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FREETOWN AND LAKEVILLE SCHOOL DISTRICT

CUSTODIAL SERVICES

MISSION STATEMENT To develop and maintain a professional custodial program which provides and insures

a safe, clean and sanitary environment for all District facilities.

GOALS

1. To strive to hire quality personnel committed to performing a

professional service.

2. To provide quality training/in-service to develop housekeeping

knowledge, safety awareness, and task performance skills and techniques

in the custodial program.

3. To support the custodial program by providing quality cleaning products

(chemicals), equipment and supplies.

4. To provide opportunities for administration, faculty, students and

community to gain knowledge of their supportive roles in the custodial

program.

5. To provide quality assurance through continuous monitoring.

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CUSTODIAL PROCEDURES AND GUIDELINES ........................................................ 5

4. SAFETY RECOMMENDATIONS ................................................................................ 6

5. CHEMICAL AND CLEANING SOLUTIONS ......................................................... 6

6. DISTRICT PRESCRIBED CLEANERS ........................................................................ 7

7. CLEANING EQUIPMENT, THEIR USES AND GENERAL MAINTENANCE ........ 8

8. CUSTODIANS’ CARTS ............................................................................................ 8

9. MOP BUCKET AND PRESS .................................................................................... 8

10. WET MOPS .............................................................................................................. 8

11. DUST MOPS ............................................................................................................ 8

12. PUSH BROOMS AND CORN BROOMS ............................................................... 9

13. VACUUM CLEANERS ........................................................................................... 9

15. FLOOR MACHINES (Buffer and Burnisher) ........................................................ 10

22. CARPET EXTRACTORS ...................................................................................... 12

SECTION II CLEANING PROCEDURES ............................................................. 13

1. Entrances, Lobbies and Corridors ............................................................................. 13

2. Classrooms and Laboratories .................................................................................... 14

3. Office, Lounge and Conference Rooms.................................................................... 15

4. Restrooms, Locker Rooms, Showers, and Dressing Areas ....................................... 16

5. Cafeterias and Lunch Areas ...................................................................................... 16

6. Gyms and Multipurpose Rooms ............................................................................... 17

SECTION III METHODS AND PROCEDURES .................................................... 19

2. Assembling Equipment and Supplies ....................................................................... 19

3. Drinking Fountains ................................................................................................... 20

4. Chalkboards and Marker Boards .............................................................................. 20

5. Dusting ...................................................................................................................... 21

6. Cleaning Classroom Sinks and Countertops ............................................................. 21

7. Dust Mopping Resilient Floors ................................................................................. 21

8. Trash ......................................................................................................................... 22

9. Carpet Vacuuming .................................................................................................... 22

10. Spot Cleaning .......................................................................................................... 22

12. Wet Floor Signs .................................................................................................. 23

13. Trash ................................................................................................................... 23

14. Refilling Dispensers ............................................................................................ 23

15. Cleaning Sinks and Wash Basins ........................................................................ 24

16. Mirrors ................................................................................................................ 24

17. Urinals and Toilet Bowls .................................................................................... 24

18. Bathroom Walls and Partitions: .......................................................................... 25

20. Bathroom and Shower Floors: (Does not include wood floors) ......................... 25

21.1 Benches Furniture and Lockers ........................................................................ 26

23. Floor Surfaces ..................................................................................................... 26

25. Blood ....................................................................................................................... 26

26. Vomit Cleanup ........................................................................................................ 27

29. ENERGY CONSERVATION .................................................................................... 28

29.1 LIGHTS .................................................................................................................... 28

30. ROUTINE RESPONSIBILITIES ........................................................................... 29

30.2 Head Custodian Responsibilities .......................................................................... 29

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30.3 Day Custodian Responsibilities ............................................................................ 29

30.4 Night Custodian Responsibilities .......................................................................... 30

31. STANDARDS FOR CLEAN CLASSROOMS .......................................................... 32

31.1 Exceeds Standards……………………………………………………………….33

31.2 Meets Standards………………………………………………………………….33

31.3 Below Standards…………………………………………………………………33

32. BUILDING CHECK…………………………………………………………………34

32.2 Building Check Responsibilities………………………………………………….34

33 Building Check Checklist…………………………………………………………..35

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CUSTODIAL PROCEDURES AND GUIDELINES

SECTION I CUSTODIAL DRESS and GROOMING 1.1 Employees should remember they represent both the District and their respective Department and set an example for the students at the school. Therefore each employee will maintain a clean, neat appearance at all times. Each employee will wear the approved attire, which is provided via the annual clothing allowance stipend.

1.2 All employees shall be fully dressed at all times. Working without shirts, etc. is

not allowed. Each year many workers throughout the nation are seriously injured by

being caught and drawn into power tools, equipment and machinery. For safety

purposes the following dress code is required at all work sites.

A. Significantly oversized clothing is not to be worn, specifically, bagging or

sagging pants are prohibited. All pants are to be worn at the waist. Tight fitting pants (tights, bicycle pants and leggings) are also prohibited. Loose clothing, including but not limited to the following, are prohibited for safety reasons:

1. Loose shirts/tails 2. Loose coat or jackets/tails 3. Loose long shirtsleeves 4. Loose or oversize pants 5. Clothing or shoes with unsecured straps, ties or laces

B. Appropriate footwear must be worn at all times. Toeless shoes, thongs, deck

shoes, sandals and bare or stocking feet are prohibited at all times in the work area.

C. Employee hair should be clean, neatly trimmed and well groomed.

Unconventional or multi-colored hair is not permitted.

D. Men must be clean-shaven or have mustaches or beards that are neatly trimmed.

E. Tattoos with inappropriate images or language must be covered at all times

while at work.

F. Visible body piercing jewelry is prohibited except for rings, studs or other traditional jewelry worn in the ear.

G. Loose bracelets and necklaces are prohibited.

H. Headwear must not be worn in buildings unless required as part of Personal

Protective Equipment when performing a specific task.

I. Indecent or inappropriate patches, writings, drawings, company advertisings, group names or suggestive logos on clothing are prohibited.

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J. Clothes that may cause distraction are not acceptable. Specifically tank tops, muscle shirts, halter-tops, exposed midriffs, and see-through garments are not permitted.

1.3 Failure to comply with the approved dress code may lead to disciplinary action up to and including termination.

2. IMPORTANCE of the CUSTODIAN‟S JOB

Custodians are charged with being their building‟s caretaker. They are not only

responsible for cleaning the school building on a day-to-day basis they handle plant

operations, preventative maintenance, equipment, and grounds. They also maintain

security to safeguard the children and building occupants and prevent vandalism and

theft. The process of teaching children in school involves not only the teacher, but

support staff and parents whose services contribute directly or indirectly to their

educational growth. In the course of the day-to-day work, it may seem that it is an

endless job of cleaning rooms that will be dirty again tomorrow. As true as this may be, it

should be remembered that how well you do your job can affect not only the health and

safety of the children, but the morale and atmosphere of the entire school. The

community, teachers, and pupils take pride in a well-kept attractive school and will help

you keep it that way.

3. PUBLIC RELATIONS

The District‟s Administration needs the assistance of professional custodians. The

district realizes the importance of the custodian‟s position and appreciates the fact that a

clean, well-kept, properly heated and ventilated building favorably affects the teachers in

their teaching and the children in their learning. You can gain good will for the school

through efficiency and a friendly attitude toward pupils, teachers, and visitors. The public

expects all district employees to be dependable, courteous and cheerful.

3.1 Custodians are a part of the school‟s team. As a team member, you are expected to

support all staff in a manner, which will reinforce their efforts in the performance of their

duties. When it is necessary for custodians to go into a classroom during class time,

please ask permission first then enter very quietly and do whatever is necessary with as

little commotion as possible.

4. SAFETY RECOMMENDATIONS Tripping hazards, slippery conditions, etc. could lead to potential injury. Custodians must be alert to safety concerns during their shift. Never leave a slick spot or any foreign material on the floor that may be hazardous to the occupants of the building. Always place safety precaution signs and/or divert traffic flow away from where a floor may be wet from mopping or leaking water.

