Soft AllianceAnd Resources Limited

FSG MANUAL BY

ADELAJA ADENIYI

FUNCTIONAL CONSULTANT, SOFT ALLIANCE AND RESOURCES LIMITED.

Soft AllianceAnd Resources Limited

FSG

Contents Part I - Row Set Definitions ............................................................................................... 3

Part II - Column Set Definitions ....................................................................................... 9

Part I and II - Row and Column Set Overrides ............................................................ 14

Part III - Report Definitions ........................................................................................... 15

FSG - Define Row Set ........................................................................................................ 17

FSG - Assign Accounts to a Row Set .............................................................................. 19

FSG - Perform a Calculation .............................................................................................. 21

FSG - Change Sign on Liability, Equity, and Revenue Accounts ................................ 24

FSG - Define Column Set ................................................................................................... 25

FSG – Override Segment ................................................................................................... 26

FSG – Define Column Exceptions ..................................................................................... 28

FSG – Build Column Set Window ...................................................................................... 29

FSG - Create Heading ......................................................................................................... 30

FSG - Define Report ........................................................................................................... 32

FSG - Run Financial Statement ........................................................................................ 34

Part IV - Run Report from ADI and Create Custom Themes .................................... 35

PART I: ROW SET

Step One: Give your Row Set a Name

NAME: This name is used to identify this particular Row Set.

DESCRIPTION: Description of Row Set.

Step Two: Choose „Define Rows‟ Button

LINE: This is a unique number assigned to this row. It establishes in what order your rows will

appear on your report.

LINE ITEM: This will show on the report as the name of the row.

INDENT: This field establishes how far from the left a row NAME (LINE ITEM) will be indented.

LINES TO SKIP: This field establishes how many lines to skip before and after a Row.

UNDERLINE CHARACTER: This field establishes if you want a line before or after a row, and

what character you want to use as your underline.

PAGE BREAK: This field establishes if there is to be a page break before or after a row.

ADVANCED OPTIONS (Optional)

ROW NAME: This field is used to name this particular row. This name does not show on the

report anywhere, but is used for „Calculation‟ purposes or can be seen from other FSG forms.

PERCENT OF ROW: Enter a value for a percentage column. This value is the sequence number of

the row you want to use as the percentage denominator. For example, if you want to define the

report below, enter the sequence number of the total sales row (40) in the Percent of Row field for

every row. Then in your column set, define a calculation column which calculates percent on the sales

column, using the operator % and the column sequence 10.

Column 10 Column 20

Sales % of Total Sales

Row 10 100 10

Row 20 400 40

Row 30 500 50

Row 40 (Total) 1000 100

OVERRIDE COLUMN CALCULATIONS: Check this box for the instance in which the column that

is connected to has Account Assignments attached to it also, and you want to use the Row „Account

Assignments‟ and not the Column „Account Assignments‟. This check box is also used in conjunction

with the „Change Sign on Variance‟ Checkbox.

BALANCE CONTROL

AMOUNT TYPE: Defines the types of values to include in a row or column. General Ledger

provides numerous amount types, such as actual, end-of-day, average-to-date, budget, or

encumbrance; or calculated amounts, such as variances, for single or multiple periods. The amount

type is typically assigned to column definitions. Notes: *If you assign an amount type to a row or

column, you must also assign an offset. *If you enter a budget, encumbrance, or variance amount

type, you should enter a Control Value to assign budgets and encumbrance types to the report

definition.

CURRENCY: To report translated account balances for a specific currency, enter the currency. If

you want to report on amounts entered in a foreign currency rather than translated amounts, enter

a control value number. Then when you define your report, assign the currency and a currency type

of Entered to that control value number. The currency you enter when you define or request a

report serves as the default currency for columns without a currency in the column set definition.

