Gardiner - Randolph - Pittston - West Gardiner

Maine School Administrative District No. 11 150 Highland Avenue Gardiner, ME 04345

Patricia Hopkins Phone: 207-582-5346 Katherine Joseph Superintendent of Schools Fax: 207-582-8305 Director of Curriculum & Instruction

www.msad11.org

MERLE E. PEACOCK, JR. BOARD ROOM

REGULAR MEETING January 5, 2017

7:00 p.m.

I. Introduction A. Board Members B. Administrative Staff C. The Pledge of Allegiance D. Public Comments for Items Not on the Agenda

II. Review and Approval of Agenda/Minutes

A. Prioritization of items and alteration of the established agenda format sequence as needed

B. Approval of Agenda C. Approval of Minutes of Previous Meetings: Regular School Board Meeting –

December 1, 2016

III. Recognition and Celebrations A. Gardiner/Augusta Lions Club – donation of The Liberty Day Institute – United

States Constitution/Declaration of Independence booklet for all grade 5 students B. GRMS & GAHS Band and Choir students – Christmas Cards for Veterans

IV. Correspondence

A. Resignation letter from Jodi Fleury, Education Technician I, Pittston Consolidated School

B. Resignation letter from Jesse Morang, Education Technician I – Special Education, Gardiner Regional Middle School

C. Resignation letter from Julie Pelletier, Administrative Assistant, Pittston Consolidated School

V. Committee Reports – Vote A. Curriculum Committee – no meeting B. Dropout Prevention Committee - December 15, 2016 C. Educational Plan Committee – no meeting D. Finance Committee – December 19, 2016 E. Negotiations Committee – F. Policy Committee – December 1, 2016

1st Reading Policies:

None

2nd Reading Policies:

None Job Descriptions: None

G. Relations by Objective Committee – no meeting H. Student Representatives I. Student Wellness Committee – December 8, 2016

VI. General Information

A. Terry Robbins, transfer from Ed Tech I – Special Ed, Teresa C. Hamlin School to District Ed Tech I, Teresa C. Hamlin School

B. Richard Sargent, 7th Grade Girls’ Basketball (60% stipend), Gardiner Regional Middle School

C. Amanda Sergent, 7th Grade Girls’ Basketball (40% stipend), Gardiner Regional Middle School

D. Stephanie Houdlette, transfer from Administrative Assistant, Laura E. Richards School to Administrative Assistant, Pittston Consolidated School

VII. Nominations

A. None

VIII. Old Business A. None

IX. New Business

A. Presentation/information on the 2015-2016 State Assessment Data B. Run Club Proposal, Gardiner Area High School C. Discussion regarding start time of the MSAD 11 schools

X. Reports

A. Board Chair

NSBA Advocacy Institute in Washington DC – January 28–31, 2017

B. Superintendent

Development of the proposed 2017-2018 budget Crisis Plan training with the Gardiner Police Department Creation of the 2017-2018 Regional School Calendar Central Office on snow days Winter Convocation – January 12 & 13, 2017 Draft 10 Year Enrollment Projections

XI. Executive Session

A. To discuss negotiations with the Gardiner Educational Technicians and Administrative Assistants – 1 MRSA 405 § (6)(D)

XII. Adjournment

Regular Board Meeting December 1, 2016

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Maine School Administrative District 11 REGULAR MEETING

Merle E. Peacock, Jr. Board Room Thursday, December 1, 2016

7:00 p.m.

PRESENT: Becky Fles, Board Chair; Eric Jermyn, Board Vice-Chair; Veronica Babcock, Carrie Boudway, Katherine

Chadwick, Debra Couture, Nancy Fortier – Brown, Michael Gammon, Penny Poolman, Patricia Hopkins,

Superintendent; Andrea Disch, Business Manager

STUDENT Hillary Colby

MEMBERS:

ABSENT: Michael Bechard, Marc Cone, Michael Dovinsky

Board Chair Fles declared a quorum present and called the meeting to order at 7:05 PM.

I. INTRODUCTION

PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA

II. REVIEW AND APPROVAL OF AGENDA /MINUTES

VOTED: Motion by Director Jermyn to approve the agenda as amended, seconded by Director Chadwick.

9,982 – 0

Motion carried.

VOTED: Motion by Director Jermyn to approve the minutes of the November 3, 2016 Regular Board Meeting,

9,982 – 0 seconded by Director Couture.

Motion carried.

III. RECOGNITION AND CELEBRATIONS

The Board welcomed new MSAD 11 School Board Members, Veronica Babcock and Nancy Fortier-

Brown.

The Board recognized Patsy Adams, 5th Grade Teacher, Pittston Consolidated School, for

participating in the Maine and National Writing Project through the University of Maine.

The Board expressed gratitude to Delbert Peavey, Director of Special Services, for his time with the

District.

Regular Board Meeting December 1, 2016

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The Board acknowledged GAHS Senior, Derek Zack, winner of the Voice of Democracy audio essay

contest, sponsored by the Veterans of Foreign Wars, Post 9.