5. CHEMICAL AND CLEANING SOLUTIONS

Most chemicals used by the school district come in a highly concentrated form and must

be diluted before use. Some are in dispensing systems that dilute automatically.

Always read the instructions and the material safety data sheets for each product.

(REMEMBER: Only dilute with water). The following safety rules are for your

protection; however, they will not be of any help if you don‟t use them.

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A. Ensure that Material Safety Data Sheets (MSDS) are accessible and that all

maintenance and custodial personnel as well as administration are aware of

their location. Periodically review your MSDS sheets to ensure that they are

current and reference chemicals that are currently in use. KNOW THE

PROPER FIRST AID PROCEDURES FOR ALL CHEMICALS USED IN THE

SCHOOL THAT HAVE THE ABILITY TO CAUSE HARM TO BUILDING

OCCUPANTS AND WORKERS.

B. Know what you are using. Do not use chemicals from unmarked bottles

or containers.

C. Always read the label and follow the manufacturers instructions.

D. Measure all chemicals. If the directions say to use four (4) ounces in one (1)

gallon of water, measure the water and the chemical correctly. A weak

solution may not provide the proper cleaning power. A solution that is too

strong will not only waste supplies, but may damage the surface on which

you use it. It may also have the potential to cause injury to yourself or others.

*Remember to always add the chemical to the water.

E. Do not substitute chemicals. Many chemicals are made only for specific jobs.

F. Never mix chemicals. You can easily destroy a chemical‟s usefulness or

possibly create a poisonous gas or solution by mixing it with other chemicals.

*A combination of bleach and ammonia can be deadly. Depending on

the dilution ratio it creates these dangerous compounds: Chlorine Gas

(Cl2), Nitrogen Trichloride (NCl3) and Hydrazine (N2H4)

G. Bleach should only be used under certain circumstances when

necessary as a disinfectant/mildewcide not as a daily cleaning agent.

H. Do not get in the habit of smelling chemicals as a means of identification. A

deep breath of the fumes from some chemicals can and will injure you.

I. Protect yourself with the appropriate personal protection, i.e., safety glasses,

rubber gloves, or protective clothing, especially if the solution you are using is

a strong acid or alkali.

J. Always secure bottle caps and lids before the container leaves your hands.

K. Label all containers with the district approved Hazardous Material Information

Sheet (HMIS) label that reflects product name, health and hazard information,

and required personal protection equipment.

L. Do not store harsh or liquid chemicals on overhead shelves.

M. Do not store heavy containers on overhead shelves.

N. Use proper ventilation at all times.

O. Store all flammable products in flammable, ventilated safety cabinets.

P. Do not bring chemicals from home and do not purchase chemicals of any

kind from anyplace other than vendors prescribed by the district.

6. DISTRICT PRESCRIBED CLEANERS

The District goes to great lengths and expense to provide the custodians with the proper

tools and cleaning solutions to perform their work. Each building maintains an inventory

of cleaning materials and supplies. Ensure each product is used for its intended

purpose. Using a cleaner or solvent for something other than its original intent could

provide for a hazardous condition and possible risk to human health.

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7. CLEANING EQUIPMENT, THEIR USES AND GENERAL MAINTENANCE

The need for proper care of equipment cannot be overemphasized. A job can be no

better than the person that does it or the equipment used. Equipment that has proper

care will stay in use much longer. It will be safer for the operator to use and will enable

the custodian to do a better job. After each use, make it a practice to clean equipment

and store it properly. Inspect your equipment daily. If equipment needs repair, inform

the building‟s head custodian. Ensure that electrical cords and connectors are grounded

and in good condition. Any cords that have had the grounding prong removed or broken

or where the cord is frayed should be immediately taken out of service and labeled as

such. Follow “Lock-out Tag-out Procedures when and if necessary. Do not use

equipment until it has been fully repaired and placed back into service.

8. CUSTODIANS‟ CARTS

The custodian‟s cart is one of the most useful tools in building housekeeping. It is

designed to carry all necessary equipment needed by the custodian.

a. Several cleaning tools or products can be readily available by using the

„caddy‟.

b. Keep cart clean, stocked and stored properly. Restock cart and take

inventory of your closet so you can requisition supplies and be prepared for

the start of your shift tomorrow.

c. Keep the cart clean and orderly. Routinely lubricate the casters.

d. Keep your cart under your close supervision and away from children.

9. MOP BUCKET AND PRESS

a. Clean after use and store properly.

b. Routinely clean and lubricate casters.

c. Buckets will last longer and the risk of cross contamination will be greatly

reduced if emptied, rinsed, dried, and turned upside down to store.

10. WET MOPS

Consist of long strands of twisted yarn secured by a band at the top. The yarn is usually

cotton but can be a blend or all synthetic depending on the application. The most

common size mop head is 24 ounces and they come in many different colors.

10.1 Note: Wet mops should be rinsed out well each time they are used with clean

water, wrung as dry as possible, and then after shaking the strands apart, hung with the

head up where they will dry. If stored very long in a damp place, wet mops will mildew

and develop an odor that will render them unfit for use. Mop heads should not be in

service for more than a week without laundering. If a mop is used to pick up blood it

should be properly disposed of immediately after the cleanup.

11. DUST MOPS

a. Consists of twisted cotton yarn strands secured to a band for attaching to the

dust mop frame and handle, available in a variety of sizes, colors and

shapes.

b. Most commonly used mop sizes are 24”, 36”, 48”, and 60”. The larger the

area to be cleaned the larger the mop.

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c. Can be used with cleaning solutions, or treated with oil for dust control.

d. Can be vacuumed and laundered.

e. During normal use routinely vacuum the dust mop to keep it reasonably

clean. A clean mop picks up more dirt than a dirty one.

12. PUSH BROOMS AND CORN BROOMS

a. Made from various materials depending upon the job for which they are

designed.

b. Used primarily for sweeping sidewalks, entries, stairs, etc.

c. Will raise a lot of dust into air, unless used with care.

d. Do not use on finished floors without following with a dust mop.

13. VACUUM CLEANERS

13.1 In the matter of dirt removal from the premises, there is no substitute that even

approaches the vacuum cleaner for thoroughness. The suction of the vacuum

cleaner pulls all loose particles into its flow, including those in corners and around

furniture, preventing the gradual accumulation in difficult places. On carpeting it

draws the embedded dust out of the pile. Grit left in the carpeting, cuts the pile and

hastens the deterioration of the carpeting.

a. The industrial vacuum cleaner performs another function, which is almost as

necessary and quite as effective as picking up dry accumulations. Most

industrial vacuum cleaners are or can be adapted for picking up water and

are, therefore, highly efficient for removing scrub water from resilient floors.

b. Vacuum cleaners must be emptied each shift (or otherwise as necessary).

Never leave or store a vacuum with full bag or compartment for someone

else to empty.

c. Filters are to be cleaned regularly to insure maximum airflow and to extend

the life of the motor.

d. Adjust to lightly brush carpet (adjusting brush too deep reduces efficiency).

e. Operate while walking at a moderate pace with back & forth movement and

overlap previous pass by several inches.

f. Routinely clean machine exterior, lubricate wheels and store properly.

14. WET & DRY VACUUMS

a. Start vacuuming at the far end of the work area and work your way back so as not to walk over a clean area.

b. Prevent machine from running over the cord.

c. Inspect cord regularly for damage.

d. Empty vacuum immediately upon completing task.

e. Wipe the exterior of the machine.

f. Rinse housing, hoses, squeegees, wands and tools and wipe them clean (wet vac).

g. Wipe the cord and wind it loosely around the machine.

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h. Place the motor and cover sideways on the tank to allow for thorough drying (wet vac).

