FundFlow V3.6

Developed by Mahre Consulting, Inc. & Everest Technologies, Inc.

A Project Fund Monitoring Tool

2Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

FundFlow is a real-time web-based financial

management tool that monitors forecast

estimates, workflow tracking, cost expenditures,

vendor invoices, and budget spending to

enhance project implementation success for

capital expenditure projects.

What is FundFlow?

3Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Are you responsible for administering projects, or do you wind up

just managing greater numbers of increasingly complex

spreadsheets?

Are you having trouble cost segregating capital projects to take

advantage of accelerated depreciation?

Do you have an application that tracks your initial vendor/partner

budget estimates against actual invoices?

Are your existing central project financial tools easily available via

Intranet with a web interface? (No hard-to-update-and-manage

“thick clients” required)

Is FundFlow for You?

4Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Are you able to immediately generate an accurate Construction In

Progress (CIP) report and capital spending forecast suitable for

your executive team / board of directors?

Do you have multiple project reports and spreadsheets that

sometimes conflict with each other?

Do you have non-budgeted, non-project-related expenses being

“thrown-in” to your projects?

Do you have timely project closure in order to start project

financial capitalization and depreciation?

Do you need FundFlow?

5Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

In BudgetNew / Ad-Hock Emergency

Mismanaging Projects Can Be Costly

Building a SOW (Version Control Issues)

Hand Deliver the Project Request (the Black Hole)

Implement and Manage the ProjectsManage Vendor Commitments

Reconcile Vendor InvoicesManage PO Balance by Vendor & Project

Spending Unrelated to the ProjectStaying within Budget Against the Project Plan

Closing a Project takes Valuable Time & Energy

6Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Managing Projects by Spreadsheets

7Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Budget, New, Ad-Hock, Emergency Projects

Efficiency = Profitability

Build Financial Details to Compliment the SOW

Auto-Routing Approval Process

Real-Time DashboardProject Status and Financial Reports

Centralized DatabaseWeb-Base Application

Capital & Lease Tracking

Closed Accurately

Profit from Quicker Tax Benefits

8Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Consistent Process and Outcome

9Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Application Workflow

Step 1 Step 2 Step 4Step 3 Step 5

Application Workflow Process:

• Step 1 - BUDGET the request (forecast, concept, estimate, plan, request,)

• Step 2 - BUILD the project (architect, SOW, project plan, design phase, itemize,

details)

• Step 3 - APPROVE the project (routing, require approval, submit request, sign-

off)

• Step 4 - RUN the project (construction, implementation, proceed, manage,

operate)

• Step 5 – project CLOSED (finished, completed, capitalized, stop, terminate,

cancelled)

10Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Application Process

Budget

Optional

Budget Process (Optional):

• Submit multi project requests to comprise a wish-list for the fiscal year

planning, then submit list for a project approval process

• Finance department evaluates wish-list request and determines the

approved and non-approved projects to help establish a fiscal year BUDGET

• Projects are stored in the BUDGET location until they’re ready to be started

(only approved projects can be selected from this module)

• The BUDGET location also provides a view for updates and status history for

all projects throughout the fiscal year

11Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Application Process

Budget Build

Project Planning

Build Process:

• If an approved project is found in BUDGET, then pull project information from

the budget line item to start the planning process that will include the Business

Plan Form

• If the project is a new request and not in the BUDGET location, then start the

planning process in the BUILD section and include the Business Plan Form

• The Project Owner will use the BUILD location to create, add, change and

maintain project information throughout the life-cycle until the project is closed

Create Details

12Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Application Process

Budget Build Approve

Project Vendor & Detail Updates

Routing Approval

Approve Process:

• After the BUILD information & Business Plan are complete, the Project

Owner submits the project request to the APPROVE section for the

management Routing Process

• Project requests follow a strict and automated process in the APPROVE

section

• The Project Owner will have complete visibility during the entire Approval

Process with access to management comments.

13Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Application Process

Budget Build Approve

Managing the Line Item Details within Build

Construction

Run Process:

• After the project request is Approved, the project will enter the RUN section

for the Construction process tracking and provide invoice reconciliation

• In RUN, the invoices, internal costs and expenses data are entered to

provide the actual spending analysis by tracking capital and expense totals

• Real-time Dashboards and Financial Reports are maintained in the RUN

section until the project is completed

Run

14Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Application Process

Budget Build RunApprove

Completion

Closed Process:

• After the project completion, the project information is stored in CLOSED

where the Financial Accounting department may complete the Capitalization

or Leasing process

• Project information in CLOSED provides a location for Spending Analysis

and Financial Accounting Audits for individual projects

• Project information is stored in CLOSED to provide viewable records for

similar upcoming projects and data marts

Closed

15Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

FundFlow Version 3.6 Features

Invoice

Tracking

Project

Dashboard

Executive

Dashboard

Financial

Reports

Lease

TrackingReporting

Customize

Security

Customize

Hierarchy

FYs &

Periods

Annual

Budgets

Project

TypesFlexibility

ClosedBuild Approve RunWorkflow Budget

Overview

PPS

Users

ManualDocumentationWorkflow

Diagrams

Lease

Schedules

Project

Note Pad

PoliciesApproval

Process

Business

FormsEase of UseSearch

Engines

Automated

Routing

16Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Screen Architecture

Hierarchy

Search Fields

Optional

Search Fields

Line Item

Header

Function

Keys

Links

Icons

Drill-Down

Options

Status

Indicator

Line Item

Workspace

17Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Auto-Routing

Positive Status

Indicator

Management

Notes Field

Project

Attachments

Project

Information

Comments &

Concerns

Screen

Location

Process

Time Stamps

18Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Project Dashboards

Hierarchy

Location

Project Header

Info

Vendor Totals

& Invoice Info

Status on

Spending

Plan vs. Actual

Spending

Project Vendor

Totals

19Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Leasing Schedules

Monthly

Breakdown

Leasing

Agreement

Totals

Month

Obligation

Interest

Breakdown

Book Value for

Porduct

20Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Build Reports

Forecast

Header

Forecast TotalsVendor

Selections

Line Item

Descriptions

Category

Breakdowns

Line Item

Totals

Descriptions &

PO Numbers

21Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Approve Reports

Hierarchy

Location

Project Status

Condition

Company

Total

Location

Totals

Who has to

Approve

When did the

Project Arrive

22Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Open Projects Reports

Project

Owner

Company

Totals

Approved

Amount

Project #

& Name

Location

Hierarchy

Invoiced

Amount

23Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Invoice Reports

Invoice

Date

Invoice

Amounts

Purchase

Order #’s

Invoice # or

Payment Type

Vendor

Categories

Invoice

Paid Date

Check Number

Project Header

Invoice Paid

Amounts

24Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

Financial Accounting Reports

Over / Under

for Project

Estimated

Spending Left

Total Spent

Amounts

Approved

Amounts

CIP

Balance

Capitalized

Amounts

25Developed by Mahre Consulting, Inc. and Everest Tecnologies, Inc.

View the

FundFlow Application

Contact

www.mahre.com