planning team,

to provide an overview of the 2016 Administrative Retreat. Mr. Terry noted that the planning team

consisted of Laura Baxter-Christopher, Pam Steinkoenig, Lori Bridi, Tim Duffy, Pam Diggs, and

Margie Tankersley. The retreat was held on Wednesday, July 13 and Thursday, July 14 at the

Wyndham Virginia Crossings Hotel and Conference Center in Glen Allen, Virginia. The theme this

year was “Campaign for Success”. On Wednesday a session on school safety was presented by School

Resource Officer Paul Dooley. Officer Dooley addressed topics including bullying, cyberbullying and

school policy and procedures. In the afternoon, School Social Workers Diane Richards and Emily

Piercy presented a session on Cultural Competency. On Thursday, School Board Attorney Brad King

provided a legal update which included topics such as transgender issues, special education, human

resources, hiring and social media. The final session focused on procedures and best practices for

instructional walk-throughs. Following his comments, Mr. Terry shared a video from the retreat which

was produced by Mrs. Baxter-Christopher.

16-17-70: ACCREDITATION REPORT. Deputy Superintendent Marceline Catlett shared the official

news that for the tenth consecutive year, all of the Fredericksburg City Public Schools are fully

accredited. Fredericksburg joins 53 school divisions out of 132 which is 40% of the Virginia divisions

reporting that all of their schools achieved full accreditation. Mrs. Catlett also noted that as a member

of the network of 25 city schools in Virginia serving students who qualify for free and reduced lunch

at a rate of 50% and higher and minority majority divisions, Fredericksburg is one of three divisions

to achieve full accreditation.

Mrs. Catlett informed the Board that to earn full accreditation, schools must achieve pass rates of at

least 75% on English and writing SOL tests and at least 70% on assessments in math, science and

history. High schools must also meet a benchmark of 85% for graduation and completion. Mrs. Catlett

reported that James Monroe High School’s graduation rate increased from 86.5% in 2015 to 89.3% in

2016. Mrs. Catlett expressed appreciation for the hard work and dedication of teachers, students, staff,

principal teams and parents in achieving this goal. A special thank you was extended to the School

Board, Superintendent Melton, and the administrative team for the leadership, guidance and support

of our students.

Board members were excited to hear this great news and offered congratulations to all involved in

achieving full accreditation status for all schools in the division.

16-17-71: FINANCIAL REPORT. Chief Financial Officer David Baker stated that early information

for Fiscal Year 2017 revenue and expenditure details is available due to the city’s new procedures in

doing a soft close approach for the previous fiscal year. There are slight variances in revenues and

expenditures but it is very early in the year. Mrs. Miller-Richards commented that several Board

members recently attended the Joint Legislative Session in Spotsylvania. Legislators in attendance at

the session informed school boards that there are no additional state funds expected for the coming

year. Mr. Baker agreed that finance officers are also hearing that the outlook for next year’s state

funding is not good.

16-17-72: SUPERINTENDENT’S ANNUAL SCHOOL REPORT. Mr. Baker informed the Board

that the Superintendent’s Annual School Report for 2015-2016 has been submitted to the Department

of Education. This is the major financial report for the school year. Mr. Baker noted that there were

only a few variances and the report was submitted by the original deadline of September 15th.

16-17-73: AUDIT OF SCHOOLS’ ACTIVITY FUND ACCOUNTS. Mr. Baker reported that the

Audit of Schools’ Activity Fund Accounts went very well again this year. There were no significant

findings in the management letter and only a few small items which have been addressed with school

bookkeepers and principals. Ms. Kay commended Mr. Baker and staff for their work which is

evidenced by the confidence shown by the auditors in the work of our staff.

16-17-74: DISCIPLINE, CRIME AND VIOLENCE REPORT FOR 2015-2016. Dr. John Gordon,

Director of Administrative Services, presented the Annual Report on Discipline, Crime and Violence

which has been submitted to the Virginia Department of Education. Data submitted in the report meets

the state and federal reporting requirements for the following:

Persistently Dangerous Schools, No Child Left Behind Act of 2001

Safety Indicators for the State School Performance Report Card

State Crime and Violence Report as required in Section 22.1-279.3:1 of the Code of

Virginia

Federal Individuals with Disabilities Act (IDEA) report on suspension and expulsion

of students with disabilities

Federal Safe and Drug-Free Schools and Communities Act

Federal Gun-Free Schools Act.

Dr. Gordon stated that once again all Fredericksburg City Public Schools are safe. Over the last two

years, there has been a 48% total reduction in overall school discipline. Dr. Gordon explained that due

to differences in PowerSchool software and the new format and codes from the state, the Virginia

Department of Education has informed school divisions that this year’s data will be used as baseline

data. Some of the strategies to ensure continued reduction in disciplinary infractions are to:

Continue the Towards No Drugs program which provides students with a second chance to

complete their education.

Continue to develop strategies for alternatives to suspension.

Administrators will review discipline numbers mid-year to determine if there are any patterns

which need to be addressed.

Ms. Kay asked about the relationship of students with the Fredericksburg City Police Department. Dr.

Gordon stated that the relationship of the school system and the police department is excellent. There

is a full-time School Resource Officer at James Monroe High School and a part-time School Resource

Officer at Walker-Grant. The overall relationship of the police department representatives with

students is very good. Dr. Gordon explained some of the partnership activities and the interactions of

police officers with students. The Board discussed the impact of social media among students as a

result of negative publicity regarding police officers throughout the nation. Rev. Bailey commented

that the Fredericksburg Police Department is not only accessible but is proactive in its approach with

students. There are several Fredericksburg City Public Schools representatives on the City Police

Community Network. Dr. Gordon also noted that several police department personnel now reside in

the city and send their children to city schools.

Ms. Holmes asked for clarification on some of the codes listed in the Discipline, Crime and Violence

Report. Dr. Gordon explained the codes in question such as “against person” which could refer to

anyone. Dr. Gordon also stated that some of the reported incidents may be in reference to the same

individual.

16-17-75: UPDATE ON ORIGINAL WALKER-GRANT RENOVATION. Dr. Gordon provided an

update on the transformation taking place with the renovation of Original Walker-Grant. Dr. Gordon

shared several photos of the building including the planned front entrance, the new windows which

have been installed in Phase I, the new elevator area, the meeting room which will seat 150, the

gymnasium and the roof. The roof was formerly flat but will now have some angle to eliminate the

potential for roof leaks. Some items which were noted in the project timeline were reviewed. Steel has

been delivered today for the next phase of the project. The new waterline installation was discussed.

