FREDERICKSBURG CITY PUBLIC SCHOOLS Fredericksburg, Virginia REGULAR SCHOOL BOARD MEETING AGENDA

and

PUBLIC HEARING ON COMPREHENSIVE PLAN 2016-2021

Monday, September 12, 2016

Closed Session 6:30 p.m. - Open Session 7:30 p.m.

JAMES MONROE HIGH SCHOOL, LECTURE HALL 2300 Washington Avenue I. Call to Order II. Roll Call III. Closed Session - Freedom of Information Act 2.2-3711(A) -

Section 1 – Personnel (discussion regarding employment recommendations, contract adjustment, change in location for cafeteria personnel, extra-duty assignments, resignation recommendations, ERIP recommendation, substitute teacher recommendations, substitute nurse recommendations, substitute bus/car driver recommendations, substitute custodian recommendations, volunteers for athletic programs, and student teacher/practicum student placement)

IV. Approval of Agenda

V. Approval of Minutes of the August 8, 2016 School Board Work Session and the August 8, 2016

Regular School Board Meeting

VI. Recognitions

A. Word of the Month – “Inquirers” – James Monroe B. Teachers of the Year – 2017 C. Employee Incentive Award Winners – 2016 D. FCPS Birthday and Holiday Card Contest Winners

VII. Public Hearing on Comprehensive Plan – 2016-2021 VIII. Hearing of Citizens

A. Richard Finkelstein – Hugh Mercer Living Landscape Project B.

IX. Superintendent's Report

A. Consent Agenda

1. Trip Request – James Monroe High School DECA

2. Additional Extra-curricular Activity – Walker-Grant Middle School

B. Action Items

1. Personnel

C. Additional Action Items

1. D. Information Items

1. Presentation by First Choice Public Private Partners – Original Walker-Grant School Renovation Update

2. Instructional Presentation – School Health Advisory Board Annual Report

3. Financial Report

4. Summer Programs

5. Update on Instructional Program

6. Report on Opening of Schools

7. Update on New School Bus Parking Lot

8. Annual Joint Legislative Reception – October 6, 2016

9. VSBA Events

Bullying Prevention Month – October Take Your Legislator to School Month - November

E. Additional Information Items

1.

2. X. Old Business

A. VSBA Legislative Advocacy Conference – September 15, 2016

B. VSBA Hot Topic Conference – October 18, 2016

C. VSBA Annual Conference – November 16-18, 2016

XI. New Business

A.

XII. Good of the Order

XIII. Adjournment

FREDERICKSBURG CITY PUBLIC SCHOOLS

Fredericksburg, Virginia

A work session of the Fredericksburg City School Board was held at 4:30 p.m. on August 8, 2016 at James

Monroe High School, 2300 Washington Avenue. Board members present were:

Rev. Jarvis E. Bailey, Chairperson

Mrs. Elizabeth R. Rehm, Vice-Chairperson

Mrs. Jennifer L. Boyd

Ms. Jannan W. Holmes

Mrs. Barbara A. Miller-Richards

Absent: Ms. Malvina Rollins Kay

Others Present:

Dr. David G. Melton, Division Superintendent

Mrs. Deborah B. Wright, Clerk of the Board

The meeting was called to order at 4:40 p.m. by the Chairperson.

16-17-22: WORK SESSION ON COMPREHENSIVE PLAN 2016-2021. Rev. Bailey stated that the

purpose of the work session is to discuss the Fredericksburg City Public Schools Comprehensive Plan for

2016-2021. The Superintendent noted that every two years, the School Board is required to update its

Comprehensive Plan and that an update on progress to meet the goals contained in the plan is provided by

staff in alternate years. This year the Comprehensive Plan will be updated. A draft of the plan was provided.

Dr. Melton stated that the Board will hold a Public Hearing on the plan at the September meeting and will

then approve the 2016-2021 Comprehensive Plan at the regular meeting in October.

Dr. Harry Thomas, Director of Instruction, provided an overview of the division’s Comprehensive Plan.

Dr. Thomas noted a change in format which was due to the fact that data was recently received from the

Department of Education relating to sub-group achievement. The staff did not have sufficient time to

develop changes and strategies to support the data. Therefore, the Comprehensive Plan review focused on

the division plan.

Dr. Thomas noted that Goal #1 focuses on student achievement to ensure that programs are developed

which will enable students to become productive citizens in a global society and to meet laudable academic,

career, and personal goals. Staff will continue to utilize Measures of Academic Progress (MAP) and unit

test data to monitor achievement throughout the academic school year. Career and technical classes (CTE)

will be developed and implemented in order to increase CTE course offerings for students. The school

division is in the beginning stages of forming a partnership with Spotsylvania County along with King

George and Caroline which will make additional CTE courses available. The Superintendent has also

discussed the possibility of offering students an opportunity to study fire and rescue programs. The school

division annually evaluates all programs which have been implemented to remediate academic deficits in

reading and mathematics. This year feedback from building administrative staff has been considered and

will result in elimination or reduction of some programs. Dr. Thomas stated that the Istation program was

used to provide grade level equivalencies and determine reading proficiency. We have now progressed

beyond the use of Istation and the program will be eliminated. The Cortez mathematics program was

offered in an integrated way in the mathematics curriculum. For the coming year the program will be used

in a supplemental capacity for remediation. These two items will result in an estimated savings of $25,000

for Istation and $75,000 for Cortez.

Dr. Thomas stated that Goal #2 focuses on school environment. The school division will ensure that

students are safe and feel supported along with developing an appreciation for diversity. The work done to

implement the International Baccalaureate program will facilitate the process of cultural changes in the

schools and emphasize global awareness. The IB program will be implemented at James Monroe High

School in the 2016-17 school year and at Walker-Grant Middle School in the 2017-2018 school year. The

online presence of students is an ongoing issue with many programs available including Instagram and

Snapchat, etc. Administrators recently participated in a training provided by the local police department

to help in developing strategies to address cyberbullying.

Goal # 3 addresses highly qualified staff. With the transition from No Child Left Behind, there is flexibility

in terms of staffing. With this flexibility, school administrators are focusing recruitment efforts on

proactively addressing shortage areas including math, special education, CTE and English as a Second

Language. Administrators will continue to ensure that staff remains highly qualified. Many professional

development activities are provided throughout the year.

In terms of School and Community Relations, Goal #4, the staff thanked the School Board for its support

in allowing seniors to graduate early beginning this school year. This will allow the staff to focus on the

undergraduates as they transition at the end of the year. Based on feedback, each school will reinstitute

Back-to-School Night for the coming year. Recognitions at School Board meetings will focus more on

academic accomplishments starting this year. Other non-academic accomplishments will be recognized at

school events throughout the year.

Dr. Thomas then began a review of data, assessment and accountability. Dr. Thomas stated that the school

division has become a victim of its own success in that it has been difficult to maintain such a high level of

excellence. It was noted that preliminary reports indicate that all schools will be fully accredited. Staff is

still very pleased with progress and expects to meet state benchmarks of 75% in most areas. Dr. Thomas

discussed mathematics programs and the fact that much effort goes toward science, technology, engineering

and mathematics programs (STEM). Data was provided showing unadjusted reading, math, history, and

science scores. Dr. Thomas noted the change in data when new standards were fully assessed in 2012.

Staff continues to transition to these new standards. A comment was made concerning the drop in chemistry

scores which was attributed to some staffing changes. School administrators are expecting to see a rebound

in the chemistry scores.

Dr. Thomas then responded to questions from the Board. Mrs. Miller-Richards noted that scores are for

different groups of students when looking at grade levels. Dr. Thomas stated that data is analyzed in a

number of ways including year to year comparisons by grade level as well as by student cohorts. Mrs.

Miller-Richards stated that it might be helpful to include the total number of students taking the tests when

data is assembled.

Dr. Melton commented that the School Board recognitions will become more focused on academic

achievement to include items such as perfect scores on the Standards of Learning tests. He noted that

teachers meet several times a year to review data and develop individual plans for student achievement.

Ms. Holmes stated that she was excited to hear about the plans to increase career and technical education

offerings and about the return of Back-to-School Night. In response to a question from Ms. Holmes

concerning the plans to use Cortez programs in a supplemental way, Dr. Thomas explained how the program

will be used for remediation. Track lessons will be pulled back and teacher guided lessons will be offered

in a supplemental way. The Superintendent discussed how programs or supplementary materials are being

scaled back following discussions with the instruction department. Dr. Melton stated that while he is proud

that schools will be fully accredited, he still wants to do better. Supplementary materials will be used by

teachers at their discretion depending on what will be most beneficial to students.

Dr. Melton also stressed that the CTE partnership with Spotsylvania, Caroline and King George is still in

preliminary discussions. Spotsylvania Superintendent Dr. Scott Baker is receptive to the idea but the

county’s CTE center is very crowded. In addition, programs for medical technicians and fire and rescue

personnel have been discussed with the City Manager as part of a future plan but not in the coming year.

