Full Chat Log- Virtual Meetings Webinar 3/20/2020

Chat Log 3/20/2020 15:46 : Michigan Municipal League has muted Summer. 3/20/2020 16:01 Marcie Wilson: Thank you for providing this webinar. 3/20/2020 16:01 Richard Cory: thanks 3/20/2020 16:01 Susan Och: My questions: 3/20/2020 16:02 Tom Hawkins: Looking forward to hearing from Steve 3/20/2020 16:03 Renee Kraft: hello everyone 3/20/2020 16:03 Mary Kamp: Hello 3/20/2020 16:03 Vaughn Smith: Hello 3/20/2020 16:03 Kim Meltzer : Hello 3/20/2020 16:03 Kayliecia Gilleran: hello 3/20/2020 16:03 Holly Shroyer: Hello 3/20/2020 16:03 Shari Hadaway: Hello 3/20/2020 16:03 John Hancock: Hello 3/20/2020 16:03 Charlie Olszewski: Hello 3/20/2020 16:03 Steve Horstman: Good afternoon all. 3/20/2020 16:03 Rashid Al-Mehdi: Hello 3/20/2020 16:03 Suzanne Shagena: Hello 3/20/2020 16:03 Lisa Hicks-Clayton: Good day and stay well, all! 3/20/2020 16:03 Joe Porterfield: Hello 3/20/2020 16:03 Sheri Kesterke: Glad to be part of this! 3/20/2020 16:03 Ken Marten: Hi gang. 3/20/2020 16:03 Michael Fisher: Hello! 3/20/2020 16:03 Romona Sanchez: hELLO 3/20/2020 16:03 Claudia Ressel-Hodan: hello from Pentwater 3/20/2020 16:03 Romona Sanchez: Hello 3/20/2020 16:03 Ann Barnette: Hello 3/20/2020 16:03 John Koehler: hello from Milan 3/20/2020 16:04 Melissa Lazzaro: hi everyone!! 3/20/2020 16:04 Sheryl Mitchell: Greatings All! We live in interesting times indeed! 3/20/2020 16:04 Jill Bahm: Thanks to MML for your hard work on this. 3/20/2020 16:04 HILDA BOERMAN: Hello 3/20/2020 16:04 Stephanie Kuziak: Good Afternoon 3/20/2020 16:04 catherine kaufman: Hello from Bauckham Sparks 3/20/2020 16:04 christopher Brown: Hello

3/20/2020 16:04 Diane OConnell: Hello 3/20/2020 16:04 Peter Menser: Hello from Meridian Township 3/20/2020 16:04 Marc Kaszubski: Hello from Sterling Heights! 3/20/2020 16:04 Jana Ecker: Good afternoon 3/20/2020 16:04 Garry Watts: Hello All. 3/20/2020 16:04 Janet Dillon: Janet Dillon 3/20/2020 16:04 Scott Owen: Hello 3/20/2020 16:04 James Perpich: Thanks for hosting this. 3/20/2020 16:04 Mark Taormina: Hello! 3/20/2020 16:04 Karen Armatis: Hello from Sumpter Township 3/20/2020 16:04 Kim Schall: Thank you MML - From Almont DDA 3/20/2020 16:04 Scott Adkins: Goof afternoon all, thanks MML for setting this up 3/20/2020 16:04 Debra Friedman: hello from grayling 3/20/2020 16:04 Wayne Tornow: Good morning 3/20/2020 16:04 larry buckingham: Hello from the Village of Carleton 3/20/2020 16:04 Beth Gibbons: Hello! 3/20/2020 16:04 Michael Siegrist: Canton Township here 3/20/2020 16:04 Linda Marble: Hello from City of Galesburg 3/20/2020 16:04 Deborah Luskin: Hello 3/20/2020 16:04 Lynette Wolfgang: Hello from Traverse City 3/20/2020 16:04 Susan Och: Greetings from Leland Township. My questions: 1. We have passed a resolution that says that we will hold a meeting of the electors on March 28. Can we cancel or postpone this, and if so , how? What happens to salary resolutions in this case? Is it realistic to hold a meeting of potentially hundreds of people online? 3/20/2020 16:04 Chris Wilson: Hello from Beverly Hills 3/20/2020 16:05 Brian Peters: Good Afternoon from Brownstown Twp. 3/20/2020 16:05 Richard Cory: is there sound? 3/20/2020 16:05 Paul Moore: Greetings from Birch Run! 3/20/2020 16:05 Dan Rainko: Dan Rainko, Hello 3/20/2020 16:05 Michael Lesich: Good afternoon from Fraser 3/20/2020 16:05 Dan Gilmartin: Glad you're all here 3/20/2020 16:05 Pat Lion: Greetings from Douglas 3/20/2020 16:05 Scott Owen: no sound 3/20/2020 16:05 Eric Wiederhold: I have no audio. Has this started? 3/20/2020 16:05 Susan Och: Yes, there is sound.

3/20/2020 16:05 Michigan Municipal League: Richard- please use the call in info 3/20/2020 16:05 Michael Siegrist: yes, there is sound 3/20/2020 16:05 Jill Steele: Yes, there is sound 3/20/2020 16:05 Wayne Tornow: Richard - yes= sound is on 3/20/2020 16:05 Richard Ross: Hello 3/20/2020 16:05 Eileen Pulker: Thanks for hosting this. 3/20/2020 16:05 Michigan Municipal League: 863-208-0120 PIN: 797 3899# 3/20/2020 16:05 Jill Steele: Mine is sort of disrupted although that may be the network connection. 3/20/2020 16:05 Joe Valentine: Hello and thanks to the MML team. 3/20/2020 16:05 DIAN SLAVENS: GOOD AFTERNOON 3/20/2020 16:06 Matthew Lane: Our thought is to have our council meet in chambers, exclude physical public audience but live stream the meeting on facebook/youtube...would something like that be acceptable under the order? 3/20/2020 16:06 Julianna Tschirhart: Can folks not message except for questions because every time they do, there is a sound? (At least on my system, sorry!) 3/20/2020 16:06 Michelle Aniol: Hello from the City of Dexter. 3/20/2020 16:06 Ron Miaso: Will the slides be available? 3/20/2020 16:06 Karen Joliat: Hello from Waterford Township 3/20/2020 16:06 Susan Craft: I have no sound 3/20/2020 16:06 Michigan Municipal League: Slides will be posted on the MML website 3/20/2020 16:06 Brian Kelley: City of Plainwell - Allegan County 3/20/2020 16:06 Holly Palmer: Hello from the City of Kingsford - Dickinson County 3/20/2020 16:06 Terry Smith: Terry Smith Hello 3/20/2020 16:06 Melanie Piana: hello from ferndale 3/20/2020 16:07 Summer: This will be turned into a podcast like our first one availabe on our League website www.mml.org 3/20/2020 16:07 Adam Smith: If there are Council Members teleconferencing to the meeting and there is physical access to the public for the meeting, are we required to provide teleconferencing to the public? 3/20/2020 16:07 Mohamed - MML: If u have no audio - please call in. 863-208-0120 PIN: 797 3899# 3/20/2020 16:07 Steven Heffner: No Sound 3/20/2020 16:08 Margaret Birch: Margaret Birch 3/20/2020 16:08 Adam Zettel: Is leg extension of the eo expected?

