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GENERAL ENGINEERINGCONSULTANTFORUM

April 28, 2017

Florida Department ofTRANSPORTATION

Expectations of General Consultant

• Customer focus• Client service• Toll industry leader• Bold and innovative thinking• National credibility and reputation

Florida Department of Transportation QUESTIONSCONTRACTUAL SERVICESTOLL OPSTRANSDEVBOND

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Goals

EfficiencyAccountability

Successful Execution


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Review and Selection Committees

TECHNICAL REVIEW COMMITTEE (7)Timothy “Tim” George, Work Program Administrator, Florida’s Turnpike EnterpriseJoseph “Joe” Jeffers, Right of Way Manager, Florida’s Turnpike EnterpriseTim Lattner, Director, Office of Design, Central OfficePatrick Muench, Design Engineer, Florida’s Turnpike EnterprisePaul Satchfield, Program Management Administrator, Florida’s Turnpike EnterpriseJennifer Stults, Intermodal System Development Administrator, Florida’s Turnpike EnterpriseShafik “Chip” Najm, Loss Prevention Program Director, Florida’s Turnpike Enterprise

SELECTION COMMITTEE (5)Brian Blanchard, Assistant Secretary of Engineering and Operations, Central OfficeBren Dietrich, Chief Financial Officer, Florida’s Turnpike EnterpriseFloyd “Buzz” Holland, Director of Toll Systems, Florida’s Turnpike EnterpriseMichael Shannon, Director of Transportation Development, Florida’s Turnpike EnterprisePaul Wai, Director of Transportation Operations, Florida’s Turnpike Enterprise


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FDOT Organization Chart

Florida Department of Transportation

Governor

District Offices

Legislative Programs

Asst. Secretary Intermodal Systems

Development

Communications

Commission for Transportation Disadvantaged

District 1

Secretary

Transportation Commission

District 2

District 3

District 4

District 5

District 6

District 7

Florida’s Turnpike Enterprise

Legislative Programs

Human Resources Office

Office of Inspector General

General Counsel

Federal Programs

Asst. Secretary Finance &

Administration

Asst. Secretary Engineering &

Operations

Rail Enterprise

QUESTIONSCONTRACTUAL SERVICESTOLL OPSTRANSDEVBOND

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FTE Organization Chart


Executive Director / Chief Executive Officer

Government Affairs

Communications and Marketing

Director of Transportation

Operations

Chief Financial Officer

Director of Transportation Development

Director of Toll Systems

Contractual Services

Work Program

Financial Reporting

Director of Administration

FHP General Counsel

Human Resources

Emergency Management

Facilities and Telecommunication

Safety

Materials and Research

Traffic Operations

Roadway Maintenance

Intermodal Systems

Development

Program Management

Right of Way

DesignDeputy Director of

Toll Systems Facility and Equipment

State Tolls Systems Design

Bus. Development / Concession Mgmt.

Management Accounting Systems

Construction

Express Lanes Development

SunWatch Operations


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Tolls Systems Support

IT Senior Operation Manager

Tolls Construction Design

Revenue Collection Services

Tolls Systems Engineering

Florida’s Turnpike Enterprise


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28 miles*

Florida’s Turnpike (*Future)

483 miles

Florida’s Turnpike

GARCON POINTBRIDGE

MID-BAY BRIDGEand SPENCE PARKWAY

18 miles673 miles

Other FDOT OwnedOther FDOT Operated

WESTERN BELTWAY, PART C

SUNCOAST PARKWAY

VETERANS EXPRESSWAY

POLK PARKWAY

SOUTHERN CONNECTOREXTENSION

SEMINOLE EXPRESSWAY

BEACHLINE WEST EXPESSWAY

TICKET SYSTEM

SOUTHERN COINSYSTEM

SAWGRASSEXPRESSWAY

SR 821

I-4 CONNECTOR

FIRST COAST EXPRESSWAY

BEACHLINE EAST EXPESSWAY

SUNCOAST PARKWAY 2

NORTHERN COIN SYSTEM

144 miles511 miles

PINELLAS BAYWAY SYSTEM

SUNSHINE SKYWAY BRIDGE

ALLIGATOR ALLEY 95 EXPRESSPHASE I & II

595 EXPRESS

WEKIVA PARKWAY

Staff Utilization


Private Sector Support

PublicSector

Management

20%

80%


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BOND RESOLUTIONREQUIREMENTS(“Consulting Engineer”)

Bren Dietrich, CPAChief Financial Officer

Florida Department of Transportation QUESTIONSCONTRACTUAL SERVICESTOLL OPSTRANSDEV

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Bond Requirements

Consulting Engineer Responsibilities:

• Certify project cost estimates and schedules• Conduct annual inspection of Turnpike

facilities• Determine renewal and replacement needs• Infrastructure condition assessment (GASB

Statement 34)



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Bond Requirements

Responsibilities (continued):

• Maintain asset inventory / database –facilities, pavement, roadway, structures, etc.