Mrs. Miller-Richards asked about plans to share information on graduation rates. Dr. Thomas noted that

staff are working with each building principal to review programs and graduation rates. Dr. Melton

commented that each spring the principals review how the Effective Schools program has been used. Staff

will continue to present this type of information to the Board in the spring.

In response to a question from Ms. Holmes, Dr. Thomas explained the presentation of unadjusted data

rather than adjusted data. Mrs. Lori Bridi added that there are major differences in formulas used to

determine state or federal gap group data. Mrs. Miller-Richards suggested that the staff continue to present

the unadjusted data at this meeting and at some point later to provide the state adjusted scores. Dr. Melton

stated that the adjusted scores are included in the Superintendent’s Performance Report which is prepared

each year.

Dr. Thomas commended the staff for the work toward achieving full accreditation with a very diverse

student population.

Mrs. Rehm asked if there are any plans to include coding for Career and Technical Education. Dr. Kay-

Wyatt stated that Walker-Grant will offer a new design course and Dr. Rachal stated that staff at the high

school are in discussions with Mrs. Allison, CTE Director, concerning this topic.

Mrs. Boyd asked if data has shown any impact with the move to online testing. Dr. Thomas stated that

there has been no significant change noted in test scores since moving to computer testing. Mrs. Bridi noted

that there have been changes in status of various assessments but these changes are not specific to the type

of testing.

Rev. Bailey encouraged staff to continue to look at education programs in law enforcement which may

increase the applicant pool for police officers. Rev. Bailey also asked about the estimated savings from the

elimination of Istation. Dr. Thomas clarified that Istation was eliminated in the original budget. Other

programs will be used to provide the types of services formerly provided through the Istation program.

Rev. Bailey asked if the Board should consider adding an objective in the Comprehensive Plan to include

highly qualified staff requirements for CTE. In addition, Rev. Bailey suggested including an objective to

increase online security as a part of the School Environment goal.

Dr. John Gordon provided an update on the International Baccalaureate philosophy and growth. The IB

program has been viewed by administrators as the missing link to close groups and reporting categories.

Dr. Gordon reviewed the timeline for the school division’s implementation of the IB program. James

Monroe High School is set to become an IB World School as of September 1, 2016. James Monroe and

Walker-Grant are in the candidate phase for the Middle Years Program for grades 6-10. The authorization

visit for the Middle Years Program is expected around September 1, 2017. Staff from Hugh Mercer and

Lafayette have recently begun training related to the characteristics needed for the Primary Years Program.

The application for the Primary Years Program is expected to be submitted in January 2017 and the

notification of becoming a candidate school is anticipated in April 2017. The candidate school phase takes

three years and the implementation would then be expected for September 1, 2021.

The Middle Years Program at Walker-Grant and James Monroe will be a whole school model with specific

requirements for each grade level. It was noted that the change in the master schedule was a part of this

process. In the first year of the Middle Years Program, students will participate in a world language carousel

studying French, Latin, Spanish and Design. Students will also have additional opportunities to study a

variety of CTE courses as well as fine and performing arts. Dr. Gordon then explained that eighth grade

students will complete a Community Project. As a culminating project for the Middle Years Program, tenth

grade students will be expected to complete a Personal Project.

The IB instructional focus will ensure that students show characteristics of the IB Learning Profile and

become global learners. Instruction will become more student-centered with creativity and project based

learning.

Mrs. Miller-Richards suggested that information from the presentation concerning the schedule breakdown

be included on the school’s website.

Ms. Holmes commented that she continues to get feedback that the website is not as user friendly as needed.

Dr. Gordon asked Ms. Holmes to share any specific suggestions she may have about the website.

Ms. Rehm asked for clarification on the community project to be completed by eighth graders in regard to

whether or not this is an individual or group project. Dr. Kay-Wyatt responded that the projects will target

small groups. If desired, the project can be individual. As a whole school model, all eighth graders will

be expected to undertake the community project. Ms. Boyd noted that this type of project is an excellent

opportunity to build in teaching leadership skills.

Rev. Bailey commented that he is pleased with the process to implement the IB program as the missing link

for the school system. He noted the pros and cons to the program and believes it will work for

Fredericksburg City Public Schools. Rev. Bailey applauded the administrators and teachers for applying

the right programs and strategies for the students in the school system. Rev. Bailey suggested that both

presentations be included on the division’s website.

Mrs. Rehm stated that she is pleased that the IB program will be open to all students after the first year. Dr.

Melton commented that the division is not eliminating Advanced Placement classes.

16-17-23: ADJOURNMENT. There being no further business to conduct at this work session of the

Fredericksburg City School Board for August 8, 2016, the session was adjourned at 5:43 p.m. on a motion

by Ms. Holmes, seconded by Mrs. Rehm, and unanimously approved.

Jarvis E Bailey, Chairperson Deborah B. Wright

Fredericksburg City School Board Clerk of the Board

FREDERICKSBURG CITY PUBLIC SCHOOLS

Fredericksburg, Virginia

A regular meeting of the Fredericksburg City School Board was held at 6:30 p.m. on August 8, 2016

in the Lecture Hall at James Monroe High School, 2300 Washington Avenue. Board members present

were:

Rev. Jarvis E. Bailey, Chairperson

Mrs. Elizabeth R. Rehm, Vice-Chairperson

Mrs. Jennifer L. Boyd

Ms. Jannan W. Holmes

Ms. Malvina Rollins Kay

Mrs. Barbara A. Miller-Richards

Others Present:

Dr. David G. Melton, Division Superintendent

Mrs. Deborah B. Wright, Clerk of the Board

The meeting was called to order at 6:39 p.m. by the Chairperson.

16-17-24: BOARD CONVENES INTO CLOSED SESSION: RECONVENES INTO OPEN

SESSION. The Superintendent recommended that the Board convene into closed session under FIA

2.2-3711(A), Section 1 - Personnel (discussion regarding employment recommendations, change in

positions/adjustments, extra-duty adjustments, resignations/contract release recommendations,

retirement recommendations, and substitute bus/car driver recommendations for 2016-17). A motion

to approve the Superintendent’s recommendation was made by Ms. Kay, seconded by Ms. Holmes,

and unanimously approved by a roll call vote. The Board convened in closed session at 6:40 p.m. On

a motion by Ms. Kay, seconded by Mrs. Miller-Richards, and unanimously approved by a roll call

vote, the Board reconvened in open session at 7:33 p.m. and approved Certificate of Closed Meeting

No. 16-17-2 which involves a statement concerning items discussed in closed session. A copy of

Certificate of Closed Meeting No. 16-17-2 is attached to the minutes.

16-17-25: APPROVAL OF AGENDA. The Chairperson called for a motion to approve the agenda as

presented. A motion to approve the agenda was made by Ms. Kay, seconded by Ms. Holmes, and

unanimously approved.

16-17-26: APPROVAL OF MINUTES OF THE JULY 20, 2016 REGULAR SCHOOL BOARD

MEETING. Minutes of the July 20, 2016 Regular School Board Meeting were presented for approval.

A motion to approve the minutes as presented was made by Miller-Richards, seconded by Mrs. Boyd,

and unanimously approved by the Board.

16-17-27: RECOGNITIONS. As part of the school division’s character education program, Mrs.

Miller-Richards presented the “Word of the Month” for August – Patience.

The next recognition was presented by James Monroe High School. Mr. Justin Woodside, Assistant

Principal, announced that each year the Fredericksburg Kiwanis awards a valedictorian and

salutatorian scholarship to graduating seniors at James Monroe High School. This year, Mr. Woodside

recognized the following student as Co-Valedictorian for the Class of 2016:

Catesby Willis

The award was presented by Dr. Taneshia Rachal, Principal of James Monroe High School, and Mrs.

Holly Stinchcomb, Director of Guidance.

16-17-28: CONSENT AGENDA. The following items were included on the consent agenda:

Policy Revisions – Second Reading – A recommendation was made that the School Board

approve several policy revisions as recommended by the Virginia School Boards Association

Policy Services on second reading. Copies of the policy revisions are attached to the minutes.

School Nutrition Program Bids for Canned/Dry and Frozen Products – Fredericksburg City

Public Schools issued a competitive sealed bid for canned/dry foods and frozen foods in May,

2014. Bid specifications included the attached “Special Provisions” for the bids and specified

in Item #3 that the original base bid period is for two years beginning July 1, 2014 through

June 30, 2016. Additional options for renewal are also specifically described under Item #3 –

“Bid Period” of the “Special Provisions”. In its actions on July 14, 2014 and July 14, 2015,

the Board awarded the bids for the period of July 1, 2014 through June 30, 2016 to the

companies meeting specifications and other criteria pertinent through lowest bid, including

quality of product and service. A recommendation was made that the School Board renew the

current bid agreements for canned/dry foods and frozen foods with Richmond Restaurant and

Schenck Foods as the companies meeting specifications and other criteria pertinent through

lowest bid, including quality of product and service. Due to an unstable food economy, price

changes may occur from companies following a 30-day notice. Every effort will be made to

purchase products from the lowest bid prices available. Copies of the bid documents are

attached to the minutes.