3/20/2020 16:08 Margaret Birch: Margaret Birch 3/20/2020 16:08 Jessica Keyser: Hello from Grosse Pointe Public Library! 3/20/2020 16:08 Michael Lesich: Define "Verbal" please 3/20/2020 16:08 Michigan Municipal League: For sound: 863-208-0120 PIN: 797 3899# 3/20/2020 16:08 (Private to Presenters) - Margaret Birch: Margaret Birch from Waterford 3/20/2020 16:08 Andrew Hellenga: Can we be provided the slides of this webinar? 3/20/2020 16:09 Ryan Deel: Can an Executive Order suspend a statute, such as the OMA, which is enacted by the legislature? 3/20/2020 16:09 Michigan Municipal League: Slides will be posted on the MML website along with audio 3/20/2020 16:09 Elaine Leven: The audio hangs up once I connect. 3/20/2020 16:09 Robert Studt: Will I be able to download this presentation? 3/20/2020 16:09 Susan Craft: Audio will not connect by phone 3/20/2020 16:09 Randall Pentiuk: no audio and i get disconnected when i try calling.. 3/20/2020 16:09 Susan Craft: I get a busy signal 3/20/2020 16:09 Emily DeSalvo: My audio was working and went out. Anyone else? 3/20/2020 16:09 Lisa Hicks-Clayton: Since this webinar is being recorded, will it be posted with slides and audio? 3/20/2020 16:09 Aaron Staines: Phone audio just dropped offline 3/20/2020 16:09 Kim Keesler: Audio just went out 3/20/2020 16:09 Sara Savage: Same for me 3/20/2020 16:09 Kelly Church: No audio 3/20/2020 16:09 Ron Miaso: I had to callin versus computer audio. 3/20/2020 16:09 Eric Wiederhold: I have never had audio. 3/20/2020 16:10 Sheri Kesterke: I have audio 3/20/2020 16:10 Eric Wiederhold: Caled in twice and both time the call ended after stating I had access. 3/20/2020 16:10 Sheri Kesterke: Through phone 3/20/2020 16:10 Susan Och: Must public comment be audible to the public who is listening online? 3/20/2020 16:10 Rock Abboud: FYI 3/20/2020 16:10 Holly Palmer: I have audio through the computer, and it's very clear.

3/20/2020 16:10 (Private to Presenters) - CATTELL FREDERICK: Thank you for hosting this Village of Stockbridge 3/20/2020 16:10 Emily DeSalvo: Had to dial in again. 3/20/2020 16:10 Brandon Grysko: Switched to computer audio and it worked 3/20/2020 16:11 (Private to Presenters) - Rock Abboud: Steve blanked out for 60 seconds..No Audio..Back on...Just FYI 3/20/2020 16:11 Susan Craft: Have dialed in three times and after the meeting code I just get a busy signal 3/20/2020 16:12 Aimee West: Hello! 3/20/2020 16:12 (Private to Presenters) - Robert Studt: Will I be able to download this presentation after the webinar? 3/20/2020 16:12 Tamaris Henagan: Thank you from Adrian! 3/20/2020 16:12 Roger Rayle: Problems participants are posting here is an indication of problems you will have will electronic meetings... 3/20/2020 16:12 Marc Daneman: lost video (PPT presentation) 3/20/2020 16:12 Michael Lesich: Exactly Roger 3/20/2020 16:12 Diane Lyon: Hello from the City of Clare 3/20/2020 16:13 Matt Bach: This webinar and our future webinars planned for next week will be available to listen and watch on the League's website and as a podcast. We will post it both ways as soon as we can and anyone will be able to listen or watch it at their convenience. - Matt, communications dir, MML 3/20/2020 16:13 Michelle Aniol: How does Special Notice requirements work with a PC. Direct communication by a applicant with Planning Commissioners is not permitted. 3/20/2020 16:13 Rock Abboud: Can Someone from MML, let me know if these Webinar Slides are on-line. Otherwise e-mail a copy. Please...Thanks 3/20/2020 16:13 David Hoefling: Hello from Harrison 3/20/2020 16:13 Roger Rayle: ... stress test your electronic meeting platforms ahead of time. 3/20/2020 16:13 Michigan Municipal League: All slides will be online at the MML website 3/20/2020 16:13 Devin Miller: can you use facebook live 3/20/2020 16:13 Debbie Miller: Hello. Will the power point presentation be available to print for the board members not in attendance? 3/20/2020 16:14 Allison Watkins: QUESTION: Does MML provide any resources or have suggestions on resources for municpalities to use to hold telephone based

