getting started7 administrative menu options10 primary … manual 2008inde… · manual...

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Table of Contents System Overview Getting Started.................................................................................. 7 Administrative Menu Options........................................................ 10 Primary Menu Options ................................................................... 13 Common Icon Functions ............................................................... 14 Setting Up the System – Outline ................................................... 15 Administration Administration Overview ............................................................... 17

Checklist..........................................................................................................18 Pax Code ........................................................................................................20 Sked/Post........................................................................................................22 Rates...............................................................................................................26 Users and Profiles...........................................................................................28 Change Password...........................................................................................33 System ............................................................................................................34 Quote / Request / Monitor Setup.....................................................................36 Account Manager ............................................................................................39 eBoard General Message ...............................................................................42 Holidays ..........................................................................................................43 Generate XML.................................................................................................44 Contact Information.........................................................................................45 Duty Manager..................................................................................................47 Logbook ..........................................................................................................51 Remarks Template ..........................................................................................53 City Pair...........................................................................................................54 Checks & Balances .........................................................................................55 Warnings .........................................................................................................58 User Group Manager.......................................................................................59 Settings ...........................................................................................................60 DST Change ...................................................................................................62 Data Administration .........................................................................................63 Maintenance Integration..................................................................................65 Company Info..................................................................................................66 3rd Party Integration.........................................................................................67

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Aircraft Manager Aircraft Manager Overview............................................................ 69

Adding an Aircraft............................................................................................70 Stage Length Definitions .................................................................................76 Fuel Burn.........................................................................................................78 Aircraft Events.................................................................................................79 Aircraft Order...................................................................................................82 Default Rosters ...............................................................................................83 Images ............................................................................................................84 Downtime ........................................................................................................86 Editing an Aircraft ............................................................................................88

Crew Manager Crew Manager Overview................................................................ 89

Duty Assignment Symbols ..............................................................................90 Aircraft Crew Specifications ............................................................................92 Crew Qualifications .........................................................................................94 Event Definitions ...........................................................................................100 Crew Vs. Events............................................................................................104 Crew Assignments ........................................................................................109 Crew Briefing.................................................................................................113 Crew Logistics...............................................................................................114 Crew Pre-Assignments..................................................................................115 Define Duty Day ............................................................................................119 Crew Activity Schedule..................................................................................121 Manual Calc ..................................................................................................123 Crew Roster Manager ...................................................................................124

Trip Manager Trip Manager Overview................................................................ 126

Create a New Trip .........................................................................................132 Adding/Deleting Legs ....................................................................................137 Leg Settings ..................................................................................................139 Trip Settings ..................................................................................................140 Trip Attachments ...........................................................................................141 Email .............................................................................................................142 Cancel a Trip.................................................................................................146 Restore a Cancelled Trip...............................................................................148 Split Trip ........................................................................................................149 Fleet Schedule ..............................................................................................150 Passengers ...................................................................................................151

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Crew..............................................................................................................156 Aircraft...........................................................................................................157 Activity Grid ...................................................................................................158 Airport Pair ....................................................................................................160 Trip Totals .....................................................................................................161 Trip/Leg Remarks, Crew Remarks ................................................................162 Printing a Trip Sheet......................................................................................163

Trip Search Trip Search.................................................................................... 165 Assign Crew Assign Crew to a Trip................................................................... 167 Views eBoard Display ............................................................................. 171 Overview ....................................................................................... 175 Today’s Activity ............................................................................ 177

Ramp.............................................................................................................178 Enroute..........................................................................................................178 In Progress....................................................................................................179

Heads Up....................................................................................... 180 AAC View (Aircraft Availability Calendar) .................................. 185 Atlas Atlas............................................................................................... 187

Airport Search ...............................................................................................188 Location Information......................................................................................190 Contacts Information .....................................................................................193 Jetban, Curfew, ARO/Slot .............................................................................193 Fuel Types ....................................................................................................193 Oxygen, Repairs, Nav Aids ...........................................................................194 Remarks........................................................................................................194 Yahoo! Maps .................................................................................................196 AVCARD .......................................................................................................196 Runways .......................................................................................................197 Customs ........................................................................................................198 FBOs/Handlers..............................................................................................198