School Age Child Care Program – A recommendation was made that the School Board approve

the contract with Minnieland Private Day School, Inc. to provide before and after school child

care during the 2016-17 school year. The program ran smoothly during the 2015-16 school

year and served four students in the Before-School Program, 13 students in the Before and

After-School Program and 23-24 students in the After-School Program. A copy of the contract

is attached to the minutes.

Extra-Curricular Activities for 2016-17- Lists of extra-curricular activities for Hugh Mercer

Elementary School, Lafayette Upper Elementary School, Walker-Grant Middle School, and

James Monroe High School for the 2016-17 school year were recommended for approval. A

copy of the list of activities for each school is attached to the minutes.

2016-17 School Time Schedules – A recommendation was made that the Board approve the

school time schedules for 2016-17 as shown on the attachment. The time schedules are the

same as last year.

New VHSL Sport for James Monroe – Girls’ Lacrosse – A recommendation was made that the

Board approve the establishment of a Virginia High School League sanctioned sport for Girls’

Lacrosse beginning with the 2016-17 school year.

The Superintendent recommended approval of the items which were included on the consent agenda.

A motion to approve the Superintendent's recommendation was made by Ms. Kay, seconded by Mrs.

Boyd, and unanimously approved by the Board. Copies of the consent agenda items are attached to

the minutes.

16-17-29: PERSONNEL MATTERS. The Superintendent recommended approval of the personnel

list as presented. A motion to approve the Superintendent’s recommendation was made by Mrs. Miller-

Richards, seconded by Mrs. Rehm, and unanimously approved by a roll call vote. A copy of the

personnel list is attached to the minutes.

16-17-30: CODE OF CONDUCT FOR FREDERICKSBURG CITY SCHOOL BOARD MEMBERS.

In February 2013, the Board adopted a code of conduct for School Board Members in accordance with

a sample code developed by the Virginia School Boards Association. Since that time, the Board has

annually renewed the adoption of its Code of Conduct. Therefore, the Superintendent recommended

that the School Board approve the Fredericksburg City School Board Code of Conduct for 2016-17. A

motion to approve the Superintendent’s recommendation was made by Ms. Holmes, seconded by Mrs.

Rehm, and unanimously approved by the Board.

16-17-31: APPOINTMENT OF SCHOOL BOARD’S STUDENT DISCIPLINARY COMMITTEE.

The Superintendent recommended that the Board appoint three School Board members to serve on the

Student Disciplinary Committee for the 2016-17 school year. A motion was made by Mrs. Miller-

Richards that Mrs. Rehm join the Student Disciplinary Committee along with Jarvis Bailey and

Barbara Miller-Richards with an alternate sought whenever necessary should a member not be

available for a hearing. The motion was seconded by Mrs. Boyd, and unanimously approved. The

Superintendent noted that there have been no expulsions in Fredericksburg City Public Schools for the

last two years.

16-17-32: 2016-2021 LOCAL PLAN OF EDUCATIONAL SERVICES FOR GIFTED STUDENTS.

Virginia requires that each school division provide for the identification of gifted students; assist in the

preparation of teachers to serve the educational needs of gifted students; and evaluate programs for the

gifted following the Board of Education’s regulations. The major changes in the 2016-2021 Local

Plan of Educational Services for Gifted Students are:

Changed some of the wording (i.e. instructional vs. calendar or school day etc.) and

changed the timeline as recommended (“typically a 65-day timeline” to “90 school days”)

for eligibility.

All students in kindergarten and first grade will receive enrichment lessons in their

classrooms from the gifted teacher on a rotating schedule; pull out will be in second grade.

Cognitive assessment as a gifted screening will be given to all second graders.

The Superintendent recommended that the School Board approve the 2016-2021 Local Plan of

Educational Services for the Gifted. A motion to approve the Superintendent’s recommendation was

made by Mrs. Rehm, seconded by Ms. Holmes, and unanimously approved by the Board. A copy of

the plan is attached to the minutes.

16-17-33: WORD OF THE MONTH DESIGNATIONS. The Superintendent noted that the

International Baccalaureate Program will be implemented at James Monroe at the start of the 2016-17

school year and implementation will soon follow within the other schools. The administration

requested the School Board to consider revamping the traditional words of the month with

characteristics of the IB Learning Profile. The IB Learner Profile describes a broad range of human

capacities and responsibilities that go beyond academic success. The IB Learning Profile also implies

a commitment to help all members of the school community learn to respect themselves, others and

the world around them. The ten characteristics of the IB Learning Profile aim to develop learners who

are global citizens. The proposed word of the month designations are:

September 2016 – Inquirers

October 2016 – Knowledgeable

November 2016 – Thinkers

December 2016 – Communicators

January 2017 – Principled

February 2017 - Open-minded

March 2017 – Caring

April 2017 – Risk-takers

May 2017 – Balanced

June 2017 – Reflective

The School Board can continue to have their own Word of the Month for July and August. The

Superintendent recommended that the School Board approve the Word of the Month schedule as

indicated above to incorporate the IB Learner Profile. The Superintendent further recommended that

the Board discuss the selection of the Word of the Month for July and August. A motion to approve

the Superintendent’s recommendation was made by Mrs. Miller-Richards and seconded by Ms.

Holmes. Ms. Holmes suggested diversity and charitable or service as possible words for July and

August. Mrs. Miller-Richards suggested that Ms. Holmes be asked to select words for the Board for

the months of July and August. Ms. Holmes agreed. Following these comments, the motion to approve

the Superintendent’s recommendation was unanimously approved.

16-17-34: FINANCIAL REPORT. Chief Financial Officer David Baker stated that the year-end report

reflects positive variances for revenues and expenditures. Accruals have been posted in the year-end

report. Mr. Baker is currently beginning work on the Superintendent’s Annual Report which is due at

the Department of Education in early September. In addition, the finance department is preparing audit

materials for the upcoming city audit. Mrs. Miller-Richards asked how we expect to end the year. Mr.

Baker stated that accruals have been posted and the cut-off date for accruing expenditures has passed

so other than some outstanding revenue from grants, the year-end figures should be set. In response

to a question from Ms. Holmes, Mr. Baker and Dr. Gordon discussed the potentially large expense

incurred for HVAC repairs at Walker-Grant. Invoices for these repairs have not yet been received.

The expenses will be a part of the maintenance operating budget. There has also been no word yet on

the state deficit.

16-17-35: PRE-SCHOOL WEEKS SCHEDULE. Dr. Thomas shared the schedule for pre-school

weeks. As in the past, the first week will be for new teachers and the second week will have all staff

members reporting to work. Board members were reminded about invitations to attend various

programs including the new teacher picnic on Thursday, August 25, breakfast with new employees on

Friday, August 26 which will be held at Lafayette Upper Elementary School, and the opening

convocation on Tuesday morning, August 30 at James Monroe High School. A Benefits Fair will also

be held on Tuesday morning for staff to meet with various vendors who offer services or discount

programs for division employees. Board members were also provided with information about

orientation schedules and various training sessions for new and returning staff members. Dr. Melton

encouraged Board members to attend convocation if possible. The keynote speaker for the program,

Mr. Rohan Murphy, is an exceptional motivational speaker. Rev. Bailey encouraged Board members

to make an effort to attend as many events as possible.

16-17-36: OLD BUSINESS. The VSBA Legislative Advocacy Conference will be held in

Charlottesville on September 15, 2016. Ms. Holmes, Rev. Bailey, Mrs. Boyd and Dr. Melton are

planning to attend.

16-17-37: NEW BUSINESS. The following items of new business were discussed:

New Teacher Picnic - Board members are invited to the new teacher picnic on August 25, 2016.

The picnic will be held at Snowden House at 5:30 p.m.

VSBA Annual Convention - Board members were informed that the VSBA Annual

Convention is scheduled for November 16-18, 2016 in Williamsburg. Board members were

asked to let Mrs. Wright know if they wish to attend so that registrations may be submitted.

16-17-38: GOOD OF THE ORDER. The following comments were made under “Good of the Order”:

Ms. Holmes wished all staff good luck with the start of the school year.

Mrs. Boyd commented that she was honored to be a part of the School Board and was looking

forward to great things.

16-17-39: ADJOURNMENT. There being no further business to conduct at this regular meeting of

the Fredericksburg City School Board for August 8, 2016, the meeting was adjourned at 7:58 p.m. on

a motion by Mrs. Rehm, seconded by Ms. Kay, and unanimously approved.

Jarvis E. Bailey, Chairperson Deborah B. Wright

Fredericksburg City School Board Clerk of the Board

MOTION: Ms. Kay

SECOND: Mrs. Miller-Richards

CERTIFICATE OF CLOSED MEETING

16-17-2

WHEREAS, the Fredericksburg City School Board has convened a closed meeting on

this date pursuant to an affirmative recorded vote and in accordance with the provisions of the

Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3711(A) of the Code of Virginia requires a certification by this

School Board that such closed meeting was conducted in conformity with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the Fredericksburg City School Board hereby

certifies that, to the best of each member's knowledge, (i) only public business matters lawfully

exempted from open meeting requirements by Virginia law were discussed in the closed meeting

to which this certification applies, and (ii) only such public business matters as were identified in

the motion convening the closed meeting were heard, discussed or considered.