meetings? We do not have any type of technology that would allow us to utlilize virtual meetings at this time. 3/20/2020 16:15 Dan Gilmartin: Dene will cover that on this webinar soon Allison 3/20/2020 16:15 Melanie Piana: We are planning for council to meet in person on Monday, as staff needs more time to implement and pilot test the technology for smooth mtg administration. We will be 6ft apart. How do you suggest we take public comments electronically? 3/20/2020 16:15 Allison Watkins: Thank you! 3/20/2020 16:15 Michael Lesich: I don't see how a closed session works electronically. We simply won't know who else is in the room. 3/20/2020 16:15 Brandon Grysko: Facebook live would not allow for two-way communication I don't think 3/20/2020 16:15 Chris Barnett: Thank you for putting this together Dan and team! 3/20/2020 16:15 Brenda Marcy: Cannot hear 3/20/2020 16:15 Michigan Municipal League: Please call in or use your computer audio 863-208-0120 PIN: 797 3899# 3/20/2020 16:16 Michael Fisher: What do you suggest for enabling participation by handicapped persons? Also, does the "breach of peace" rule mean we have to let people physically enter the auditorium? What if nobody else is there? 3/20/2020 16:16 Mike McFall : Is this being recorded and available after? 3/20/2020 16:16 John Hancock: No computer audio. 3/20/2020 16:16 Stephen E. Dudek: So press must be allowed access even if we close the doors to the public, correct? 3/20/2020 16:17 (Private to Presenters) - Jen Rigterink: I called in to audio to check issue, and it did hang up on me. Maybe it hit its max limit for participants?? 3/20/2020 16:17 Brenda Marcy: Not working. This has been a bit of a cluster. Any meeting does not work on mobile IOS. I tried calling in through MAC still no sound. 3/20/2020 16:17 Tom Hawkins: are you using chrome? or their app? 3/20/2020 16:17 Kim Markee: Have you all received a copy of the Governor's Executive Order No. 2020-15? If not, make sure you get a copy of it. 3/20/2020 16:17 Ron Miaso: We have issues in this virtual meeting. What ramifications are there when public or press clams they were not able to hear, see, participate, etc.? Seems like no meeting is better than virtual meeting. 3/20/2020 16:18 John Hancock: Ron, agreed 3/20/2020 16:18 Jeff Gray: Q: if charter requires a monthly meeting, are we permitted to cancel and hold no meeting for the month under the order?

3/20/2020 16:18 Matthew Lane: Click on the little phone above the slides. There is a a second sync code you have to enter after you call in... 3/20/2020 16:18 Tom Hawkins: sounds like you can call in on a conference call 3/20/2020 16:18 Brenda Marcy: I did. Im listening on phone. 3/20/2020 16:19 Brenda Marcy: Did not work on MAC 3/20/2020 16:19 Penny Hill: can Dene speak up? 3/20/2020 16:19 Dequan Allen: on mac you have to use chrome 3/20/2020 16:19 Angela Dickinson: Hard to hear her 3/20/2020 16:19 Brenda Marcy: Just make it available later: slides, etc. 3/20/2020 16:19 Jeff Chamberlain: Are slide advancing? I only see the blue and white MML logo 3/20/2020 16:19 Michael Lesich: Yes the slides are advancing just fine 3/20/2020 16:20 Kim Markee: is there a presenation we should be seeing on the screen? 3/20/2020 16:20 Brenda Marcy: On MAC i downloaded the meeting software. You did not state that chrome had to be used on MAC or IOS. 3/20/2020 16:20 Michigan Municipal League: Yes there is a presentation 3/20/2020 16:20 Sean Hobbins: Did I hear you say closed captioning is required? 3/20/2020 16:20 Michael Lesich: Yes Sean I heard that too 3/20/2020 16:20 (Private to Presenters) - Jen Rigterink: I can see presentation fine. 3/20/2020 16:20 Michelle LaVoy : will the slides be available on the MML website? 3/20/2020 16:20 Susan Och: Closed captioning and something else that I didn't catch. 3/20/2020 16:21 Dan Gilmartin: Yes Michelle they will 3/20/2020 16:21 Michael Lesich: Thanks Dan 3/20/2020 16:21 Lisa Hicks-Clayton: slides will be posted on MML page 3/20/2020 16:21 Brenda Marcy: Please make sure to share slides via email or on a website. 3/20/2020 16:21 Michelle LaVoy : thanks Dan! 3/20/2020 16:21 Chad Quintanilla: For all of you experiencing difficulty with simply attending this webinar, you might reconsider having electronic meetings without seeking assistance from your IT staff or an outside IT support vendor. 3/20/2020 16:22 James Lenze: what about Google Hangouts? 3/20/2020 16:22 Matt Bach: For those having difficulty listening or watching we are sorry. Please know that this webinar and our future webinars planned for next week will be available to listen to and watch on the League's website and as a podcast. We

will post it both ways as soon as we can and anyone will be able to listen or watch it at their convenience. - Matt, communications dir, MML 3/20/2020 16:22 Roger Rayle: The rule to not require registration may result in overwhelming some electronic meeting platforms... like the one we're using now. 3/20/2020 16:22 Joel Wyatt: Zoom is a good option 3/20/2020 16:22 Justin Lakamper: Roger, use Zoom. 3/20/2020 16:22 Kayliecia Gilleran: ZOOM Seems good. 3/20/2020 16:22 Kris Hazeres: The City of Marquette is using Jitsi 3/20/2020 16:22 Michael Lesich: Had a zoom meeting this morning. Once we got past the initial installation and kinks, it worked great! 3/20/2020 16:23 Michael Lesich: Do NOT use FreeConferenceCall.com. It fails 3/20/2020 16:23 Rock Abboud: Dene 3/20/2020 16:23 James Perpich: A staff member to type what is being said for closed captioning, really? 3/20/2020 16:23 Tom Hawkins: zoom works great 3/20/2020 16:23 Roger Rayle: Zoom is good but has had to restrict phone dial in under current loads. 3/20/2020 16:23 John Martin: Speedy typing required 3/20/2020 16:23 David Grosse: TYPING REAL TIME IS GOING TO BE AN ISSUE, I THINK 3/20/2020 16:23 Lauren Trible Laucht: What do you suggest we should do if the platform being used crashes during the remote meeting? 3/20/2020 16:23 Ryan Soucy: Question-- I use Ring Central which uses Zoom. On the desktop verson, attendees can UNMUTE themselves, even if the host mutes you. Not good. Do others options not allow this? 3/20/2020 16:24 Stephen E. Dudek: There are several tiers for Zoom. Do all tiers meet the requirements or just some? 3/20/2020 16:24 Rock Abboud: How about Microsoft Skype for Business or Microsoft Teams? 3/20/2020 16:24 Sean Hobbins: Youtube does auto captioning if you are able to stream the meeting on it. 3/20/2020 16:24 Charlie Olszewski: Charlie O. (Lincoln Chtr Twp) - will the chat comment be available too. Some good comments - including problems. 3/20/2020 16:24 Aaron Staines: Barry County is using BlueJeans 3/20/2020 16:24 Brenda Marcy: I love the recommendations 3/20/2020 16:24 Lisa Hicks-Clayton: Is Zoom the preferred option?