Dr. Gordon stated that Phase I completion is planned for February 2017. At that time, staff will be

assisted by contractor representatives to move into six Head Start classrooms and the gymnasium.

Work is still on schedule for the overall substantial completion of the project on August 31, 2017.

Plans are to move many Central Office staff members and teachers into the building during the week

of August 25-29, 2017. Dr. Gordon will provide the Board with another update on the project in

December.

16-17-76: OLD BUSINESS. The following items of old business were discussed:

VSBA Annual Conference – The VSBA Annual Conference will be held in Williamsburg on

November 16-18, 2016. All Board members are registered to attend this conference. The first

general session begins at 2:00 p.m. on Wednesday. The registration for the 5K Run/Walk is

available online if anyone is interested in participating.

VSBA Take Your Legislator to School Month - November – Board members were reminded

that the VSBA has designated November as Take Your Legislator to School Month. Five of

our Board members attended the Joint Legislative Reception in Spotsylvania. This may meet

the requirements for the Board in regard to the Board of Distinction. The Board discussed

inviting legislators to visit our schools as part of VSBA Take Your Legislator to School Month

similar to the visits last year. Board members will be needed to host any visits once dates have

been selected.

16-17-77: GOOD OF THE ORDER. The following comment was made under “Good of the Order”:

Ms. Holmes commented that she and Mrs. Miller-Richards attended the assembly at James

Monroe High School for the Rachel’s Challenge program. She stated that she is excited to see

this program which will provide an opportunity to make a difference.

16-17-78: ADJOURNMENT. There being no further business to conduct at this regular meeting of

the Fredericksburg City School Board for October 10, 2016, the meeting was adjourned at 8:35 p.m.

on a motion by Ms. Holmes, seconded by Ms. Kay, and unanimously approved.

Jarvis E. Bailey, Chairperson Deborah B. Wright

Fredericksburg City School Board Clerk of the Board

MOTION: Ms. Holmes

SECOND: Mrs. Rehm

CERTIFICATE OF CLOSED MEETING

16-17-4

WHEREAS, the Fredericksburg City School Board has convened a closed meeting on

this date pursuant to an affirmative recorded vote and in accordance with the provisions of the

Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3711(A) of the Code of Virginia requires a certification by this

School Board that such closed meeting was conducted in conformity with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the Fredericksburg City School Board hereby

certifies that, to the best of each member's knowledge, (i) only public business matters lawfully

exempted from open meeting requirements by Virginia law were discussed in the closed meeting

to which this certification applies, and (ii) only such public business matters as were identified in

the motion convening the closed meeting were heard, discussed or considered.

VOTE:

AYES: 6

NAYS: 0

ABSENT: 0

Clerk of Fredericksburg City School Board

October 10, 2016

Meeting Date

SCHOOL BOARD AGENDA ITEM

MEETING DATE November 7, 2016 AGENDA ITEM NO. VIII-A-1

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Nancy Woodward

SUBJECT: HEAD START APPROVALS –

1. School Readiness Goals 2016-2017

2. 2015-2106 Self-Assessment Plan and 2016-2017 Action Plan

3. Implementation Plan for Federal Standards with Timelines

4. Revised Standards of Conduct

INTRODUCTION:

Director of Head Start Nancy Woodward requests approval of the following items:

1. School Readiness Goals 2016-2017: These School Readiness Goals are reviewed and

revised annually with input from parents, staff, Advisory Committees and based on the

children’s outcomes. Each content area has reviewed strategies for support of children and

parents’ positive outcomes for school readiness making appropriate revisions. The entire

document was approved at the October 26, 2016 Policy Council Meeting and is forwarded to

the Governing Body for approval.

2. 2015-2016 Self-Assessment Results and 2016-2017 Action Plan: The results of the Annual

Program Self-Assessment are used to design an action plan for 2016-2017 to support

continuous quality improvement. The results and plan were approved by the Policy Council

at the October 26, 2016 meeting and are forwarded to the Governing Body for approval.

3. Implementation Plan for the New Head Start Performance Standards: Also included are

the federal timelines for specific section such as “duration”. The plan was approved at the

October 26, 2016 Policy Council meeting and is forwarded to the Governing Body for

approval.

4. Revised Standards of Conduct: The first of the revisions under the new standards, this

document explains in specific detail expectations of conduct for staff, contractors,

consultants and volunteers in working with Head Start children. Approved by the Policy

Council on October 26, the revised policy is forwarded to the Governing Body for approval.

SUPERINTENDENT’S RECOMMENDATION:

The Superintendent recommends that the Board approve the following items requested for the Head

Start Program:

1. School Readiness Goals 2016-2017

2. 2015-2106 Self-Assessment Plan and 2016-2017 Action Plan

3. Implementation Plan for Federal Standards with Timelines

4. Revised Standards of Conduct

ATTACHMENTS:

1. School Readiness Goals 2016-2017

2. 2015-2106 Self-Assessment Plan and 2016-2017 Action Plan

3. Implementation Plan for Federal Standards with Timelines

4. Revised Standards of Conduct

1

Original Walker-Grant Early Childhood Center Fredericksburg Regional Head Start serving the City of Fredericksburg, King George County

Virginia Preschool Initiative and Early Childhood Special Education

200 Gunnery Road, Fredericksburg, VA 22401

Phone (540) 372-1065, Fax (540) 372-1156

Nancy Woodward, MSW

Director

School Readiness Goals for 2016-2017

The purpose of the School readiness Goals is to provide a road map for how the program will support school readiness not only for children

but for parents are well. School Readiness Goals are reviewed and revised at annually or more often as needed. . Our changes for children are based

on the children’s scores from their assessments with input from parents, teachers and community representatives. Changes for the other content areas

are also reviewed and revised at least annually.

The changes for children were discussed and approved at the May 2016 Education Advisory Committee and approved by the Policy Council

at the September Policy Council Meeting.

The changes for the other content areas have been based on the training requests by parents, and opportunities in support of children’s

learning and positive outcomes for children and families. The document in its final form was approved by the Policy Council at its October 26, 2016

Meeting and forwarded to the Governing Body for approval.

2

PROGRAM GOAL: DOMAIN: SOCIAL & EMOTIONAL DEVELOPMENT The program will enhance interactions with children and families to ensure understanding of expectations for behavior. OBJECTIVE: To increase the number of children who successfully self-regulate their behavior at developmental expectations. 80% 85% of enrolled children will meet/exceed developmental levels for social/emotional development based on GOLD assessment.

