fy 15-16 executive budget review secretary of state...budget overview –department structure 3...

Representative Jim Fannin Chairman

Representative Bryan Adams Vice Chairman

FY 15-16 Executive Budget Review SECRETARY OF STATE

House Committee on Appropriations by the House Fiscal Division

March 18, 2015

House Fiscal Division

Budget Overview – Department Structure 3

– Means of Finance Comparison 4

– 10-Year Budget History 5

– Major Sources of Revenue 6

– Expenditure Breakdown 7

– Expenditure History 9

– Significant Adjustments 11

– Potential Impacts 12

– Discretionary/Non-Discretionary Funding 13

– Salaries and Positions 14

– Elections since 2001 18

– Department Contacts 19

Secretary of State 2

Agenda

Blake Ruiz (225) 342-0474

House Fiscal Division Secretary of State

3

Department Structure

• Administrative Program

• Elections Program

• Archives and Records Program

• Museum and Other Operations Program

• Commercial Program

Secretary of State

Blake Ruiz (225) 342-0474

House Fiscal Division Secretary of State 4

Means of Finance

Means of FinanceActual

Expenditures

FY 13-14

Existing

Operating

Budget FY 14-15

(12/1/14)

Executive

Budget

Recommended

FY 15-16

Change from

FY 14-15 to

FY 15-16

Percent

Change from

FY 14-15 to

FY 15-16

State General Fund $38,649,084 $52,010,418 $48,937,624 ($3,072,794) (5.9%)

Interagency Transfers $235,614 $347,730 $237,813 ($109,917) (31.6%)

Fees and Self-Gen. Rev. $26,287,176 $26,519,574 $25,584,789 ($934,785) (3.5%)

Statutory Dedications $1,411,334 $514,078 $514,078 $0 0.0%

Federal Funds $0 $0 $0 $0 0.0%

TOTAL $66,583,208 $79,391,800 $75,274,304 ($4,117,496) (5.2%)

Authorized Positions 315 313 313 0 0.0%

Blake Ruiz (225) 342-0474

State General Fund •Elimination of voter outreach services.

•Decrease in operating hours, services, and staff at museums.

•Elimination of Registrar of Voters part-time staff.

($3.0M)

Interagency Transfers • Reduction in microfilm service contracts.

($109K)

Significant Adjustments:

Fees and Self-Gen. Revenue •Decrease is due to the non-recurring carryforwards of funding for projects ending in FY 14-15.

($934K)


10-Year Budget History

Blake Ruiz (225) 342-0474

*Existing Operating Budget as of 12/1/14 **Governor’s Executive Budget Recommendation Source: Executive Budget Supporting Documents

$73

$78 $77

$60

$72 $75

$68 $67

$79 $75

$40

$60

$80

$100

FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 * FY 15-16 **

Mill

ion

s

Fiscal Year

SECRETARY OF STATE (Total Funding)


State General Fund - $48.9 million

• $47.0 million, or 96% of SGF is in the Elections Division

Self-Generated Revenue - $25.6 million

• A $75 filing fee for domestic corporations

• A $125 filing fee for foreign corporations

• A $30 filing fee for annual reports for domestic and foreign corporations

• Charges for other services, such as registering trademarks and partnerships, providing certificates of good standing, and providing copies and certified copies for any requested documents

Secretary of State 6

Major Sources of Revenue FY 15-16

Blake Ruiz (225) 342-0474


Expenditure Breakdown

Expenditures

FY 13-14

Actual

Expenditures

FY 14-15

Existing Operating

Budget (12/1/14)

FY 15-16

Executive Budget

Recommendation

Change from

FY 14-15 to

FY 15-16

Percent

Change from

FY 14-15 to

FY 15-16

Salaries $15,682,223 $15,766,386 $15,448,625 ($317,761) (2.0%)

Other Compensation $598,293 $842,312 $563,470 ($278,842) (33.1%)

