fsl staff presenters: chris medrano graham, associate ......sober monitor stations 1. every...
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@fiusororityfraternitylife@fiusfl
FSL Staff Presenters:
Chris Medrano Graham, Associate Director
Trenton Nettles, Assistant Director
Joseph Kimber, Coordinator
Naeema Stennett, Graduate Advisor
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Sober Monitor Certification
Must be Sober Monitor Certified (good for 4 semesters)
Initial Training
Foundational Knowledge Overview
Sober Monitor Responsibility Overview
Event Management Procedures
Recertification
Basic Refresher & Intervention Training
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Learning Outcomes Participants will understand the:
basic role of the Sober Monitor
general event management guidelines for all social events that
involve alcohol
specific event management guidelines for SFL events
specific event management guidelines for BYOB events
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FOUNDATIONS
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Harm Reduction Approach
100% policy compliance is ideal but not always realistic
100% non-compliance is not acceptable nor safe for members
and guests
Harm reduction is moving toward compliance
Risk Management Education is based on policy
NOTE: While harm reduction is the educational approach
judicially, organizations are still held accountable to policy
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Bystander Intervention
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What constitutes a chapter
social function?
Is event listed/advertised on chapter website or social media?
Is the event listed on chapter calendar (on/off line)?
Will event be announced at a chapter meeting?
Will any chapter officers be present?
Do online invitations/guest lists refer to your chapter?
Would a reasonable observer say it was your event?
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3 Types of Events
Without Alcohol
BYOB
3rd party Vendor
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Events with Alcohol
BYOB
Guest bring their own
beverages
Check at the “bar” area
1beverage at a time
3rd Party Vendor
Contract with 3rd party to
provide beverage service
21/+ purchase individual drinks
No alcohol guarantees in
contract
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Allowed Alcohol Typical 4-5 hour function
Six, 12-oz cans of beer
Four, 12-oz wine coolers, alcopops, or flavored malt beverages
One, 25 oz box of wine (no glass bottles)
No glass bottles
No kegs, cases, 12-packs, or other alcohol containers larger than 6
No outside shaker bottles, water bottles, pitchers, tumblers, flasks or other
containers
No alcohol for common use overall (especially in member’s rooms)
No shots, drinking games, beer bongs, etc.
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NOCommunal
Drinking Sources
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NO Communal Drinking
Sources
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NO
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SOBER MONITOR Guidelines
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Why do we have Sober
Monitors?
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Guidelines for Sober Monitors1. Should not have consumed alcohol for a reasonable amount
of time prior to and during the social event.
2. One monitor per every 15 people on the guest list
3. One sober executive board member is REQUIRED
4. If co-sponsored between organizations of opposite gender, both men and women monitors should be used to ensure
safety of all guests
a. Rules apply equally to men and women
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Guidelines for Sober Monitors5. Monitors should be initiated members of all sponsoring
organizations.
a. New Members should not be serving in these roles
6. The President, Risk Management Chair, and Social Chair
should limit their use of alcohol during social events so they
can ensure that a safe social environment is maintained.
7. Ideally, specialty clothing should be worn by the monitors and
sober officer to set them apart from the rest of the attendees
(ex highly visible t-shirts or jackets).
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SOBER MONITOR 101:Know Your Role
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Types of Sober Monitors
Guest Check-Ins (can be under 21)
Monitors (can be under 21)
Servers (MUST be 21 and over)
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Pre-Event Meeting
Monitors should meet with the Risk Manager/Social
Chairman before the event begins to discuss role/scope of
responsibility and stations for the event.
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Sober Monitor Stations
1. Every exit/entrance to the building
a. Only 1 entrance to venue
i. 2 sober monitors minimum at entrances
b. There can be more than 1 exit (per fire code)
i. 1 sober monitor minimum at each exit
2. Any part of the venue that is restricted to members
3. Walking around the event
4. At the “Bar” area
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Responsibilities of Sober Monitors
1. Responsible for checking ID cards and guest list upon entry to the event.
a. There should be system for identifying members and guests who are over the legal drinking age (i.e. 21/+ years old).
b. At the entrance have a piece of paper with the date of the party and the year that 21 year old guests would be born in (ex. Born on or before 2/8/1996)
2. Fully understand emergency protocol.
a. If an emergency situation arises, call 911 if appropriate and ask for assistance in ending the social function and have guests leave the party.