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Caterers ........................................................................................................199 Cars/Limos ....................................................................................................199 Hotels ............................................................................................................200 Engineering ...................................................................................................201 Misc. Services ...............................................................................................202 Restriction .....................................................................................................202 Radius Search...............................................................................................203 City Search....................................................................................................205 AirNav ...........................................................................................................206 Add a New Airport .........................................................................................207 Edit Airport Status .........................................................................................207

Trip Logistics Trip Logistics Overview............................................................... 209

Editing Or Adding Information To Trip Logistics ............................................211 Contacts Contact Manager .......................................................................... 217

Add a New Contact .......................................................................................218 Add A New Passenger Contact.....................................................................222 Add A New Crew Contact..............................................................................224 Search For An Existing Contact ....................................................................227

Contact Merge............................................................................... 229 Passenger Group Contacts ......................................................... 230 Passenger Manifest Passenger Manifest Overview..................................................... 231

Adding a Passenger ......................................................................................232 Setting the Lead Passenger ..........................................................................239 Setting the Group Lead .................................................................................240

Post Post / Logbook Overview............................................................. 241

Post / Logbook Screen..................................................................................242 Expenses ......................................................................................................247

Billing ............................................................................................ 249

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Reports Create a Report............................................................................. 253 Publish a Report ........................................................................... 253 View/Print Reports........................................................................ 255

Documents ....................................................................................................257 User Settings Personal - User Settings.............................................................. 259

HUD Config ...................................................................................................262 Aircraft Groups ..............................................................................................263 Change Pass Phrase ....................................................................................264

Miscellaneous History ........................................................................................... 265 Operations Log............................................................................. 267 Quotes/Requests Charter Quote/Chargeback Manager (Internal).......................... 269 Trip Request Manager (Internal) ................................................. 274 Search Quotes/Trip Requests (Internal)..................................... 278 Aircraft Availability Calendar (External)..................................... 279 Trip Request Manager (External) ................................................ 282 Pax Seat Request Manager (External) ........................................ 284 Profile Information (External) ...................................................... 285 Search Trip/Seat Requests (External) ........................................ 286 Trip Quote Monitor Trip Quote Monitor ....................................................................... 287 FS Mobile FS Mobile …...................................................................................288

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System Overview

Getting Started The Flight Scheduling system may be accessed through the internet using Microsoft Internet Explorer at www.campsystems.com/campfs To ensure that the system functions properly your Internet Options should be set as shown. Click on the Tools Menu on your browser bar and select Internet Options. On the ‘General Tab’, click the ‘Settings’ button. Select ‘Every Visit to the Page’. Then click the ‘OK’ button. From the ‘Advanced’ tab, scroll down to the ‘Security’ section. Click in the box, to the left of the option ‘Empty Temporary Internet Files Folder when Browser is Closed’, to select. Click the ‘OK’ button to save your changes.

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System Overview

Getting Started At the logon screen enter your complete User Name and Password. Note: The name of the system’s database must precede the ‘User Name’ if CAMP is hosting your data.

Example: camp1234.fs_admin Getting Started

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System Overview

After logging onto the system, additional ‘windows’ may be opened by pressing ‘Ctrl + N’. These windows are labeled accordingly.

Note: Once the ‘Primary’ window is closed, the ‘Secondary’ windows are no longer active. Closing the ‘Primary’ window does not automatically close the ‘Secondary’ window(s). These windows must be closed manually.

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System Overview

Administrative Menu Options Administrative Menu options are located on the gold bar just above the ‘Primary Menu’ bar. Trip Quote Monitor Quotes and requests that have been created through the system may be viewed and opened through the Trip Quote Monitor (please see the ‘Trip Quote Monitor’ section for additional information). User Settings This area allows the user to set display options for different modules of the system. Once set they are unique to the individual user (please see the ‘User Settings’ section for additional information).

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System Overview

Administrative Menu Options

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System Overview

Administrative Menu Options Administration Each company may designate as many administrators to the system as needed. Each administrator has the right to update any system settings using the Administration menu. Please see the ‘Administration’ section for additional information. Logoff Click on the ‘Logoff’ link, to exit or return to the Logon screen. Help Click on the ‘Help’ link to access the Instruction Manual on line.