VOTE:

AYES: 6

NAYS: 0

ABSENT: 0

Clerk of Fredericksburg City School Board

August 8, 2016

Meeting Date

SCHOOL BOARD AGENDA ITEM

MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-A-1

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Dr. David Melton

SUBJECT: JAMES MONROE HIGH SCHOOL DECA FASHION MARKETING/SPORTS MARKETING

TRIP REQUEST

INTRODUCTION AND BACKGROUND INFORMATION:

James Monroe High School’s DECA has been given the opportunity to participate in a

Fashion/Sports Marketing field trip to tour New York City with Courtland High School and Massaponax

High School in Spotsylvania County. Students will study and discuss the role of designers, manufacturers

and retailers in the fashion industry. Students will also observe the role of the New York sports and

entertainment industry and the operations of major venues such as Madison Gardens and fashion houses as

well as Times Square, China Town, Little Italy, Greenwich Village and SoHo.

James Monroe High School will take 15 students enrolled in Fashion Marketing or Sports Marketing

on Friday, November 18, 2016 and return November 19, 2016. The students will miss one day of school and

will be responsible for their expenses for the trip ($260 per student).

RATIONALE FOR RECOMMENDATION:

The educational objectives of this trip to New York City are to observe the marketing practices and

procedures of the fashion industry including designers, manufacturers and retailers and to observe marketing

procedures and operations of benchmark sports and entertainment businesses. These behind-the-scene tours

and presentations meet the following tasks/competencies of the Virginia Fashion Marketing, and Sports,

Entertainment and Recreation Marketing courses:

Fashion Marketing:

1. Explain the role of fashion designers including current trend-setting designers.

2. Identify current trends in fashion.

3. Compare types of fashion retailers and their target markets.

4. Identify domestic and international fashion market centers.

5. Identify the role of the fashion information media.

6. Explain types of media used in fashion promotion.

7. Analyze the importance of special promotional events.

8. Explore fashion careers.

9. Explain the concept of market segmentation.

10. Explain the channels of distribution used in the fashion industry.

Sports, Entertainment and Recreation (SER) Marketing:

1. Explain the importance and impact of SER marketing.

2. Analyze the trends in SER marketing.

3. Explain the role of product/service planning in SER marketing.

4. Analyze the concept of branding in SER marketing.

5. Explain channels of distribution in SER marketing.

6. Determine methods of communication/promotion used in SER marketing.

7. Explain the role of corporate sponsorship in SER marketing.

8. Analyze the importance of merchandising in SER marketing.

9. Explore the career opportunities in SER marketing.

Marketing:

1. Explain the nature of business activities.

2. Explain the components of the marketing mix.

3. Describe trends in marketing.

4. Identify marketing functions and their importance.

5. Explain the effects of economic change on business and employment.

6. Identify the role of product/service planning.

7. Explain the importance of branding.

8. Examine the concept of promotional mix.

9. Identify career opportunities in marketing.

SUPERINTENDENT'S RECOMMENDATION:

The Superintendent recommends that the Board approve the trip request for James Monroe High School

DECA Fashion Marketing/Sports Marketing students to visit New York City.

ATTACHMENT: Trip Itinerary

DECA FASHION MARKETING/ SPORTS MARKETING

TRIP ITINERARY

Friday, November 18, 2016

4:30 a.m. Departure from Massaponax High School

10:00 a.m. Arrival in Jersey City. Join Tour Guide at Paulus Hook and take a ferry ride to

the NYC Financial district

Guided Tour of Chinatown and Little Italy

Visit Greenwich Village and SoHo

1:00 p.m. Backstage tour of Madison Square Garden

Visit a Fashion Designer House (TBA)

3:00 p.m. NBC Studio Tour

6:00 p.m. Dinner at Puglia’s Restaurant in Little Italy

8:00 p.m. Attend a performance of “Blue Man Group”

9:45 p.m. Departure for home

Saturday, November 19, 2016

2:30 a.m. Arrival at Massaponax High School

SCHOOL BOARD AGENDA ITEM

MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-A-2

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Dr. David G. Melton and Dr. Melanie Kay-Wyatt

SUBJECT: ADDITIONAL EXTRA-CURRICULAR ACTIVITIES FOR 2016-17 –

WALKER-GRANT MIDDLE SCHOOL

INTRODUCTION:

Prior to the start of each school year, the School Board approves a list of extra-curricular activities

for each of the schools. This is done in accordance with the Standards for Accrediting Schools in Virginia

which states:

"It is the responsibility of the local school authorities to determine which

activities are appropriate for their school system. Extra-curricular activities

should be approved by the School Board and lists of such activities filed in the

offices of the division superintendent and principals of the respective schools."

Since the activities were approved last month, Walker-Grant Middle has recommended the addition

of the Fiddle Club as an extra-curricular activity.

SUPERINTENDENT'S RECOMMENDATION:

The Superintendent recommends that the School Board approve the addition of the Fiddle Club to

the list of extra-curricular activities at Walker-Grant Middle School for the 2016-17 school year.

ATTACHMENT: Request for Extra-Curricular Activities Update

SCHOOL BOARD AGENDA ITEM

MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-1

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Dr. David Melton and Dr. John Gordon

SUBJECT: PRESENTATION BY FIRST CHOICE PUBLIC PRIVATE PARTNERS – ORIGINAL

WALKER-GRANT SCHOOL RENOVATION UPDATE

INTRODUCTION:

Doug Westmoreland, Principal Architect for First Choice, will present the Board with a brief

presentation describing the demolition process at Original Walker-Grant. Mr. Westmoreland will

show the Board pictures of the machinery and equipment used during the demolition phase as well as

provide some pictures for the transition to new construction. Mr. Westmoreland will also be able to

discuss with the Board details on the Walker-Grant Center including components of safety and

security as well as other amenities. The project remains on schedule for an August 31, 2017

completion.

SCHOOL BOARD AGENDA ITEM

MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-2

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Pamela Steinkoenig

SUBJECT: SCHOOL HEALTH ADVISORY BOARD ANNUAL REPORT

INTRODUCTION:

Dr. Fran Meyer will provide the Board with an overview of the highlights and answer any

questions from the Board about the School Health Advisory Board Annual Progress Report. As

requested there is a brief synopsis of the report attached.

ATTACHMENT: SHAB Annual Report Abstract

SHAB Annual Report 2015-2016

FREDERICKSBURG CITY SCHOOL HEALTH ADVISORY BOARD (SHAB)

2015-2016 SCHOOL BOARD REPORT

September 12, 2016

An Abstract

During the 2015-2016 school year, co-chairs Dr. Fran Anthony Meyer and Ms. Pamela Steinkoenig

provided leadership for the FCPS School Health Advisory Board (SHAB). Its goal focused on raising

community awareness of issues that impact the city schools’ students and its individual schools. During

the year, 15 parents, four (4) students, 68 staff members, and 34 representatives of community

organizations and agencies were engaged in meetings and activities of the SHAB and its substructures:

administrative sub-committee, six (6) standing committees, relevant school correlates and/or school

health councils.

The following report highlights special projects and activities of the previous year, as well as future plans

of the six standing committees, pertinent school correlates and/or school health councils. Some initiatives

across the school division involved:

creating opportunities for increased physical activity among students, staff, and parents

providing healthy eating options in school and in out-of-school environments

screening students for BMI, vision, hearing, and possible scoliosis

developing or obtaining tools for assessing aspects of students’ physical, mental, social, and

emotional health at various age/developmental levels

identifying and implementing meaningful curriculums at pre-school, elementary, middle, and high

school levels

educating students about healthy behaviors related to their physical, mental, social, and emotional

health

strengthening relationships among students, their peers, and staff members

documenting and monitoring achievement of staff and students toward reaching certain milestones

related to positive physical, mental, social, and emotional growth

building relationships with relevant community organizations and agencies to engage services to

address specific students’ needs

informing students of available resources and supports to avoid situations that can have negative

impacts

During three (3) meetings in the 2015-2016 school year, SHAB members heard reports or presentations on:

information on the State Codes related to the Virginia Freedom of Information Act, the State and

Local Government Conflict of Interests Act, and the Virginia Public Records Act

a Teen Parenting Program provided by the Rappahannock Area Community Services Board

an update on the Summer Feeding Program implemented through the FCPS School Food Service

Program

an update on a Mary Washington Healthcare Community Health Needs Assessment

bullying and cyberbullying- in the schools and in the community

an update on the McKinney-Vento Homeless Education Assistance Act and its relationship to the

FCPS students

Empowerhouse’s services regarding domestic violence assistance and community awareness

instruction

a summary of the Paper Tigers documentary film

a report on the opiate epidemic in the region and the community awareness activities underway

More detailed information and a summary of the members’ assessment of the 2015-2016 SHAB

functions are found in the full report.