Suggestion: For column sets, if you assign a different currency to each of your columns, put the

currency code in each column heading so you can correctly identify the currencies on your report

CONTROL VALUE: Used to include budgets, encumbrance types, and currencies in a report. SEE:

Including Budgets, Encumbrances, and Currencies in an FSG Report

OFFSET: Enter the relative Offset if you want to report on a period or effective date before or

after your runtime period or effective date. If your specified Amount Type refers to a period,

such as PTD-Actual, then the Offset will be in number of periods. However, if your specified

Amount Type refers to days, such as PATD, then the Offset will be in number of days. FSG

determines the amounts to display based on the offset and the period or effective date you enter

at runtime. For example, enter 0 (zero) to display amounts for the runtime effective date or enter

-1 to display amounts one day or one period before the runtime effective date. Note: You must

specify offsets at the same level (row or column) at which you specified amount types and control

value numbers

DISPLAY OPTIONS

FORMAT MASK: Enter a format mask for displaying row values, if you want to override the

column level format mask.

FACTOR: The factor (Billions, Millions, Thousands, Units, or Percentiles) determines how to

display numeric values. The row set factor overrides the column level factor.

LEVEL OF DETAIL: You assign level of detail for individual rows and columns, as well as for a

report. When you run the report, FSG prints only those rows and columns whose level of detail

matches that specified for the report. There are three options that control the level of detail FSG

prints on your report:

Financial Analyst: Includes all levels of detail.

Supervisor: Includes only rows and columns defined for Supervisor or Controller

level of detail.

Controller: Includes only rows and columns defined for the Controller level of

detail.

Note: If you do not enter a level of detail for a row or column, the system will

assume the level of detail is Controller.

DISPLAY ROW or Display Column: If a column is defined but not displayed, FSG still prints your

column heading description and does not reposition other columns or their headings on your report.

However, that column will not be visible in the Column Set Builder. For rows that are defined but

not displayed, FSG hides the rows and repositions all other rows.

DISPLAY ZERO: Use to print the row or column when it has a zero balance. If you do not choose

this option, the row or column is suppressed on reports when it has a zero balance.

CHANGE SIGN: Use to change the sign on balances for display purposes only. General Ledger

stores credits as negative amounts and debits as positive amounts. Therefore, change the sign for

rows or columns with credit balances to print the credit balances as positive numbers. This option is

typically defined for rows. Rows that need the sign changed are Liabilities, Revenue, and Equity.

CHANGE SIGN ON VARIANCE: Use to change the sign on balances with a variance amount type

for display purposes only. Note that variance is calculated as budget minus actual. This option

typically applies to rows. Use in conjunction with „Override Column Calculations‟ if your variance sign

is not appearing the way it should.

Step Three: Account Assignments

SIGN: + or -. Used for adding or subtracting one account from another.

ACCOUNTS: Enter your account range to be included on this row. For any segment in which all

values will be used for report, leave the low and high fields empty.

DISPLAY: You must use a display type of T (Total) for each segment if you assign 1) Accounts to a

column, or 2) Multiple account ranges to a row and you want to total them.

SUMMARY: Check the Summary checkbox if you want to report only summary balances for the

accounts in the specified range. For this option, you must set up Rollup Groups and Summary

Accounts. Example: If you have a Grandparent Account of 91000, that has Children Accounts

(Parent Accounts) of 91001 thru 91011, and those Children Accounts (Parent Accounts) have Child

Accounts, you can either enter only the Grandparent Value or you can enter the GP, P, & Children

and you will get the same end result because it will only add each child‟s account once.

IMPORTANT: If you are entering a NON-parent account (regular child account) or NON-Rollup

Group, DO NOT check the Summary Box. If you do, you will only get $0 balances.

ACTIVITY: Select an Activity type (Dr, Cr or Net) to specify the types of balances to use for the

accounts in each account range. For example, enter Dr or Cr if you want to define a cash flow

report or a statement of changes in financial position. For these types of reports, you may need

separate rows or columns for debit and credit amounts.

SET OF BOOKS: (Optional) For each account range being assigned, enter a Set of Books from

which FSG will derive account balances. If you do not enter a value, FSG will use the current set of

books. You can enter a different set of books for each account assignment if the sets of books

share the same chart of accounts and calendar as your current set of books. When using different

sets of books you should use Net as the Activity type.

Step Four: Calculations

SEQ: This controls the order FSG follows when performing the mathematical operations required

to complete the calculation.