The Board recognized GRMS 7th Grade Student, Brett Palmer, winner of the Patriot’s Pen essay

writing contest, sponsored by the Veterans of Foreign Wars, Post 9.

IV. CORRESPONDENCE

A. Letter of Resignation received from Delbert Peavey, Director of Special Services

B. Letter of Resignation received from John Fuller, Bus Driver

C. Letter of Resignation received from Kristin Clark, Ed Tech I, Laura E. Richards School

D. Letter of Resignation received from Debra Miles, Ed Tech I, Teresa C. Hamlin School

V. COMMITTEE REPORTS

A. Curriculum Committee – At its November 8th meeting, the Committee reviewed the Early Graduation

Policy and Form; IKFA and IKFA-E. The Committee voted unanimously to forward their

recommended changes to the Policy Committee.

Jon Stonier, Director of Operations, and MECCA members, Terri Lyn Pulley and Stacy Caron,

provided an overview of the MSAD 11 School Bus Book Bag Program.

B. Dropout Prevention Committee – At its November 17th meeting, the Committee discussed a mission

statement and the Committee’s course of action.

The Committee reviewed and reflected on last year’s data, discussing the need for additional k-5 data.

C. Educational Plan Committee – No Meeting.

D. Finance Committee – At its November 7th meeting, Hank Farrah, Principal, RKO, discussed with the

Committee the FY 2016 Audit. A Financial Overview of fiscal year 2016, as prepared by RKO, was

also shared with the Committee.

The Committee agreed to table its discussion on the GAHS Traffic Pattern Proposal until its next

meeting.

E. Negotiations Committee

F. Policy Committee – At its November 3rd meeting, the Committee continued its discussion of Policy

KF – Community Use of Facilities and Grounds.

G. Relations by Objective Committee – No Meeting

H. Gardiner Area High School Student Representative Report – Student representatives briefly discussed

extra-curricular and co–curricular activities.

I. Student Wellness Committee – At its November 10th meeting, the Committee was updated on the

status of the fitness room key entry system at GRMS and GAHS.

The Committee discussed potential locations and dates for its Zumba Fundraiser.

Regular Board Meeting December 1, 2016

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They also discussed plans for a District Wellness Day Workshop. The Committee agreed to survey

staff on potential topics of interest for the Workshop.

VI. GENERAL INFORMATION

The following have been approved by the Superintendent:

A. Melissa Gregoire, Project Graduation Advisor, Gardiner Area High School

B. Christina Riddle, Prom Committee Advisor, Gardiner Area High School

C. Rollie Pelkey, 8th Grade Girls’ Basketball Coach, Gardiner Regional Middle School

D. Peter Dixon, 8th Grade Boys’ Basketball Coach, Gardiner Regional Middle School

E. Roger Collins, 7th Grade Boys’ Basketball Coach, Gardiner Regional Middle School

F. Laura Burnham, Special Education, Ed Tech I, Laura E. Richards School

VII. NOMINATIONS

None

VIII. OLD BUSINESS

A. CONSIDERATION TO MODIFY SEPTEMBER 1, 2016 REGULAR BOARD MINUTES

After discussion, the Board agreed to take no action to a request by a community member to modify the

September 1, 2016 Regular Board Minutes.

IX. NEW BUSINESS

A. REVIEW OF THE NEW SOCIAL WORKER POSITION AT GARDINER AREA HIGH SCHOOL

GAHS Principal, Chad Kempton, discussed with the Board the impact of the new Social Worker Position

at Gardiner Area High School.

B. REVIEW OF THE NEW CUBS PROGRAM AT LAURA E. RICHARDS SCHOOL

Laura E. Richards Principal, Karen Moody, discussed with the Board the impact of the new CUBS

Program.

X. REPORTS – EDUCATIONAL /ADMINISTRATIVE

A. BOARD CHAIR REPORT

None

B. SUPERINTENDENT REPORT

Regular Board Meeting December 1, 2016

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Teacher Observations

Superintendent Hopkins informed the Board she is in the process of scheduling classroom

observations of the District’s probationary teachers.

Central Office

The District’s Central Office will be closed December 27th and 28th for Network Updates.

English Language Learners (ELL) Students

Superintendent Hopkins stated the District has been informed that it should expect to receive

additional ELL Students in the coming months.

Superintendent’s Vacation

The Superintendent is planning vacation December 9th – 11th.

XI. EXECUTIVE SESSION

VOTED: Motion by Director Jermyn to go into executive session at 7:50 p.m. to discuss Employment of the

9,982 – 0 Director of Special Services pursuant to 1 M.R.S.A. § 405(6)(A), seconded by Director Boudway. The

Board reconvened at 8:15 p.m.

Motion carried.

VOTED: Motion by Director Jermyn to approve the nomination of Elisha Morris to the position of Director of

9,982 – 0 Special Services for the remainder of the 2016 – 2017 school year as recommended by the

Superintendent, seconded by Director Boudway.

Motion carried.

VOTED: Motion by Director Jermyn to go into executive session at 8:16 p.m. to discuss the Superintendent’s

9,982 – 0 Contract, pursuant to 1 M.R.S.A. § 405(6)(A), seconded by Director Boudway. The Board reconvened at

8:19 p.m.