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System Overview

Primary Menu Options Primary Menu options appear near the top of every screen in blue. Each option provides access to a different area of the system. Available options are dependant on a User’s profile. The following outline describes the basic functions available from each of the primary menu options. Quotes/Requests Generate/manage Seat and Trip Requests. Trip Search Search itineraries for specific passengers, crew, date range

or aircraft. Atlas View/edit information for an airport in the airport database. Aircraft View/edit information pertaining to your aircraft fleet. Crew View/edit information pertaining to your crew. Trip Manager Create/edit trips and associated passenger, crew, remarks and logistics information. Reports Generate report information from published reports. Post View/input actuals for each leg of a trip to generate billing

and activity reports. Contacts View/edit contact information. Views Select a view for aircraft activity. Misc Access History or the Operations Log. My Links Access links to other websites created by the User through

‘User Settings’.

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System Overview

Common Icon Functions

New Record Search

Edit

Calendar Save Print Cancel

Click on your F11 function key to hide some Internet functions and enlarge your Screen Display. Click on F11 again to return to the original display.

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System Setup

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Setting Up the System – Outline The following is a brief outline to guide the User in setting up the system.

• Add Aircraft – Refer to the ‘Aircraft Manager’ section of the manual.

• Setup Crew – (if applicable) Refer to the ‘Crew Manager’ section of the

manual.

1. Define Duty Assignment Symbols 2. Define Aircraft Crew Specifications 3. Add/Qualify Crewmembers 4. Define Crew Events 5. Associate Crew Events to specific Crewmembers

• Add System Users – Refer to the ‘Administration’ section of the manual.

• Select Personal Preferences – Refer to the ‘User Settings’ section of the

manual.

System Setup

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Administration Administration Overview The Administration link serves as the area for system configuration. Among other things, this area may be used to:

• Set up Users and their “security” Profiles

• Create a City Pair table

• Select Scheduling/Posting defaults

• Establish Aircraft Rates

• Design the Checklist and Logbook. These areas are crucial to the proper operation of the system. Therefore, the ‘Administration’ module, may only be accessed by Users who have been designated ‘Administrators’.

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Administration Checklist A Checklist may be used to keep track of items that must be completed prior to the commencement of a leg or trip. Click on the ‘Checklist’ link from the ‘Administration’ menu to configure the Checklist. Enter the item description in the ‘Item Description’ field located in the lower portion of the screen. Indicate if the item is critical (a critical item will determine the color of the ‘traffic light’ associated with a leg/trip) and then click on ‘Submit’ to save.

Add as many items as needed.

An item may be deleted by clicking in the box beneath the red ‘X’ to the left of the item. Click on the ‘Delete’ button.

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Administration Checklist

To edit an item, click in the ‘Option’ button to the left of the item. Update the description and/or ‘status’ in the lower portion of the screen. Click on ‘Submit’ to save. The order of the items as they appear on the listing may be changed, by clicking on the ‘List Order’ button.

Select items from the listing on the left, one at a time, in the order in which you want them to be displayed and click on the ‘Add>’ button. Repeat this step for each individual item. If the remaining items on the left are in the desired order, click on the ‘Add>>’ button. This will move all remaining checklist items on the left side to the right. Click on ‘Save’. Once the checklist has been configured it will be available for use beneath any popup menu throughout the system. Note: If a ‘Checklist’ has not been defined the colored circle will appear ‘green’ by default.

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Administration Pax Code A “Pax” Code is used to confirm a passenger onto a leg through the ‘Passenger Manifest’ area. Click on the ‘Pax Code’ link to access the ‘Pax Code’ area. Five codes are supplied as system defaults. The default codes are listed at the top of the screen. They may not be deleted from the system or duplicated but additional codes may be added. New codes are added by first clicking on the ‘New Code’ button. Pax Code Enter a single character code in the ‘Pax Code’ field. Upper

and lowercase letters are considered different codes (numbers 0 through 9 are valid). Each character may only be used once.

Description Enter a description of the code in the ‘Description’ field. Indicate the ‘type’ of code by clicking in the ‘option’ button to the left of a type. The choices are: ‘Confirm: Business’, ‘Confirm: Personal’, ‘Wait List’ and ‘Non Occupancy’. Note: The ‘Billing’ area determines which default account to use (if one has been designated to a passenger through the Contact Manager) by the ‘type’ of code used to confirm a passenger (i.e. ‘Confirm:Business will use the default ‘Business’ account number).