15. FLOOR MACHINES (Buffer and Burnisher)

15.1 The floor machine is an indispensable machine for maintaining resilient floors. It

can also be used for spot-cleaning carpets when equipped with solution tank and

shampoo brush.

a. Use the right machine for the task at hand.

b. Low Speed (500 RPM or less) 20” machines are most commonly used for

scrubbing, stripping and buffing soft floor wax on resilient floors.

c. High Speed (1000 – 2500 RPM) 20” machines are most commonly used for

polishing (burnishing) acrylic floor finish on resilient floors.

d. Always safety check the machine and check the condition and state of charge

in the batteries if applicable prior to use. Use caution and personal protection

such as gloves and safety glasses when checking batteries and

connecting/disconnecting equipment from charger.

e. Always start with a clean pad.

f. Remember to wipe the machine down, remove the pad and return the

equipment to the charger when finished.

g. Report any problems to your supervisor. If a safety concern is encountered

and cannot be rectified take the machine out of service and follow Lock out –

Tag out procedures then notify your supervisor.

16. HIGH SPEED BURNISHING

16.1 Why do we need to burnish? Burnishing floors hardens the floor finish. Burnishing gives the floors a high gloss or "wet" look and will also extend the life of the floor finish. It also removes most surface scuffs and minor scratches. Burnishing can only be performed if you use a high-speed buffer and floor finish for which this process is designed. Using a high-speed burnisher on finish that is not appropriate will burn it right off the floor.

a. Sweep, dust mop and damp mop the floor first so that it is clean. Often burnishing can be performed without applying any additional gloss or spray buffing the floor however this may be necessary with certain floors such as marble and stone.

16.2 NOTE: Before beginning, always check the floor pad to ensure it is clean, in good condition and it is the correct texture for the task at hand. Depending on the coarseness pads perform differently from a light polish to a heavy burnish. Never store or leave the machine plugged in to an electrical outlet. Accidental starting could occur causing injury. Never store the machine with the weight on the pad or pad driver.

17. POINTERS:

a. Use a minimum of 4+ coats of finish on resilient floors

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b. Floor must be clean or you will rub the dirt into the floor and may brown, remove the floor finish and/or damage the floor

c. When damp mopping use a detergent that leaves no residue or a product designed to be used before high speed burnishing

d. Keep mop head clean when damp mopping & replace as necessary

e. A restorative spray product or burnishing cream may be used to revive and enhance the “wet-look” of resilient tile floors

f. Use the proper floor pad, a coarse pad may damage or remove the finish when burnishing

g. High speed floor machines should not be used for wet scrubbing

h. Burnishing creates dust. Always dust mop after burnishing

18. SPRAY BUFFING

18.1 Spray buffing is the process of spraying a mixture of floor finish and water on a floor surface and buffing out those areas while the floor is still damp. There are also specific products manufactured for this procedure. This procedure removes a thin layer of soiled floor finish, applies new surface floor finish, and polishes the floor. To do this, spray a small amount of spray buff solution on the floor surface and then go over it with the high-speed burnisher. Never stop on one spot with the pad spinning, as it will damage the floor finish. Use a slow forward and backward motion slightly overlapping with each pass.

19. LOW SPEED BUFFING

19.1 Why do we need to buff? Buffing floors cleans and polishes floor wax. Buffing gives the floors a clean, glossy look. It also removes most surface scuffs and minor scratches. Buffing can only be performed if you use a low-speed buffer and floor wax for which this process is designed. Using a high-speed burnisher on wax will burn it right off the floor.

19.2 Sweep, dust mop and damp mop the floor first so that it is clean. Using a clean, stiff bristle brush on the appropriate low-speed machine guide the brush over the wax using a side-to-side motion. Hence the name, “swing buffer”. Make two passes over each area working your way out of the room. After buffing it is good practice to drymop the floor area as the brush creates dust.

20. FLOOR STRIPPING

20.1 During resilient floor stripping operations a low speed machine is essential. Following manufacturers recommendations and working in small areas at a time, lay stripper or heavy-duty cleaner onto the floor. Start with a clean floor-stripping pad on the low speed machine. Guide the pad slowly over the floor using a side-to-side motion allowing the pad to scrub the floor. Make several overlapping passes and repeat until floor is clean. Begin at the far end of the space to be stripped and work your way back out of the room. The machine, cord and pad should be rinsed and wiped dry to remove any residue from the stripper. *Never store the unit upright with its weight on the pad or brush as this damages the pad driver and brush. Never leave the machine unattended when plugged into an electrical outlet. Serious injury could result.

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21. AUTOMATIC SCRUBBERS

a. Place wet floor signs in work area

b. Operate machine at a moderate speed

c. Use correct amount of detergent

d. Empty & rinse recovery tank before refilling solution tank

e. At the end of each daily use, empty, and clean both tanks and clean the vacuum filter

f. Clean the battery connector with a mild solution or neutral cleaner

g. Damp wipe the exterior with a neutral cleaner spray solution and rinse and wipe the squeegee blade edges with a clean cloth

h. Check and rinse all of the hoses

i. Check the casters, gearboxes, belts and chains

j. Lubricate the automatic scrubber as necessary

k. Wearing your safety glasses and gloves check the water levels and charge the batteries in a well ventilated area after each use

21.1 Store the automatic scrubber in a clean, dry room with the brushes and squeegees in the "up" position. 21.2 Always return the machine to storage and place on the charger so it is ready for the next person.

22. CARPET EXTRACTORS

22.1 Carpet Extractors provide the most efficient method of cleaning carpets. Most are

designed to inject a solution of plain water and detergents (under pressure) into the

carpet. This solution is then agitated by a powered brush and the soiled solution is then

extracted by means of a powerful vacuum, removing soils and most of the moisture.

The use of fans after a carpet has been cleaned will help speed the drying process and

help prevent the growth of mildew.

a. Removes more soil than any other practical system.

b. Leaves carpets damp/dry if equipment is used properly

c. Always safety check the machine prior to use.

d. Remember to empty, rinse out, wipe the machine down, and return the

equipment to storage when finished.

e. Floor fans should be employed immediately after to expedite drying time

f. Report any problems to your supervisor. If a safety concern is encountered

and cannot be rectified take the machine out of service and follow Lock out –

Tag out procedures then notify your supervisor.

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SECTION II CLEANING PROCEDURES

A. This section discusses cleaning procedures by function. It provides information on

daily, weekly and other cleaning procedures in these areas:

1. Entrances, Lobbies, and Corridors.

2. Classrooms and Laboratories.

3. Offices, Lounges, and Conference Rooms.

4. Restrooms, Locker rooms, Showers and Dressing Areas.

5. Cafeterias and Lunch areas.

6. Gyms and Multipurpose Rooms.

7. Utility and Service areas.

1. Entrances, Lobbies and Corridors

1.1 These areas are generally the first areas seen by students, staff and visitors. Their

condition and cleanliness leaves a lasting impression on all that enter the building. It is of

the utmost importance that these areas are maintained to a standard of excellence.

1.2 Considerable dirt is carried in and deposited in entryways and corridors. The

custodian‟s schedule should include adequate time to sweep these areas of travel more

often than once a day. Regular sweeping or snow removal from the sidewalks outside of

entryway doors will prevent some dirt and sand from entering the building. Snow and ice

should be removed from the entryway as soon as possible using sand or ice melt to

avoid slips and falls. *Use only those ice melt products that are approved by the school

district. Some entryways have floor mats to serve as a dirt and sand trap. These must

be cleaned periodically, or daily during the „mud‟ season. Entryway carpet is to be

cleaned on a daily basis. The most effective way to clean an entryway carpet is with an

extractor.

1.3 Daily:

a. Empty waste receptacles and change liners as needed, remove debris,

leaves, and litter, and remove.

b. If floor is resilient tile, dust mop floors with a wide, treated dust mop, keeping

the dust mop head on the floor at all times. Pick up soil from floor with

dustpan. With a lightly dampened mop, spot-mop floors as necessary to

remove soil.

c. Vacuum carpet areas and mats; remove gum and soil spots.

d. Clean and disinfect drinking fountains. (see following procedures)

e. Clean entrance door glass.