3/20/2020 16:25 Kayliecia Gilleran: seems so Lisa 3/20/2020 16:25 Stephanie Chang: Yes, it's what I've seen the most 3/20/2020 16:25 Lisa Hicks-Clayton: thanks! 3/20/2020 16:25 James Perpich: Captioning by YouTube is in real time? Not sure about that 3/20/2020 16:25 Kayliecia Gilleran: You're welcome 3/20/2020 16:25 Tristan Knowlton: I have a question about Zoom's pricing model. Does the number of participants include members of the public? What do we do if we get more public members than what we pay for? 3/20/2020 16:26 Amy Lusk: Will locals be required to provide GREATER accessibility for electronic meetings than they would regular, live meetings? For example, closed captioning was not generally available for most local's pre-Covid-19 meetings. 3/20/2020 16:26 Mohamed - MML: Zoom pricing: https://zoom.us/pricing 3/20/2020 16:26 Dan Gilmartin: Thanks Mo 3/20/2020 16:26 Ervin Suida: Howell went to Zoom make sure you get the webinar addition. 14.99 for basic plus $40.00 per month for webinar 3/20/2020 16:27 Michigan Municipal League: You may call any of these numbers if you are still having issues: United States (706) 913-1155 United States (716) 273-1030 United States (863) 208-0120 United States (415) 200-1362 3/20/2020 16:27 Mohamed - MML: with PIN: 797 3899# 3/20/2020 16:28 Susan Och: What is a voice relay? 3/20/2020 16:29 Craig Paull: Steve, when you mentioned that the EO supersedes local rules, does that include a body's standing rules? 3/20/2020 16:29 Steve Mann: Yes the EO would supersede local rules to the extent they conflict with the EO 3/20/2020 16:29 Debra Friedman: we pay per diems for physical presence only at meetings. can we waive this requirement for digital meetings? 3/20/2020 16:29 Mohamed - MML: voice relays an operator service that allows people who are deaf, hard of hearing, deafblind, or have a speech disorder to place calls to standard telephone users via a keyboard or assistive device. 3/20/2020 16:30 Rock Abboud: Which Program can Ghost your Backdrop? I know Microsoft Meetings can. 3/20/2020 16:30 Craig Paull: Steve, thank you! 3/20/2020 16:30 Penny Hill: cant her Summer 3/20/2020 16:30 Janet Koch: Can you please explain how a "voice relay" works? Thx! 3/20/2020 16:30 Penny Hill: hear

3/20/2020 16:30 Carl Kucera: Thank you. Very informative. 3/20/2020 16:30 Mary Kamp: Conference call alone will meet meeting requirements? 3/20/2020 16:31 Shari Hadaway: So our attorney stated that we have to have a quorum in a meeting room to have this council meeting. Am I correct to assume that this EO supersedes that decision. 3/20/2020 16:31 Elizabeth Hude: What is different from regular notice vs special notice and can it be combined, ie, notice in window, paper, facebook, website, etc... all with detailed info. Or are you saying we have to post twice? 3/20/2020 16:31 Mary Kamp: It's my understanding that essential business only, not all everyday items, Correct? 3/20/2020 16:31 (Private to Presenters) - Scott Adkins: If we have not had any requests for special accommodations, do we automatically need to provide closed-captioning? 3/20/2020 16:31 Nate Geinzer: Where does the EO say you need to make sure you have a local/toll free number? Many services you don't pick the number, or it is $$ to offer toll free. 3/20/2020 16:31 Larry Tibbits: Would Microsoft 365 Teams work/ 3/20/2020 16:31 Claudia Ressel-Hodan: Hello, Pentwater here, could you expand on the closed caption service with zoom? 3/20/2020 16:31 John Tuinstra: Will you be placing the presentation on the MTA web-site for access later by those unable to be involved in the live conference? 3/20/2020 16:31 Chris Barnett: For 300 ft. public notices that were mailed out, how do we accomplish the new requirement of the 2nd notice? Can we just post online? 3/20/2020 16:31 Tamaris Henagan: Shari OMA rules still apply so quorum is required 3/20/2020 16:31 (Private to Presenters) - Michelle Pietsch: Do you know if Microsoft Teams can accomplish everything Zoom does or have everything that is required? Our IT Company said Microsoft is providing 6 months free 3/20/2020 16:31 Penny Hill: Steve, do we have to offer the verbal option for public comment, and confirm that text or email by itself is not allowe? 3/20/2020 16:32 Justin Noordhoek: Thanks so much for this. Very informative. 3/20/2020 16:32 Becky Henderson: Can we get the Power Point from this webinar e-mailed to us? 3/20/2020 16:32 Ken Marten: Can our detailed procedures to the public be the following: "Email johndoe@city.org to receive a link and instructions."?? 3/20/2020 16:32 Brenda Marcy: very good despite glitches