Motion carried.

VOTED: Motion by Director Gammon to extend the Superintendent’s Contract until June 2019 with wages to be

9,982 – 0 negotiated at a later date, seconded by Director Couture.

Motion carried.

The Meeting adjourned at 8:20 p.m.

Attest a true record,

Regular Board Meeting December 1, 2016

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Patricia Hopkins, Secretary

MSAD 11 - Drop-Out Prevention Committee December 15, 2016

Gardiner Regional Middle School Library - 3:00 pm Members Present: Sue Shepard Sue Oakland Tom Landberg Gary Goodheart Gary Verhille David Tims Al Ghoreyeb Joe Klofas Terri Lynn Pulley Joan Tourelotte Alan Yuodsnukis Todd Sanders The Committee discussed a mission statement to guide the work for the 2016-2017 school year. Each member of the Committee provided a brief introduction, as this is the second meeting of the year for the Drop-Out Prevention Committee. As with our last meeting, individuals contributed to the ideas and concepts that will set us forward with a purpose. After discussing the ideas generated from last meeting, it was clear that the Committee was in agreement with the statement: “Engaging, Supporting, and Advancing Every Student in MSAD 11: We are committed as a group to the development of a true multi-tiered system of support for all students in MSAD 11, from the time they enter Pre-K to when they graduate.” The professional read survey is complete as members of the Committee had voted on one of the four books suggested at our first meeting. The group also discussed the idea of our students requiring “grit” and watched a Ted Talk video as an introductory piece. The group concluded discussions by discussing the importance of student-relationships in making school both productive and safe. Next Meeting(s): January 19, 2017 @ 3:00 pm @ Gardiner Regional Middle School - Library February 16, 2017 @ 3:00 pm @ Gardiner Regional Middle School - Library

Finance Committee December 19, 2016

MSAD 11 FINANCE COMMITTEE

Merle E. Peacock, Jr. Board Room Monday, December 19, 2016

6:00 p.m.

Committee Members: Eric Jermyn, Committee Chair; Michael Bechard, Kathy Chadwick, Marc Cone,

Michael Gammon (6:15), Patricia Hopkins, Superintendent; and Andrea Disch, Business Manager

Others: Jon Stonier, Director of Operations

Eric Jermyn called the meeting to order at 6:05 p.m.

DISCUSSION

A. GAHS – TRAFFIC PATTERN DISCUSSION

GAHS Senior, Eli Kropp, presented to the Committee his work, as part of his Independent Work Study, to

further the work of the Senior Engineering Class and their reconfiguration of the egresses and parking lot

for Gardiner Area High School. While additional work needs to be done on the project, the Committee

agreed to continue its discussion once an estimate of the project cost becomes available.

B. MSAD 11 CAPITAL IMPROVEMENT PLAN - REVIEW

Jon Stonier, Director of Operations, reviewed and discussed the MSAD 11 Five Year Capital

Improvement Plan.

C. FY 2018 BUDGET TIMELINE

The FY 2018 Budget Timeline was shared with Committee Members.

D. KENNEBEC SAVINGS BANK – DISCUSSION

Aa addendum to Kennebec Savings Banks Business Internet Banking Services Master Agreement was

shared with the Committee. The addendum requires customers employ a Dual Control Control Security

Process for the purpose of ACH Origination Service. After discussion, the Committee agreed to sign a

waiver and to increase the District’s insurance limit.

The Meeting adjourned at 7:25 p.m.

Attest a true record,

Patricia Hopkins, Secretary

MSAD 11 Wellness Committee Meeting

December 8, 2016

Present: Ari Bouse, Kady Gould, Kristy McNaughton, Linda Sergent, Jada Wensman, Aimee

Ellis, Tara McAvoy, Deb Couture

1. Wellness Day:

The Committee discussed whether to provide lunch to staff on the March 16 Wellness

Day. After considerable discussion, it was considered cost prohibitive. Encouraging

individual schools to host a “healthy menu” pot luck for staff to eat prior to the start of

the activities was discussed as an alternative.

Bottled water will be available for the presenters.

2. Zumba

Date: March 3, 2017 It was decided not to set a snow date.

Time: 6:00-8:00 pm

Place: LER

Price: $10.00 Adult $5.00 Children/Student $20.00 Family of 4 or more

Pat has completed and submitted the facility use application.

Two - three volunteers are needed. Kristy and Aimee will be there.

Instructors: Will have 3-4. Three are committed as of now. We have agreed to pay

$25.00 per instructor. Jen Fortin, Becky Stigny, Holly Collins have committed.

Advertising: Facebook, MSAD 11 Pride, Announcements at Games (Kristy), Newsletters

& Facebook pages (School Secretaries), Adult Ed Flyer & Weathervane (Deb Couture),

Kristy and Ari will create a flyer/blurb to put out so that the wording will be the same

for everyone.

Kristy will bring sound system.

Next Meeting: Wednesday, January 11, 2017 @ 2:30 pm