OPERATOR: This is the calculation that you are wanting to perform.

CONSTANT: Enter a number to use as a Constant value. For example, as part of an earnings-per-

share calculation, you might enter the number of outstanding common shares as the constant by

which you divide net income.

SEQUENCE: Instead of a constant, you can enter the Low and High sequence numbers

corresponding to the range of rows or columns to use in your calculation. The Operator is applied to

each row or column in the range. For example, if you use the + operator on a range of four rows,

FSG will add all values encompassed by the four rows.

ROW NAME: Instead of a constant or a sequence range, you can enter the name of a specific row

or column to use in a calculation. For example, assume you have a report with three columns,

representing actual, budget, and variance amounts. The first two columns are named Actual and

Budget. When you define the calculation for the variance column you can instruct FSG to subtract

the column named Actual from the column named Budget. The result, the variance from budget, will

be displayed in the third column of your report. Note: If you use row or column names in your

calculations, make sure the names are unique within the row set or column set to which they belong.

PART II: COLUMN SET Step One: Name your Column Set

NAME: This name is only used to identify this particular Column Set.

DESCRIPTION: Description of this Column Set.

OVERRIDE SEGMENT: You use the override segments feature to produce "breakdown" reports.

For example, let's say that you've defined a report which produces a corporate income statement.

Now you want to create a breakdown version of the same report which shows income statement line

items for each department, one report column per department. Department is one of your account

segments, and can have one of five values (01 = Sales, 02 = Manufacturing, 03 = Finance, 04 =

Administration, 05 = Corporate). The original report definition uses a row set named Income

Statement and a column set named Corporate YTD-Actual. To produce the breakdown report, you

need to define a new column set with the following properties: 1) Uses the Department segment as

an "override segment." 2) Includes one column definition for each department. 3) Specifies, for

each column definition, the department segment value as its override value. For example, the first

column would be defined with an override value of 01, for the Sales department. 4) Optional)

Define a column to total all the departments.

Step Two: Choose „Define Columns‟ Button

POSITION: Enter the starting Position for each column. This is the number of characters from

the left edge of the page that marks where each column starts. Note: Columns with positions that

exceed the total report width will not appear on the report. Additional Information: Row line

labels appear to the left of the first column in your report. Thus, you control the width of the row

line items when you set the position of the first column in your column set.

SEQUENCE: Enter a unique Sequence number for each column. You can use the sequence number

to define column calculations. Note: The sequence number does not control the order of the

columns on a report like it does for rows in a row set. Instead, column order is determined by the

column starting Positions.

FORMAT MASK: Enter a Format Mask to control the display of values which FSG prints in the

column. See: Format Masks.

FACTOR: Enter a Factor (Billions, Millions, Thousands, Units, or Percentiles) that determines how

to display numeric values. For example, if you use the factor Thousands with the format mask

99,999,999.99, the number 23,910 will appear as 23.91 on your report. If you use the factor

Percentiles with the format mask 99.99, the number .1258 will appear as 12.58 on your report. To

display amounts using no factor, choose Units. Suggestion: If you assign a factor besides Units to

each of your columns, put the factor name in the related column headings so you can easily identify

the factors on your report.

BALANCE CONTROL

Note: If you want to create a report which reverses the commonly assumed

attributes for row sets and column sets, leave the Balance Control options blank on

this window and set them on the Rows window instead.

AMOUNT TYPE: Defines the types of values to include in a row or column. General Ledger

provides numerous amount types, such as actual, end-of-day, average-to-date, budget, or

encumbrance; or calculated amounts, such as variances, for single or multiple periods. The amount

type is typically assigned to column definitions. SEE ROW SET FOR ADDITIONS

INFORMATION. If an Amount Type of Variance is selected, you must enter a Control Value

so the FSG Program knows which Budget to use.

CURRENCY: To report translated account balances for a specific currency, enter the currency.

The currency you enter when you define or request a report serves as the default currency for

columns without a currency in the column set definition.

CONTROL VALUE: Used to include budgets, encumbrance types, and currencies in a report.