3/20/2020 16:32 (Private to Presenters) - Brian Sumner: With public comment allowable via typing, the slide indicated these comments "may" be shared (or something along those lines). The question is does that mean such comments can be shared with discernment or is it required to share such comments? Unfortunately, can foresee the potential for some ridiculous comments from individuals with "keyboard courage"? 3/20/2020 16:33 Michael Lesich: Is an email like "PUBLICMEETING@xxxcity.com" sufficient to allow the public to ask questions? 3/20/2020 16:33 walter prusiewicz: can anyone who has joined the meeting i.e. a staff member from home have the capabilities of typing closed captioning, how does that work exactly? 3/20/2020 16:33 Adam Stacey: How do we bounce a member of the public off a conference call if they are being disruptive over business items OUTSIDE public comment? 3/20/2020 16:34 Adam Smith: "Should" or "required" to provide telecommunications to all? 3/20/2020 16:34 Jill Bahm: Thanks for the info. A few questions: 1) Just to clarify that two-way communications means "verbal" correct (as opposed to posting written comments/questions)? and 2) how many people have to be accommodated virtually? 3/20/2020 16:34 Robert Constan: Bob Constan, Dearborn heights City Council: What are the larger Cities with a strong mayor form of government doing, if anything, for the city council to authorize the regular payment of bills from City vendors if the city council does not meet? 3/20/2020 16:34 Marc Kaszubski: We have opined that, if the public can be part of the meeting at City Hall (can be heard and can hear the teleconference), the meeting complies with OMA. 3/20/2020 16:34 Brandon Grysko: Despite using the word verbal, I believe it actually means oral 3/20/2020 16:35 Andrew Kuk: if we have an upper limit on teleconferencing participants, does that meet the intent of the act? say only 100 members of the public attend virtually? 3/20/2020 16:35 Davina Donahue: Our our council rules, public speakers have to sign up to speak prior to the start of the meeting. May we have a cutoff time for them to sign up still consistent with our rules 3/20/2020 16:35 Amy Ferris: Will these slides be available after this webinar? A

recording of all the verbal comments and explanations, too? And how about record of this chat thread? Cannot follow both these media at the same time. 3/20/2020 16:35 (Private to Presenters) - Joseph La Margo: We plan to live stream a council meeting on our website, on cable access (TV) and on Facebook live. We will accept public comments via an email address and on Facebook live comments. The council would respond real-time from the dais. Does this meet the conditions of the executive order? 3/20/2020 16:35 Michael Lesich: Brandon, that is my question as well. Do they have to have the ability to "speak" 3/20/2020 16:35 (Private to Presenters) - Ashley McInchak: If we use Zoom, is there an option to disconnect a member of the public if they are being disruptive 3/20/2020 16:35 Susan Och: Can we boot someone off of public comment if they are, for instance participating via video, but they have neglected to get dressed? 3/20/2020 16:35 (Private to Presenters) - Ashley McInchak: outside of public comment 3/20/2020 16:36 Adam Stacey: Ugh, *really* brave new world we're entering... 3/20/2020 16:36 Rock Abboud: Seriously 3/20/2020 16:36 Adam Smith: To confirm, public comment and participation is only allowed during the public comment. 3/20/2020 16:36 Jessica Gilkins: Same question as Adam above 3/20/2020 16:36 Pat McGinnis: Closed captioning? For the hearing impaired? We do not provide this at regular meetings, and the hearing impaired would be more able to read lips on the video feed than at a meeting in person. 3/20/2020 16:37 Pat McGinnis: Where is this in the Order? 3/20/2020 16:37 Davina Donahue: Can we still have a cut off time for sign up for verbal public comment and written submission of comments. 3/20/2020 16:37 Susan Montenegro: Do we need to allow more sections for public comment than are currently on the agenda? 3/20/2020 16:37 Mohamed - MML: With Zoom - u can mute someone and also not have their video on too. 3/20/2020 16:37 Susan Och: Thank you. 3/20/2020 16:37 Claudia Ressel-Hodan: If we are governed by home rule-can we change our charter and make this method an option beyond the executive order? Continue with all OMA but add this 3/20/2020 16:37 Kim Schall: If you are a DDA Board meeting and meet once a month and have nothing pressing on the agenda, can you cancel your meeting until the next

monthly meeting. 3/20/2020 16:38 Larry Tibbits: If we have a quorum at our office for the board meeting, can an absent senior member of the board call in, join the meeting and also motion and vote, without the public joining being able to join electronically? 3/20/2020 16:38 Pete Dame: For the zoom application, how do you activate the closed captions and tell free phone calling? Is that something you have to sign up for ? 3/20/2020 16:38 Ron Miaso: Kim, my question too. 3/20/2020 16:38 Sharon Bassette: With the advanced announcement can we ask the constituents to contact the clerk with their special needs to make arrangements in advance? 3/20/2020 16:38 Rich Killips: Must we privide a live video feed of the meeting or may the presenter just show the council packet to the attendees and not the live council persons. 3/20/2020 16:38 David Hoefling: Which program would you recommend as good for people who need help with technology? Is there one that is easier to learn versus the others? 3/20/2020 16:39 Tom Hawkins: I assume the board must approve using this method. Can we approve this method while using this method. Or must we have a regular meeting to approve? 3/20/2020 16:39 Janet Dillon: If there was to be a power or internet outage during a part of the meeting, will the meeting still be valid? 3/20/2020 16:40 Ken Marten: regarding detailed procedures for the special notice, can we simply include the following; "email johndoe@city.org for a link and instructions."?? 3/20/2020 16:40 (Private to Presenters) - Jen Rigterink: Can you clarify - If a public mtg is already scheduled and posted... Can it now become a virtual mtg, or because it was previously posted does it have to be in person? 3/20/2020 16:40 Stephen E. Dudek: Can this be summarized: if you do any electronic form of meeting, you have to allow for actual speech (two-way) if you're going to do this? 3/20/2020 16:41 Roger Rayle: If possible, balance the audio levels of all those speaking during your electronic meetings... at least in the recorded versions. 3/20/2020 16:41 Melanie Piana: Can MML list these FAQ's with a response along with the webinar presentation? 3/20/2020 16:41 Steve Horstman: Please make these questions and answers

