FY 2017 Proposed Budget

Work Session

Monday, March 14, 5:30 – 8:00

Department of Environmental Services

95% of regulatory signs

repaired within 24 hours

DES Builds and Maintains a Sustainable Community

2

6 new traffic signal installed

2,347 tons of street sweeping

debris and sediment collected

The DES Call Center

handled 50,890 calls

in 2015

92 lane miles

paved in 2015

11,336 potholes filled

424, water quality facilities constructed to

meet stormwater ordinance requirements

bring total to over 1,300

220 new water service

installations completed 294 water system leak

repairs resolved

3,096 water meters installed

16 new and replacement

shelters installed (with

benches) and 23 stops

improved for ADA access

2,938 catch

basins cleaned

25 homes certified by

Green Home Choice,

bringing total to 200

2,821,980 ART Trips

99% removal of phosphorous

from wastewater cleaned at

Water Pollution Control Plant

and released to Four Mile Run

5,367 tons of brush and tree

material collected making

approximately 11,050 cubic

yards of wood mulch

Pavement Condition Index 66

86% reduction in

lost workdays

85% of streetlights

converted to LED

Achieved an annual

recycling rate of 53.5%

Received the SWANA

Gold Award for Special

Waste (Earth Products

Recycling Yard)

3

AgendaMonday, March 14, 2016

5:30 – 8:00 PM

Related FAAC Report: DES

Department / Topic Book pgs Web pgs Web Link

DES General Fund 187 -190 397 - 468 Click here

Stormwater 255 - 260 779 - 788 Click here

Utilities Fund 273 - 276 809 - 826 Click here

Auto Fund 285 - 287 851 - 862 Click here

Printing Fund 289 - 291 863 - 868 Click here

Ballston Public Parking Garage

Funds

277 - 280 827 - 836 Click here

Department of Environmental Services

General Fund

Proposed FY 2017 Budget Highlights

March 14, 2016

5

Budget Priorities

• Basic Services to meet expectations− Maintenance of existing assets

− Expansion of baseline services

− Accountability to service standards

− Aligning the standard with community expectations

• Better linkage between operating and

capital− Balancing revenue/program input with organizational throughput

− Strategy to address capital backlog

− Providing efficient operating space as services and capabilities grow

Budget Priority - Safety

6

7

General Fund Budget

• Proposed budget totals $91M6% increase from FY 2016 due to:

– Externalities

– Salaries, Health Insurance, non-discretionary contracts

– Basic Services:

• Maintaining what we have

– Street Light Maint $283K, Residential Concrete $150K

• Increasing services

– HSWR from $271.04 to $307.28 with yard waste

– Full year funding ART 55 plus other FY 16 expansions

8

Streetlights

• From 2010 – 2016- County-owned streetlights 4700 7150

- 6,150 new LED converted, including 400

new Cobra LED

Sidewalks

9

Protected Bike Lanes

10

Achieving Better Linkage

• Balancing revenue/program input with

organizational throughput

• Strategy to address capital backlog:− Expand contracts and hire right mix of skilled FTEs

− Provide sufficient oversight

− Monitor/adjust output by program

• Restructure/Increase Engineering Bureau

Staffing − Improve Throughput using Dedicated Program Teams

11

Decision Support Office

12

An Integrated and Programmatic Approach for Making

“Better and Informed Decisions”

Business Intelligence for Basic Services

Program Management

Office

GIS

Technology

&

Innovation

Business Intelligence: Proof-of-Concept

13

How many work orders created and completed YTD…

Business Intelligence: Rosslyn Streetlights

14

Location of County-owned lights and estimated completion dates…

Achieving Better Linkage

• Providing efficient operating space as

services and capabilities grow

– Incremental growth in infrastructure and

service commitments does not incrementally

grow the operating space

– Siting process for service space is

challenging

15

School Buses

16

Transit Stations / Bus Shelters

17

FY 2018 and Beyond

• Provide basic services to meet expectations– Street Lights—after we master plan