Related Benefits $7,582,808 $8,737,718 $8,721,721 ($15,997) (0.2%)

Travel $116,367 $187,070 $152,345 ($34,725) (18.6%)

Operating Services $8,495,136 $10,073,464 $8,984,291 ($1,089,173) (10.8%)

Supplies $738,284 $934,847 $800,668 ($134,179) (14.4%)

Professional Services $0 $0 $0 $0 0.0%

Other Charges $33,218,619 $42,820,003 $40,478,184 ($2,341,819) (5.5%)

Acq/Major Repairs $151,478 $30,000 $125,000 $95,000 316.7%

TOTAL EXPENDITURES $66,583,208 $79,391,800 $75,274,304 ($4,117,496) (5.2%)

Salaries Decrease is partially due to a reduction in 24 authorized positions in the Museums Program. Operating Services Decrease in funding will result in a reduction of hours of operation of museums, as well as a reduction in the warehouse lease funding.

Blake Ruiz (225) 342-0474

Other Charges Decrease in funding which will result in cuts to registrar of voters. Acquisitions/Major Repairs Increased funding is for the acquisition of voting machines.


Expenditure Breakdown

Blake Ruiz (225) 342-0474

Programs

FY 13-14

Actual

Expenditures

FY 14-15 Existing

Operating Budget

(12/1/14)

FY 15-16

Executive Budget

Recommendation

Change from

FY 14-15 to

FY 15-16

Percent

Change from

FY 14-15 to

FY 15-16

Administrative $9,962,584 $10,530,064 $11,208,116 $678,052 6.4%

Elections $43,466,594 $51,562,807 $50,071,289 ($1,491,518) (2.9%)

Archives and Records $3,403,637 $3,642,668 $3,576,265 ($66,403) (1.8%)

Museums and Other

Operations$3,281,730 $3,670,095 $1,791,706 ($1,878,389) (51.2%)

Commercial $6,468,663 $9,986,166 $8,626,928 ($1,359,238) (13.6%)

TOTAL EXPENDITURES $66,583,208 $79,391,800 $75,274,304 ($4,117,496) (5.2%)


8-Year Expenditure History

Blake Ruiz (225) 342-0474

$22.6 $22.8 $23.1 $23.4

$22.9

$23.9

$25.3 $24.7

$21

$22

$23

$24

$25

$26

Mill

ion

s

Personal Services

$9.8

$7.9

$9.3 $9.7

$9.2 $9.3

$11.2

$9.9

$5

$6

$7

$8

$9

$10

$11

$12

08-09 09-10 10-11 11-12 12-13 13-14 14-15* 15-16**

Mill

ion

s

Operating Expenses

$4.2

$0.5 $0.6 $0.0 $0.0

$0.0

$1.0

$2.0

$3.0

$4.0

$5.0

Mill

ion

s

Professional Services

Source: Executive Budget Supporting Documents *Existing Operating Budget as of 12/1/14 **Governor’s Executive Budget Recommendation

$144

$16 $75

$17

$429

$151

$30

$125

$0

$100

$200

$300

$400

$500

Tho

usa

nd

s

Acquisitions & Major Repairs


8-Year Expenditure History

Blake Ruiz (225) 342-0474

*Existing Operating Budget as of 12/1/14 **Governor’s Executive Budget Recommendation Source: Executive Budget Supporting Documents

$40.5

$28.4

$38.9

$41.7

$35.9

$33.2

$42.8

$40.5

$25

$30

$35

$40

$45

$50

08-09 09-10 10-11 11-12 12-13 13-14 14-15* 15-16**

Mill

ion

s

Other Charges


Significant Adjustments

Blake Ruiz (225) 342-0474

Annualization of the 2015 Mid-Year Deficit Reduction Plan. Eliminates voter outreach services and part-time staff for Registrar of Voters. Also decreases hours and staff members for the museums under the Department.

