Ganda ERP Project |

CFC ERP Project bi-weekly meeting (14/03/2014)

Ganda ERP Project |

Current Progress and Achievements

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• All of CFC ERP Customization requirement have been collected and now is under Customization Spec Development and Programming

• All of MFG Modules customization spec have been confirmed and near 60% customization program (Total around 2200 Hrs, Finished around 1200 Hrs) have been complete and under internal testing.

• All of MFG Reports Requirement have been confirmed on Feb-2014 and those customization specs will be finished before 16-Mar-2014.

• All of FIN customization have been collected and confirmed, including Dual currency solution.

Ganda ERP Project |

Nov-2013 Dec-2013 Jan-2014 Feb-2014 Mar-2014 Apr-2014 May-2014 June-2014 July-2014 Aug-2014

Purchasing

Inventory

Sales

Distribution / FG Warehouse

Production

Maintenance

Finance & Accounting

Human Resouce

Customization Basic Data upload Test / Simulation End User Training Parallel Test Run

GO - LIVE

ERP Go Live

The Schedule to Go-Live for CFC

ERP Go Live

Sim

ulation Testing 10%

(15-Apr)

Sim

ulation Testing 50%

(12-May)

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Ganda ERP Project |

Suggestion about CFC Operation Simulation Test

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• Operation Simulation Test Scope on Apr-2014

• Modules : Purchasing, Inventory, Sales & B2B, Distribution & Warehouse,

Production, Finance & Accounting, SMS

• Locations : TKP plant only (or TKP & HPGP two plants)

• Testing Data Volume : 5% ~ 10% of daily transactions

• Major Target : (1) Ensure ERP Major process can running well and do

some fine turning

(2) Let user have more real practice chance

• Remark & Notes

• Maintain, Elec. Power, QC Report, Customization Reports & HRM modules can be put on 2nd round Operation Simulation Test (May-2014)

• The Other CFC Branch Offices can be include in 2nd round Simulation Test

• Testing Data Volume can be enlarge to 50% ~ 100% of daily operation in 2nd round Simulation Test .

Ganda ERP Project |

Progress update

Finance & Accounting

Progress Update Next Plan

B2B & Sales

Module / Function

Distribution / Logistic

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1. Digiwin Project Team have provided a new solution for CFC Dual Currency

2. Regarding to how many Operation Center (DB) should be configured in CFC ERP system. Due to the VAT output

1. Digiwin Project Team will breakdown the new Dual Currency Solution more detail and arrange an “solution concept simulation meeting” with CFC Accounting Dept. key person

2. Ted will arrange a meeting with CFC Accounting Dept. to discuss it on next week

Due to CFC user still have no chance to see the full distribution operation flow demonstration on CFC ERP (DO DS LN LC DN), so users are worry about those function really can run or not.

Digiwin Project team will provide a whole distribution operation flow demonstration when MFG consultant next coming trip. (17 Mar-2014 15:00)

Due to CFC daily logistic operation process requirement, the “Delivery Target Setting” function on have to put on Phase-I

11/03/2014 17:47 Alex SentDear Mr. Luong & Mr. Chinh & Mr. HienPlease provide related documents to

Mr. Nick for the "Delivery target setting". We can discussion the details on Friday before Mr. Nick came in the next week.  

Ganda ERP Project |

Progress update

Inventory & Warehouse

Progress Update Next action PlanModule / Function

Production

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1.How to solve the gaps between Packing Shift Report and F/G Real Time Report.

2.How to solve the daily report shift across two days.

1.Digiwin suggest to use “Warehouse Allow Negative Stock Option” as the solution.

2.Due to most of customization UI have already put [Shift-no] filed for input, so those Shift Related report can be generate by ERP easily.

1.some Inventory transaction list below still need adding shift control column.

2.CFC need to use Application function for new Item No Process.

3.In order to remind New Item No Requestor have to put “Similar Report” as attachment for Data Center checking, the print-out “New Item No Application Slip” need to put some reminding text on it.

1.The only outstanding shift-related reports are Inventory Module Report and we are taking some actions now and we will provide the progress to CFC continually.

2.CFC can user TIPTOP ERP Standard Item Application function in Item No Application Process.

3.A.D agree to put the Similar Report into Phase 2.

Ganda ERP Project |

Progress update

Cost Accounting

Progress Update Next action Plan

Budget

Module / Function

SMS

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TIPTOP ERP Budget Functions are designed in GL Module, the main focus of TIPTOP Budget function are Budget Data Setting, Actual/Budget Comparison and Purchasing Budget Control. There are not supporting function for Budget Planning and Budget Simulation on standard TIPTOP Package.