1.4 Weekly:

a. Dust the tops of lockers, fire closets, heating covers and cabinets,

extinguishers and window casings. (Low dusting, below 5‟)

b. Clean glass partitions, display cases, and interior door glass.

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c. Spot-clean finger marks and smudges on walls, door facings, and doors. Use

detergent solution in spray bottle and a cloth. Remove outdated postings and

adhesive tape.

d. Dust Furniture.

e. Restore floor finish on non-carpeted floors.

1.5 Monthly:

a. High dust vents, lights, pipes, venetian blinds, over doorways, hanging light

fixtures and connecting and horizontal wall surfaces. (High dusting, above 5‟)

1.6 Note: When cleaning stairways on a routine schedule clean out the corners and the

edges of each step and attend to balusters and railings as well. Remove gum, etc. with

a putty knife. Damp mop or spot clean as necessary.

2. Classrooms and Laboratories

2.1 There is more time spent in classroom cleaning than any other phase of custodial

duties. Valuable time and many steps can be saved by careful planning. Due to the

many different types of furniture and equipment used in the classroom, a careful analysis

should be made to determine how to clean each room in the shortest time with the

fewest steps and still maintain the required standard of cleanliness. To keep a

classroom clean will entail much more than just sweeping the floor and dusting the

furniture. It will require a custodian with a willingness to work, a custodian who takes

pride in his/her work and one who is interested in the welfare of the youngsters. Some

classrooms will have desks that may be shifted from side to side each day as you clean

the floor, while others have tables that can only be moved a few inches. Some furniture

in the rooms can be rolled away from the wall to make sweeping easier; other furniture is

stationary and must be cleaned around and underneath. Tables and desks must be

wiped off with disinfectant. The custodian cart will hold the necessary equipment and

materials to clean classrooms.

2.2 Classrooms should have adequate lighting. Check for burned out tubes or bulbs and

replace them with bulbs of the same type and wattage. *Remember to always wear

your PPE safety glasses when changing bulbs.

2.3 Daily:

a. Empty waste receptacles and replace liners.

b. Empty pencil sharpeners.

c. Clean marker boards, chalkboards and chalk trays.

d. Vacuum traffic patterns on carpets floors; remove gum and soil spots.

e. Dust mop and wet mop tiled floors.

f. Clean glass in doors and partitions.

g. Report any safety or maintenance concerns to your supervisor

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2.4 Weekly:

a. Dust furniture surfaces and damp clean desk and table tops. (low dusting,

below 5 feet)

b. Vacuum carpeted areas thoroughly.

c. Clean door surfaces and spot clean walls.

2.5 Twice Monthly:

a. Restore floor finish on non-carpeted floors.

b. High dust vents, lights, pipes, Venetian blinds, and connecting vertical and

horizontal wall floors. (high dusting, above 5 feet)

c. Vacuum upholstered furniture.

3. Office, Lounge and Conference Rooms

3.1 Most of the same cleaning procedures, as outlined for „Classroom Cleaning‟ in the

previous section, will be followed for cleaning office areas, faculty lounges, conference

rooms, libraries, media center areas, etc.

3.2 Daily:

a. Empty waste receptacles, replace liners if necessary and damp clean.

b. Empty pencil sharpeners.

c. Clean chalkboards and chalk trays and dry erase marker boards.

d. Vacuum traffic patterns on carpeted floors and remove gum and soil spots.

e. Dust mop and wet mop tiled floors.

f. Clean glass in doors and partitions.

3.3 Weekly:

a. Dust furniture surfaces and damp clean tabletops. (low dust below 5 feet)

b. Vacuum carpeted areas thoroughly.

c. Clean marker boards if requested or as assigned.

d. Clean door surfaces and spot wash walls.

3.4 Monthly:

a. Restore floor finish on non-carpeted floors.

b. High dust vents, lights, pipes, Venetian blinds, and connecting vertical and

horizontal wall surfaces. (High dust above 5 feet)

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4. Restrooms, Locker Rooms, Showers, and Dressing Areas

4.1 Daily:

a. Empty waste receptacles and change liners.

b. Thoroughly clean and disinfect toilets and urinals.

c. Thoroughly clean and disinfect shower rooms and dressing rooms.

d. Restock dispensers: soap, paper towel, toilet tissue and sanitary napkins.

e. Clean mirrors; clean and disinfect urinals and stools; clean basins; polish

stainless steel and chrome surfaces.

f. Spot wash walls, lockers, and partitions.

g. Dust mop and wet mop floors with disinfectant solution.

h. Report any safety or maintenance concerns to your supervisor

4.2 Weekly:

a. Damp clean and polish partition thoroughly.

b. Pour at least one gallon of water down all floor drains. Use enzyme drain

treatment as assigned.

c. Dust wall and ceiling vents.

d. Clean doors and wall tile.

4.3 Twice Monthly:

a. De-scale fixtures.

b. Scrub floor with floor scrubber.

5. Cafeterias and Lunch Areas

5.1 There are particular duties, which the Food Service Department expects to be accomplished by the assigned custodian. These can be divided into daily, weekly or monthly tasks. 5.2 The cafeteria custodian is required to maintain food service sanitation standards and their cleanliness should be maintained at an “exceeds standards” level. A custodian is expected to follow instructions of manager on sanitation issues. This is not a complete list of tasks. There may be additional duties required based on the needs of the school facility.

5.3 Daily:

a. Sweep Kitchen Floor Area including the preparation, storage, dish machine

area and office area. Sweeping should only occur after lunch service to

prevent contamination of food. Clear floor drains of food.

b. Mop Kitchen Floor Area with a clean mop and disinfectant/germicidal

solution. Always use a clean, separate mop for food preparation area.

c. Empty Trash Cans throughout the day. Cans should be washed weekly

and/or on an as needed basis if liners are used. Cans should be washed

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daily if no liners are used. Heavily soiled trash barrels should be brought to

the can wash area hosed out then dried.

d. Clean floor mats each day. Scrubbing may be required to remove debris.

Mats should be returned and set in place after cleaning.

e. Assist in Unloading Trucks If Needed and place in storage area based on

Manager's instruction. Frozen and refrigerated items should be put away as

quickly as possible. More than thirty minutes is unacceptable.

f. Dining Area This area should be clean for all students; last students should

get the same cleanliness as the first student. Tables should be cleaned with

sanitizing solution and clean cloths after each lunch shift. Cloths are to be

continually rotated out of service and into the laundry. Cleaning cloths should

not be left on tables. Cleaning cloths that have dropped on floor should be

laundered before reuse.

g. Sweep, dust mop and wet mop floors with disinfectant solution. Change

cleaning solution at least once during floor washing.

h. Check condition of tables and chairs when lifting and moving cafeteria

furniture during cleaning. Report any safety or maintenance concerns to your

supervisor.

5.4 Weekly:

a. Floor drains should be cleaned of food and debris and enzyme digestant

should be added to floor drains. Clean under serving and warming

equipment.

5.5 Monthly or as needed:

a. Vent filter cleaning

b. Window cleaning

c. Wall & fan cleaning

d. Clean Light Fixtures

5.6 Equipment Maintenance:

a. Assistance may be required in maintaining and repairing kitchen related

equipment as necessary

6. Gyms and Multipurpose Rooms

6.1 Daily:

a. Empty waste receptacles and replace liners.

b. Dust mop court floors and spot clean using recommended treatment for dust

mop.

c. Vacuum entrance mats.

d. Clean glass in doors and partitions.

e. Clean and disinfect drinking fountains.