1

FREDERICKSBURG CITY SCHOOL HEALTH ADVISORY BOARD (SHAB)

2015-2016 SCHOOL BOARD REPORT

September 12, 2016

I. LEADERSHIP INFORMATION

SHAB Chairperson: Fran Anthony Meyer, PhD, CHES SHAB Co-Chairperson and School Liaison: Pamela

Steinkoenig

Address: 601 Caroline St. City: Fredericksburg Zip code: 22401

Telephone: (540) 372-1127 Fax: (540) 371-9843

E-Mail Address: psteinkoenig@cityschools.com

II. STRUCTURE AND OPERATIONS OF THE FCPS SHAB

A. Membership

The SHAB membership/participation is listed by three categories.

Parent __15__ Parents of a school-aged child

Community Organizations/Agency

Representative _34___ e.g., Rappahannock Area Community Services

Board, Parks & Recreation, Community Collaborative

for Youth & Families, Mental Health America, Mary

Washington Health Care, SRO, Empower house

__4__ Students

School Personnel

_68___ e.g., School Nurse, Health /Physical

Education/FLE Teacher, Psychologist, Counselor, Food

Service, Staff Wellness Coordinator, Social Worker,

Administrator,

B. Meetings

1. During the 2015-2016 school year, there were three (3) sub-committee and three (3) general meetings

of the SHAB.

2. There were thirty-four (34) meetings that included the individual standing committees, relevant

school correlates, and school health councils.

C. Policy Recommendations and SHAB Bylaws and Procedures

Following the biennial review of the SHAB bylaws, there were no changes recommended.

III. GOALS AND ACCOMPLISHMENTS

A. Goal

Community Awareness Related to Issues That Impact Our Students and Therefore Our Schools

2

B. Accomplishments Related to the Substructures’ Goals and Initiatives

1. Schools-based Health Initiatives

a. Original Walker Grant (OWG)

Current Projects

Students, parents, and staff were invited to participate in weekly yoga sessions.

Parent and community engagement is the key to success at Head Start. Families need to

have not only the information we provide, but the support of programs and opportunities

to apply the information. We provide this with Fun Food Academy, Family Night

participation, and increasing communication between the school nurse and parents.

Future Plans

We will continue to increase movement throughout the day, provide asthma education,

nutrition assessment and counsel.

b. Hugh Mercer Elementary School (HMES)

Current Projects

Various Fun Runs for students: Kindergarten: Bunny Hop

1st grade: Mini Marathon

2nd grade: Pumpkin Run

BMI Screenings for K-students

Balancing Ball “seats” for children with attention issues

After-school Karate Program

Indoor field day: Field House

Outdoor field day: Hugh Mercer School

Sunshine Ballpark field trips: Trip 1: Fall: Various exercise activities

Trip 2: Spring: Baseball oriented activities

Afterschool Exercise class for the teachers, also offered Yoga and Thai Chi

Boosterthon: PTA fund raiser

Jump rope for heart

Parent/Teacher Basketball Game

Morning movement: 15 minutes in a.m. for students after announcements

Healthy food choices for class parties

Healthy school lunch choices

Future Plans

Parents: Parent/teacher basketball game, Chaperones for Field days/trips, Boosterthon

Run, and healthy food items for our parties.

Community: Sunshine Ballpark field trips and Indoor Field day-Field house.

c. Lafayette Upper Elementary School (LUES)

Current Projects

Non-mandated Health Screenings: Height/Weight/ BMI measurements for grades 3 and

5. These are done by the school nurse in conjunction with the mandated school

screenings (5th grade Scoliosis and 3rd grade vision/hearing). Parents are allowed to opt

3

out their child from the height/weight/BMI measurements. Individual results are shared

with parents and group results are shared with teachers and SHAB.

Class parties are held at Halloween and Valentines. Healthy snack sign up letters are sent

home for the class parties. Valentine's day continues to be "Healthy Heart Day" with the

annual Jump Rope for Heart event on this day.

Specific Safe School Correlate Activities Include:

1. Creating procedures to address playground supervision and safety concerns.

2. Promoting healthy snacks and food for our quarterly activity-based Lion Fun Days,

as well as initiating a school dance that had healthy snacks and water for

refreshments.

3. Creating staff surveys to evaluate bullying and discipline to formulate actions for

improvement next year.

The PTA implemented the Apex Fun Run, which was its major fundraiser and was 100%

activity based!

Future Plans

Due to high staff turnover, there are plans to put more emphasis on the current bullying

program with staff training about the program and using it with fidelity.

Increase student promotion/enthusiasm of Lion Fun Day activities and explore fun and

desirable student activities.

d. Walker-Grant Middle School (WGMS)

Current Projects

Reviewed monthly reports

1. Hearing and visions screenings

2. BMI

3. Scoliosis screening

4. Value of resource officer

5. New resources for PE

6. Fall Hill Corridor project

7. First aid certifications/self-harm training (reference book)

8. Quantico network

Reviewed/discussed student activities

1. Explored new student activities.

2. The process of family life classes

Received the Clean Team Award.

Monitored the numbers of self-harm injuries and recorded a decrease for this year.

Improved safety of field (gate, reduce cars), fence.

Discussed the need for a track for PE/Athletic programs.

Social media issues seem to be on the increase.

Both counselors were certified in Mental Health First Aid.

Hoopla for Heart--Raised $1,400 for American Heart Association.

Held a dance to promote anti-bullying.

Future Plans

Increase parent participation and outside groups on the student health council.

Increase activities and education related Internet safety and social media.

4

e. James Monroe High School (JMHS)

Current Projects

Bullying Prevention: The Leadership/SCA clubs worked cooperatively to increase funds

and community awareness about bullying prevention through bringing the Rachel’s

Project (a bully prevention program) to the school.

Tip 411: Parents, community, and students can provide tips regarding bullying, fight

rumblings and other community/school related issues can be anonymously reported.

Positive Behavior Support: Surveyed the staff to determine interest in starting the PBIS

(Positive Behavior Intervention and Supports) program or a modified form of it to JM

next year.

Cell phone Use: Held discussions about the negative impact of cell phone use and social

media in the schools.

Special Committee: To increase faculty and student relationships, a school atmosphere

committee was established.

Future Plans

Bring Rachel’s Challenge to James Monroe.

Continue the anti-bullying posters and parent awareness letters.

Bring back the FBI staff members to talk with students about cyberbullying.

Explore peer mediation .

2. SHAB Standing Committees

a. Health, Physical Education, and Family Life Education

Current Projects

With community support, reviewed new textbooks for health and physical education for

potential implementation in 2016-2017 school year.

Future Plans

Improve the curriculum offering for all students.

b. Staff Wellness

Current Projects

Connected with a variety of community agencies to talk about potential staff wellness

opportunities.

Future Plans

Investigate a potential staff health fair, wellness profiles, and other activities that can be

implemented on work days or after school to promote healthy living.

c. Mental Health

Current Projects

Developed self-injury documentation procedures.

Advocate for a school psychologist intern for 2016-2017 school year.

Future Plans

The committee is targeting concerns and brainstorming future activities.

5

d. Health Care (School Health Services)

Current Projects.

In conjunction with Mental Health staff, developed the self-injury documentation

procedures.

Tracked the BMI in specific grades levels and advocated for healthy snacks.

Continued to educate staff about the dangers of too much sugar in the diet.

Adjusted the Medicaid procedures related to federal/state billing requirements.

Advocated for hiring a nurse during summer school.

Supported training of the new registrar regarding medical requirements for registering

new students.

Advocated for new vision screening equipment.

Revised the Student Special Dietary Needs Form.

Discussed a possible policy related to the future use of Narcan at JM.

Explored the possibility of electronic charting of student information through a web-

based system.

Future Plans

Improve on the 504 procedures for evaluating health plans and 504 needs.

Update and maintain the website.

Monitor concerns related to opiate use and abuse in the community and, as appropriate,

implement procedures for Narcan use.

e. Safe and Healthy School Environment

Current Projects

Promoted focus on bully prevention.

Worked with Mental Health staff on creating the self-injury documentation procedures.

Future Plans

Continue to focus on bully prevention

Explore mental health risk assessments

Continue emphasis on building relationships between faculty and students

Identify students to serve on the Teen Council

f. School Food Nutrition

Current Projects:

● The 7-day/week Summer Feeding Program (SFSP) was expanded in 2016 to include the

Dixon Park Pool. All Fredericksburg children at the pool received a free nutritious lunch

between the hours of 12-2 daily. Approximately 4000 lunches were served from June

27th – Sept 5th.

A second mobile feeding truck is being developed for use next year.

Through community support, participation at the feeding sites has grown over the first 3

years of operation. We continue to monitor each site’s participation.

6

Future Plans

Dialogue with a local produce company to support a “mobile fresh fruit and vegetable

program” for next summer to coincide with the mobile feeding program.

Review the Teen Cuisine cooking and nutrition curriculum for potential use. This

curriculum is provided by the Virginia Cooperative Extension for 6th thru 12th graders as

a way to introduce better eating habits along with basic food preparation skills.