(Mr. Alex have provide attached TIPTOP Budget Module document to Ted on 06-Mar, and Ted will help to checking if the module still workable or not and feedback to CFC.)

1.Digiwin have already explain the solution about “How to solve the problem for the dual currency and separate the cost for 2 production line”2.CFC suggest to held a “Cost Process Simulation Meeting” to simulate cost calculation process step by step, by using some sample data, and to ensure CFC user can understand the solution details.

1. by using different Item-No for different production line. And after meeting discuss, CFC users have already know the solution and confirm the solution is workable.

2. Ted will arrange a meeting with CFC Accounting Dept. to discuss it on next week

The SMS Module customizations are CFC Phase-I Must-Have functions, Digiwin will provide the progress to CFC continually..

(The SMS Modules expect to deliver on Mar-2014) Now handling by Digiwin Vietnam Branch office

Ganda ERP Project |

Progress update

Progress Update Next action PlanModule / Function

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Customization Reports Digiwin will provide the RPT Specs to CFC for confirmation on Mar-2014

1. CFC site review all the first priority reports on 3/3/2014 and already reduce the reports from 61 to 52. 2. All of 50 Customization Reports will be delivery before 30-May-2014.

Purchasing

1. Due to CFC process control requirement, the “weight-scale & belt-scale integration function” on GR (Good Receiving) have to put on Phase-I (01-July-2014 Go-Live Must-Have function), but Digiwin can put these integration function in lower priority because of the function will not be including in 1st month Operation Simulation Testing.

2. Purchase Request (PR) Process need one ERP Print-out “Similar Report” as attachment to ensure requestor (user) have checked purchase items are existing in ERP or not, before he Issue PR.

1. Alex Sent: Sat 08/03/2014 11:06 AM Please Mr. Nick make the Truck Scale &

Belt Scale data transmission specifications for us to confirm.  

     CFC TKP & HPGP will assign the person to responsible for maintaining the LiGu TWM & BLM basic data and unified sync with ERP data before 1/4/2014.  

     After that the application process will be used to establish basic information for LiGu system. including:. Item No. + Vendor code.

2. A.D agree to put the Similar Report into Phase 2

Ganda ERP Project |

Progress update

Equipment Maintain

Progress Update Next action PlanModule / Function

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Electric Power

Q.C Reports

Due to Maintain Module is a whole new customization module, Digiwin Project Team plan to provide Maintain Module Training and collect the gaps between delivered functions and CFC requirements on Apr-2014.

PD at CCR meeting on March 07, 2014 15:00 about mentioned subject, Mr. Thanh Packing Manager hereby brief as following: Please related department check manpower basic data (specially for maintenance) and send to Mr. Thanh integration.

10/03/2014 For the Basic Data, Mr. Thanh suggest to use real case: One desktop computer found shutdown / overheated and suspected need to check or replace CPU or CPU fan, what is basic data we need to provide into TIPTOP system so as let thing done.

Fully customization and spec. already confirmed

Fully customization and spec. already confirmed

Digiwin will deliver those customization function progressively from May-2014.

Digiwin will deliver those customization function progressively from May-2014

Ganda ERP Project |

Progress update

Progress Update Next action PlanModule / Function

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HR & ESS

HPGP & Branch Office

1. Date Format2. evaluation about how long does it take to

do Salary Calculation for 1,000 employee circumstance.

3. E-Card & Finger printer solution.4. Dummy Employee to record the

summary of all Expatriate Employee salary data.

5. Digiwin provide the HRM Activities Table for CFC HRM Dept.

6. HRM Consultant will help to set pilot HRM alert application for CFC and execute technical transfer about those setting.

7. Department Head view members HRM data in ESS system ?

8. CFC Import employee historical data who still on duty into HRM system including department transfer records, promotion records and salary updated records.

1. Digiwin HRM Product Center will modify HRM System Product to support CFC Date Format on UI (User Interface), and the new HRM will be released on 10-May. (Digiwin Project team will help to modify the Date-Format setting on HRM Report Template) p.s. This HRM Product Upgrade & Service will be free of charge.

2. Digwin will provide the figures for CFC evaluation about how long does it take to do Salary Calculation on Digiwn HRM system for 1,000 employee circumstance .

3. CFC already Confirmed that will not Implement E-Card solution. Finger printer only.

4. CFC will not set all individual Expatriate Employee salary data blank in HRM system. All of those employee salary will be processed by CFC manually.

5~8. Still waiting for reply

20/12/2013 MIS issue the application for MPLS connection for TKP to all branch office.