– Commercial sidewalk maintenance

– Maintaining and operating the fiber network

– Ensuring long-term sustainability of asset base

• Achieve better linkage between operating and capital

− Balancing revenue/program input with organizational throughput

− Assess and update our strategy to address capital backlog

− Providing efficient operating space as services and capabilities grow

• Plus

− Transit Development Plan Implementation

− Increased Operating Costs As A Result of the MS4 Permit

− Even more transportation funds

18

Department of Environmental Services

Stormwater Fund

Proposed FY 2017 Budget Highlights

March 14, 2016

20

Stormwater Fund Budget at a Glance

• Proposed budget totals $9.8M

– A 6% increase from FY 2016 due to:

• Revenue growth from increasing

assessments

• New contract for maintenance of

stormwater facilities and other

contractual increases

• Funding to plant new trees, formerly

included in the Department of Parks &

Recreation budget

• Capital budget decreases due to an

increase in the budget for personnel and

non-personnel expenses

Proposed Budget Changes

• 1 inspector for construction site compliance inspections

• 1 management specialist to add bandwidth in two key areas of

workload growth:

• Management of comprehensive new maintenance contract for County-owned

stormwater management facilities

• Inspection and maintenance of rapidly growing portfolio of privately-owned

facilities

• 1 position in Department of Parks & Recreation to manage

compliance with MS4 permit and stormwater ordinance 21

• Total FTEs: 42.0– 5.0 FTE increase from FY 2016

includes:

• 1 engineer + 1 engineering supervisor to

create a dedicated engineering team to

support stormwater projects

Stormwater Achievements & Challenges

• MS4 permit requirements– Arlington successfully met 5% nutrient and

sediment reduction requirements for current

permit cycle, 3 years ahead of schedule.

– An additional 35% reduction in nutrient and

sediment loads will be required during next

permit cycle (2018 – 2023).

• Stormwater Management Ordinance– Critical new tool to meet MS4 permit

pollution reduction requirements and reduce

impacts to local streams and adjacent

properties.

– Technically complex and stringent

performance requirements—staff are

actively working to improve guidance for

increased clarity and customer service.22

Department of Environmental Services

Utilities Fund

Proposed FY 2017 Budget Highlights

March 14, 2016

24

Utilities Fund Budget at a Glance

The total Water-Sewer rate is proposed

to remain at current level of

$13.27 per Thousand Gallons (TG)

25

Utilities Fund Budget at a Glance

• Proposed expenditure budget totals

$89.5M– Increases for normal salary increases,

operating costs for new software systems,

and share of General Fund services

– Offset by reductions in debt service, transfer

to capital, and use of excess fund balance

• Balanced Budget does not require a

rate increase for FY 2017

Arlington County W-S Rate History

Fiscal

Year

Water

Rate/TG

Sewer

Rate/TG

Combined

rate/TG

$

Change

from Prior

Year/TG

%

Change

from Prior

Year

$

Est. Annual

Cost to

Homeowner

FY2010 $3.42 $7.78 $11.20 $0.66 6.3% $784

FY2011 $3.50 $8.24 $11.74 $0.54 4.8% $822

FY2012 $3.68 $8.51 $12.19 $0.45 3.8% $853

FY2013 $3.98 $8.63 $12.61 $0.42 3.4% $883

FY2014 $3.98 $8.63 $12.61 - - $883

FY2015 $4.10 $8.94 $13.04 $0.43 3.4% $913

FY2016 $4.21 $9.06 $13.27 $0.23 1.8% $929

FY2017 $4.21 $9.06 $13.27 - - $929

26

Annual Household Cost Comparison

• Calculated for the average household using 70,000 gallons annually.