available online post-webinar. Thank you. 3/20/2020 16:41 Melanie Piana: What he said 3/20/2020 16:42 Michael Lesich: We have closed city hall and do not allow the public inside. We had the city attorney ready to "relay" questions from the public body to the council. Is this legal and sufficient, or do we have to allow them in to ask their question personally since we don't have an electronic method yet 3/20/2020 16:42 (Private to Presenters) - Arthur Anderson: I understand that under OMApublic bodies cannot limit the number of public comments in public comment section. Is that correct and how to manage a huge number of on line comments? 3/20/2020 16:42 Julianna Tschirhart: Did you say certain programs allow the host to mute everyone except for hosts? 3/20/2020 16:42 Julianna Tschirhart: Because that is one way around anyone dialing in disrupting the meeting 3/20/2020 16:43 David Breneau: Is there a way to disconnect a disruptive person? 3/20/2020 16:43 Michael Lesich: But if you mute EVERYONE, you are also muting the members of the public body 3/20/2020 16:43 Adam Stacey: Yes, but if just using a general conference line I'm not sure the administrator has the technical ability to drop individual callers. 3/20/2020 16:43 Thomas Paison: Did a ZBA meeting last night in person & via Zoom (both board members, applicants and public participated both ways). Worked very much like a regular meeting, not to awkward. 3/20/2020 16:44 Davina Donahue: The Federal Government says a limit of 10, the State of Michigan is 50. Which do we comply with? 3/20/2020 16:45 Scott Owen: Federal Government recommends only 10 people should be present for meetings, I have also heard that annual meetings for Michigan can house up to 50 people (electors), has there been a number mandated by the State of MI. yet or are these still suggestions/recommendations ? I understand that anyone who cares to show up would consider the risks. These questions are based on the possibility that we may not use virtual meetings. I apologize that this question is not focused on virtual meetings but it may be relevant to others... 3/20/2020 16:45 Rock Abboud: I see your on Inter media ANY MEETING. DO you recommend that Program as well? 3/20/2020 16:45 Chad Quintanilla: Google also has another product called "Meet" 3/20/2020 16:46 Vie Serifovski: Is the two way communication required throughout the entire meeting or only during the public comment phase? Would a system where the hearings were televised/live streamed (and noticed to reflect that fact), and

opened up for two way communication (i.e. allowing call ins for public comment) comply with this Executive Order? 3/20/2020 16:46 Kathryn Kerr: We have a lot of residents that don't access the internet and would be extremely confused by the systems used, do we have to have virtual meetings or can we still do our regular public meetings? 3/20/2020 16:46 Ken Marten: regarding the order's detailed procedures for the special notice, can we simply include the following in our notice: "email johndoe@city.org for a link and instructions."?? 3/20/2020 16:46 Jared Black: I think the question about "crashing" has to do with what if the problem cannot be resolved before the end of the meeting? 3/20/2020 16:46 Brad Banasik: Remember that OMA allows to call a recess up to 36 hours. 3/20/2020 16:47 Dan Gilmartin: Stephen, yes ability of public to "talk" is required under this order 3/20/2020 16:47 Lindsey Zeller: If we use Zoom and have a ASL interpreter on screen, what do we do if the person with disabilities has called into the meeting? How would we know if this situation occurs? 3/20/2020 16:47 Jared Black: How many hours notice needs to be given to postpone a meeting? 3/20/2020 16:47 Aaron Staines: Our meetings are cloud recorded which could help if the meeting crashed 3/20/2020 16:48 Dan Gilmartin: Melanie, yes, And everything will be online as soon as possible. 3/20/2020 16:49 Dan Gilmartin: Michael, you need an avenue to allow the public to speak, ie talk, during the meeting 3/20/2020 16:49 Mohamed - MML: Lindsey Zeller - not sure . Will have to check with Zoom. 3/20/2020 16:49 Steve Mann: I would recommend at least 18 hours minimum notice of a postponed meeting 3/20/2020 16:50 Sarah Rodriguez: Is it acceptable to mute members of the public until the public comment period(s)? Or do we need to leave all individuals unmuted throughout the entire meeting? 3/20/2020 16:50 Richard Ross: I think you said this would be available on your podcast. How do we access that? Thanks 3/20/2020 16:50 Matt Bach: Richard, yes you can find all our podcasts here: https://mmleague.podbean.com/

3/20/2020 16:51 Kim Markee: Skype is what GM uses. 3/20/2020 16:51 Chad Quintanilla: Free tier of Zoom may not work due to the time limit and possible lack of admin controls 3/20/2020 16:51 LESLIE FRANK: Can we still allow a public meeting in our chambers as long as the participants remain 6 ft apart and we don't exceed the maximum number of people in a gathering area. 3/20/2020 16:51 Steve Mann: You can mute the public until the public comment period. 3/20/2020 16:51 Lisa Donovan: Check the League's Coronavirus Resources for the slides, podcast, etc. of this webinar. We will get them on there as soon as possible. 3/20/2020 16:51 Kim Markee: I think you can only have 1000 users with zoom and it is a monthly fee 3/20/2020 16:51 Michelle Aniol: Thank you MML for the information. I have to sign off now. Everyone, be safe and be well. 3/20/2020 16:51 Dan Gilmartin: Davina, those numbers are recommendations. If the Feds or State make specific mandates (i.e."stay at home") this will change. Several states are using those measures now. NY, CA, PN, ... 3/20/2020 16:51 (Private to Presenters) - Rock Abboud: Dene did not respond to Microsoft Team? 3/20/2020 16:52 Stephanie Chang: there are some great questions being asked, and I can't keep up. Will they be documented and posted 3/20/2020 16:52 Ken Marten: Must we provide hearing impaired assistance if nobody requests it? 3/20/2020 16:52 Merri C Lemcke: Do we have to offer an electronic option as long as this order is in effect? What If we do not restrict attendance to our meetings? We normally have little public participation at meetings. 3/20/2020 16:53 John Martin: To be clear if we choose to do this - 1. it must be video, it cannot just be a teleconference call. 2. It must have closed caption (even though we do not currently). 3. Council/board members must be available "prior" to the meeting to answer public questions. 4. The vast majority of issues still follow the OMA. 3/20/2020 16:53 Mohamed - MML: Rock Abboud - Yes Microsoft Team is another option that is available to you. You will need to test it and make sure it fits your requirements too. 3/20/2020 16:53 Dan Gilmartin: Stephanie, check the mml.org page for follow up materials once completed