OFFSET: Enter the relative Offset if you want to report on a period or effective date before or

after your runtime period or effective date. If you assign an Offset Value of –1, your report will

pull values from „ONE‟ period ago only, regardless of the Amount Type you choose (ie: PTD, YTD,

QTD).

ADVANCED OPTIONS (Optional)

COLUMN NAME: Use this name to reference this column when defining calculations or using other

forms. This name does not appear on any reports.

DESCRIPTION: Column descriptions appear in other FSG windows, making it easier to remember

what the column represents.

PERCENT OF COLUMN: The sequence number of the column you want to use as the denominator

for a percentage column. (See Percent of Column in PART I).

OVERRIDE VALUE: If you assigned an override segment to your column set, you enter the

segment value here. For example, if you entered Department as your override segment, enter a

segment value to select the specific department you want displayed in this column of your report.

OVERRIDE ROW CALCULATIONS: Select this option if you want your column calculation to take

precedence over any conflicting row calculations.

DISPLAY OPTIONS

LEVEL OF DETAIL: You assign level of detail for individual rows and columns, as well as for a

report. When you run the report, FSG prints only those rows and columns whose level of detail

matches that specified for the report. There are three options that control the level of detail FSG

prints on your report: 1) Financial Analyst, 2) Supervisor, 3) Controller. Note: If you do not enter a

level of detail for a row or column, the system will assume the level of detail is Controller. (If you

do not enter a level of detail for a report, the system will assume the level of detail is Financial

Analyst.)

DISPLAY COLUMN: If a column is defined but not displayed, FSG still prints your column heading

description and does not reposition other columns or their headings on your report. However, that

column will not be visible in the Column Set Builder. For rows that are defined but not displayed,

FSG hides the rows and repositions all other rows. When printing your FSG from ADI, in order for

your Column to appear in the Excel Spreadsheet as a stand alone column (and not be concatenated

into another column), you must Display Column.

DISPLAY ZERO: Use to print the row or column when it has a zero balance. If you do not choose

this option, the row or column is suppressed on reports when it has a zero balance. When printing

your FSG from ADI, in order for your Column to appear in the Excel Spreadsheet as a stand alone

column (and not be concatenated into another column), you must Display Zero.

CHANGE SIGN: Use to change the sign on balances for display purposes only. General Ledger

stores credits as negative amounts and debits as positive amounts. Therefore, change the sign for

rows or columns with credit balances to print the credit balances as positive numbers. This option is

typically defined for rows.

CHANGE SIGN ON VARIANCE: Use to change the sign on balances with a variance amount type

for display purposes only. Note that variance is calculated as budget minus actual. This option

typically applies to rows.

Step Three: Exceptions (Optional)

Define exceptions for your column if you want to highlight information in your report that

requires immediate attention. For example, you can define an exception to "flag" the rows in

your report where actual expenditures exceed your budget by $1,000 or more. When you

request your report, you can choose to display only the exceptions. To set up exceptions

that flag rows that meet at least one, but not necessarily all, of the conditions you specify,

you need to define as many columns as you want conditions but display only one of the

columns. For example, if you want to flag amounts that meet one or more of five conditions,

you must define five columns. Define the non-display columns with calculations that add the

display column to itself. For example, if you display column 5, then for columns 6 to 9,

define a calculation with an operator of + and a column sequence low and high of 5. Then

assign each of the columns an exception flag and a condition.

FLAG: Enter a single character to use to Flag exceptions in your report.

DESCRIPTION: Description of Exception

EXCEPTION DETAILS

CONDITION: Select the Condition (< , > , =, <= , >= or < >) and enter the Constant to define your

exception. You can enter as many conditions for your exception as you want. If you enter multiple

conditions for your exception in this region, FSG flags only those amounts that meet all of your

conditions.

CONSTANT: The $ amount.

Row and Column Overrides

If you enter different values for the same option in both your row set and column set, there is a

conflict. Use the following table to determine which report object takes precedence, or to

determine the behavior of the objects when a conflict exists:

Row Set vs. Column Set Override Summary

Row Set vs. Column Set Override Summary

Option Row

Overrides

Column

Column

Overrides

Row Comments

Amount Type Yes No

Offset Yes No

Control Value Yes No Must assign same currency, budget or

encumbrance type at row and column level

Format Yes No

Factor Yes No

Display Zero Yes No

Level of Detail Yes No

Override No Yes A conflict exists only for those report cells

Row/Column

Calculations where calculations are defined for both the

intersecting row and column.