• *Alexandria Renew Enterprises has not yet proposed their sewer rate for FY17 27

Jurisdiction

Current

Annual Cost

(FY16)

Proposed

Annual Cost

(FY17)

% Change

District of Columbia $1,199 $1,256 4.7%

Falls Church 1,009 1,029 2.0%

City of Alexandria * 987 1,004 1.7%

Arlington County 929 929 -

Prince Georges &

Montgomery Counties (MD)

863 908 5.2%

Prince William County 860 874 1.6%

Fairfax County 764 794 4.0%

Fairfax City 680 736 8.2%

Loudoun County 708 730 3.1%

28

Major Initiatives

• Technology enhancements– Utility Billing System

– SCADA upgrades at WSS

• Currently updating Master Plans:– WPCP Master Plan (Solids Treatment only)

– Sanitary Sewer Master Plan (last update: 2002)

• Executing Water Master Plan projects (Plan

adopted by County Board: September 2014)

29

Major Initiatives (cont’d)

• Secondary Clarifiers at

WPCP

• Solids projects at WPCP (WPCP Master Plan, Phase I

projects)

30

FY 2018 and Beyond

• Potential upgrades at Washington Aqueduct –

Advanced Treatment

• Solids treatment projects resulting from WPCP

Master Plan update

31

Department of Environmental Services

Auto Fund

Proposed FY 2017 Budget Highlights

March 14, 2016

33

Auto Fund Budget at a Glance

• Proposed budget totals $17.2M– A 6% increase from FY 2016 due to:

• Increased replacement expenses based on number and

configuration of vehicles set for replacement

• Total FTEs: 63.00– No increase from FY 2016

Auto Fund Budget

• Since FY 2011, the school bus fleet has grown

by 37 buses to 165, an increase of 29%

• The cost for maintenance of vehicles is included

in the proposed APS “Rental Book” submitted to

APS

34

Department of Environmental Services

Printing Fund

Proposed FY 2017 Budget Highlights

March 14, 2016

36

Printing Fund Budget at a Glance

• Proposed budget totals $2.1M– An 11% increase from FY 2016 due to:

• Personnel increases – regular step increases and

reclassifications

• Contractual obligations

• Total FTEs: 8.00– No increase from FY 2016

Ballston Public Parking Garage Funds

Proposed FY 2017 Budget Highlights

March 14, 2016

Ballston Public Parking Garage Funds

• Levels 1-7

− Proposed budget totals $10.5 M

• A 59% increase from FY 2016 due to planned garage

improvements as part of the Ballston Quarter partnership

• Revenue decreases 15% due to less hourly parking revenue

during planned mall redevelopment

• Concrete remediation design moving ahead

• Level 8

− Proposed budget totals $112 K

• A 44% increase from FY 2016 for adjustments in the cost of

contracted services

• Revenue decreases 14% due to planned renovation of the

mall 38

95% of regulatory signs

repaired within 24 hours

DES Builds and Maintains a Sustainable Community

39

6 new traffic signal installed

2,347 tons of street sweeping

debris and sediment collected

The DES Call Center

handled 50,890 calls

in 2015

92 lane miles

paved in 2015

11,336 potholes filled

424, water quality facilities constructed to

meet stormwater ordinance requirements

bring total to over 1,300

220 new water service

installations completed 294 water system leak

repairs resolved

3,096 water meters installed

16 new and replacement

shelters installed (with

benches) and 23 stops

improved for ADA access

2,938 catch

basins cleaned

25 homes certified by

Green Home Choice,

bringing total to 200

2,821,980 ART Trips

99% removal of phosphorous

from wastewater cleaned at

Water Pollution Control Plant

and released to Four Mile Run

5,367 tons of brush and tree

material collected making

approximately 11,050 cubic

yards of wood mulch

Pavement Condition Index 66

86% reduction in

lost workdays

85% of streetlights

converted to LED

Achieved an annual

recycling rate of 53.5%

Received the SWANA

Gold Award for Special

Waste (Earth Products

Recycling Yard)