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Administration

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Pax Code A code that has been designated as ‘Non Occupancy’ will confirm a name onto a leg without removing an available seat from the aircraft (an example of this would be a lap child or a pet). A seat that is not occupied in the system will not be counted as a passenger unless ‘Count as Pax’ is selected at the time the ‘Non Occupancy’ code is created. Mark the code as ‘Active’ then click on ‘Submit’ to save. A ‘Default Pax Code’ may be established for use in the ‘Passenger by Leg’ area of ‘Trip Manager’. When a passenger is added to a leg, this code will automatically be used to confirm the seat. To delete a code, click in the box to the left of the code beneath the red ‘X’. Click on ‘Submit’ to delete.

Administration Sked/Post Scheduling and Posting defaults may be defined by clicking on the ‘Sked/Post’ link from the ‘Administration’ menu.

Scheduling Defaults

Field Information

Auto Refresh Rate ‘Today’s Activity’ view will auto refresh based on the time entered here.

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Administration Sked/Post Field Information

Taxi Time Enter the taxi time in minutes that the system will default to.

Quick Turn Enter the quick turn time in minutes that the

system will default to.

Round ETE to 5 Check this option to have the system round off Minutes the calculated ETE in Trip Manager to the

nearest 5 minutes. Cancellations Select to have - or not to have - a description

box made available when canceling a trip. Trip Types Select to have - or not to have - trip types

made available when saving a trip. If using trip types, click on the ‘Manage Trip Types’ link.

Enter a single character code and description for the new trip type.

Click on ‘Submit‘ to save.

To have unique ‘Flight Numbers’ generated with the selection of a ‘trip type’, select ‘Auto Generate Number’ and then enter a number range. The number will increment each time that specific ‘Trip Type’ is associated with a trip. Checklist Select to have the checklist be specific to a leg

or to an entire trip. Crew Assignments Select to have cells highlighted in yellow.

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Administration

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Sked/Post Field Information

WaitList Passenger(s) Enter a value to limit the number of waitlisted passengers allowed per leg.

Pax Code Check this box if using both Upper case and

Lower case values to define a ‘Passenger Confirmation Code’.

Radius Search Enter a default distance. Posting Defaults

Reservation At this time, posting may only be done on a per leg basis.

Distance Select Actual or Scheduled nautical mile or

statute mile for the distance display. Note: Actual requires manual input. Number of Select to use scheduled or actual. Passengers Note: Actual requires manual input. Weights Select the unit of measure for the display of

weights.

Delay Enter the amount of minutes past scheduled departure/arrival time that constitutes a delay.

View Hobbs Select to have the Hobbs entry area display on

the Post/Log page. Billing Calculation Select to Bill based on Hours/Minutes or

Hours/Tenths in the Billing area. Aircraft Posted Hours Select to have posted aircraft times displayed Accumulation as Flight time or Block time in Aircraft Manager. Crew Lifetime Hours Select to have times displayed as Accumulation Hours/Minutes or Hours/Tenths in Crew

Qualifications.

Administration

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Sked/Post

Field Information Crew Lifetime Hours Select to display hours for Captain, Copilot and Display Other seat positions or just Total hours in the

Crew Qualifications area. Billing Data Export Select if data will be exported to a file.

Post/Log Select if only using Off and On times to post. Click on ‘Submit’ to save changes.

Administration Rates An unlimited amount of rates may be established against a specific aircraft for the purpose of billing individuals or accounts. To create a rate, select an aircraft from the aircraft field and click on the button. Input a rate name in the ‘Rate Name’ field. The ‘Ratio %’ and ‘Terminal Charge’ fields have been included for the purpose of creating SIFL (Standard Industry Fare Level) rates (the ‘Ratio %’ field will automatically default to 100%). Note: If a SIFL rate is not being created, the ‘Ratio %’ field should remain at 100% and the ‘Terminal Charge’ field can remain blank. Indicate the ‘unit’ to be used. The ‘Auto Billing Default Rate’ is an option that can be selected to automatically charge all passengers for all legs of an itinerary. No further input is required through the Billing area of the system. Only one rate may be selected as an ‘Auto Billing Default Rate’ for a specific aircraft. The ‘Even Split Rate’ option may also be selected in conjunction with the ‘Auto Billing Default Rate’ option to split the rate evenly amongst all passengers. Enter the actual rate in the ‘Rate’ field in the lower portion of the screen. The ‘From’ and ‘Up to’ fields need only be used if the rate is going to change as the units increase. An example is shown below. If the rate stays the same regardless of the increase in units, the first ‘Rate’ field only, needs to be defined. Click on ‘Submit’ to save. Rates that are established against an aircraft cannot be deleted from the system once saved. However, rates may be made ‘Inactive’ by clicking in the check box to the left of the word ‘Inactive’.