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f. Vacuum traffic patterns on carpeted floors; remove gum and soil spots.

g. Dust furniture.

h. Dust mop and wet mop tiled floors.

i. Spot clean walls; remove graffiti. Remove outdated postings and related

adhesive tape.

j. Report any safety or maintenance concerns to your supervisor

6.2 Weekly:

a. Vacuum carpeted areas thoroughly.

b. Clean door surfaces.

c. Vacuum upholstered furniture. Clean all wooden and vinyl furniture. (low

dusting, below 5 feet).

d. Vacuum and remove debris from corners and hard to reach areas.

e. Clean and polish brass or chrome.

f. Clean waste receptacles.

g. High dust (above 5‟) or vacuum vents and lockers.

h. Spray buff tiled floors; remove scuffmarks.

6.3 Monthly:

a. High dust (above 5‟) or vacuum vents, lights, pipes, Venetian blinds, drapes,

connecting horizontal and vertical wall surfaces.

b. Clean expansion joints in gym (wood) floor.

6.4 Annually:

a. Reseal floor using manufacturer‟s recommended procedures and finishes.

Gym floors will be screened and refinished by an approved District contractor.

7. Utility and Service Areas

7.1 Boiler Room

a. Flammable materials must not be stored in the boiler room. Oil spills or leaks

must be cleaned up promptly. An allotment of oil dry should be kept at the

ready.

7.2 Daily:

a. Check boilers and fuel oil pumps for proper operation especially during

heating season.

b. Check the operation of the circulating pumps.

c. Check fuel oil gauges and record daily readings.

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d. Check for leaks, noise or fumes.

e. Report any trouble to your supervisor immediately.

7.3 Weekly:

a. Check boiler safeties.

b. Review HVAC schedules

7.4. Electric Closets

a. These rooms are not to be used for storage. Maintain a minimum of 3 feet

from any transformers or circuit breaker boxes, switch gear.

7.5 Weekly:

a. Dry mop floor, low dust

7.6 Monthly:

a. High dust

SECTION III METHODS AND PROCEDURES

1. For Your Own Safety and Comfort 1.1 Hand Washing In order to control the possibility of cross-contamination is imperative. Hands should be washed during and after performing cleaning duties. Did you know that one of the major ways germs and disease are passed from person to person in a school or office setting is via door handles? That's why they should always be cleaned with a germicidal cleaner and why cleaning professionals should wash their hands regularly.

2. Assembling Equipment and Supplies

2.1 At the beginning of each shift, the custodian should assemble all tools and materials

needed to clean thoroughly. This will minimize frequent return trips to the custodial

closet to retrieve items and/or restock cart.

a. Custodian cart

b. Spray bottles with appropriate solutions to clean glass, counters, sinks,

disinfect surfaces, and spot cleaning

c. Dust cloths

d. Paper towels, toilet paper, hand soap and other consumables

e. Putty knife/razor blade scraper

f. Dust mops 24 inch for classrooms & 36 inch for corridors and dustmop

treatment

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g. Wet mop (if needed)

h. Mop bucket and press (if needed)

i. Vacuum cleaner complete

j. Plastic liners (small and large)

k. Counter brush

l. Dust pan

m. Gum remover

n. PPE: Protective glasses, gloves, etc.

3. Drinking Fountains

3.1 If drinking fountains are not cleaned regularly and correctly, they can become a

health hazard. The public expects clean drinking water and appurtenances; therefore it

is the responsibility of the Custodian to keep the drinking fountains clean and sanitary.

Drinking fountains should be cleaned daily using the following methods:

a. Use spray bottle or bucket with water and detergent/disinfectant solution to

spray or wipe solution over all surfaces.

b. Agitate with clean cloth, small brush, or paper towel.

c. Rinse.

d. Use clean cloth or paper towel to wipe dry. Polish chrome and other

surfaces.

4. Chalkboards and Marker Boards

4.1 Be sure to check for information to remain on the board before cleaning. A few

words on the care of chalkboards may be helpful.

4.1.1 Chalkboards

a. Most chalkboards can be cleaned by simply erasing with a clean felt eraser

and wiping with a clean cloth.

b. Water is not recommended for most chalkboards as the water plus chalk

equals glue and will fill the chalkboard pores, giving a poor writing surface.

c. An eraser and treated dusting cloth can be used to remove the fine chalk dust

if necessary.

d. The chalk tray can be damp wiped at this time or vacuumed out later while

vacuuming carpet. Vacuum erasers, if needed.

e. Some of the newer boards require washing, as they are not designed for

chalk. If you are not sure, check with your supervisor.

4.1.2 Markerboards

a. Use only solutions recommended by the manufacturer when cleaning “Dry

Erase Marker Boards”. The District supplies a product for this purpose.

b. Spray board evenly with a light coat of cleaner. Wipe dry using a clean cloth.

Repeat as necessary until clean.

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5. Dusting

5.1 From the standpoint of health as well as appearance, dusting is one of the most

important jobs of the custodian. Dust can be a carrier of disease germs. Visible dust

presents a dirty appearance that needs to be taken care of as soon as possible.

a. A vacuum cleaner is the best tool for removing dust.

b. Treated “dust cloths” can be used for most dusting. These are usually rolls of

factory treated flannel cloth.

c. Some surfaces lend themselves well to „damp dusting‟ using a clean cloth

and plastic sprayer with appropriate solution. Where students eat at their

desks, the desk tops are to be cleaned daily with a district-approved

disinfectant.

d. Dust all horizontal surfaces such as window ledges, sills, files, counter tops,

and desks. Inspect student desk tops and spot clean them to remove heavy

soil, heavy marking or graffiti.

e. As a general rule all horizontal surfaces less than 5‟ will receive a thorough

dusting weekly. Horizontal surfaces greater than 5‟ will receive a thorough

dusting monthly. Some surfaces may require spot dusting on a daily basis.

5.2 Note: Lock all windows when you clean the sills.

6. Cleaning Classroom Sinks and Countertops

a. Clean sinks and replenish paper towels and hand soap daily. Clean sinks by

using plastic sprayer with disinfectant/detergent solution. Spray and wipe dry

with a paper towel, or use fine cleanser, rinse and wipe dry with clean cloth or

paper towel. Stainless steel cleaner/polish an be used to remove water spots

and brighten surfaces after disinfection.

b. Spray solution on counter and wipe clean with clean cloth or paper towel.

7. Dust Mopping Resilient Floors

7.1 The following is recommended for resilient flooring:

a. Pick up large pieces of paper or other debris before starting to clean.

b. Use treated dust mop and carefully dust mop all resilient floor areas. Clean

under all desks, equipment, etc. that are off the floor.

c. Dust mop debris to one area for pick up with counter brush and dust pan.

d. Dust mop may be lightly shaken or vacuumed to remove dust. Do in

appropriate area.

e. Retreat dust mop as necessary by lightly spraying with dust oil and allow

setting before using, or hanging up.

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f. If area is carpeted, with a strip of resilient flooring, it is permissible to sweep

dust onto carpet for pick up when vacuuming.

g. Always clean dustmops by vacuuming thoroughly after use and before

laundering.

8. Trash

8.1 Empty all trash receptacles. Do not reach into the receptacles, but carefully dump

the contents of the receptacle into the waste collection bag. Damp wipe soiled

receptacles. Heavily soiled trash barrels should be brought to the can wash area and

washed out then dried. Replace plastic liners only when soiled or otherwise needed.

8.2 Note: Remove lunch trash immediately following lunch. Use ramp or steps provided

when throwing trash into dumpsters. Do not throw over your head. This will

minimize injury. Always cycle compactor after dumping trash to allow room in

the dumpster for your coworker to dump trash.

9. Carpet Vacuuming

9.1 The vacuum cleaner is the most effective tool to remove soil from many surfaces,

especially carpeting.

a. Move furniture in room only as necessary to vacuum all areas of the

carpeting.

b. Pick up large pieces of paper and other debris before vacuuming (perhaps

teachers and students may be asked to assist).

c. Vacuum all carpeted areas, getting under desks, furniture and equipment that

is off the floor.

d. Vacuum chalk trays (if not already done) and erasers (as needed).

e. Replace all furniture.

f. Look for and clean up spots or soiled areas on carpeting using plastic

sprayer, appropriate cleaner and a brush, clean cloths and/or paper towels.