Inquire for VDC / FPT / VIETTEL4/03/2014 Alex sent Acceptance Test Condition for vendor. Viettel visited on 11/03/2014 14:00

Ganda ERP Project |

     1. 17-Mar(Mon) 15:00 ~ 17-Mar(Mon) 16:50    :  Sales & Distribution System Flow Demonstration        (SO->DO->DS->LN->LC->DN)                                                                                      CFC     :  F/G team, Mr. Richard & Mr. Alex                                                                                      Digiwin :  Mr. Nick, Ryan & Mr. Nick           2. 18-Mar(Tue) 08:30  ~ 19-Mar(Wed) 15:00     :  Dual Currency  Solution Concept Simulation Meeting                                                                                      CFC     :  Mr. George, Ms. Houng, Mr. Richard & Mr. Alex                                                                                     Digiwin :  Mr. Iris, Mr. Ryan & Mr. Nick         3. 19-Mar(Wed) 15:00 ~ 19-Mar(Wed) 16:30   :  Multi-Operation Center(DB) Structure Discussion                                                                                      CFC     :  Mr. George, Ms. Houng, Mr. Richard & Mr. Alex                                                                                     Digiwin :  Ms. Iris, Mr. Ryan & Mr. Nick     4. 20-Mar(Thru) 08:30 ~ 21-Mar(Fri) 12:00       :  Cost Process Simulation Meeting                                                                                                                   CFC     :  Mr. George, Ms. Houng, Mr. Richard & Mr. Alex                                                                                    Digiwin :  Ms. Nick, Ryan & Mr. Nick     5. 21-Mar(Fri) 13:30 ~ 21-Mar(Fri) 16:00       :      Summarize & Confirmation

ERP Customization Solution Concept Simulation

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Ganda ERP Project |

1.     For the Sales Module, How Digiwin effective this simulation ? Do we need to prepare some thing ? 

(1) The goal of this session is to ensure ERP Sales/Distribution customization function progress thru function demo. (user training will be arranged on following trips)(2) Consultant Mr. Nick will direct demo ERP function thru full process : SO->DO->LN->LC->DN  on meeting session.(3) CFC no need to prepare any data, but need to prepare meeting facilities (room, projector, white- board and network link to CFC TIPTOP ERP system)

 2.     For the Dual Currency solution and Cost Accounting issues. How Digiwin effective this simulation ? Do we need to prepare some thing ?   

(1) Dual Currency Solution Session : (1.1)  The goal of Dual Currency Solution session is to prove solution concept and to finalize detail customization spec thru concept detail explanation and detail requirement alignment. (1.2)  Consultant Ms. Iris will use 1.system flow chart (PPT slide) and 2.TIPTOP ERP existing function demonstration to explain and confirm the solution concept detail can fulfill CFC requirement module by module. (1.3)  Regarding to Dual Currency Solution Session, CFC no need to prepare any data, but need to prepare meeting facilities (room, projector, white-board and network link to CFC TIPTOP ERP system).          

ERP Customization Solution Concept Simulation

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Ganda ERP Project |

2.     For the Dual Currency solution and Cost Accounting issues. How Digiwin effective this simulation ? Do we need to prepare some thing ?    (2) Cost Process Simulation Session :

  (2.1)  The goal of Cost Process Simulation Session is to ensure CFC Accounting Dept. know how TIPTOP ERP cost process running and the background logic, to ensure the solution can fulfill CFC business needs. (2.2)  Consultant Ms. Nick will use sanario (2 production lines) data to do online demonstrate how TIPTOP costing process running  and using TIPTOP Cost Module existing function to trace and to verify cost calculation logic. (2.3)   Regarding to Cost Process Simulation Session, CFC no need to prepare any data, but need to prepare meeting facilities (room, projector, white-board and network link to CFC TIPTOP ERP system). 

          3.     What Digiwin will delivery / present us before the meeting for we can review first ?  (1) For the Sales Module : Mr. Nick will provide Sales/Distribution system flow and related functions screen snapshots documents to CFC before this weekend (15-Mar-2014).  (2) Dual Currency Solution & Multi-Operation Center (DB)  : Ms. Iris will provide some explanation and summary material to CFC before this Friday (14-Mar-2014). (3) Cost Process Simulation  : Mr. Nick will provide Cost Process Reference Data to CFC before this weekend (15-Mar-2014).

ERP Customization Solution Concept Simulation

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Ganda ERP Project |

HRM Work Content Progress & Action log

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Ganda ERP Project |

HRM Work Content Progress & Action log

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