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Administration Rates

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Administration Users and Profiles Users and their security profiles are created or edited, by clicking on the 'Users and Profiles' link from the 'Administration' menu. It is important that each user name and password be unique. Additionally, this is the section where a user may be designated as ‘Administrator’. New Users may be added by entering information into the following fields.

Field Information

User Name The logon name to be assigned to the new user. Required field.

Full Name The user's full name. Required field

Password Enter a password. Required field.

Passwords may consist of one word or a group of words.

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Administration

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Users and Profiles Field Information

Verify Password Enter the password again. Required field. ID A company ID may be entered here. Home Base The ICAO airport identifier for the user’s home

base. Required field. Active User Select the ‘Yes’ option. Is Administrator Select the ‘Yes’ option to give administrative

rights. Expires Every Enter the amount of days ‘User’ access will

expire. If left blank, access will not have a time limit.

On Expiration Select to ‘Lock Out User’ or ‘Force Pass

Phrase Change’ if previous field has been defined.

Notify User If ‘Lock Out User’ has been selected, a

message can display a certain amount of days in advance to notify the User that they will no longer be able to access the system.

Locked Out If a user has exceeded the amount of tries

allowed to access the system they will be locked out. An ‘X’ will appear in the box to the right of the words ‘Locked Out’. Click on the ‘X’ to remove and allow access.

Locking out a user will automatically classify

them as inactive. Lock Duration A time frame may be defined (in minutes)

before a User can attempt to access the system again.

Idle Session Timeout Enter the time in minutes that the system is

allowed to sit idle before it times out.

Administration Users and Profiles

Field Information User Level Select ‘Full System User’, ‘External Requestor’

(can make seat/trip requests only) or Both. Requestor Level If a requestor, select a ‘Staff’ or ‘Admin’ level. ‘Staff’ – requests can only be made for

him/herself. ‘Admin’ - requests can include other

passengers.

Note: 1. If ‘Admin’ has been selected as a ‘Requestor Level’ click on the ‘View/Modify Contact Group Rights’ link to give ‘Group’

access. 2. The ‘View/Modify Contact Group Rights’ link only becomes available after clicking on the ‘Submit’ button.

Network ID Enter a network ID. Allowable Subnet Enter an IP address to limit access to the FS

system from a particular location.

Contact Link – Creates a link in the ‘Contact Manager’. Last Name Auto filled after clicking the ‘Submit’ button.

First Name Auto filled after clicking the ‘Submit’ button. Business Account # Enter an account number. Email Enter an email address. Approving Manager Enter a manager’s name.

Note: To edit a User’s information, click on the binoculars to the right of the ‘User Name’ field. Input a ‘User Name’, ‘Full Name’ or ‘ID’ then click on ‘Search’. Update the above fields as needed. To view all Users, click on the ‘Search button without filling in the ‘User Name’, ‘Full Name’ or ‘ID’ fields. ‘Active Users’ will display at the top and ‘Inactive Users’ at the bottom (displayed in red). Once a User has been added to the system, a Profile must be associated with that user. This can be accomplished individually or by assigning the user to a Group that has already had a profile defined. Users and Profiles

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Administration A Profile determines what areas of the Flight Scheduling System can be accessed and what type of access will be given. Click on the ‘Profiles’ button in the lower portion of the screen. If ‘Groups’ have been created through the User Group Manager (see ‘User Group Manager’ section of ‘Administration’) they will display on the right side of the screen. A User may be added to a ‘Group’ by clicking in the box to the left of the ‘Group’ name. User access will be based on the profile that has been set for the group unless an individual profile has been defined. A ‘Profile’ for an individual user or group may be created by clicking on the ‘Profiles’ button in the lower portion of the screen. Click in the option button to the left of ‘User’ to create a profile for an individual or click in the option button to the left of ‘Groups’ to create a profile for a specific group. Different levels of access may be given for each ‘Module’, ‘Aircraft’, ‘Report’ and/or ‘Document’ in the system by clicking on the individual link.