PROGRAM ACTIVITES that support BOTH goals and objectives: WHO: BY WHEN: MEASURE:

Quality Teaching and Learning: 1. Provide training including 1-2-3 Magic for teaching staff. 2. Provide coaching to teachers on CLASS components which support social/emotional

development. 3. Monitor classrooms for appropriate classroom management techniques. 4. Collaborate with Behavior Specialists working with children with MH/Behavior service

plans.

5. Collaborate with Family Services and Parent Engagement Staff on communication and planning with specific families.

PARENT, FAMILY & COMMUNITY ENGAGEMENT: 1. Provide parent training on the 1-2-3 Magic program. 2. Review Behavior Policy and Mental Health opportunities with all parents at orientation. 3. Mental Health to facilitate meetings with staff and parents regarding behavior concerns. 4. Family Services collaborates with Director on planning and communication with specific

families who may need extra support.

HEALTH SERVICES: 1. Ensure all physical, developmental and mental screenings are completed and reviewed

for referrals, consultations and services as needed. 2. Provide onsite Mental Health referral services and consultations to meet the needs of

children and parents.

MANAGEMENT SYSTEMS: 1. Maintain policy and procedures in support of the behavior and mental health systems. 2. Establish MOU with Mental Health Service providers. 3. Report regularly to Governing Body, Policy Council, and other stakeholders on

program’s progress in meeting goals.

SCHOOL READINESS GOAL: The children will maintain self-regulated behavior which allows themselves and others an opportunity to learn.

Education Manager Curriculum Manager PEC FSC MH Staff MH Lead

1. August 2. Yearly 3. Sept. – May 4. Sept. – May 5. Sept. – May 5. Sept. – May

Sign-in sheets CLASS Scores Monitoring Logs MH Plans Teaching Strategies GOLD Assessment Obj. 1a, 1b, 2c, 3a, 3b

Health Manager Education Manager MH Staff Lead Managers

PEC FSC MH Service Providers MH Staff Lead Managers

Director MH Staff Lead Managers

1. September 2. August 3. Sept. – May 4. June – May

1. August 2. June 3. August - May

1. October 2. Sept. - May

Sign-in sheets Behavior Policy &Plan Communication Logs

Screening Documentation MH Service Documentation

Policy MOU

3

Revised

10/14/16

PROGRAM GOAL: DOMAIN: APPROACHES to LEARNING The program will support children and families understanding of the need for persistence and attentiveness toward goals. OBJECTIVE: To increase children’s skill levels in attention, persistence and problem-solving by 20% 40% As measured by GOLD Assessment.

PROGRAM ACTIVITES that support BOTH goals and objectives: WHO: BY WHEN: MEASURE:

QUALITY TEACHING & LEARNING:

1. Monitor lesson plans for intentional teaching strategies and provide feedback. 2. Provide CLASS specific T/TA to teaching staff using practice base coaching. 3. Ensure classrooms have materials that increase in complexity

4. Provide training on executive skills using ECLKC in service suites.

PARENT, FAMILY & COMMUNITY ENGAGEMENT: 1. Offer workshops for parents on the practice of perseverance and problem-solving. 2. Monthly focus meetings review and assess progress towards family goals.

3. Provide take home activities for families on attention and problem-solving skills.

HEALTH SERVICES: 1. Follow-up on referrals for hearing, vision, labs, physicals and dentals. 2. Work with Healthy Habits Committee to develop and implement additional

movement and exercise opportunities for children and families.

MANAGEMENT SYSTEMS: 1. Collaborate with Managers and Family Service Coordinators to design and

implement training plan. 2. Report regularly to Governing Body, Policy Council, and other stakeholders on

progress in meeting goals.

SCHOOL READINESS GOAL: The children will attend to task and increase persistence in problem solving skills.

Education Manager Curriculum Manager Director Financial Specialist

1. Weekly 2. Yearly 3. Sept. – May 4. Quarterly 5. Sept. – May

Lesson Plans CLASS Scores Purchase Order Teaching Strategies GOLD Assessment Obj. 11a-e Sign-in sheets

Health Manager Education Manager School Nurse RTI Teacher

PEC FSC Volunteers

Director Managers FSC

1. Sept. - May 2. Sept. – May 3. Sept. – May

1. August - May 2. August - May

1. Fall

Sign-in sheets

Family Focus Documentation

Feedback Forms

Physical Screening Documentation

Center Reports Financial Reports Training Plan Sign-in sheets

4

PROGRAM GOAL: DOMAIN: COGNITIVE The program will support parents and teachers ability to provide educational opportunities which enhance children’s competencies in math. OBJECTIVE: To enhance the ability of staff and parents to intentionally teach concepts of math to increase children’s skill levels. 60% 65% of enrolled children will meet/exceed the age level expectation by the end of the program year.

PROGRAM ACTIVITES that support BOTH goals and objectives: WHO: BY WHEN: MEASURE:

Quality Teaching and Learning: 1. Provide year-long professional development focused on teaching math concepts. 2. Provide TA using NCQTL in-service suites. 3. Create a teacher’s math lending library. 4. Establish a shared take-home activity library for families.

5. Monitor assessment documentation and provide TA strategies for reporting accuracy.

PARENT, FAMILY & COMMUNITY ENGAGEMENT: 1. Provide family events and activities with a focus on math. 2. Family night math focus. 3. Make and Take activities for home. 4. PACT Time in English and Spanish.

HEALTH SERVICES: 1. Monthly recipes provided to families to incorporate math focus. 2. Provide parents with growth chart with initial height, weight, and BMI information. 3. Engage parents in Healthy Habits Committee, Health Advisory Committee.

MANAGEMENT SYSTEMS: 1. Assure teachers and staff have time to participate in coaching and training. 2. Partner with local agencies to provide materials for families. 3. Report regularly to Governing Body, Policy Council, and other stakeholders on progress

in meeting goals.

SCHOOL READINESS GOAL: The children will increase their knowledge of the math concepts; shapes and numeral to quantity correlation.