• Valuation of assets for insurance coverage– Infrastructure – replacement cost estimates– (Business Interruption – T&R Consultant)

• Sale/lease of property – assess impact on Turnpike operations



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Bond Requirements

Deliverables:

• Consultant Engineer’s Report for bond official statement (for each ‘new money’ issue) reflecting project cost estimates

• Annual Report on condition of the Turnpike• Annual Renewal and Replacement

certification letter regarding sufficiency of preservation funding



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Bond Requirements

Deliverables (continued):

• Annual GASB Statement 34 certification letter regarding condition of assets

• Periodic schedule of values (replacement costs) for insurance policy

• Turnpike property sale/lease certification statements, as needed



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TRANSPORTATIONDEVELOPMENT

Michael Shannon, P.E.Director of Transportation Development


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Transportation Development


FDOT

Key ConsultantConsultant

Design Right of Way

Program Management

Intermodal Systems

Development

Administrative Assistant

Executive Director

Director of Transportation DevelopmentProgram Director

Express LanesDevelopment

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Program Director – Field Office

• Knowledgeable in: – Tolling Trends– Project Delivery Methods– Transportation Technology

• Proactive Leader• Strong Communication Skills• Registered Professional Engineer in the

State of Florida


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Transportation Development

Turnpike covers many types of projects:– Expansion Projects– Capacity Improvements– New Interchanges– Express Lanes– Landscaping– Noise Walls– Toll Equipment– Requires a diverse set of disciplines


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Design


Turnpike StructuresEngineer

FDOT

Key Consultant

Consultant

StructuresDesignEngineer


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Turnpike Design Engineer

Concept Manager

Design Program Manager

SeniorConcepts Engineer

Turnpike Drainage Engineer

Turnpike RoadwayEngineer

UtilitiesCoordinator

Survey & Mapping Manager

Traffic DesignEngineer

DrainageDesignEngineer

RoadwayDesignEngineer

Utilities Coordinator

Survey & Mapping (S&M)

Concept CADD Technician

Shop Drawing Coordinator

Asst. Shop Drawing Coordinator

Shop Drawing Support

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S&M Technician

Design

Represents the technical discipline experts:– Structures– Drainage– Roadway– Signing & Pavement Marking / Signalization– Lighting / Electrical– Utilities– Survey & Mapping– Concepts Development


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Design

Additional activities:– Support Project Managers at technical,

comment resolution and/or progress meetings– Support Project Managers with Technical

Issue Resolution– Review Value Engineering Reports– Provide Quality Assurance (QA) reviews and

provide comments in Statewide ERC– Support Consultant Acquisition Activities– Produce Concepts for Scope Development– Assist Final Plans Processing


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Design

Coordinate:– All phases of design documents including

exceptions and variations– Lane closure requests– Relocations and certifications with utility

companies– Manage project specific design contracts

through all phases of design and construction


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Program Management


Program Management Administrator

Program Administration Manager

Specifications & Estimates Manager

Assistant Specifications & Estimates Manager

Estimates Coordinator

Production Manager Engineering Services Coordinator

Application Developer

Senior Project Manager

Program Manager

Project Manager

Program Services Manager

FDOT

Key Consultant

Consultant

Junior Project Manager

Scheduler

Senior Architect

Technology Project Manager Plans Review

CoordinatorPlans

Processing ManagerDocument Control

Coordinator

Architect


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Program Management

Project ManagerConsultant Management:

– Manage project consultant contracts• Technical• Schedule• Budget• Quality

– Consultant evaluations


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Program Management

ArchitectConsultant Management:

– Support project consultant contracts • Technical• Schedule• Budget• Quality

– Consultant evaluations


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Program Management

Additional Positions

Scheduler

Plans Review and Processing

Cost Estimates– Request cost estimate for viable design alternatives – Monitor cost estimates against Work Program funding– Monitor Variance Report

Application Developer̶ Develop/Support Webpages and/or applications


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Right-of-Way


RW Manager

Deputy RW Manager -Valuation Services

Deputy RW Manager -Production

Deputy RW Manager -Operations

Appraiser Paralegal

FDOT

Key Consultant

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New Position

Right-of-Way

Assist with the contracting and oversight of all aspects of the Right of Way process including:

– Cost estimates– Appraisal/Appraisal Review– Acquisition– Relocation– R/W clearing– Surplus property disposal– Management of real property inventory


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Environmental Management Office


Environmental Management Engineer

Environmental Administrator

PD&E Project Manager (2)

Project Development Engineer

Intermodal Systems Development Administrator

FDOT

Key Consultant

Consultant

Permits Coordinator

Assistant Permits Coordinator


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Environmental Management

• Types of PD&E Studies– Widening, Expansion and Interchanges

• Manage and review all aspects of PD&E• Support environmental permitting• Support contamination program• Perform all project Noise Studies• Support Archaeological and Historical Tasks

including Coordination with State Historic Preservation Office to assure cultural and historical clearances for projects


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Planning


Planning Manager


Intermodal Systems Development Administrator

Project Manager

South Government Liaison

North Government Liaison

Engineering Support

Senior Engineer

FDOT

T&R/Planning GEC


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District Express Lanes Development


Program Coordinator

Express LanesDevelopment Administrator

Tolls Studies Program Manager

Planning Project Manager

T&R/Planning GEC

FDOT

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REQUIREMENTSGENERAL

TOLL OPERATIONS

William C. WoodDeputy Director of Tolls Systems Facilities and Equipment

Florida Department of Transportation QUESTIONSCONTRACTUAL SERVICES

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Toll Operations



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Director of Tolls

State Toll Systems Design Manager

Deputy Director of Tolls Systems Facility

and Equipment

Tolls Program Manager

FDOTKey ConsultantConsultant

Tolls Construction

Design Liaison

Tolls Transportation

Advisor Tolls Project Manager (3)

Tolls Project Manager (1)

Tolls FacilityEngineer

Tolls Electrical Engineer

New Position

SunWatch Operations Manager

Deputy Tolls Systems Support Manager

Tolls Systems Engineering Manager

IT Senior Operation Manager

Senior Tolls Financial

Analyst

Tolls Analyst

Distributed Control Systems Specialist

Tolls Systems Technology Specialist

Tolls Construction Manager

Tolls Systems TechnologyAnalyst

Senior Tolls Systems Analyst

Senior Tolls Technical Advisor

Tolls Data Center Systems Manager

Tolls Systems Designer

Major Toll Initiatives

• Toll Equipment Contractor• All-Electronic Tolling • SunPass Deployment• Centralized Customer Service System• SunPass Interoperability• Back Office• SunPass Hardware/Software

Development and Testing



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Sheree MertingContractual Services Administrator

Florida Department of Transportation QUESTIONSCONTRACTUAL

SERVICESTOLL OPSTRANSDEVBOND REQUIREMENTSGENERAL

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• FDOT is a decentralized agency consisting of Central Office, seven Districts and Florida’s Turnpike Enterprise.

• We are responsible for acquiring:– Professional Services– Road/Bridge Construction and Maintenance– Commodities and Contractual Services

The purpose of public procurement is to promote efficiency, economy, and fair and open competition. We do this by providing uniform rules and procedures that address procurement. Documentation and effective monitoring are important means of establishing public confidence by which these services are procured.



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Acquisition process:

• Selection Method:• Shortlist from Letters of Response (LOR)• Shortlisted firms will submit Technical Proposal and provide Oral

Presentation followed by Question and Answer (Q&A) session

• Oral Presentation Format:• 20 Minute Presentation• 60 Minute Q&A session• Questions may be asked of both the Presentation and Technical Proposal • A maximum of ten (10) individuals (per consultant team) will be allowed to

attend the Presentation and Q&A



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Acquisition Schedule

ACTIVITY DATEPlanned Project Advertisement Monday, March 20, 2017Industry Forum Friday, April 28, 2017Formal Advertisement Monday, May 22, 2017Letters of Response Due Monday, June 5, 2017Longlist Technical Review Committee Meeting Thursday, June 22, 2017Shortlist Selection Committee Meeting Wednesday, July 5, 2017Request for Proposal to Shortlisted Firms Wednesday, July 12, 2017Scope of Services Meeting Wednesday, July 19, 2017Deadline for Technical Questions Friday, August 4, 2017Written Technical Proposals Due Monday, August 21, 2017Technical Review Committee Meeting (Written Technical Proposals)

Monday, September 11, 2017

Oral Presentations Friday, September 29, 2017Technical Review Committee MeetingFor Oral Presentations

Monday, October 2, 2017

Final Selection Committee Meeting Monday, October 30, 2017



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Contract

• Cost Reimbursement Contract• Task Work Orders• Project Cost Accounting



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QUESTIONS?


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