Activity (Dr, Cr,

Net) No Yes

Accounts N/A N/A Report uses intersecting accounts

Summary N/A N/A Must assign same summary option at row and

column level

Currency N/A N/A Must assign same currency to intersecting

rows and columns; otherwise 0 (zero) appears

in place of an amount.

Change Sign N/A N/A Yes overrides No

Change Sign on

Variance N/A N/A Yes overrides No

PART III: REPORT

Step One: DEFINE REPORT

NAME: This name is used to identify this report.

TITLE: This name appears at the top of the report.

DESCRIPTION: Description of this report.

REQUIRED COMPONENTS

ROW SET: This is the Row Set that you have defined for this report.

COLUMN SET: This is the Column Set that you have defined for this report.

OPTIONAL COMPONENTS

CONTENT SET: By assigning a content set to a report request, you can generate hundreds of

similar reports in a single run. The content set controls how the numerous reports differ from each

other. For example, assume your organization has 50 departments and that Department is one of

your account segments. Also assume that you already have an FSG report for travel expenses, which

you run weekly. By using a content set with your existing report definition, you can print a travel

expense report for each department, in one report request. You can then distribute the reports to

the 50 department managers for review purposes.

Content sets are similar to row sets and actually work their magic by overriding the row set

definition of an existing report. The subtle report variations discussed in the previous paragraph

are achieved by the content set altering the row set account assignments and/or display options.

Note: A content set can be saved as part of a report definition, or can be added

dynamically at the time you request an FSG report.

ROW ORDER: You can use a row order to control how detail rows appear in your report. You can:

o Display account descriptions in addition to or instead of segment values.

o Sort detail rows by amounts displayed in a column.

o Sort detail rows by account segment values or segment value descriptions.

o Rearrange the sequence of your account segments to fit specific reporting needs.

For example, you may want to see product segment values displayed before cost

center values.

o Suppress header descriptions for particular account segments.

When creating Row Order, if you do not choose a particular segment and give is a „Width‟ of „0‟, it is

going to show on your report. For it not to show, you must show it on your „Order‟ with a Width of

0.

DISPLAY SET: With display sets and groups you can produce report variations which omit

sensitive information or which include information normally not included in a report. To do this, you

simply tell FSG which rows or columns should or should not be displayed.

SEGMENT OVERRIDE: Enter Segment Override values for the account segments you want to

override. When you enter a segment override value, FSG produces a report for the specific value

you specify. For example, assume you have a report definition which produces a combined assets

report for four companies. If you modify the report definition to add a segment override for

company 02, then FSG will print an assets report for company 02 only.

CURRENCY: Enter a default Currency for the report. FSG uses this currency only for those rows

and columns to which you did not assign a currency when you defined row and column sets.

ROUNDING OPTION: Calculate then Round, or Round then Calculate.

LEVEL OF DETAIL: Select a Level of Detail for the report. There are three options, which

correspond to the levels of detail you can assign to rows and columns. If you specify a level of detail

for your report, FSG will only print those rows and columns with matching levels of detail.

Note: If you do not enter a level of detail for a report, the system will assume the

level of detail is Financial Analyst.

OUTPUT OPTION: Enter an Output Option for your report: Text: Produces a report in standard text form (no tab-delimited columns). If you download

the report to a spreadsheet, you must manually parse the report columns. The default is

Text.

Tab-Delimited: Produces a report whose columns are delimited by tabs, making it easier to

import the report into a spreadsheet.

Spreadsheet: Produces a report designed specifically for downloading to ADI.

***Tab-Delimited – used to import into Notepad***

***Spreadsheet – If this option is chosen, then open ADI, and add the request into the

request center, it will then open Excel and place the output into a spreadsheet***

FSG Step One:

Responsibility: GL Super User

Reports -> Define -> Row Set

Step Two: Click on Define Rows after entering Name and Description.