Director Financial Specialist Education Manager Curriculum Manager Teachers/IA

1. Sept. – May 2. Sept. – May 3. Fall 4. Fall 5. Sept. – May

Training Plan Teaching Strategies GOLD Assessment Obj. 20c Academic Readiness Checklists

Health Manager Nutritionist School Nurse

Director Financial Specialist Curriculum Manager Managers PEC FSC

Director Education Manager Curriculum Manager

1. Sept. – May 2. Family Night Schedule 3. 3x’s yearly 4. Monthly

1. Sept. - May

1. Sept. – May 2. Fall

Activity Samples Feedback Evaluations Sign-in Sheets

Health Documentation Recipe Samples

Center Report Communication Logs Sign-in Sheets

5

PROGRAM GOAL: DOMAIN: PHYSICAL The program will enhance activities to support children and families health. OBJECTIVE: To strengthen parents and teachers ability to provide health knowledge and practices. Children will increase gross motor skills by 50% 60% as measures by ongoing assessment.

PROGRAM ACTIVITES that support BOTH goals and objectives: WHO: BY WHEN: MEASURE:

Quality Teaching and Learning: 1. Provide training to teachers on activities to promote physical fitness. 2. Incorporate healthy, monthly, food experiences that follow USDA guidelines and Color

Me Healthy Curriculum and The Dr. Yum Experience

3. Rotate I Am Moving, I Am Learning fitness backpacks to each classroom on a monthly basis.

PARENT, FAMILY & COMMUNITY ENGAGEMENT: 1. Create a monthly physical fitness activity calendar for families. 2. Share Color Me Healthy and Dr. Yum’s monthly newsletters with families for nutrition. 3. Include health information in parent discussions. 4. Activities offered to families to promote health and fitness.

MANAGEMENT SYSTEMS: 1. Allocate budget for activities and materials. 2. Coordinate with staff to design and implement goals and objectives. 3. Report regularly to Governing Body, Policy Council, and other stakeholders on progress

in meeting goals.

HEALTH SERVICES: 1. Complete heights and weights for all children and follow-up with families. 2. Implement Fun Food Academy for parents and children. 3. Assess and provide families information on health and asthma management. 4. Partner with individual families to provide individualized nutritional consultations.

SCHOOL READINESS GOAL: The children will gain understanding of healthy eating habits and increase their gross motor activities.

Education Manager Curriculum Manager Director Financial Specialist Teachers/IA

1. Fall 2. Monthly 3. Monthly

Teaching Strategies GOLD Assessment Obj. 4, 5, 6

Health Consultant FSC & PEC Health Manager/Nurse Nutritionist Para Professional

PEC Teacher & PEC Health Manager FSC. Teachers/IA

Director Financial Specialist Managers FSC

1. Monthly 2. Monthly 3. June – May 4. Sept. - May

1. Monthly 2. Sept. – May 3. Monthly

1. Fall & spring 2. Monthly 3. Sept. – May 4. Sept. - May

1. Copy of calendars 2. Communication Logs 3. Sign-in Sheets

1. Height/Weight Documentation 2. Sign-in Sheets 3. Clinical Notes/ Child Plus 4. Communication Log

Center Report

6

PROGRAM GOAL: DOMAIN: LANGUAGE and LITERACY The program will support children and families expand their use and understanding of the English Language to help further personal, educational and professional goals. OBJECTIVE: To strengthen intentional activities of staff and parents to increase children’s alphabet knowledge by 20% 35% as measured on assessment.

PROGRAM ACTIVITES that support BOTH goals and objectives: WHO: BY WHEN: MEASURE:

Quality Teaching and Learning: 1. Establish year-long professional development focusing on alphabet knowledge

teaching strategies using NCQTL and Pre-K PALS resources. 2. Provide remediation for children not meeting checkpoint benchmarks. 3. Provide coaching strategies for working with and assessing Dual Language Learners. 4. Provide T/TA to teachers on use of documentation for planning and assessment.

5. Support teachers in instituting monthly take-home activities with a focus on alphabet and letter sound recognition.

PARENT, FAMILY & COMMUNITY ENGAGEMENT: 1. Family event with focus on literacy. 2. PACT Time in English and Spanish for parents and children. 3. Engage parents on their education and literacy goals. 4. Book give-a-ways to establish home libraries. 5. Implement lending library for parents.

HEALTH SERVICES: 1. Ensure every child receives a developmental, vision and hearing screening and follow-

up. 2. Collaborate with Family Services staff to support children’s consistent attendance.

MANAGEMENT SYSTEMS: 1. Allocate budget for training and materials. 2. Establish policies to support literacy goals. 3. Assure teachers, staff and managers have time to participate in coaching and attend

trainings. 4. Report regularly to Governing Body, Policy Council, and other stakeholders on progress

in meeting goals.

SCHOOL READINESS GOAL: Children will increase their knowledge of uppercase and lowercase alphabet letters and their sounds.

Director Education Manager Curriculum Manager Teachers/IA PEC

1 September 2. November 3. Fall 4. Aug. – May 5. Monthly

Pre-K Pals Assessment Teaching Strategies GOLD Assessment OBJ. 16a, 16b Academic Readiness Checklists

Health Manager Education Manager FSC RTI Teacher School Nurse

Teachers PEC Curriculum Manager FSC Managers

Director Financial Specialist Curriculum Manager Education Manager PEC

1. Sept. – May 2. Monthly 3. June – May 4. 4x’s yearly 5. Sept. – June

1. Monthly 2. August 3. Sept. – May 4. Aug. - May

1. First 45 days 2. Sept. – May

Sign-in Sheets Book Activity Evaluations Lending Library Log

Health Documentation Screening Results & Follow-up documentation ChildPlus Reports

Center Report Fiscal Report Training Schedules Policies

Results of the 2015-2016 Self-Assessment And

Action Plan for 2016-2017

Includes results from Parent Satisfaction Surveys Planning Day Surveys from Staff and Overarching Goals

The Self-Assessment is compiled annually from the formal Program Self- Assessment process as well as continuous quality improvement efforts made by the program through ongoing monitoring and evaluation of the implementation of Federal Performance Standards.

The Information from the Self-Assessment is used to design an Action Plan for Quality

Improvement for the 2016-2017 school year. The Self- Assessment and the Action Plan were

approved by the Policy Council at the October 26, 2016 meeting and forwarded to the Governing Body

for approval.