Remove gum by using gum-remover follow manufacturer‟s instructions.

10. Spot Cleaning

a. Spot clean walls, doors, and ledges as previously recommended. Spot clean

daily in carpeted areas where students are eating. Use clean cloth or paper

towels and detergent solution in plastic spray bottle.

b. Spot clean glass in doors and partitions and on the inside of windows to

remove smudges as previously recommended. Use soft, lint free, clean cloth

or paper towels and glass cleaner in plastic sprayer.

c. Dust or clean vents in ceilings of classrooms, offices, etc. as previously

recommended.

10.1 Before leaving the room, visually check to make sure all the following duties are

completed:

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a. Windows are locked.

b. All items are in appropriate place.

c. Room looks clean and - is clean!

d. Lights are turned off.

e. Door is locked.

11. Restroom Cleaning

11.1 The job of cleaning and disinfecting your rest rooms is not a difficult one, if the work

is done efficiently and daily as it should be. Modern fixture design usually makes

cleaning them fast and effective if proper procedures are followed. Remember that

deodorant blocks are not permitted. Deodorants do not clean or sanitize, but merely

cover up one odor with another. Clean rest rooms are important for a number of

reasons:

a. Bacteria control to help eliminate cross infections to safeguard health.

b. Many times the custodial staff is judged on the appearance and cleanliness of

the rest rooms.

c. Clean rest rooms encourage the public to help keep them that way.

d. Clean rest room fixtures greatly reduce the possibility of offensive odors (and

complaints).

e. The most frequent lingering cause of odors in rest rooms is due to uric acid

salts. Remove these salts through proper cleaning procedures and the odors

are gone! Rest rooms also require adequate ventilation.

12. Wet Floor Signs

a. Always place wet floor signs out before beginning the restroom cleaning. This alerts the building occupants to a potential safety issue and helps prevent slips and falls. Signs are to be left out until restroom is completely clean and the floor is dry.

13. Trash

a. Empty all trash containers (including small pieces of soap and other debris)

into cart.

b. Reline containers with plastic liner.

c. Spray or wipe containers with germicide/disinfectant solution. Wipe dry with

clean cloth or paper towel.

14. Refilling Dispensers

a. Check all dispensers daily to insure adequate supply.

b. Refill all dispensers as required including toilet paper, soap, hand towel, etc.

c. Interfold the bottom sheet with the remaining top sheet in the dispenser when

adding paper towels.

d. Check the working condition of the units.

e. Replace dispenser if broken or operation is faulty and notify supervisor.

f. Close and lock dispenser.

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g. Spray the surfaces with germicidal/disinfectant solution and wipe dry with

paper towel. At the same time check the soap valve to assure proper

operating condition.

h. Clean the surface of the dispenser as above.

i. Fill all soap dispensers.

j. Stock the sanitary napkin/tampon dispenser.

k. In the women‟s restrooms, it is essential that the sanitary napkin/tampon

machine be stocked at all times. If the machine becomes inoperable, it must

be repaired or reported promptly.

l. Unlock the machine.

m. Refill machine correctly to ensure that it will dispense napkins properly.

n. Close and lock the machine.

15. Cleaning Sinks and Wash Basins

15.1 Several methods can be used to clean sinks with equal final results, however, the

following is recommended:

a. Use spray bottle with germicidal/disinfectant solution and spray sink (inside

and outside), faucets and adjacent wall areas.

b. Let sit a minute, and then scrub with paper towel, clean cloth, or brush.

(Paper towel preferred.)

c. Use a small amount of fine cleanser if necessary.

d. Rinse as necessary and polish with clean cloth or paper towel.

e. Wipe walls adjacent to sinks to remove grime, spots, etc. as above.

f. Clean pipes underneath sinks daily as part of the procedure.

g. Do not use lime de-scaler on counter tops.

16. Mirrors

16.1 Mirrors in rest rooms are easy to keep clean by spraying lightly with glass cleaner

or germicidal/detergent solution and wiping dry and/or polishing with a clean, lint free

cloth or paper towel. Never use an abrasive cleaner or acid or dirty cloth on minor.

These may mar or scratch surface. Avoid using excessive water as it may get into the

frame backing and damage the silvering.

17. Urinals and Toilet Bowls

17.1 Wear rubber gloves at all times. This is for your personal protection.

a. Flush all toilets and/or urinals.

b. Squirt inside of bowls and urinals especially under the rim with a non or mild-

acid germicidal/disinfectant cleaner. Spray germicidal/disinfectant solution on

all toilet seats (both sides), and all of the outside surfaces of the fixtures

(toilets and urinals) down to the floor. Let set for approximately 10 minutes.

c. Scrub as necessary - Use cotton swab (poodle tail) and/or toilet brush be

sure to swab solution up and under the flush rim and down into the neck.

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Scrub thoroughly. NOTE: Pumice sticks may be used to eliminate hard water

stains.

d. Flush toilet or urinal and rinse, swab or brush in clean water before

proceeding to next fixture.

e. Wipe commodes and urinals dry with paper towels starting at the top with the

flush valve, then the top of the seat, then underside and finally the balance of

the fixture down to the floor.

f. Leave the seat up to indicate the fixture has been cleaned.

g. Remember to check the seat for cracks or damage and the hinge for signs of

play. Tighten nuts as required and report concerns to your supervisor.

17.2 Note: This procedure is the most effective way to sanitize a fixture, because you

are always using clean solution with no chance of cross-contamination. Also, plastic

spray bottles or one (1) gallon pressure sprayers can be used.

18. Bathroom Walls and Partitions:

a. Spray or damp dust with a germicidal/detergent solution on surfaces such as

ledges, partitions, dispensers, wainscoting, shelves, areas around urinals and

toilets, and lower walls as necessary.

b. Use either sprayers or bucket with germicidal/detergent solution, paper

towels, clean cloths or a brush.

c. Wipe dry, if necessary, with paper towels or clean cloth to prevent streaks

and spotting.

19. Additional Notes

19.1 To discourage graffiti, always remove it right away. Test chemical or cleaner in an

obscure area prior to use. In older buildings it may be necessary to paint the stalls

frequently to maintain desired levels of appearance.

20. Bathroom and Shower Floors: (Does not include wood floors)

20.1 The floors are made of a variety of materials. Some judgment is necessary as to

the use of strong chemicals and excessive amounts of water. If the floor can be

damaged by over-wetting, substitute with light damp mopping.

a. Mix mopping solution per manufacturer‟s instructions.

b. Use clean, wet mop and wet down the floor thoroughly with the solution

(damp mop if floor would be damaged as above).

c. Let stand a few moments for the chemicals to work.

d. Agitate the solution with your mop as needed.

e. Pick up soiled solution with mop, floor squeegee, and pick-up pan or floor

drain, or use wet-vac for pick up. Clean all corners and edges. (Scrape if

necessary.)

f. Return all receptacles to proper position.

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20.2 Note: Do not rinse floor, as we want to take full advantage of the residual benefits

of the germicide. Before leaving the rest room, take a quick visual check of the area and

see if it smells clean and looks clean! Be proud of doing the job well.

21. Shower Rooms, Locker Rooms and Dressing Rooms

21.1 Benches Furniture and Lockers

a. Spray or wipe (with cloth) with germicide/disinfectant solution and scrub or

wipe dry with clean cloth.

b. Spot clean walls and lights as needed (as above). Replace burned out lights.

c. Replenish paper towels, soap, etc. Clean dispensers and lock.

22. Showers

a. Wipe down walls with germicide/disinfectant solution and cloth, wedge mop,

sponge mop, or brush. Let solution stay on walls a few minutes to allow

chemicals to work.

b. Scrub or agitate solution to loosen soil and scum. Rinse with clean water.

c. Polish handles, shower heads, and other hardware and wipe dry.

d. Clean hair, etc. from shower drain.