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Administration Users and Profiles

Profile Levels include: Level Information None Access has not been selected. Read Only Ability to view but not edit information. Full Control Ability to view and edit information. Restricted Can be assigned on an individual user basis to

override ‘Group’ access. Will not have the ability to view or edit.

Click on the access level link to the right of a Module, Aircraft, Report or Document to select. Click on the access level again and select ‘Copy Down’ to copy the level down to other items. Note: ‘Reports’ and ‘Documents’ may only be assigned an access level of ‘None’ or ‘Read Only’ since they can only be edited outside of the application. Click on ‘Submit’ to save changes.

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Administration Change Password A User’s Password may be changed, by clicking on the ‘Change Password’ link from the ‘Administration’ menu. Click on the binoculars to the right of the ‘User Name’ field. Input a ‘User Name’, ‘Full Name’ or ‘ID’ then click on ‘Search’. After selecting a name, enter the new password in both the ‘Password’ and ‘Verify Password’ fields. Click on ‘Save’.

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Administration System ‘Home Base’, ‘Date Format’ and ‘Country’ information may be viewed/edited, by clicking on the ‘System’ link from the ‘Administration’ menu. To change the ‘Home Base’ of the system, click in the ‘Home Base’ option button in the top right corner of the screen. Input a new airport identifier in the ‘Home Base’ field to change. If the identifier is not known, click on the binoculars to search the Atlas database. The system’s ‘Date Format’ may be selected to display Day, Month, Year (DMY) or Month, Day, Year (MDY). A hyphen, slash or period may be selected as the separator. Note: The date format selected by a specific user through ‘User Settings’ will override the date format selected here. Click on ‘Submit’ to save. The ‘Country Management’ area is used to maintain correct country information. This information is used in conjunction with Daylight Savings Time data. To add/update ‘Country’ information, click in the ‘option’ button to the left of ‘Country’ in the top right corner of the screen.

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Administration System Enter three letters in the country code field and the country name in the form to the right of the screen to add a new country. Click on ‘Submit’ to save.

Click in the ‘option’ button to the left of a country name to make changes to an existing country. Make changes in the form to the right of the screen. Click on ‘Submit‘ to save.

To delete a country, click in the box to the left of the country, beneath the red ‘X’. Click on ‘Submit’ to delete.

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Administration Quote / Request / Monitor Setup Quote Administration If using the Trip Quote area of the system, ‘Set Next Quote #’ allows the starting Quote # to be defined. Manage Aircraft Rate Table Click on the ‘Manage Aircraft Rate Table’ link to define the rate to be used for a specific aircraft type or registration. Click in the circle, at the top of the screen, next to ‘Type’ or ‘RegNo’ and then select the aircraft by clicking on the down selection arrow. A currency symbol may be selected along with a predefined ‘Rate Name’ (Rate Names are created through Administration; Data Administration - Charter Rate) although a Rate Name is not required.

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Administration Quote / Request / Monitor Setup The ‘General Fixed Rate’ section requires the selection of Mile or Hour to determine how the quote will be calculated. To further customize the rate, additional sections have been provided. Be sure to click in the box in the top left corner to activate. Click on the plus (+) button in the ‘Additional Charges’ section and ‘Taxes’ section to make your selections (these values must be predefined through Administration; Data Administration). Once all information has been entered, click on the ‘Submit’ button in the top right corner of the screen, to save. Manage Transportation / Catering Tables Transportation, Catering, Additional Charges and Tax Types may also be defined beneath the ‘Manage Transportation / Catering Tables’ link. Enter a value in the ‘Value’ field along with a description and the name of the rate in the lower portion of the screen. Click on ‘Submit’ to save. To delete a rate, click in the column to the left of the rate, beneath the red ‘X’. Click on the ‘Delete’ button.

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Administration

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Quote / Request / Monitor Setup Request Administration The ‘External Request’ feature gives the ability to request a seat or trip in the system. Limits may be set so that requests and changes to requests can be made with ample notice. Other restrictions may also be applied. Monitor Administration The ‘Trip Quote Monitor’ tracks all quote and request activity. Time frames may be set to have activity expire and be removed from the monitor as needed. Request Email Administration The ‘External Request’ feature may also be set to notify personnel via email when a request has been made. Click in the box to the right of the ‘Email Notification’ field to select. Enter up to 3 email addresses for text notification.