EDUCATION CONTENT AREA: Helped –Liked: 1. I loved the changes made to small group and the success we saw from it. The teachers adapted very well with it mid-year and made the best of it. Small group works very well having 3 different groups working on three different lessons then rotate each group within three days. Allows for adjusting for different skills levels. 2. Dr. Yum nutrition curriculum 3. Three’s program in the classrooms, matching tee shirts. 4. ARC’s- like having the info provided to parents and teachers. 5. Choosing curriculum themes each month. 6. Let’s Find Out Magazine for children and parents. 7. Teachers doing PACT time with children and families. 8. STEM Night –Family Night. 9. Translators for Denver screens in Spanish, Farsi and Pashtu. 10. Working Collaboratively with Curriculum Manager and Education Manager. 11. Smart Beginnings Mentor for objective program assessment and support. 12. Change in Gold Assessment report.-using TSG individual child report to set goals with parents. 13. Classrooms were provided a lot of educational material. 14. The Gold Report Form for home and center visit. Easier to complete and understand. 15. Facilitating IA’s and teachers to visit other Head Start programs. 16. IPads in the classroom helped with putting notes in and recording children. 17. Rappahannock River field trips. 18. Al’s Pals lessons- Kids love Al.

Education Content Area: Not so Much 1. Teachers were quick to complain without seeking out how to do things for themselves. Teachers must be responsible for themselves and for completing their paperwork on time. 2. Calendar, not enough lead time on time, kept changing, not enough notice. 3. Communication. 4 Dr. Yum; food often not provided for lesson by cafeteria in timely manner. 5. Gold Assessment takes a long time to document. Classroom computer is very slow for data entry for on line assessment. 6. Need more field trips. Would like to go back to pumpkin patch, heritage hall and Library field trips. 7. Missed the Enrichment Room activities. 8. Too many transitions. 9. Lack of gym and gathering space. 10. Lack of professionalism, cell-phones and conversations during meetings. 11. Attendance documentation–overkill. 12. Not having a home visit day scheduled before the check point date. Calendar too tight. 13. Communication: too many chiefs and not enough Indians telling us what to do.

Health, Mental Health, Safety, Nutrition, Nurse, Transportation: Helped-liked 1. Nurse Abby is awesome and Mr. Mike was great too. They were available when you needed. 2. Music and movement- kids love this part of the day. 3. Safety Improvements and policies so no child is unsupervised. 4. Case workers do an awesome job working with families. Assisting with the doctor and dental appointments, housing and transportation for families (and a million other things). 5. Pictures on the roster for buses and teachers /subs. 6. Helena was fast in getting health supplies to teachers. 7. New way of loading and unloading buses. 8. Classroom chimes/Doorbells 9. Safety door knobs. 10. Kim Mitchell and nurse help with Health information, such as data entry for immunizations. 11. Transportation: bus drivers, monitor and managers checking the bus before the bus leaving school. 12. Safety: White Bard on door to support count of children, doorbells, safety doorknobs. 13. Mental Health: Mr. Green was great with the children this year. 14. Dr. Yum nutrition program, lots of different foods to try. 15. King George did an amazing job this year. 16. Bus arrival times putting students on bus at dismissal. Mrs. Sweeny to deliver /return meal carts. 17. Liked the Second Step program for 3’s mental health, resiliency. 18. Children didn’t begin school until meds/physical were complete. 19. I like the changes we made over the summer to formalize the Mental Health System. It seemed to work smoother for mental health. Safety was the best it could be with for all the incidents we had this year. Hopefully next year it will be more seamless. Transportation was wonderful with adapting to all the changes made when the child was left unsupervised on the bus.

Health, Mental Health, Safety, Nutrition, Nurse, Transportation: Not So Much! 1. We need to enforce consistently our timelines for bus changes. 2. King George would like a nurse. 3. Need more support/training with behavior management. 4. Nutrition- healthier meals-especially King George. 5. Lice policy- superbugs… takes forever to clear. 6. When the nurse calls a parent, classroom needs to be notified. 7. Dr. Yum: takes too much time to prep, children tasting all of the ingredients, touching, explaining the foods to the children, filling out surveys, etc.. A couple of months food was not available, or not enough food. Takes a full hour to complete an activity. 8. Baby gates. If you don’t have a runner, you shouldn’t have to use a gate. 9. Nutrition- never got the once a month cupcakes to celebrate b’days. 10. Don’t think it’s fair IA’s are responsible for checking book bags, daily. We work as a team, we should be able to do everything as a team. 11. Family Services tracking health info such as immunizations, update, lead high/low, hct/ high/low, hard to interpret. 12. Transportation: IA’s as monitors, takes them away from classrooms. Having aids on the bus in the mornings and being unaware of schedule. The things generally done by IA in the morning, to get ready for the day, were not done. Having aids ride the buses during the week documentation was due was difficult as well. 13. Not having a mental health person available for 1 to 1 all day.

14. All attendance paperwork was cumbersome. 15. Salads not served for children very often. 16. One or two children disrupt the teaching activity of the entire class- it isn’t fair to other children. Need parents to be more involved in their child’s behavior at school. 17. Mental health small groups provided by behavior coaches need to be held on a schedule so teachers and children know what to anticipate. 18. We need to do better about teacher supervision of children but I feel we have changed policies and put procedures in place to ensure that.

Family Engagement, Parent Engagement: Helped- Liked 1. Dads activities 2. Having them call or help get a hold of parents when I had a difficult time reaching them. 3. Family Services support with Mental Health. It was tough to contact parents and push them to their VICAP appointment. 4. Monthly program calendar sent home to parents. 5. Parents in our class were very involved in with Parent meetings, trips, and other opportunities. 6. Lots of grandparents for grandparents day – like that it was in the gym. 7. Case Manager willing to help families with all needs, communications often with parents. No concerns, they made sure we had all info needed for each child, 8. Calendars given to parents for upcoming year to help organize home life. 9. N. Beach always went responded to our families and went above and beyond to support them. 10. Lots of opportunities for parent training. 11. Sticking with guideline themes in support of classroom take home activities. 12. Keeping data system updated and getting to parent when teachers can’t get to them. 13. All home visits divided up evenly for initial visits prior to classroom assignments. 14. Farmers Market sending home fresh veggie with every students. 15. Dad’s breakfast event. 16. Activities at school to include parents, such a “Papas and Pancakes.” 17. Family Night –Maintaining interest by families a challenge. Parents love workshops/make and take with children. 18. Dads building workshop in King George.

Family Engagement, Parent Engagement: Not So Much 1. Communication not always consistent along timelines. 2. Not getting materials out in a specified period of time for events and activities. 3. Family Services seemed to be struggling with organization and attendance. 4. Didn’t have so many Dads involved in Fatherhood events. Not a lot of male engagement opportunities just for Dads. 6. An ERSEA person –registrar is needed. 7. Health should be entered/filed by nurse. (hearing, vision, physical, dental and tb). 8. Follow up by health professional for health issues, not Family Services. 9. Family Nights, need to come up with different topics and better workshops to get families to come out. Back to school night, Health/nutrition: Dr. Yum, Yoga, Zumba. 10. Not enough events for Mom and Dad as parents. Social events? 16. Fantastic Fridays: need to be with both parents not just geared to fathers. 17. Calling parents for attendance a time consuming process.