23. Floor Surfaces

23.1 The flooring surfaces vary considerably in the different buildings, however, the

following is recommended:

a. Sweep or dust mop (treated) floor to remove large pieces of paper and other

debris.

b. Pick up towels, socks, shoes, etc. and store appropriately (PE teachers and

students should assist).

c. Lightly flood floors with germicide/detergent solution and warm water.

d. Let stand 3 minutes or more for chemical action.

e. Agitate or scrub with wet mop, brush (long handled),or power buffer, if

necessary.

f. Pick up soiled solution with mop, squeegee to drain, or wet vacuum up.

23.2 Note: Rinsing is not necessary as the residual benefits of the germicide are

desirable. Clean all equipment and store properly.

24. BODY FLUIDS

24.1 Extra care must be taken when dealing with body fluids. Follow district training practices when handling body fluids. Remember to always wear your PPE and treat all cleanups as hazardous.

25. Blood

25.1 Clean up blood as soon as possible and always use protection (PPE). Follow the instructions below: 25.1.1 REMEMBER: Always wash your hands after handling any type of bodily fluid,

even when wearing gloves.

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25.1.2 The district provides bodily fluid disposal and cleanup kits for your use. An important part of preventing exposure to Bloodborne Pathogens (BBPs) is proper decontamination and cleanup. As with all bodily fluids, assume contamination (universal precautions) and wear protective gloves. Latex gloves can be found in the first-aid kit, bodily fluid disposal kit and are readily available in storage closets and the nurse‟s suite.

25.1.3 The bodily fluid disposal kit contains fluid cleanup materials such as an absorbent powder, a disinfectant solution, and a disposal bag. The powder can be sprinkled on liquid body fluids, such as blood, urine or vomit. When the powder absorbs the fluid, it can be scooped up and placed in the disposal bag. If no disinfectant solution is available, it can be substituted with a solution of 1/4 cup of bleach per gallon of water. Wipe down all contaminated surfaces with the disinfectant solution in order to ensure that all BBPs are killed. Dispose of all contaminated gloves, towels, rags, absorbent powder, etc. Place it all in the disposal bag.

a. Cordon off area. Place wet floor signs and other barriers to divert traffic away

from spill. b. Open the bloodborne pathogen cleanup kit and wear your PPE. c. Soak up blood and wipe dry with towels then dispose into haz-mat bags

provided. d. Soak area with disinfectant and pick up with rags or paper towels. A solution

of 1/4 cup bleach per gallon of water works very well to sanitize. e. Discard soiled wipers into plastic bags. f. Spray entire area with disinfectant and let sit for 10 minutes. g. Dispose of all materials immediately. h. Sanitize all your equipment and wash hands before returning to work area. i. Notify your supervisor and/or building principal that the spill has been cleaned

and sanitized.

26. Vomit Cleanup

26.1 Clean up vomit as soon as possible and always use gloves. Follow the instructions

below:

a. If on carpeting only, use absorbent granules, sweep then dispose of in plastic

bag. Extract with disinfectant and dump waste directly into basin/commode

then follow disinfection procedures.

b. Clean off furniture.

c. Clean and sanitize all equipment and store properly.

27. FLOOR TYPES

27.1 Most of the custodian‟s work will consist of floor care procedures, with a limited

amount of time spent dusting or cleaning benches, bleachers, or chairs.

A. WOOD: Normally found in gyms and auditoriums. Follow district

procedures and manufacturer‟s instructions.

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B. RESILIENT: Normally found in Multi-Purpose and classrooms. Follow

district procedures and manufacturer‟s instructions. Maintain three to five

coats of floor finish depending on traffic.

C. CARPET: Normally found in Library and Administrative areas. Follow

district procedures and manufacturer‟s instructions.

D. RUBBER: Normally found on ramps or in labs. Follow district procedures

and manufacturer‟s instructions.

E. CERAMIC TILE: Normally found in kitchens, main entrances and

lavatories. Follow district procedures and manufacturer‟s instructions.

28. GROUNDS

28.1 Daily:

a. Remove paper, cans, and trash from the grounds especially at the entrance.

b. Keep the playground equipment in safe condition. Any hazard to the children

should be repaired or reported immediately.

c. Perform proper grounds maintenance such as; mowing, trimming, edging,

raking, and trimming trees and shrubs, weeding planters and flowerbeds, and

other related duties.

d. During the winter month‟s walks and drives are to be monitored and

maintained for snow and ice. Shoveling, snow and ice removal and ice melt

application are performed on an as needed basis.

29. ENERGY CONSERVATION

29.1 LIGHTS

a. Custodians are responsible for proper lighting in the schools. This

responsibility includes the following:

b. Replace burned out bulbs and tubes if time allow during your work

shift. Leave a note to your supervisor if you are unable to attend to

the bulb replacement or if further maintenance other than replacing

the bulb is required such as ballast replacement.

c. Turn lights off in unoccupied rooms.

d. Turn out all lights, except for security lights and check that outside lights are

on before leaving the school at night.

e. Know the location of all light switches, fuse boxes, and breaker boxes.

f. Fixtures and lens annually.

g. Replace burned out light bulbs and tubes with new bulbs of the same size

(wattage).

h. Be sure your non-conductive (wooden or fiberglass) ladder is of the proper

height and is safe and always use eye protection as fluorescent tubes can

shatter.

i. Handle light fixtures properly to avoid shocks or cuts and always store bulbs

in a locked closet away from potential damage. Old bulbs are to be stored

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until such time as they can be brought to a recycle center. Do not discard

bulbs into the compactor.

j. Notify your supervisor if the exterior light timers are in need of adjustment.

29.2 BOILERS 29.2.1 During the winter months it may be part of the custodian‟s daily responsibility to routinely check the boilers for proper operation and the boiler room for leaks. Potential freeze up damage can easily occur should the boilers lock out or fail to start. This is very costly and interrupts the daily operation of school. The custodian may be assigned to shut the boilers down and re-fire them at specific times in order to conserve fuel and lower heating costs.

a. Check the boiler room for anything out of the ordinary especially leaks. b. Ensure boilers are running and system water is at the correct temperature. c. Shut boilers down and re-fire as assigned. d. Notify supervisor of any problems immediately.

29.3 WATER

a. Check faucets and associated plumbing for leaks and/or drips when performing routine tasks.

b. Shut faucets of completely. c. Notify your supervisor of any problems.

30. ROUTINE RESPONSIBILITIES

30.1 NOTE: The list of responsibilities herewith is general in nature as to the daily responsibilities of the Head Custodian, the day, night and weekend custodians. Areas of responsibility and assignments may vary from day to day depending on need.

30.2 Head Custodian Responsibilities

Assumes all the responsibilities of the day custodian. Check facility to ensure heating or cooling systems are functioning properly. Check inter-office mail and email for work orders or other issues of high priority. Coordinate manpower to handle scheduled and unexpected tasks and facility use. Communicate regularly with and inform the Principal of any problems or concerns. Work with the Principal in the prioritizing and scheduling of work orders and tasks, cleaning schedules and assignments of night custodians.

30.3 Day Custodian Responsibilities

30.3.1 Daily:

1. Open the building each day. Verify alarm system operation and check for

unauthorized entry.

2. Inspect the building exterior for possible unauthorized entrance and/or

vandalism.

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3. Dust mop halls, sweep entranceways and clean entrance mats throughout the

day.

4. Pick up paper and other debris from inside building, parking areas, and school

grounds.

5. Remove and compact trash.

6. Make minor repairs, and replace light bulbs as required.

7. Keep mechanical and electrical rooms clean.

8. Monitor and record oil and water readings and PM sheets as required.

9. Monitor fuel oil level and schedule oil deliveries. Receive fuel oil deliveries

following district procedures.

10. Clean up after sick students.

11. Clean and restock restrooms throughout the day.

12. Assist in setting up furniture and materials for special events.

13. Ensure the building interior and exterior is neat and tidy to provide a clean and

orderly appearance.