Administration Account Manager The ‘Account Manager’ allows the creation of accounts and account formats. A new format may be created by first selecting the ‘Formats’ option located at the top of the screen. Click on ‘New’ to begin. Enter a name for the format in the ‘Format Name’ field and the format to be used in the ‘Format’ field. Letters and numbers are used to define the ‘Format’ field. Input the following in the ‘Format Field’ to indicate what may be used when creating the actual account.

‘A’ - only letters may be used ‘X’ - both letters and numbers may be used ‘9’ - only numbers may be used. An example is given below. Click on ‘Submit’ to save. Note: Account formats are used to manage the way in which an ‘account number’ is displayed. Account formats do not need to be created in order to create an ‘account number’.

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Administration Account Manager A new account may be created by first selecting the ‘Accounts’ option located at the top of the screen. Click on ‘New’ to begin. Select an ‘Account Format’ by clicking on the down selection arrow from the ‘Account Format’ field. An example of the format will be displayed after a format has been chosen. Enter the ‘account number’ in the ‘Account Number’ field and a description in the ‘Account Description’ field if desired. Click on ‘Submit’ to save. On initial entry, the ‘Account Manager’ screen does not display any account information. To view a specific account, enter the account name in the ‘Account Name Filter’ field and click on . To view accounts with a specific format, select a format from the down selection arrow and click on . Click on a ‘letter’ or ‘number’ to view accounts that begin with the letter or number selected. Account numbers that appear in red are ‘Inactive’. An account number may be made inactive by first clicking in the option button to the left of the account number to select. Then click in the box to the left of ‘InActive’ in the lower right portion of the screen. Click on ‘Submit’ to save.

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Administration Account Manager

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Administration eBoard General Message Free flow text may be added to the eBoard view through the ‘eBoard General Message’ area. Enter text and click on ‘Save’. The text entered will appear at the top of the eBoard view or as a link. This will be determined by the individuals ‘User Setting’.

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Administration Holidays Company holidays may be defined in this ‘Holidays’ section. Select a date then enter a description. Click on ‘Submit’ to save. To delete a holiday, click in the box to the left of the holiday, beneath the red ‘X’. Click on the ‘Delete’ button.

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Administration Generate XML A file may be generated that can be used in other applications (i.e. Company Intranet) to display information contained in the ‘Aircraft Availability Calendar’ (Today + 2 months). Click on the ‘Generate XML’ button to create the file. Click on the ‘Download XML’ button to save it locally.

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Administration Contact Information By default, the ‘Last Name’ field is the only field required when creating a new contact in ‘Contact Manager’. The system can be set to require additional fields by clicking in the box labeled ‘Use Mandatory Fields for Contacts’. This will make the ‘Last Name’, ‘DOB’, ‘Citizenship’, ‘Passport #’, ‘Issued At’, ‘Issue Date’, ‘Authorizer’, ‘Phone (Off)’, ‘Cell1’ and ‘Email1’ fields mandatory. Click on ‘Submit’ to save.

The ‘Passenger Manifest’ currently displays ‘Greencard’ information, if available, for each passenger listed. This can be changed to view the passenger’s default business and/or personal ‘Account No.’ instead. Click in the circle next to the desired option. Click on ‘Submit’ to save.

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Administration Contact Information

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Administration Duty Manager Duty day parameters and constraints, also known in the system as ‘Operational Classifications’, may be established through the ‘Crew Duty Period Administration’ area. Once defined, the system can use these values to determine if there are any violations at the time a crewmember is assigned to a specific trip. Note: The ‘violations’ feature is not yet active in the system. Some ‘Operational Classifications’ have already been defaulted and can be viewed by clicking on the ‘OpClass’ button.

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These values may be modified or a new set of values may be created. Click on the ‘Save’ button to save any changes made to the ‘OpClass’ currently displayed. Click on the ‘Save As’ button to create a new ‘OpClass’. Enter a name and then click the ‘Submit’ button. The new ‘OpClass’ will become a part of the current ‘OpClass’ listing.

Administration Duty Manager

‘Duty Day Parameters’, displayed at the top of the screen, may be defined for both Domestic and International travel.

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Administration Duty Manager So that the system knows which parameter to use, domestic countries need to be identified. Click on the pencil on the ‘Designate Domestic Countries’ title bar.