Management Systems: Liked- Helped 1. In the Loop! Good to know events going on within the program and what folks on all levels are doing. 2. All good. 3. All the training I was able to attend- very helpful 4. Open door policy – much appreciated 5. Always there to help and answer questions. 6. Everybody is very supportive. 7. When behavior problems occurred, management came (Kelly or Laura) in support. 8. Support! Encouraging teachers and IA’s s to go back to school, providing tutors, school reimbursement and time for classes. 9. .Comp Time… I like having comp time. 10. Support us when we have unexpected emergency (personal). 11. Gale calling parents of absent children in the morning for attendance. 12. Management was there when needed. 13. Morning Management team meeting. Schedule leaves afternoon free to meet with other staff. 14. Team decisions and collaborations with ECSE. Our KG special education students: job well done. 15. Helping to make suggestions for placement for the 3’s for next year. 17. Had my first real glimpse of management from the other side. Management is never given enough credit for all they do and the time they devote to this program. All management systems gave all they could for this program and the time they devote to this program and should feel proud of the year. 18. Having support when I needed it in my classroom. Always having and knowing who to go to for any issue I may have had. Laura and Kelly both helped me anytime I needed something when it came to my classroom. They were always helpful even if I just needed something to make my class more creative. 19. Nancy was always available to talk if I needed her. 20. The blue binder! A place for all the info we received throughout the year. Nice as a “go to” resource.

Management Systems- Not so much 1. We need a Manager in King George especially for attendance, bus changes and health issues (lice). 2. Anecdotal notes- Gold program. Not enough time during the work day to enter notes. 3. Need more teacher workdays without training. 4. Policies- too many last minute changes, as soon as something happens. There was new policy put in place and we were expected to learn those policies immediately. 5. Lack of consistent communication. 6. Too many managers. Too many titles. Who’s in charge of who? 7. A manager, education should lead Stepping Up and 3’s Program or at least be better support. Not have just one teacher take on all the responsibility. 8. Not having managers/supervision at HMES on a consistent basis. 9. The various other jobs thrown your way that you need to juggle along with yours. Comes with the territory, not much you can change about it. 10. Too many attendance sheets for documentation.

Program Accomplishments: 1. Exemplary Review Results for ERSEA, FISCAL, Comprehensive Services Review. 2. Creative safety precautions to keep children safe. 3. Small group, PACT Time, Family Night STEM, various new field trips, various homeless families that now have a home (great job family services). 4. Nancy advocating on behalf of the program for renovation. 5. IPads for classrooms 6. Outdoor classroom gathering place 7. Survived moves to new locations, many changes, renovation has started at last. 8. Our children are ready for 4’s class/ Kindergarten!! 9. Our children meeting readiness requirements. Children are learning- scores are good 10. Dr. Yum video of our King George classroom as an example of best practice. 11. Improved safety policies so no child is unsupervised. 12. Preparing children for Kindergarten 13. Helped many families set goals and provide them with resources to meet their goals. 14. Helped children learn social skills needed to prepare them for Kindergarten and their life. 15. Helped parent to attend classes to learn English 16. Form relationships with families and communicate with them not only to work through any issues but to establish long lasting relationships as well. 17. Helped children and families learn many skills needed to keep moving forward in a positive direction. 18. Grants written for and received, CCHD, $20,000, FASL, $2,000, Children’s Museum of VA-free admission.

Areas of Focus for Next Year: 1. Simplify 2. To have more behavior methods in place for challenging behavior. 3. Holding people accountable for their job description, professionalizing staff, building morale, no child left unsupervised. 4. Offer parenting classes each season instead of just in the fall. Some parents are not ready then and some teachers did not realize parents would benefit at that time. 5. Teacher work days after school begins to have time to work in classrooms. 6. Field trips/classroom presentations or opportunities to all staff upon return from training. 7. Age level meetings, 3’s/4’s more consistently. 8. Set aside days in advance to celebrate everyone who makes our program work – case manager days, Bus drivers days, and bus monitor days, nurses day – so that posters and Cards from children could be given to say thank you Spread these special days out through-out the year. 9. Communication – everyone who needs to know is given the same information at the same time, instead of expecting it to be passed along. 10. Become more cohesive as a team whether its teaching teams or management teams. 11. Meeting Disability numbers. 12. Being more respectful to our co-workers –We should treat each other with respect. 13. Behavior Policy – Parents need to be held more responsible. Policy needs to be consistently applied to ensure parents participate in behavior planning and management. 14 Anecdotal Notes- have to be easier. 15. Work on Parent friendly individual child report for assessment reporting. 16. Condense Attendance process. 17. Better training for behavior management in the classroom 18. Training in the Gold program. 19. Having fun in the classroom. .

Wish List: 1. Field trips, library, pumpkin Patch, Sheriff Station, Heritage Hall. 2. I would like bigger class room tables in my class. I had a very difficult time doing activities because the tables are so tiny. My students could not all sit at the table and paint at the table at the same time. 3. More math manipulatives. 4. New small rugs for my centers because mine are nasty and falling apart. 5. Not so much complaining next year. Staff who want to be here and are devoted to making Head Start the best it can be each day. 6. Clear front pocket Communication folders like Hugh Mercer has for children and parents. 7. Presentations to children could be held in Library or cafeteria, especially Dr. Yum. 8. King George Nurse is needed for health and safety. 9. More team building activities. 10. Opportunities for teachers to have PLC time outside team teaching. 11. Classroom have ½ doors that the bottom will stay closed but the top can open to eliminate the need for baby-gates. 11. For Family Services to have phone headsets when they all move into one room. 12. Better Field trips- Pumpkin patch, many families cannot go otherwise, Library. Keep Carrabbas trip, Keep river trips , Yoga. Let’s go strawberry patch picking again. 13. Many have been lost this year that were an asset to Head Start, we need to take care of our families/Children as well as our employees. 14. Get rid of baby gates. 15 two 2 IPads in each class. 16. Two teacher computers in each class. 17. Home living foods and costumes, dish set for children to play with. 18. More manipulatives 19. Zoophonics training 20. Smaller class size for increased individualization. 21. New balls for playground 22. New umbrella for playground in King George. 23. Fun in the classroom- have silly dress-up days. 24. Longer time outside 25. Explore different system other than anecdotal notes to monitor progress. 26. More time to do paperwork/[planning /setting up the classroom or the next day. 27. Renovation to be over.