This would be the header line, so just fill in Line and Line Item, save, then arrow down to the next

line.

Under the Advanced Options, if you want to name the row for use in calculations rather than Line

100, this is where you would put the name. This row name and number won‟t show up on the actual

report, it is only for uniquely identifying each row for „Calculations‟ purposes and for other FSG

reports.

This is also a header line, so no indents, lines to skip, etc. Save and arrow down to next line.

Step Three: For the first non-header line, fill in Line and Line Item and # of spaces to indent,

also make sure that „Display Zero‟ is checked.

Step Four: Then click on „Account Assignments‟ Button. Enter as you see below with the correct

account numbers.

Tab to Low and another window will pop up.

This will be the range of the cash and cash equivalents. COOL INFO: Any segment in which ALL

information will be pulled for a report can be left blank. This means: pull all information!!!

Click on OK.

DISPLAY: You must use a display type of T (Total) for each segment if you assign:

*Accounts to a column.

*Multiple account ranges to a row and you want to total them.

SUMMARY: Check the Summary checkbox if you want to report only summary balances for the

accounts in the specified range.

NOTE: The profile option, FSG: Expand Parent Value, controls the expansion of parent values

when requesting summary balances.

ACTIVITY: Select an Activity type (DR, CR or Net) to specify the types of balances to use for the

accounts in each account range.

For example: enter Dr or Cr if you want to define a cash flow report or a statement of

changes in financial position. For these types of reports, you may need separate rows or columns

for debit and credit amounts.

SET OF BOOKS: (Optional) For each account range being assigned, enter a Set of Books from

which FSG will derive account balances. If you do not enter a value, FSG will use the current set of

books.

You can enter a different set of books for each account assignment if the sets of books share

the same chart of accounts and calendar as your current set of books. When using different sets

of books you should use Net as the Activity type. This is an all-inclusive Balance Sheet so don‟t put

in a set of books.

Step Five: When you come to a subtotal account, you want to skip a line „Before‟ and „After‟, and

you want to have an “Underline Character” „Before‟.

On a sub-total line, you will click on the „Calculations‟ Button.

Step Six: Enter the „Calculations‟ as you see below. The Low and High Sequence on a total‟s line is

actually the line numbers it is adding rather than the account numbers.

You can define formulas to calculate row or column amounts. For example, you can define a row

calculation which sums all the rows above it in the report. Or, you can define a column calculation

which calculates the difference between two previous columns

Note: General Ledger stores credit balances as negative numbers and debit balances as positive

numbers, so you should define your calculations accordingly. For example, if you want to calculate a

gross margin row, add (rather than subtract) your cost of sales row to your sales row.

Note: You can assign either accounts or calculations to a row or column set, but not both.

SEQ: This controls the order FSG follows when performing the mathematical operations required

to complete the calculation.

CONSTANT: Enter a number to use as a Constant value. For Example, as part of an earnings-per-

share calculation, you might enter the number of outstanding common shares as the constant by

which you divide net income.

SEQUENCE: Instead of a constant, you can enter the Low and High sequence numbers

corresponding to the range of rows or columns to use in your calculation. The Operator is applied

to each row or column in the range. For example, if you use the + operator on a range of four rows,

FSG will add all values encompassed by the four rows.

ROW NAME OR COLUMN NAME: Instead of a constant or sequence range, you can enter the

name of a specific row or column to use in a calculation. For example, assume you have a report with

three columns, representing actual, budget, and variance amounts. The first two columns are named

Actual and Budget. When you define the calculation for the variance column you can instruct FSG

to subtract the column named Actual from the column named Budget. The result, the variance from

budget, will be displayed in the third column of your report.

Note: If you use row or column names in your calculations, make sure the names are unique

within the row set or column set to which they belong.

Step Seven: When you come to an actual „TOTAL‟ line (not sub-total), you can indent (or not –

whatever the client wants), skip 1 line „Before‟, 2 lines „After‟, and have a single “Underline

Character” „Before‟ and a double “Underline Character” „After‟. Then click on the „Calculations‟

Button (Not “Account Assignments”).