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Responsibilities of Sober Monitors(continued)
3. Be prepared to exercise right to deny access to the event to
anyone who they think is already impaired by alcohol or
other drugs or wearing offensive costumes, even if the person is on the invitation list.
4. Be prepared to ask members/guests to leave if they become
too intoxicated and behave inappropriately.
a. If they are uncooperative, call the police.
5. Respond to any disruptions that take place at the event.
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Responsibilities of Sober Monitors(continued)
1. Be prepared to notify hired security (if applicable) if they see
a situation that requires attention.
2. Prevent guests from leaving with alcohol.
3. Be prepared to find alternate transportation home for
impaired guests.
a. Other brother or sister that has not been drinking
b. Their DD
c. Uber or car service
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EVENT MANAGEMENT 101:What you need to know & do
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Hired Police|Security1. Depending on type of event, size of event, venue, etc., hiring
licensed security is required|recommended.
a. On campus houses hired security is REQUIRED
b. Open alcohol related parties REQUIRE security
2. Off-duty police officers are preferred when and where possible.
a. Include these expenses as part of your social planning budget
b. PD is preferred but independent security companies are also allowed
3. One security person for each 100 guests is recommended.
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The Entrance1. One, well light entrance, controlled and monitored by Sober
Monitors.
2. Check to see if individual is a member or is on the guest list
3. Indicates time the guest checks in
1. Several exits must be available due to fire codes and laws.
2. Sober Monitor ensure that exists cannot be used as entrances.
3. Indicate time the guest leaves & collect wrist bands
The Exit
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Guest List
1. Required for all events with alcohol, but strongly encouraged for alcohol free events.
2. All guest lists should include the following people with their current membership status
1. All active/inactive members, pledges/new members, alumni/ae, guests
3. Guest list maximum should be determined by:
1. Facility capacity: Fire code of the venue
2. BYOB: 3 guests per member (or 4 x chapter size)
3. Determined by any INHQ policies
4. Chapter Rosters, University Directories, etc. are not acceptable guest lists.
5. Guest list used at entrance should be kept on file for at least 3 years
6. Guest list should be finalized 24 hours prior to the event to avoid add-ons
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EVENT MANAGEMENT 101:
BYOB Events
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Wrist Bands - BYOB Supplied by your chapter, if registered event with alcohol and
guest list locked 24 hours in advance
Given to attendees at check in
Removed at check out
Corresponding number of wrist bands for those guests who are 21/+ and for those under 21.
At check-in, Sober Monitor should write name, type & amount of alcohol checked on wrist band
The number of drinks they bring in should be identified at check in
Determined by beer, wine coolers, or wine.
Attendees with no wrist band should not consume alcohol
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Wrist Bands-BYOB
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Service Distribution Center-aka “The Bar” BYOB1. There is only ONE distribution center “bar” at the venue
2. No other location, especially members rooms, can be used
3. Holding Tank (a cooling area for the alcohol brought by members &
guests) can be as simple as a large, CLEAN, rubber trash can filled
with ice
4. Do not serve anyone who is intoxicated, even if they have tabs left.
5. Left-over alcohol can be picked up the following day. If not it is
discarded.
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Service Distribution Center-
aka “The Bar” BYOB (continued)
6. To get alcohol a person brought, they must
a. Show appropriate wristband (and number of drinks remaining)
b. Return empty can/cup (unless first drink)
7. Only one alcoholic beverage at a time
8. A drink number should be removed in front of the server each time a drink is distributed to that individual.
a. The wristband itself serves as the 6th tab. Once the 6th drink is served, the wristband is removed.
b. No sharing of wristbands. If all drinks are not consumed, the wristband must be removed in front of Sober Monitor
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EVENT MANAGEMENT 201:
3rd Party Vendor (3PV) Closed & Open Events
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Open 3PV Events
Fundraiser Parties
3PV responsible for checking and verifying ID’s and distribution of
wristbands/stamps for those of legal drinking age
Distribution and sale of alcohol is handled by 3PV
No contracts benefitting the organization from alcohol sales
Fundraising revenue should come from door admissions
Security must be provided by 3PV
If security is not provided by the venue, police or security is required to
be hired if an open party
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Questions?If in doubt always call:
911
Your Chapter Advisor
Your Sorority & Fraternity Life Advisor