3. Member Presentations and Reports

SHAB members were provided information on:

a. November 5, 2015, the State Codes related to the Virginia Freedom of Information Act, the State

and Local Government Conflict of Interests Act, and the Virginia Public Records Act.

b. November 5, 2015, the state guidance for local School Health Advisory Boards by the Virginia

Department of Education: Promoting Healthy Students: A Guide for School Health Advisory

Boards (revised 2012).

c. November 5, 2015, Teen Parenting Program offered by the Rappahannock Area Community

Services Board

d. November 5, 2016, an update on the Summer Feeding Program implemented through the School

Food Service Program

e. November 5, an update on a Community Health Needs Assessment by the Mary Washington

Health Care

f. March 18, 2016, a community presentation on bullying and cyberbullying by the SRO

g. March 18, 2016, an update on the McKinney-Vento Homeless Education Assistance Act and its

relevancy to the FCPS students

h. May 6, 2016, a presentation by Empowerhouse about services offered regarding domestic

violence assistance and community awareness instruction

i. May 6, 2016, a summary of the Paper Tigers documentary film with a discussion following it

regarding related mental health issues

j. May 6, 2016, a report on the opiate epidemic in the region and the community awareness

activities underway

7

IV. EVALUATION OF SHAB OPERATIONS

Member Comments

Fredericskburg School Health Advisory Board (SHAB) Meetings

2015-2016 Evaluation

A. Number of SHAB meetings attended during the 2015-2016 school year (Nov, Mar, May) _(1)_ 1 _(2)_ 2 _(20)_ 3

B. Are the current morning meetings a good time? _(23)_ Yes ___ No (If “no,” state an alternative on the back of

the paper.)

C. Is this facility and parking a good place for our meetings? _22_ Yes ___No (Provide any comments on the back.)

One person did not offer a response.

D. 2 respondents identify themselves as parent; 12 identify themselves as a city schools employee; 5 identify

themselves as a community member; and 7 identify themselves as a combination of roles.

1. The discussions at our SHAB meetings during the 2015-2016 year were:

1 2 3 (2) 4 (10) 5 (11)

Rambling Focused

2. In terms of what we accomplished during 2015-2016, our SHAB meetings were:

1 2 (1) 3 (4) 4 (9) 5 (9)

Waste of Time Productive

3. The pace of our SHAB meetings during 2015-2016 was:

1 2 (2) 3 (14) 4 (7) 5

Too Slow Too Fast

4. At the 2015-2016 SHAB meetings, everyone participated in the discussion:

1 2 (2) 3 (9) 4 (7) 5 (5)

Never Throughout

5. The purposes of our meetings were:

1 2 3 (2) 4 (8) 5 (13)

Confusing Clear

6. Open discussion of issues was encouraged by the leadership:

1 2 (1) 3 (1) 4 (7) 5 (14)

Never Throughout

7. Advisory Board members were able to openly share their opinions:

1 2 3 (1) 4 (6) 5 (16)

Rarely Frequently

8. The decision-making process during the SHAB meetings was clear and acceptable:

1 2 3 (2) 4 (11) 5 (10)

Never Throughout

9. Based on how decisions were made, I feel we are committed to working together as a group:

1 2 3 (1) 4 (6) 5 (16)

Rarely Frequently

10. I think my role on the SHAB throughout the year is important.

1 2 (1) 3 (7) 4 (8) 5 (7)

Never Throughout

SCHOOL BOARD AGENDA ITEM

MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-4

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Dr. Harry Thomas

SUBJECT: SUMMER PROGRAMS

INTRODUCTION:

Dr. Thomas will provide the Board with a brief report on Summer School Programs across the

division. Included in the presentation will be a review of student enrollment, attendance and

achievement in the summer intervention programs. Additionally, highlights of participation and

activities undertaken in the Superintendent’s Summer Scholars Program will be provided.

ATTACHMENT: Summer School Reports

Fredericksburg City Public Schools

2016 K-8 Summer Academic Intervention Program

Academic Data and Student Performance

Enrollment:

Hugh Mercer Elementary: 110

Lafayette Upper Elementary: 69

Walker-Grant Middle: 125

School Site Attendance

Mathematics

Percentage

Growth

Reading

Percentage

Growth

Disciplinary

Infractions Promoted

Hugh Mercer

Elementary 92% 63% 67.5% 0 Incidents 100%

Lafayette Upper

Elementary 91% 61% 50% 2 Incident 100%

Walker-Grant

Middle School 90% 56% 49% 7 Incidents 100%

Fredericksburg City Public Schools

2016 9-12 Summer Academic Intervention Program

Academic Data and Student Performance

Enrollment/Attendance Data Total Enrollment-68 Total Attendance Drops-12

June 2016 EOM-65 June 2016 ADA-60 July 2016 EOM-53 July 2016 ADA-62 Student Behavior/Student Discipline There were no discipline referrals this summer.

Transportation Concerns There were no transportation concerns this summer.

Breakfast/Lunch Concerns There were no meal concerns this summer.

Instructional Component-Course Credits The following classes were offered during the 2016 summer session.

o English 9-Dropped due to Low Enrollment o English 11-4/4 Passed the Course o Earth Science-7/7 Passed the Course o Biology-Dropped due to Low Enrollment o World History I-Dropped due to Low Enrollment o US/VA History-4/4 Passed the Course o Foundations of Algebra-9/12 Passed the Course o Algebra 1-9/9 Passed the Course o Geometry-12/12 Passed the Course

Edgenuity-This new online credit recovery program enabled 10 students to successfully complete assigned coursework. There were four seniors who needed coursework for graduation in 2016. Three of the four seniors will be awarded their diplomas. Also, students who were withdrawn traditional courses due to lack of enrollment, where subsequently enrolled in Edgenuity. SOL Component

English 11-0/2 passed the SOL-0% pass rate

Earth Science-1/7 passed the SOL. Four students did not sign up for expedited retakes. SOL-14% pass rate

Biology-0/1 passed the SOL-0% pass rate

World History I-0/2 passed the SOL-0% pass rate

US/VA History-0/1 passed the SOL-0% pass rate

Algebra I-4/6 passed the SOL-67% pass

Geometry -3/8 passed the SOL-38% pass rate

Algebra 2-0/1 passed the SOL-0% pass rate

FREDERICKSBURG CITY PUBLIC SCHOOLS

ACADEMIC YEAR: 2015-2016

Fredericksburg City Public Schools

2016 Superintendent’s Summer Scholars Program

Summer Scholar Teachers:

K/1: 2/3: 4/5:

Chelsea Goldberg Shelby Murray Laura Mastrangelo

Tobin Traxler Jolene Jonas Sarah Cook

Ashlie Ciprich Rachel Novak Robert Anne

Ciara Taylor Elizabeth Wolfe

Susan Johnson

Superintendent’s Summer Scholars is an experiential program intended to provide intellectual

enrichment and cultural awareness to a diverse array of learners. Students from grades

kindergarten to five, participated in field trips and excursions, which facilitated real-world

connections to academic concepts explored during the school year. Superintendent’s Summer

Scholars has remarkably served the students of Fredericksburg dating back to the early 1990s.

Program Details:

Year Participating Students Scholarships Granted

2012

140 81 (56% of Attendees)

2013 160 (14% Increase)

91 (57% of Attendees)

2014

166 (3% Increase)

4 Students added from Wait

List

94 (57% of Attendees)

2015

163 (2% decrease)

7 Students added from Wait

List

87 (53% of Attendees)

2016

164 (1% increase)

3 Students added from Wait

List

87 (53% of Attendees)

2016 Summer Scholars Field Trips

Kindergarten & First

The teachers worked very hard to coordinate the field trips and classroom

lessons to be geared towards the summer Olympics.

July 29th

Braehead Farms

The students were able to see, pet, and

feed various farm animals. This was a

great experience for most students since

this was their first time seeing a farm.

August 1st & August 10th

Paragon Training Center

The students rock-climbed, jumped in

a foam pit, and learned different

gymnastic positions and moves.

August 3rd

Flying Squirrels Baseball Stadium

The students took a tour of the baseball

stadium. They were able to see the

locker rooms and walk onto the field.

August 4th

AMF Bowling

The students were given the

opportunity to learn to bowl. They had

a ball doing so; some even got a strike!

August 9th

National Zoo

The students learned about mammals,

reptiles and various animal habitats.

This was the first time many students

and parents visited the National Zoo.

August 11th

Luray Caverns

The students absolutely loved this field

trip. Most of the students had never

heard of this place before and found it

very fascinating.

2016 Summer Scholars Field Trips

Second & Third

August 2nd

Fredericksburg Trolley Tour

The students were able to learn many

historical facts about the city of

Fredericksburg. They even got to enjoy

a sweet, cold treat from Carl’s Ice

Cream.

August 4th

National Archives

Students viewed documents of

important events about our nation’s

history. They were able to see the

Declaration of Independence and the

Constitution of the United States. This

was definitely one field trip that will

stick with them forever.

August 5th

Potts and Palettes

Students were able to decorate and

paint their own pots, to be used later for

planting in their classrooms.