Step Eight: IMPORTANT: When adding the „Sequence‟ numbers (Low and High), there are two

ways you can do it. The first way is to add the individual line numbers excluding the sub-total lines

(which is a harder way of doing it) or do it like the second example below with two sequence

numbers with the low and high being the same on each sequence line (these are the sub-total line

numbers). DO NOT USE THE „CONSTANT‟ FIELD. THIS FIELD IS FOR ADDING AN

AMOUNT, NOT A LINE (OR ROW).

The Operator on the 1st example above should be “+”, but on the second example, since the

low and high value is the same, the Operator can be “Enter”.

For Assets and Expenses, the „Change Sign‟ checkbox doesn‟t need to be checked, but for

Liabilities, Revenue, and equity, this box needs to be checked, if it doesn‟t get checked, then

the amounts will show on the Balance Sheet as negatives.

When finished with Liabilities and Equity, go back to „Row Set‟ Window.

Step Nine: Click on „Define Column Set‟.

DEFINING COLUMN SETS

The Description is “Whatever”.

Override Segments (OPTIONAL)

The Override Segment is used if you want to have report separately for each Department or

Business Unit, etc…. (Have a separate column).

Step Ten: Click on Define Columns.

1.) The Position is the number of character spaces where the first column starts from the left of

the page. If you have lengthy Account Names, this number will need to be higher. Trial and Error.

2.) The Sequence is the unique number. You can use the sequence number to define column

calculations.

3.) The Format Mask is how the numbers will appear. May need to add extra 9‟s so all „,‟ will show.

The width of each column is determined by the format mask and expected size of numbers to be

displayed in the column.

4.) Enter a Factor (Billions, Millions, Thousands, Units, or Percentiles) that determines how to

display numeric values. For example, if you use the factor Thousands with the format mask

99,999,999.99, the number 23,910 will appear as 23.91 on your report. If you use the factor

Percentiles with the format mask 99.99, the number .1258 will appear as 12.58 on your report. To

display amounts using no factor, choose Units. SUGGESTION: If you assign a factor besides Units

to each of your columns, put the factor name in the related column headings so you can easily

identify the factors on your report.

The Default for „Factor‟ is Units.

5.) (OPTIONAL) Enter the Balance Control options, Advanced Options, and Display Options for

each column. NOTE: If you want to create a report which reverses the commonly assumed

attributes for row sets and column sets, leave the Balance Control options blank on this

window and set them on the Rows window instead. For the Amount Type on „Balance Sheets‟,

make sure to use “YTD-Actual”, do not use “PTD-Actual”.

BALANCE CONTROL OPTIONS

COLUMN SET ADVANCED OPTIONS

DISPLAY OPTIONS

SEE ABOVE „ROW SETS‟ FOR „CALCULATIONS‟ AND „ACCOUNT ASSIGNMENTS‟.

Step Eleven: DEFINING COLUMN EXCEPTIONS:

Step Twelve: From Column Set Window, Click on „Build Column Set‟.

This column is where the Row names show up (40 Characters). The 13 is the first Column.

This is to increase the spaces in the column.

This is to decrease the spaces in the column.

This is to add a column.

This is to delete a column.

These are to move the columns (switch with another column).

This is where you would set up your currency, control value,

etc.

This will undo back to your last save.

Step Thirteen: Click on Create Heading.

Click on „Create Default Heading‟, and the above will appear. See the „XXXXXX 9,999,999.99 . . . . .

. . . This is so you can see where your heading needs to be. You can change the Default Heading to

whatever you want.

If you change the Position number for where the account balances are going to be from the left of

the page, then you have to come back here and „Create Default Heading‟ again to replace the

previous.

IMPORTANT: If you are going to be printing your FSG‟s from ADI into Excel, do not create your

heading here (it tends to throw parts of the headings into the wrong column). In this case, create

your default heading in the Build Column Set window. Make sure that if you alter the default

heading that the characters do not exceed your visual field. Otherwise, it will cut those letters

off.

You can now see the column heading in the column builder window.