3/20/2020 16:54 (Private to Presenters) - Rock Abboud: Have you heard anything about TOTAL Isolation mandate? 3/20/2020 16:54 Aimee West: That is exactly how the Tele type works. My mom was deaf. 3/20/2020 16:54 Melanie Piana: Last year, Ferndale transitioned to live streaming meetings on Youtube, which includes a live closed caption service. We still have live streaming on the local access channel but it does not offer closed caption. This is a longer term solution though having it in place now is useful. 3/20/2020 16:55 Jared Black: Relay service: Hearing impaired people sometimes have a teletype device that lets them type their side of the conversation on a keyboard. A relay service receives their call and reads what they type to hearing person on the other end. 3/20/2020 16:55 Susan Och: In our township, it might be a good idea to open the meeting platform a half an hour early to allow for people to reconnect, however clunkily. Let everyone know that we will mute all but the board after the Pledge of Allegiance. 3/20/2020 16:55 Jason Robbins: If we are using YouTube with closed captions, and a conference call so we have two way communication, do we need a relay still? 3/20/2020 16:56 (Private to Presenters) - Jen Rigterink: Please mention the posting website the MI Press Assoc is offering free of charge 3/20/2020 16:56 (Private to Presenters) - Jen Rigterink: https://www.mipublicnotices.com/#/ 3/20/2020 16:56 City of Berkley: Would call-in and email alone suffice for the public commen? 3/20/2020 16:57 Ellen L. Craig-Bragg: Is there specific language that should be included in the public notices for digital/electronic meetings? If so, are there examples available? 3/20/2020 16:58 Pat McGinnis: Bad advice - closed captioning is not required normally, and this is absolutely impractical and essentially renders EO 2020 15 moot. How are we going to get someone to transcribe commenarty in real time? 3/20/2020 16:58 Dan Gilmartin: Please remember to consult your own attorneys. The EO is intended to supersede current OMA law, but you may have certain provisions in your c/v/t or county or public body which require further scrutiny. 3/20/2020 16:58 (Private to Presenters) - Rock Abboud: 3 more minutes. Lets let MML and Steve get back to Work. Thanks for Everything the League is doing!!! 3/20/2020 16:58 Jen Rigterink: The Michigan Press Association (MPA) has developed

an additional method for to get notices of emergency meetings up on MIPublicNotices.com. All you need to do is email emergencypublicnotices@michiganpress.org with the notice and what county you are in and they will take it from there. There will be a button on the MIPublicNotices.com homepage labeled “Emergency Coronavirus Meetings” that will take the reader to all these uploaded notices. The reader can search for notices by county if they desire. 3/20/2020 16:59 Jenny Pearson: Can a ASL interpreter on a video feed meet the ADA requirement? 3/20/2020 17:00 Ken Marten: "persons with disabilities" is quite vague. There are lots of disabilities. 3/20/2020 17:00 Janet Koch: Not understanding what seems to be an obligation to provide closed captioning if the meeting is by telephone only... 3/20/2020 17:00 Rock Abboud: Have a great weekend everyone. Stay Safe and help all those in need! 3/20/2020 17:00 Avery Gordon: thank you 3/20/2020 17:00 Robert Brown: Does the closed caption need to be verbatim? 3/20/2020 17:02 Deborah Luskin: How do we sign up to listen to Dene's presentation on the various electronic conferencing such as Zoom, etc. which begin on Monday 3/20/2020 17:02 Ann Main: I realize this is geared towards remote meetings, however if you end up holding a can you utilize a screening process for anyone wishing to enter the building and further not allow them to enter if they answer yes to any of the questions for potential exposure risk. 3/20/2020 17:03 Clyde Robinson: I wasn't able to access webinar through computer (nor was our IT head able to do so either). What must I do to access Monday's program? 3/20/2020 17:03 Roger Rayle: Ideally, have video feed of those talking so viewers know who is talking... or maybe a pop-up of name of person talking if it's a webinar format like this one. 3/20/2020 17:03 Pat Lion: Thank you I look forward to Mondays webinar. 3/20/2020 17:03 Dan Gilmartin: Deborah go to mml.org to sign up 3/20/2020 17:03 Michael Lesich: Verbal public comment and real-time closed-caption requirements are going to complicate things greatly and could turn these meetings into a technological morass 3/20/2020 17:04 Dan Gilmartin: Michael, we hear you. That is clear in the EO

though. 3/20/2020 17:04 Ken Marten: regarding the order's detailed procedures for the special notice, can we simply include the following in our notice: "email johndoe@city.org for a link and instructions."?? 3/20/2020 17:04 Michael Lesich: Just stating the obvious Dan! LOL 3/20/2020 17:04 (Private to Deborah Luskin) - Michigan Municipal League: We will post on the MML website all links, as well as share on our social media pages. 3/20/2020 17:05 Carl Kucera: What time is the Monday webinar ? 3/20/2020 17:05 Dan Gilmartin: You mean "Typing" the obvious.:smile: 3/20/2020 17:05 Dan Gilmartin: www.mml.org to sign up for future free seminars 3/20/2020 17:06 City of Berkley: YouTube offers automatic CC if you stream your videos there 3/20/2020 17:06 Lisa Donovan: The exact time of the League's Monday tech demo webinar hasn't been determined yet. Check the League's Coronavirus Resources page for details soon. 3/20/2020 17:06 Ron Miaso: Are there any requirements for the qualifications of CC "volunteers"? Like Court Reporters. 3/20/2020 17:06 (Private to Presenters) - Adam Stacey: WIthout a sidebar, can I have everyone in a group text just send me a "?" mark so I can know when to recognize them for a question so we don't talk over each other? 3/20/2020 17:07 (Private to Presenters) - Sally Elmiger: Is MML considering creating "draft" electronic meeting procedures that local units can use as a basis for their own adopted procedures? 3/20/2020 17:08 Lynn Meikle: Does the closed caption need to be verbatim? 3/20/2020 17:08 (Private to Presenters) - Sally Elmiger: Sorry...didn't mean to send that as "private to presenters"! 3/20/2020 17:09 (Private to Presenters) - Vie Serifovski: Is the two way communication required throughout the entire meeting or only during the public comment phase? Would a system where the hearings are televised/live streamed (and noticed to reflect that fact) and opened up for two way communication with the public (allowing them to call in during public comment phase) comply with the Order? 3/20/2020 17:09 (Private to Presenters) - Rock Abboud: Will you please ask the following. The whole purpose of this is to keep our municipalities working for our residents in these unprecedented times. Why all the huge amount of rules? Gov requires greater access for those with disabilities in virtual meetings than physical