August 9th

Pope Leighey House

Students learned about the famous

architect Frank Lloyd Wright. The

students were able to walk though his

house and learn about the history of the

property.

August 10th

Wegmans

The students were able to try different

cuisines. Yummy! They were also able

to walk behind the counter of the

bakery and learn how to make delicious

desserts sold at Wegmans. They even

got a baker’s hat to wear home!

August 11th

Air & Space Museum

This might have been students’ single

favorite field-trip. The looks on their

faces when they returned were priceless.

They learned so much about places,

space ships, astronauts, and so much

more. Definitely a field trip they will

never forget.

2016 Summer Scholars Field Trips

Fourth & Fifth

July 29th

Discovery Theatre

Students had the privilege to see an urban,

theatrical performance-African dancing.

The students really enjoyed themselves.

August 1st

Carabbas

Students got to see how a restaurant

works. They were given a special tour and

learned various staffing positions. They

even got to make and enjoy their own

pizza!

August 3rd

Friends of the Rappahannock

Students investigated the river habitat by –

observing, describing, and charting. They

discovered how animals use their senses

for survival. This was a really cool field

trip.

August 8th

Government Island

This island was bought by the federal

government many years ago so that they

could construct the White House and

Capitol Building. The students were able

to walk the quarry and learn about its rich

history.

August 10th

Living Classroom

Students were able to learn about marine

and maritime life by chartering a boat and

sailing on the Potomac River.

August 11th

Westmoreland Park

The students walked along the beach

looking for shark teeth, and hiked up a

large hill where they were able to see a

variety of animals that inhabit the area.

SCHOOL BOARD AGENDA ITEM

MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-5

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Mrs. Marceline Catlett

SUBJECT: UPDATE ON INSTRUCTIONAL PROGRAMS

INTRODUCTION:

Mrs. Catlett will provide the Board with an update of the review and evaluation of current instructional

programs and initiatives for the 2016-17 school year. Following the Administrative Retreat, central office and

building administrators met and reviewed supplemental instructional programs and initiatives. Mrs. Sonya

Walsh, Supervisor of Instruction, developed a Programs/Initiatives Summary to document each building’s

findings. The summary will be provided in a weekly packet to the Board.

SCHOOL BOARD AGENDA ITEM

MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-6

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Dr. David G. Melton

SUBJECT: REPORT ON OPENING OF SCHOOL

INTRODUCTION:

The Superintendent will provide the School Board with a report on the opening of school. Included

in the briefing will be a report on the enrollment in each of the schools.

SCHOOL BOARD AGENDA ITEM

MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-7

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Dr. John B. Gordon III

SUBJECT: UPDATE ON NEW SCHOOL BUS PARKING LOT

INTRODUCTION:

Fredericksburg City Public Schools issued a request for proposals (RFP) in October of 2015 for

the construction of a new bus lot for the transportation department. The RFP was awarded to Mr. Carey

Leitch of Carico. Mr. Leitch and his architects have worked closely with the city for the development of

a new bus lot to include a new transportation office, sixty-three parking spaces, and a bus-washing

platform. This project has been delayed due to environmental codes that require a determined distance

for run-off water. Dr. Gordon would like to update the Board on the revision to the permanent bus lot

including a new timeline for completion.

SCHOOL BOARD AGENDA ITEM

MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-8

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: David Melton

SUBJECT: JOINT LEGISLATIVE RECEPTION

INTRODUCTION:

The Spotsylvania County School Board has recently invited local School Boards to participate in

its fourth annual Joint Legislative Reception on Thursday, October 6, 2016 at 6:30 p.m. in the School

Board Meeting Room of the Administrative Services Building, 8020 River Stone Drive, Fredericksburg.

The following legislators have been invited to the reception: Senators Bryce Reeves, Ryan

McDougle, and Richard Stuart; Delegates Bobby Orrock, Buddy Fowler, Peter Farrell, Mark Cole, and

Speaker of the House William Howell. Also invited are Governor McAuliffe, Congressman David Brat,

Congressman Rob Wittman, Senator Mark Warner, and Senator Tim Kaine.

For planning purposes, the Spotsylvania School Board would like to know the number of

individuals who plan to participate in this reception by September 26.

SCHOOL BOARD AGENDA ITEM

MEETING DATE: September 12, 2016 AGENDA ITEM NO. IX-D-9

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Dr. David Melton

SUBJECT: VSBA EVENTS

INTRODUCTION:

The Virginia School Boards Association has announced two upcoming events, Bullying

Prevention Month and Take Your Legislator to School Month. Participation in each of these events has

been included in the updated requirements for the Board of Distinction. Therefore, the Board may wish

to discuss the events and decide how you wish to participate. The following information has been

provided by the VSBA for each event:

Bullying Prevention Month (October)

In an effort to promote awareness of school bullying, the VSBA Board of Directors has

designated the month of October as VSBA Bullying Prevention Month. Childhood bullying is a

significant problem nationwide. It can cause school absenteeism, mental and physical stress, poor school

performance, poor self-esteem, and in some cases, school violence. Statistics show that 160,000 children

in the United States miss school each day as a result of being bullied. School Board members,

superintendents, teachers, and parents play a critical role in creating a climate where bullying is not

tolerated. It has been proven when adults and children stand together, bullying ends. The VSBA has

prepared the attached packet of documents related to Bullying Prevention Month.

Take Your Legislator to School Month (November)

In an effort to promote a closer relationship between public education and the Virginia General

Assembly, the Virginia School Boards Association urges each school division in the state to invite at least

one of their state legislators to visit their schools during the month of November. There are many benefits

from participating in VSBA Take Your Legislator to School Month, including developing closer

relationships between school divisions, local communities and our elected officials, and creating

opportunities for productive dialogue so that educational and political leaders can work together to ensure

that we provide the best possible education for our students.

This year, the VSBA encourages school divisions to choose an area of focus for your legislative

visits. For example, you may decide to have “VSBA Take Your Legislator to CTE School" Month or

"VSBA Take Your Legislator to Blended Learning School" Month. This will allow you to emphasize

particular aspects and programs in the division that you are most proud of or wish to highlight.

Attached is a packet of information that includes quick tips/suggestions, a sample invitation letter,

and a proclamation from the VSBA Board of Directors.

ATTACHMENTS: Bullying Prevention Month (October) Materials

Take Your Legislator to School Month (November) Materials

VSBA Bullying Prevention Month

October 2016

OCTOBER 2016 – VSBA BULLYING PREVENTION MONTH

Dear School Board Member/Superintendent: In an effort to promote awareness of school bullying, the VSBA Board of Directors has designated the month of October as VSBA Bullying Prevention Month. Childhood bullying is a significant problem nationwide. It can cause school absenteeism, mental and physical stress, poor school performance, poor self-esteem, and in some cases, school violence. Statistics show that 160,000 children in the United States miss school each day as a result of being bullied. School board members, superintendents, teachers, and parents play a critical role in creating a climate where bullying is not tolerated. It has been proven that when adults and children stand together bullying ends. VSBA will publicize Bullying Prevention Month in our newsletter, on the VSBA website, through social media and will send out a statewide news release urging news organizations to provide coverage of local activities. School divisions are encouraged to issue their own news releases, and it would be helpful if divisions would apprise the VSBA of any related activities taking place in their division. Potential activities could include: Adopt a proclamation similar to the one adopted by the VSBA Board of Directors (see

enclosed). Write a letter to the editor or contact a local reporter to see if they will do a story about

bullying prevention initiatives taking place in the division. Hold school or division student contests (poster, video, writing, etc.) around the theme of

“VSBA Bullying Prevention Month”. Conduct parent/caregiver workshops on bullying, which could include the opportunity for

parents/caregivers to spend time with their child’s guidance counselor. This guide includes several resources to assist you in these efforts, including references to VSBA policies on bullying, a sample news release, and a proclamation adopted by the VSBA Board of Directors. We hope you will take advantage of this opportunity to help spread awareness of the serious nature of bullying in our schools. Sincerely, William S. Kidd Gina G. Patterson VSBA President Executive Director

VSBA ANTI-BULLYING POLICIES

The VSBA Policy Manual includes several policies that address bullying. For example, Policy JFC-R Standards of Student Conduct states: Bullying A student, either individually or as a part of a group, shall not bully others either in person or by the use of any communication technology including computer systems, telephones, pagers, or instant messaging systems. Prohibited conduct includes, but is not limited to, physical, verbal, or written intimidation, taunting, name- calling, and insults and any combination of prohibited activities. "Bullying" means any aggressive and unwanted behavior that is intended to harm, intimidate, or humiliate the victim; involves a real or perceived power imbalance between the aggressor or aggressors and victim; and is repeated over time or causes severe emotional trauma. "Bullying" includes cyber bullying. "Bullying" does not include ordinary teasing, horseplay, argument, or peer conflict. Policy IGAI Character Education states that the division’s character education program will include instruction on the inappropriateness of bullying. Policy GCL Professional Staff Development provides that the division’s professional development program educates school board employees about bullying and the need to create a bully-free environment. In addition to policies that address bullying by name, it is important to remember that bullying is a term which incorporates many types of conduct. Some of that conduct, such as hitting, may amount to criminal misconduct. When that is the case, the conduct must be reported to law enforcement officials pursuant to VSBA Policy CLA Reporting Acts of Violence and Substance Abuse. The conduct may also be addressed by VSBA Policy JFHA/GBA Prohibition Against Harassment and Retaliation. Whenever a division is confronted with conduct that may be bullying, it should carefully consider whether the conduct is also prohibited harassment. When a division discovers harassment, it should consider not only appropriate discipline for the harasser(s) but should also consider whether broader remedies, such as school-wide or division-wide training are necessary. Additional information from the Office for Civil Rights (OCR) is available by visiting http://www2.ed.gov/about/offices/list/ocr/letters/colleague-201010.html