14. Address safety issues

15. Attend to sidewalk safety during the winter months.

16. Assist in receiving deliveries of storeroom materials.

17. Perform duties in cafeteria as directed.

18. Take care of emergencies and any work as directed by the Principal.

30.4 Night Custodian Responsibilities

30.4.1 Daily

1. Dust mop halls, sweep entranceways and clean entrance mats.

2. Clean Classrooms.

3. Clean Restrooms and Shower Rooms.

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4. Check thermostats as you travel through your assigned areas and adjust to

district standards.

5. Pick up paper and other debris from inside building, parking areas, and school

grounds.

6. Remove and compact trash.

7. Make minor repairs, and replace light bulbs as required or assigned.

8. Keep mechanical and electrical rooms clean.

9. Clean up after sick students.

10. Assist in setting up furniture and materials for special events.

11. Ensure the building interior and exterior is neat and tidy to provide a clean and

orderly appearance.

12. Address safety issues.

13. Attend to sidewalk safety.

14. Assist in receiving deliveries of storeroom materials.

15. Perform duties in cafeteria as directed.

16. Take care of emergencies and any work as directed by the Principal.

17. Check thermostats as you travel through your assigned areas and adjust as

necessary to district standards.

18. Clean and restock restrooms.

19. Monitor groups using facility after hours.

20. Security check and lock down the building.

21. Set alarm system.

22. Shut lighting off as you leave areas and ensure all lighting is off at the end of

your shift to conserve electricity.

23. Notify your supervisor if the exterior light timers are in need of adjustment.

24. Notify supervisor or building principal of any problems or concerns.

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30.5 Weekend Custodian Responsibilities: 30.5.1 Daily

1. Follow description for night custodian responsibilities.

2. Open the building each day. Verify alarm system operation and check for unauthorized entry.

3. Inspect the building exterior for possible unauthorized entrance and/or vandalism.

4. Check facility to ensure heating or cooling systems are functioning properly.

5. Check thermostats as you travel through your assigned areas and adjust as necessary to district standards.

31. STANDARDS FOR CLEAN CLASSROOMS

31.1 EXCEEDS STANDARD

floor coverings clean

litter containers clean with little waste

chalkboards and trays only showing day‟s use

minute evidence or no dust accumulation

furniture orderly

glass clean and sparkling

GENERAL IMPRESSION IS ONE OF VERY CLEAN AND NEAT

31.2 MEETS STANDARDS

floor coverings clean

litter containers have none to very little waste

chalkboards and trays only showing day‟s use

some minor dust accumulation on some surfaces

furniture orderly

glass clean and sparkling

GENERAL IMPRESSION IS ONE OF CLEAN AND TIDY

31.3 BELOW STANDARDS

floor coverings will be dull and dusty showing spots and marks

litter containers will be full

chalkboards and trays will be dusty and streaked dust and dust balls will be

evident

dust accumulation will be evident

furniture will be dusty, marked and in disarray

glass will be dirty and hand printed

GENERAL IMPRESSION IS ONE OF DINGINESS and NEGLECT

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31.4 Note: These standards and frequencies of cleaning are based on normal working

circumstances. Variables such as inclement weather, special events, staffing

shortages, and unusual work loads may impact schedules.

32. BUILDING CHECK 32.1 A “Building Check” is an inspection of the entire physical plant and surrounding grounds. Building checks are to be performed when the facility is closed and unoccupied for a continuous 24-hour period or as assigned. The purpose of the check is to find problems or potential problems before they can develop into a crisis and to rectify any issues or notify the proper department head so repairs can be scheduled. It also provides continuity in preventative maintenance log recording. All findings are recorded onto an inspection sheet. Problems must be communicated to your immediate supervisor for action. 32.2 BUILDING CHECK RESPONSIBILITIES Please note the separate but very important steps to a building check. When performing a building check adhere to all the steps listed. Action should be taken if any vandalism or other troubles are discovered. Please notify your immediate supervisor should you experience any problems. 32.3 Building checks should be performed during the early morning. Checks can be done later as long as the sun is up. Building checks performed after the sun is down will not be as practical as you will be visually impaired due to the lack of illumination.

1. As you enter the site, pay attention to the grounds and exterior of the building; circle the building checking for vandalism, IE: broken windows, doors, graffiti, etc., or ongoing activities not allowed on school grounds. Look at the discharge from the smoke stack during the winter months. Listen for noisy roof top exhaust and/or air handling units. Be observant for anything out of the ordinary.

2. As you enter the building and disable the security alarm, check both security and fire alarms for troubles. Record on inspection form the location and number of any zones in trouble then forward to the Facilities office. A call to the Security Company, Police or local fire department and your supervisor may be in order if troubles are found.

3. During the building check you are expected to enter and walk through every room and space in the building. A note pad and writing instrument should be brought with you to record any notes or readings. During this walk – through you are expected to: a. Inspect, listen and notice any noises, smells and/or vibrations out of the

ordinary. b. Note the temperature and humidity levels in the spaces as you travel through

the building. Extreme temperatures, high or low and/or high humidity levels should be reported to your supervisor and noted on the inspection form.

c. Inspect ceilings, lights and lighting fixtures. Ensure all lights are off when you enter a space and are off when you exit.

d. Inspect all walls for water stains or damage. Inspect all doors and locks. Note any doors left unlocked and ensure all doors are locked when you leave an area.

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e. Inspect all flooring for water or fluids, loose or broken tiles and any hazards. f. Record pertinent data into Preventative Maintenance logs. g. Ensure all lighting with the exception of emergency lights is off. h. Ensure all doors, windows and potential points of entry are secure. 32.4 MECHANICAL ROOM In the mechanical rooms check boilers, circulation pumps, oil pumps and record oil tank readings. Check water pumps and water meters and record the meter readings. Check emergency generator and equipment. Check for leaks, water, oil, etc. 32.5 FIRE SUPPRESSION Check fire extinguishers and fire suppression systems. Check for leaky sprinkler heads as you walk through the building. 32.6 FOOD SERVICE Check the kitchen and servery entirely checking for gas odors, leaky faucets, any equipment left on, back flow preventer & hood wash and water on floor. Check walk-in refrigerators and freezers and record temperatures. Inspect soap and towel dispensers, floors, heating units, ceilings and egress. 32.7 LAVATORIES Check all bathrooms and locker rooms for leaky sinks, toilets and showers. Check lighting, ceilings, soap and towel dispensers, floors, heating units and egress. 32.8 CLASSROOMS Check door security, lighting, floors, egress, unit ventilator, ceilings, air registers, window and window treatments, sinks, etc.

32.9 OTHER In other areas such as assembly space, special function rooms, utility rooms, closets, etc., follow the above steps as necessary and applicable.

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33. BUILDING CHECK CHECKLIST

NAME TIME IN:

DATE TIME OUT:

EXTERIOR BUILDING OK NA Concerns:

SECURITY / FIRE ALARMS OK NA Concerns:

CHILLER ON OFF NA Operating Codes:

HEATING BOILERS ON OFF Concerns:

DOMESTIC BOILER ON OFF Concerns:

CIRCULATION PUMPS ON OFF Concerns:

FUEL PUMPS ON OFF Concerns:

HVAC OK NA Concerns:

OIL TANK OK NA Concerns:

DOMESTIC WATER SYSTEMS / SEPTIC OK NA Concerns:

PLUMBING OK NA Concerns:

ELECTRICAL OK NA Concerns:

CLASSROOMS / OFFICES OK NA Concerns:

GYMNASIUM / SHOWERS OK NA Concerns:

BATHROOMS OK NA Concerns:

FOOD SERVICE OK NA Concerns:

Freezer Temperatures Refrigerator Temperatures

LIGHT TIMERS OK NA Concerns:

ADDITIONAL AREAS OK NA Concerns:

* PLEASE CHECK ALL THAT APPLY NA= NEEDS ATTENTION

LIST ANY PROBLEMS OR CONCERNS USE BACK OF SHEET IF NECESSARY

ALERT SUPERVISOR OF PROBLEMS OR CONCERNS

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