Evergreen Elementary School

Parent Teacher OrganizationGeneral Membership Meeting

September 19, 2013

Welcome & Call to Order Board and Committee Leaders Membership Volunteer Announcements Events at a Glance Stay Connected/Show your spirit Fundraising Budget

Agenda

President Dania Higgins

VP Fundraising Sharon Fondren

VP Membership Dave Hertzbach

VP Volunteers April Owens

Secretary Clair Kollar

Treasurer Karen Stack

Member At Large Stephanie Kolski

2013-2014 PTO Board

Back to Pool Amy Sidorovich Webmaster Dave Hertzbach Green Leader Christine Allred Appreciation Days Davia Montanez Spirit Wear/Gear Caitlyn Szymendera Spirit Night Colin Wathen Box Tops Barbara Clark Turkey Trot April Owens Holiday Shop Sharon Fondren Silent Auction April and Colin Wathen Shamrock Hop Davia Montanez Yearbook Paula Ross Photographer Paula Ross and Yoko Tin

2013-2014 Committee Chairs

PTO membership is FREE. We want to build our school community and encourage everyone to join in to support our teachers, staff and students.

New this year is an online, password-protected membership directory.

Please join online at www.evergreenpto.org/join

If you registered in a previous year, you will still need to register this year.

PTO Membership

Volunteer AnnouncementsWithout volunteers we would not be a successful organization!

We are looking for volunteers to help with our fall events: Box Tops, Turkey Trot, the Holiday Shop, and the Holiday Night.

We still need committee chairs for: Spirit Weeks, 5th Grade Celebration and the Foreign Language Program.

Contact April Owens at vpvolunteers@evergreenpto.orgto be placed on the volunteer list

PTO Events at a Glance Sept 4-Oct 4 Fall Box Top/Labels collection

September 19 Back To School/General Mtg

September 23 Spirit Wear Orders due

Oct TBD Staff Luncheon

Oct 21-25 Spirit Week

October 25 School Fall Festival  November 4 Spirit Night Chick-Fil-A

November 23 10:00-12:00 Turkey Trot

Nov 25-26 and Dec 2-6 Holiday Shop

December 6 6:00-8:00 Holiday Night

PTO Events at a Glance

Jan 7- Feb 7 Winter Box Top/Labels Collection

January 13-17 Spirit Week

January 13 Spirit Night Nicoletti’s

January TBD Staff Luncheon

January 27 General PTO Mtg

February 10 Spirit Night Chipotle

Feb 14-Mar 31 Yearbook orders  March 3 Spirit Night

Chick-Fil-A 

March 14 Shamrock Hop  March 24-28 Spirit Week

April 7 Spirit Night Nicoletti’s  Apr 8- May 9 Spring Box

Top/Labels Collection

April 28 General PTO Mtg

May 5-9Teacher Appreciation Week

  May 12 Spirit Night Bruster’s

June 2-6 Spirit Week

Please visit our websitewww.evergreenpto.org

“Like” us on Facebook: Evergreen Elementary School PTO

Register for the PTO each year.

We will publish a monthly electronic newsletter.

We will have Teacher Wish Lists up on the website by the end of October.

How can you stay connected

Spirit wear should be delivered by the middle of October. These shirts can be worn any time, but especially on:

Friday Spirit Days Special Events in the school Field Trips

We have a limited supply of shirts as well as EES Magnets and Tick Keys available for purchase tonight.

Show your EES Spirit

Quick and simple ways:

The Box Top/Labels collection is going on now through October 4. Collection sheets can be found on the PTO website.

Please sign up your store cards (Target, Giant, McKay’s) to give back to EES. We will have information on our website by the middle of October.

Bring your family to our events!

Fundraising for the school

PTO Fundraising dollars go right back to EES to support staff and teachers with:

◦ Playground equipment ◦ Tables for the rooftop classroom◦ A new bike rack◦ Books◦ Teacher materials for instruction ◦ Author visits◦ Celebrations for student achievement

Fundraising at Work

We would like your input on a list of ideas for a school gift(s) from our fundraising this year.

2013-2014 PTO Gift

Budget 13-14

Fundraising Budgeted FY 12-13 Actual Net Profit

Proposed Budget FY 13-

145th Grade Celebration $200.00 $230.00 -$30.00 $250.00Back to Pool $800.00 $530.00 $1,098.50Box Tops $3,000.00 $5,513.07 $5,065.32 $3,000.00Direct Donations $0.00 $56.50 $56.50 $0.00Holiday Shop $1,200.00 $9,822.91 $1,995.01 $1,500.00Returned Check fees $0.00 $24.00 -$24.00 $0.00Spring Fundraiser $2,000.00 $0.00 $0.00 $2,000.00Shamrock Hop/Silent Auction $7,000.00 $8,546.27 $6,810.69 $6,000.00Spirit Nights $2,000.00 $2,011.69 $2,011.69 $2,000.00Spirit Wear/Gear $6,000.00 $5,646.64 -$84.67 $2,000.00Turkey Trot $5,500.00 $6,025.00 $4,498.66 $4,000.00Corp Gifts $1,000.00 $1,037.37 $1,037.37 $1,000.00Totals $28,700.00 $39,443.45 $21,366.57 $22,848.50

Business ExpensesBank Fees $25.00 $0.00 $25.00Charitable Org. Registration $50.00 $50.00 $50.00Office Supplies $500.00 $227.57 $500.00Postage $25.00 $1.30 $25.00Insurance $575.00 $554.00 $575.00Sales Tax $2,000.00 $1,287.48 $2,000.00Web Hosting $150.00 $147.82 $150.00Totals $3,325.00 $2,268.17 $3,325.00

Budget 13-14Fundraising Budgeted

FY 12-13 Actual Net Profit

Proposed Budget FY 13-14

Program ExpensesHospitalityStaff Appreciation $3,500.00 $2,318.45 $3,500.00Welcome Back Brunch $50.00 $0.00 $50.00PTO Thank You Lunch $150.00 $768.00 $700.00Volunteer Appreciation $100.00 $106.00 $100.00Spirit Days/Team Celebrations $400.00 $920.00 $1,000.00End of Year Celebration $600.00 $361.76 $600.00Green Team $200.00 $0.00 $200.00Totals $5,000.00 $4,474.21 $6,150.00

GIFTSWhat We vote on. $8,500.00

Reserve for Kindle Books for School $2,500.00 $2,500.00Reserve for future playground $7,500.00Grant for grade levels to split $5,000.00Totals $15,000.00

Budget 13-14Fundraising Budgeted

FY 12-13 Actual Net Profit

Proposed Budget

FY 13-145th Grade Celebration $300.00 $255.84 $300.00Back to Pool $300.00 $447.75 $400.00Box Tops $250.00 $117.96 $250.00Holiday Fun Night $200.00 $591.33 $500.00Holiday Shop $0.00 $7,827.90 $0.00Shamrock Hop $2,500.00 $1,735.58 $2,500.00Spirit Wear/Gear $4,500.00 $5,731.31 $5,000.00Turkey Trot $3,000.00 $1,526.34 $3,000.00Spring FundraiserTotals $11,050.00 $18,234.01 $11,950.00

Beginning Balance $31,000.00Add Fundraising $22,848.50Total Income $53,848.50

Less Business Expenses $3,325.00Less Hospitality Expenses $6,150.00Less Gifts $8,500.00Less Fundraising Expenses $11,950.00Total Expenses $29,925.00

Less savings for past years gifts $12,500.00Ending Balance $11,423.50

Approval Vote for Budget

Adjourn

Thank you

Student led classroom visits