If you could change anything about the program what would it be? 1. Everyone would get along better. Less petty issues over nonsense, we are all supposed to be a team and help each other not hurt each other whether it is their career or their feelings. 2. Put more fun in the children’s day. 3. Restructure team teaching to a PLC Time, training opportunity. 4. Fewer transitions for children. 5. Reduce the restrictions about the cell phones. 6. Having Family Night staff meeting and team teaching all in the same week 7. If we are on a budget we should use our resources wisely. 8. Take suggestions better. Set up a suggestion box. 9. Behavior Policy – make parents responsible. 10. Anecdotal Notes- too many required, not enough time to process. 11. Baby gates 12. More notice before meetings are scheduled.

Results of the 2015-2106 Parent Satisfaction Surveys.

1. What did you and your child enjoy most this year? Field trips, counting and adding, Family Nights, I can’t name just one going to the science exhibition, activities sent home, seeing her help cousin learn ABC’s, Making moon sand, PACT time, Carrabbas restaurant, Singing, The Three’s Spring Program, the match game we made, Eating lunch together, working on writing his name, can’t pick just one.

2. Do you feel your child is ready for the four year old class or for Kindergarten?. 37 Parents responded “yes” and 1 responded “almost”. Other comments included: I can hardly believe he’s the same child, she is so excited about school, Teachers have done a great job for my child. I am very happy with the way the teachers treat the kids and how they teach them.

3. List any additional activities you think we should offer parents or other suggestions you may have about parent activities. Family Nights at King George Family Night. Subtraction and counting money, make a book of the sight words, more evening events, everything seems to be working very well.

4. What would you like to see the program change?

Nothing, keep it amazing! Missing days of work due to home visit requirements, the program is excellent in transitioning my child for Kindergarten, school pictures, talent show, more notice on events, longer day , show and tell day.

5. Please rate our program on a scale of poor, fair, good, or excellent!

36 excellent and 2 good ratings.

6. Feedback is Important. Feel free to add any comments you wish below. Absolutely love the program, Thanks to all the staff, Amazing, highly educated professionals that I’m happy my son and myself were able to work with, I was surprised at how much we both learned this year, I enjoyed watching him become excited about learning, I enjoyed the program as much as my son this year. I’m so happy my son was able to attend this year, Teachers and staff are so wonderful and friendly. Thank you for helping my child be prepared and letting her know that she can do things and not be ashamed if it’s not perfect. We are so pleased with our daughter’s experience. Her first day was such a change for her. We were treated with care and respect for expressing our concerns. I love that the teaching staff make learning fun and the children want to learn. Everything is perfect, thank you teachers, family coordinator and the whole school for making our child to be smart, intelligent and knowledgeable. Teachers did an excellent job of keeping us informed with what the children were learning and how well he was doing. My son loves his teacher.

Implementation Plan for Head Start Performance Standards Issued 9-1-2016; Effective 11-7-2016 with Federal Timelines

Opportunity Action Point Person Timelines Fiscal $ ? Completion Date/Status

VA Directors Training Roslyn Center Richmond, VA

2 days of training, Q&A on new standards

Director Dawn Ault VAHSA

October 12, 13, 2016

Paid for by Association

Completed 10-13-2016. Attended by Director

Northeast Regional Assn. Head Start training, open to staff

3 hours of new standards review to share highlights with staff

Kathie Massie, Stafford Director Dawn Ault VAHSA

Friday, October 21. 9am-12pm.

Paid for by Association

5 Program Managers and 3 Family Services Coordinators attended trning

Implementation draft presented to Program Managers

Discussed approach of plan with Managers for input/discussion.

Director Monday Management Team 10-17-2016

None Draft discussed. Outline developed

Implementation concept delivered to all staff via In the Loop, weekly update.

Plan presented as attachment and staff asked to select at least one committee to serve.

Director Monday 10-24-2016

None

Meet with all staff during team teaching time to share details of committee structure and Plan.

Details of who will be on what committee, schedule for meetings and format of feedback along with introduction to policies already revised.

Director, Managers

Tuesday 10/25/16 Copying

Each committee assigned a week to meet and provided with notebook of standards preamble, new standard section, timelines if provided and current policies pertaining to same.

Assemble notebooks for all staff containing material unique to that committee focus.

Content Area Managers

November 31st, 2016

Copying/printing/ notebooks/

Opportunity Action Point Person Timelines Fiscal $ ?

Completion Date/Status

Director meets with committee chairs monthly and full staff meeting for progress report

Reviewed And revised policies cross referenced By Managers and consistently formatted for presentation to PC and GB

Director, Ops Manager, Content Managers

Ongoing monthly – through May 2017.

Chart paper, copying, printing, supplies

Policies and procedures will be forwarded to the PC and GB for action upon review/revision.

All policies and procedures presented to PC for approval and forwarded to GB for action.

Director Ongoing monthly as quickly as possible no later than July 1, 2017.

Program Design and Management Program Management System and Procedures; Human Resources Management

Standards of Conduct Policy FRHS will follow the Fredericksburg City Public Schools Policy Manual, section GCPD, Professional Staff Members: Contract Status and Discipline regarding Standards of Conduct. In addition, all staff, volunteers, consultants and contractors must abide by the federal mandates outlined in the Performance Standards 1302.90(1) Standards of Conduct i-iv, “Grantee and delegate agencies must ensure that all staff, consultants and volunteers abide by the program's standards of conduct “ The program must ensure that staff consultants, contractors and volunteers implement positive strategies to support children’s wellbeing that prevent and address challenging behavior. The primary responsibility of ALL Head Start Staff is to safeguard the health and safety of children by ensuring no child is ever left alone or unsupervised while in the care of Head Start or appropriately vetted consultants, contractors and/or supporting transportation staff. Staff will count students when leaving one space for another and will carry rosters and emergency contacts in the first aid bag. No volunteers will remain alone in the bathrooms with students and teachers will inform substitutes of this requirement. The transportation staff will be held to the same requirements of safety as outlined in the transportation policies and training (See Supervision and Transition Policy, Transportation Policies etc...). The program will ensure that staff, volunteers, consultants, and contractors do not maltreat or endanger the health or safety of children, including at a minimum, that staff must not: Use corporeal punishment, use isolation to discipline a child, bind or tie a child or restrict movement or tape a child’s mouth;. Communication with children will be appropriate in tone and physical gestures at all times. Use or withhold food as a punishment or reward; Use toilet learning/training methods that punish, demean or humiliate a child or deny basic needs; Use any form of emotional abuse including public or private humiliation, rejecting terrorizing extended ignoring of or corrupting a child; Physically abuse a child; Use any form of verbal abuse; including profane or sarcastic language, threats or derogatory remarks about the child or child’s family, or Use physical activity or outdoor time as a punishment or reward; The program through training, monitoring, observations, policy and procedures and sign off documentation will ensure that staff, consultants, contractors and volunteers will respect and promote the unique identity of each child and family and refrain from stereotyping on the basis of gender, race, ethnicity, culture, religion, disability, sexual orientation, or family composition. The program requires that staff, consultants, contractors or volunteers comply with program Confidentiality Policies concerning personally identifiable information about children, families and other staff members in accordance with subpart C of part 1303 and applicable federal state