Step Fourteen: Click on Define Report

The Title will appear on the Balance Sheet. ‘Required Components’ is where you choose which Row and Column sets to use. The Row set is going to be

strictly used for what it was set up for. The Column Set can be used for several different reports if the parameters

are comparable to what you want to use.

(Optional) Enter Segment Override values for the account segments you want to override. When

you enter a segment override value, FSG produces a report for the specific value you specify. For

example, assume you have a report definition, which produces a combined assets report for four

companies. If you modify the report definition to add a segment override for company 02, then FSG

will print an assets report for company 02 only.

Note: If a segment you override is subsequently disabled, the Segment Override

definition becomes invalid and you must redefine your report.

The Output Option is important. Text is used for reports printed from the Application,

Spreadsheet is used for reports that will be exported to ADI.

Save.

Click on Run Report if you want to see your handy work.

Income Statement (Financial Summary)

Revenues – (CR) – Change Sign

Expenses – (DR) – Leave Sign as is

NOI Total [Net Income(Loss)] – Change Sign

To get NOI, add revenues and Expenses.

DEFINING A REPORT

DEFINING A CONTENT SET

DEFINING A ROW ORDER

DEFINING DISPLAY SET

DEFINING REPORT SETS

DEFINING AD HOC REPORTS

Step Fifteen: Enter the report you want to see and the Period it is for, click on Submit.

Go to help, View My Request to see output.

Check calculations to verify that row set calculations, etc. were entered correctly.

IMPORTANT POINT: ON THE BALANCE SHEET, RETAINED EARNINGS INCLUDES ALL P&L

(CURRENT RETAINED EARNINGS) AND BEGINNING BALANCE (FY) RETAINED EARNINGS.

Part IV

Running Reports through ADI (Application Desktop Integrator)

Step 1: Sign on to ADI, click on Journal Icon, Submit Process, Report

Step 2: Select „Financial Statement‟ and click on Flashlight Icon next to „Existing Report‟, click on

„OK‟ (without entering a report name). This will bring up a list of existing reports.

Step 3: Tab to „Period‟ and choose the period you want to run this report for.

Step 4: After filling in „Submission‟ Parameters, click on the „Publishing‟ Button. Select „Output

Type‟ of „Spreadsheet‟. Click on Flashlight Icon next to „Apply Themes‟. Choose Generic Apps as

the initial „Theme‟. Click on Checkmark.

Step 5: Watch the „Request Center‟ for completion of your submission. When your submission is

complete, it will ask you if you want to publish the output. Click on „YES”. This will kick of Excel and

create your report as seen below.

Step 6: To alter the above format, click on the „Paint Can‟ Icon in the Request Center‟.

Step 7: Click on „Create‟ and choose „Financial Statement‟ [The options are (1) Financial Statement,

(2) Standard (Fixed Format), and (3) Standard (Variable Format)].

Step 8: When the below window opens, go to „File‟, „Open‟. Open one of the Themes

(C:/Orant/GLDI90/Themes/Generic)

Step 9: Click on customize to customize each option there: (1) Report Title, (2) Report Heading,

(3) column headings, (4) line items, (5) amounts

Step 10: For the information that can‟t be customized through the above buttons, format the

spreadsheet as you would any other Excel Spreadsheet.

Step 11: Click on Background to get the below list. Choose your Company‟s Logo to add to your

report.

Step 12: If you have a report that has three columns (Account Name Column, and two Dollar

Amount Columns), then only leave the Account Name Column and the two Dollar Amount Columns and

set your print area for these column. Do the same for reports that will have more columns. Also,

do your „Page Setup‟ to print either Landscape or Portrait and print to one page (or not). This way,

when running your reports through ADI, all you have to do is choose your Theme and all the

Formatting will be done for you.

Save your Theme and close both the Excel worksheet and the Customize Theme box.

Go back to the Request Center and click on the „Publish‟ Button. When the Publish Parameters

window pops up, choose the Theme you just created and click on the Checkmark.

If you selected your company logo in your Theme, it will show in the output with your changes.

If there are changes that still need to be made, highlight all tabs (if more than one report). This

will allow you to make changes on all tabs (reports) through a single tab (report).