VSBA BOARD OF DIRECTORS PROCLAMATION

WHEREAS, school bullying has become an increasingly significant problem in the United States and Virginia; and

WHEREAS, over twenty percent of the youth in the United States are estimated to be involved in bullying each year, either as a bully or as a victim; and

WHEREAS, an estimated one hundred sixty thousand students in kindergarten through twelfth grade miss school every day due to a fear of being bullied; and

WHEREAS, bullying can take many forms, including verbal, physical, and most recently in cyberspace, and can happen in many places on and off school grounds; and

WHEREAS, it is important for Virginia parents, students, teachers, and school administrators to be aware of bullying, and to encourage discussion of the problem as a school community; and

WHEREAS, the VSBA has developed a model policy on anti-bullying to encourage positive behaviors and to eliminate bullying behaviors;

Now, THEREFORE, the Virginia School Boards Association recognizes the month of October 2016 as VSBA Bullying Prevention Month, with the intention that the issue of bullying and its prevention be discussed in Virginia schools and classrooms during that time.

SAMPLE NEWS RELEASE For Immediate Release [DATE]

Contact [NAME] [PHONE]

October Is VSBA Bullying Prevention Month [CITY/COUNTY], VA -- School board members, superintendents, teachers and parents can play a critical role in creating a climate where bullying is not tolerated. It has been proven when adults and children stand together, bullying ends. This is why the Virginia School Boards Association (VSBA) has declared October to be VSBA Bullying Prevention Month. Childhood bullying is a significant problem nationwide. It can cause school absenteeism, mental and physical stress, poor school performance, poor self-esteem, and, in some cases, school violence. Over twenty percent of all school-aged children are bullied each year - upwards of 13 million students. [INSERT QUOTE FROM BOARD MEMBER AND/OR SUPERINTENDENT] Local activities include [INSERT LIST OF ACTIVITIES] The Virginia School Boards Association, a voluntary, nonpartisan organization of Virginia school boards, promotes excellence in public education through advocacy, training and services.

VSBA Take Your Legislator to School Month A Guide for School Boards & School Administrators

NOVEMBER IS “VSBA TAKE YOUR LEGISLATOR TO SCHOOL” MONTH In an effort to promote a closer relationship between public education and the Virginia State Legislature, the Virginia School Boards Association urges each school division in the state to invite at least one of their state legislators to visit their schools during the month of November.

There are many benefits from participating in VSBA Take Your Legislator to School Month, including developing closer relationships between school divisions, local communities and our elected officials, and creating opportunities for productive dialogue so that educational and political leaders can work together to ensure that we provide the best possible education for our students.

In addition, when legislators visit your schools as part of VSBA Take Your Legislator to School

Month, local students will have the opportunity to interact with elected officials and learn about the important roles and responsibilities of Virginia General Assembly members. Almost like a field trip that is coming to your school, a visit by your local legislator creates many different “teachable moments”.

What Types of Activities Can We Implement? There are many different types of activities that your division and local legislators can implement, including speaking to civics classes about current “hot topics”, reading to younger students, participating in a mock election, discussing the Virginia legislative process, etc. The precise format for each visit should be negotiated between the division or school and the legislator, but we recommend it include a tour of school facilities conducted by a board member or other division officials. Use this opportunity to raise awareness of division successes, showcase a particular program that a legislator helped fund, or highlight division needs that have gone unmet.

Promote & Celebrate Your Visit

After you have issued your invitation and planned the visit, distribute a media alert

(sample enclosed) and invite the media to cover the visit. Take pictures and include a story about the visit in your division newsletter and on the

division web site. Have participating students send thank you letters to the visiting legislator. Notify the VSBA of your activities. We may attend your event, promote it in our

newsletter or on our web site, and/or include a news story in the VSBA Daily News. We hope you will take advantage of this opportunity to strengthen the already solid bond between public education and the Virginia General Assembly. These activities cannot help but aid VSBA as it lobbies on your behalf on education issues. Thank you for all that you do as a leader, advocate, and supporter of public education.

Page 2 – Quick Tips

Page 3 – Sample Invitation

Page 4 – Sample Media Alert

Page 5 – VSBA Proclamation

QUICK TIPS & SUGGESTIONS Discuss what your divisions or school would like to get out of a visit by a state legislator

and phrase your invitation accordingly.

Consider activities involving one or two classes, rather than the entire student body.

Thank the legislator for his or her past support for public education.

Help the legislator decide what activities and topics would be appropriate for what age groups. Legislators may have received some suggestions from the clerks, but school staff might help them plan others.

Be sensitive to the fact that every school and division has at least two representatives in the legislature, a senator and delegate, and perhaps more.

Invite all of your legislators. While some may not respond to your invitation, others might feel slighted at not receiving one.

Obtain the lawmaker’s biography from his or her office or web site for use in introductions and news releases.

Be alert to promising opportunities for photos. Sometimes that alone will be sufficient to attract newspaper or TV media coverage.

Apprise the VSBA of your activities, past and planned, to help us promote this event this year and in future years.

VSBA Take Your Legislator to School Month should be just one part of ongoing year- round communication that takes place between your division and Virginia elected officials.

http://whosmy.virginiageneralassembly.gov

Visit the Virginia General Assembly web site to identify yourlocal legislators and obtain contact information.

SAMPLE INVITATION LETTER Dear Delegate/Senator :

On behalf of the school board of , we would like to invite you to visit our schools as part of VSBA Take Your Legislator to School Month, which is being observed in November.

Coordinated by the Virginia School Boards Association (VSBA), the goal of VSBA Take Your

Legislator to School Month is to build a stronger relationship between schools and legislators. The event gives legislators an opportunity to observe what is going on in Virginia schools, and provides Virginia’s young people the opportunity to meet and interact with an elected official.

There are many exciting and innovative things happening each day in ______________ schools, and several members of our school board would like to give you a tour of our school facilities. Our teachers are implementing new, research-based instructional strategies, and our students are using a variety of new technology methods such as _______________________. In addition, you are welcome to speak to our government classes, read to our elementary students, or just walk the buildings with our principals to learn about public education in our division. We are open to your ideas on how to make this time with your young constituents most productive.

We plan to invite the local media to attend your visit, which we think communicates the high degree of interest that state and local leaders have in public education.

If your schedule permits you to accept this invitation, please contact us at _______________ with some dates and times and we can discuss the details of your visit.

We look forward to hearing from you.

Cordially,

_____________________________ School Board Chairman

_____________________________ Division Superintendent

SAMPLE MEDIA ALERT

Media Alert For Immediate Release

Senator/Delegate <INSERT NAME> to Visit <INSERT SCHOOL NAME>

for VSBA Take Your Legislator to School Month Who: Senator/Delegate <INSERT NAME>, School Board Chairman <INSERT

NAME>, Superintendent <INSERT NAME>, <INSERT OTHER KEY PARTICIPANTS>

What: As part of VSBA Take Your Legislator to School Month, Senator/Delegate <INSERT NAME> will be visiting <INSERT SCHOOL NAME> to lead discussions and conduct other activities designed to show students how the democratic process works and to heighten awareness of citizen rights and responsibilities.

Why: November is VSBA Take Your Legislator to School Month. It was created by the Virginia School Boards Association to build stronger relationships between public education and the Virginia General Assembly. VSBA Take

Your Legislator to School Month gives legislators an opportunity to observe what is going on in Virginia schools, and provides Virginia’s young people the chance to meet and interact with an elected official.

When: <INSERT DATE AND TIME; IF THERE IS A SPECIFIC SCHEDULE, INSERT HERE>

<TIME> Arrival <TIME> Tour of school facilities <TIME> Visit to classroom <TIME> Departure

Where: <INSERT LOCATION>

Contact: <INSERT SCHOOL DIVISION CONTACT>

###

A Few Tips Distribute the media alert via email anywhere from a few days to a few weeks prior to the

event, depending on the deadline of the media outlet, how quickly you have the necessary information, and how fast the opportunity has come up.

Take photos at the legislator’s visit and send a press release to your local media after the event (let them know that photos are available). That way, even if they couldn’t attend they can still cover the story.

Use the photos and press release as content for a division newsletter or web site article and share them with VSBA.

VSBA BOARD OF DIRECTORS PROCLAMATION