and local laws. Grantee and delegate agencies must ensure that all employees engaged in the award and administration of contracts or other financial awards sign statements that they will not solicit or accept personal gratuities, favors, or anything of significant monetary value (more than $50.00) from contractors or potential contractors. Failure to comply with policy may result in termination of employment (See also Fiscal Responsibility Policy). Failure to comply with these Standards of Conduct will cause the following repercussions: 1st occasion: Letter of violation of policy with warning letter re: possible termination in permanent personnel file. 2nd occasion: Termination Policy Council Approval 9/2000, Revised/Approved 8/03 Revised/ Approved 2008, Revised/Approved 5/14, Revised Approved 12/2 Revised/Approved by PC 4/27/2016/2016, Approved by Governing Body 5/9/2016. Revised to New Standards 10/26/2016 Standards of Conduct Policy Acknowledgment Form

I, _______________________, have received a copy of the Fredericksburg Regional Head Start Program Standards of Conduct Policy and understand its intent and consequences. I agree to abide by this policy in my interactions with Head Start /VPI children and families. ______________________________ _______________________________ Signature and Position Date _________________________ ______________________________ Witness Date

SCHOOL BOARD AGENDA ITEM

MEETING DATE: November 7, 2016 AGENDA ITEM NO. VIII-A-2

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Dr. David Melton

SUBJECT: JAMES MONROE HIGH SCHOOL BAND TRIP REQUEST

INTRODUCTION AND BACKGROUND INFORMATION:

The James Monroe High School Band has been given the opportunity to participate in a performing field

trip to Universal Park in Orlando, Florida. Students will perform while at the park. The students will also attend

two performances, Cirque de Soleil La Nouba and Blueman group. James Monroe High School will take 30

students enrolled in Symphonic Band and Advanced Percussion on Tuesday, April 4, 2017 after school and return

Saturday, April 8, 2017. The students will miss two days of school because Wednesday, April 5th is a teacher

work day. They will be responsible for their expenses for the trip ($750 per student). Fundraising opportunities

will be provided.

RATIONALE FOR RECOMMENDATION:

The educational objectives of this trip to Orlando are to perform in a large public arena. The band

students will also be given the opportunity to see two professional performances. The last time the band went on a

performing field trip was in the Spring of 2012 when they performed at Disney. The cost was $700 without any

performances at the time.

SUPERINTENDENT'S RECOMMENDATION:

The Superintendent recommends that the School Board approve the trip request for the James Monroe High

School Choir and Theater to Orlando, Florida on April 4-8, 2017.

ATTACHMENT: Proposed Trip Information and Itinerary

James Monroe High School Band

Universal Orlando

April 5-7, 2017 3 days/2 nights

Proposal (revised 8-1-16)

Trip inclusions: 2 nights in hotel – Rosen Inn Hotel

3 Day park to park Universal Orlando

1 Admission to Blue Man Group

1 Admission to Cirque du Soleil

3 Themed breakfasts – Margaritaville, Bubba Gumps, Hard Rock or Ponderosa

1 Dinner at Buca di Beppo

2 Meal coupons for the park

1 Pizza party at hotel

1 Farewell McDonald’s stop

Charter bus transportation, including room and tip and parking fees

Trip Inclusions: $1,000,000 liability coverage per trip

2 Director comps (double occupancy- $225 bus transportation not included)

Tour guide services for duration of trip

Cost per package

Quad occupancy Triple Double Single

$522 $537 $562 $642

Bus price $225 $225 $225 $225

$747 $762 $787 $867

James Monroe High School Band

Orlando /Universal Performance

April 5-7, 2017

Proposed Itinerary (revised 8-1-16)

Wednesday, April 5, 2017

7:30am Arrive to Universal bus parking – meet Charlie

8:00am Breakfast at Bubba Gumps / Universal City Walk

9:00am Walk to Universal park of choice (park to park ticket)

Meal coupon provided

TBD Parks close, load bus for hotel check in w/Charlie

TBD Pizza / pool party at hotel

Thursday

6:30am Wake up call

7:30am Load bus for Universal (in partial uniform)

8:00am Breakfast at Jimmy Buffet’s Maragaritaville w/Charlie

9:00am* Load bus for performance staging and warm up w/Charlie *not yet scheduled

10:00am Parade march through Universal Studios

10:30am Change into park clothes and spend day in the park

Lunch on your own

7:30pm Walk to Blue Man Group

8:00pm Performance of Blue Man Group w/Charlie

10:00pm Load bus to Florida Mall

10:15pm Dinner at Buca di Beppo w/Charlie

Friday

6:30am Wake up call and hotel check out

7:30am Load bus for Universal bus parking

8:00am Breakfast at Bubba Gumps w/Charlie

9:00am Walk to park of your choice

Meal coupon provided

7:00pm Load buses for Disney Springs (if this interferes w/ bus drivers, I will hire in city buses to transport)

8:00pm Performance of Cirque du Soleil

10:00pm Load bus for World’s largest McDonald’s - meet Charlie

TBD Food for the road and good bye to Charlie

SCHOOL BOARD AGENDA ITEM

MEETING DATE: November 7, 2016 AGENDA ITEM NO. VIII-D-1

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Dr. Harry Thomas

SUBJECT: INSTRUCTIONAL PRESENTATION – CAREER AND TECHNICAL EDUCATION

INTRODUCTION:

Mrs. Kristi Allison will provide the School Board with an overview of division-wide Career and

Technical Education programs.