meetings. Closed Captioning? Yes I think have to talk live? Or type on line each question? I understand about being inclusive for the residents but there are so many guidelines, it’s a huge undertaking. We’ll be setting this up for weeks? Who has the resources right now to do this? There is a myriad of things we must provide? How can we all figure all of this out on the fly and deal with this crisis too? Thanks 3/20/2020 17:10 Rock Abboud: Will you please ask the following. The whole purpose of this is to keep our municipalities working for our residents in these unprecedented times. Why all the huge amount of rules? Gov requires greater access for those with disabilities in virtual meetings than physical meetings. Closed Captioning? Yes I think have to talk live? Or type on line each question? I understand about being inclusive for the residents but there are so many guidelines, it’s a huge undertaking. We’ll be setting this up for weeks? Who has the resources right now to do this? There is a myriad of things we must provide? How can we all figure all of this out on the fly and deal with this crisis too? Thanks 1:09 PM 3/20/2020 17:10 Mohamed - MML: Coronavirus information and resources: http://www.mml.org/coronavirus 3/20/2020 17:10 Dan Gilmartin: Jen's info that Steve is referencing 3/20/2020 17:11 Dan Gilmartin: The Michigan Press Association (MPA) has developed an additional method for to get notices of emergency meetings up on MIPublicNotices.com. All you need to do is email emergencypublicnotices@michiganpress.org with the notice and what county you are in and they will take it from there. There will be a button on the MIPublicNotices.com homepage labeled “Emergency Coronavirus Meetings” that will take the reader to all these uploaded notices. The reader can search for notices by county if they desire. 3/20/2020 17:11 Pat McGinnis: Our You Tube Stream has closed captioning, so that sould do it. 3/20/2020 17:12 Dan Gilmartin: Rock, 3/20/2020 17:12 Liz Vogel: Very informative meeting!! 3/20/2020 17:12 Jeff Chamberlain: how do we sign up for the Monday webinar? Time? 3/20/2020 17:12 Dan Gilmartin: There was a lot of push back from legislators in the House and Senate to even do this much. So we need to make the best of the EO 3/20/2020 17:12 Charlie Olszewski: Than k you. Very informative 3/20/2020 17:12 (Private to Presenters) - John Hodgson: https://hamiltonrelay.com/downloads/states/michigan/brochure-relay-

mi.pdf 3/20/2020 17:12 Nathan Burd: Thanks for the info and guidance. 3/20/2020 17:12 John Martin: Well done. Thank you very much 3/20/2020 17:13 Michael Lesich: FANTASTIC program today. Thank you 3/20/2020 17:13 Steve Horstman: Thank you 3/20/2020 17:13 Mary Kamp: Thank you everyone 3/20/2020 17:13 (Private to Presenters) - John Hodgson: I am not sure if this 7-1-1 system might help with relay services, just no experience with it. 3/20/2020 17:13 Bob Wilson: When are the Monday demos? 3/20/2020 17:13 Steve Mann: Thank you for attending! 3/20/2020 17:13 Jeff Parshall: Thanks you . Looking forward to Monday discussion. 3/20/2020 17:13 Brian Kelley: Thank you for the guidance and the tips - look forward to the additional information. 3/20/2020 17:13 Craig Paull: Thank you - this was an excellent program. 3/20/2020 17:13 Nancy Vandervest: Thank you.. 3/20/2020 17:13 Melissa Lazzaro: great job! thank you 3/20/2020 17:13 Michelle Gramm: Thank you! 3/20/2020 17:13 Ellen L. Craig-Bragg: Thank you! Very informative. 3/20/2020 17:13 Sally Elmiger: Thank you for putting this together so quickly and thoroughly! 3/20/2020 17:13 Carol A Witzke: Thanks for your help! 3/20/2020 17:13 Aimee West: Thank you for the information 3/20/2020 17:13 Tristan Knowlton: Thank you very much. 3/20/2020 17:13 Mohamed - MML: The exact time of the League's Monday tech demo webinar hasn't been determined yet. Check the League's Coronavirus Resources page for details soon. 3/20/2020 17:13 Mohamed - MML: Coronavirus information and resources: http://www.mml.org/coronavirus 3/20/2020 17:13 Robert Monetza: thank you 3/20/2020 17:13 (Private to Presenters) - Lisa Donovan: Again ... this webinar will be available on the League's Coronavirus Resources as soon as possible at http://www.mml.org/coronavirus 3/20/2020 17:14 Michael Hart: Thank you for the information! 3/20/2020 17:14 Josh Jones: Thanks from Menominee! 3/20/2020 17:14 Michael Gebhard: Thank You 3/20/2020 17:14 Joe Valentine: Thank you!

3/20/2020 17:14 Jim Sturmer: Thanks for sharing your expertise! 3/20/2020 17:14 Garry Watts: thank you 3/20/2020 17:14 Ron Popp: Great Job! 3/20/2020 17:14 Nicole Jones: Thank you! 3/20/2020 17:14 Debbie Miller: Thank you ! 3/20/2020 17:14 Denis DesRosiers: Thank you - very informative! 3/20/2020 17:14 Pat McGinnis: THANK YOU! 3/20/2020 17:14 Penny Hill: Thank you everyone 3/20/2020 17:14 Jessica Keyser: Thank you! 3/20/2020 17:14 Lisa Donovan: Again ... this webinar will be available on the League's Coronavirus Resources as soon as possible at http://www.mml.org/coronavirus 3/20/2020 17:14 Susan Och: Thank you. 3/20/2020 17:14 Jeff Chamberlain: Thank you! 3/20/2020 17:14 (Private to Presenters) - Scott Adkins: Thank you 3/20/2020 17:14 Anthony Lipinski: Thank you! 3/20/2020 17:14 John Hodgson: Thank you!