($3.4 M) SGF

Decrease reflects the reduction in microfilm contracts with other agencies.

($109,917) IAT

Attrition adjustment as part of the statewide adjustments.

($411,342) Various MoF

Non-recurring carryforwards decreased funding. This is largely because of the contract that ended this year for the first phase of the Geaux Biz portal.

($2.0 M) Various MoF


Potential Impacts

Blake Ruiz (225) 342-0474

• A $355,000 decrease to State General Fund will eliminate all voter outreach services

This will result in the termination of 3 authorized positions, 1 non-T.O. full-time equivalent positions and 1 job appointee.

• A $1.7 million cut to State General Fund will alter the Old State Capitol and Louisiana State Exhibit Museum operating hours to three days a week. Other smaller museums will be limited to one day a week.

This will convert 21 authorized positions and 2 job appointees to part-time employment, effective 4/13/2015.

• Approximately $3.4 million in requested funding for the Presidential Preference Primary election in Spring 2016 was not included in the Executive Budget.

• The statutory (R.S. 18:55) step increases in pay for the Registrar of Voters were not funded, as well as the funding for performance adjustments.

Source: Information provided by officials with Secretary of State and information in mid-year deficit reduction BA-7.


Discretionary/Non-Discretionary Funding in FY 15-16

Executive Budget

Blake Ruiz (225) 342-0474

?

State General Fund

$49 Million

Discretionary

$17 Million

Administrative

$.328 Million

Elections

$15 Million

Museum and Other Operations

$1.6 Million

Non-Discretionary

$32 Million

Administrative

$30,000

Elections

$32 Million

Statutory Dedications

$.514 Million

Self-Generated Revenue

$25.6 Million

Total Secretary of State Budget

$75.3 Million

Subtract

$.238 Million IAT

(Interagency Transfer Double

Count)

$75 Million

Available


Salaries and Positions

Blake Ruiz (225) 342-0474

FY 15-16 SALARIES/POSITIONS

$16 million for Salaries and Other Compensation

$8.7 million for Related Benefits

Total Personal Services = $24.7 million; 71% of the Secretary of State’s total Executive Budget Recommendation (excluding Other Charges)

313 authorized positions (299 classified and 14 unclassified)

0 full-time non-T.O. positions

0 Other Charges positions

As of 1/30/2015, there were 6 vacancies.

Executive Budget did not eliminate any of these positions.



Blake Ruiz (225) 342-0474

Source: Prepared by House Fiscal Division staff using information from ISIS-HR

679

669 673

729 710

692

644

617 625 626

560

580

600

620

640

660

680

700

720

740

2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

TOTAL FULL-TIME EQUIVALENT (FTE) POSITIONS (Includes Registrar of Voters employees)



Blake Ruiz (225) 342-0474

Source: Prepared by House Fiscal Division staff using information from ISIS-HR and Civil Service

$43,619

$49,065

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

FY 14 CLASSIFIED AVERAGE ANNUAL PAY PER FTE



Blake Ruiz (225) 342-0474

Source: Prepared by House Fiscal Division staff using information from ISIS-HR and Civil Service

$64,308

$79,260

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000 FY 14 UNCLASSIFIED AVERAGE ANNUAL PAY PER FTE


0 5

Blake Ruiz (225) 342-0474 Secretary of State 18

Elections since 2001

12

11

9

6

12

11

8 8

9 9

8

6

5

6

4

0

2

4

6

8

10

12

14

FY 01 FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15*

Number of Elections

*Planned elections as of 2/2015

•According to the agency, funding for the Spring 2016 elections was not included.


Department Contacts

Blake Ruiz (225) 342-0474

TITLE CONTACT PHONE NUMBER

Secretary of State Tom Schedler 225-922-2880

Undersecretary Joe Salter 225-922-2880

First Assistant Kyle Ardoin 225-922-2880

Accountant Administrator Shanda Jones 225-922-1229