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Click in the box to the left of each country that applies. Then click the ‘Add Country’ button. Click in the box to the left of the words ‘Constraint Validation’ to have the constraints, displayed in the lower portion of the screen, be a part of the system warnings. The system will only look at the ‘Duty Day Parameters’ if this box is left blank.

Administration Duty Manager Clicking on the ‘Activate’ button in the top right portion of the screen will have the system utilize the ‘Operational Classifications’ that have been defined. ‘Operational Classifications’ may be deleted from the system only if they are not a part of the original default listing. Select the classification to delete from the ‘OpClass’ listing and then click on the ‘Delete’ button in the top portion of the screen.

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Administration Logbook A ‘Logbook’ may be maintained through the ‘Post’ area of the system for Flight Deck, Cabin and Cargo crew. Columns to be used in the ‘Logbook’ must be selected prior to use. Click on the ‘Logbook’ link from the ‘Administration’ menu to configure the Logbook.

Field Information Day/Night Time Select to have a Day and Night column.

IFR/VFR Time Select to have an IFR (Instrument Flight Rule) and VFR (Visual Flight Rule) column.

Takeoffs/Landings Select to have a Takeoffs and Landings

column.

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Administration

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Logbook Field Information Day/Night Select to have Takeoffs and Landings columns

specific for Day and Night. Flight Select to use Flight time. Block Select to use Block time.

Minutes Select to have times displayed in hours and minutes.

Hours Select to have times displayed in tenths. # decimal places If ‘Hours’ has been selected as the display,

select how many numbers past the decimal to display.

User defined columns may also be created beneath the ‘User Defined Events’ section. These columns, once created, will display to the right of the system defined columns. To create a new ‘event’, click on the ‘New Event’ button. Indicate the ‘Order’ or position that you would like the column to appear in (i.e. 1,2,3…). Enter the name of the event in the ‘Event’ field Select the display format to be either ‘Time’, ‘Numeric’ or ‘AlphaNumeric’. Indicate how many ‘Decimals’, if Numeric. Click on ‘Submit’ to save. To make a column ‘Inactive’, click in the field to the left of the event, beneath the ‘Active’ column to remove the checkmark. Click on ‘Submit’ to save.

Administration Remarks Template Templates allow a user to input remarks for a trip using the same format each time. Multiple templates may be created and defaults may be selected for the General, Leg and Crew Remarks areas. To create a new template select <New> in the ‘Remarks Templates’ field. Type a name in the ‘Template Name’ field that will identify the template. Enter information in the blank white area as shown in the example below. Click on ‘Submit’ to save. Once templates have been created, a single template may be selected to load in the General, Leg and/or Crew Remarks areas by default. Select a template from the ‘Remarks Templates’ field. Click in the option button to the left of ‘General Remarks’, ‘Leg Remarks’ or ‘Crew Remarks’ in the ‘New Default Type’ area. Click on the ‘Set Default’ button. Click on ‘Submit Defaults’ to save. To clear defaults, click on the ‘Clear Defaults’ button. Note: The default template for ‘Leg Remarks’ only may be suppressed for Non- Flight legs.

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Administration City Pair ‘City Pairs’ are used to override system calculations (from one ICAO to another) and to define ‘per seat charges’ for billing a shuttle. Click on the ‘City Pair’ link from the ‘Administration’ menu to access the ‘City Pair’ table. Click on the ‘New’ button to create a ‘City Pair’. A city pair may be created for either a specific type of aircraft or for a specific registration number. Click in either the By Type or By Reg # (Registration number) option and then select the aircraft. Indicate the From and To ‘ICAOs’, ‘ETE’, ‘Seat Charge’ (if any), ‘Nautical Miles’ and ‘Description’. Click on Submit to save. To search for a specific city pair that has been created, click on the binoculars

in the top right portion of the screen. Enter the information and then click on ‘Submit’ to view the results.

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Administration Checks & Balances Checks and/or warnings for some areas of the system may be configured, by clicking on the ‘Checks and Balances’ link from the ‘Administration’ menu. Click in the box or option button to the left of an item to select. Field Information

Minimum characters in The system will check that the minimum Pass Phrase amount of characters defined has been used

when creating a ‘Pass Phrase’. Prevent Previously The system will prevent a User from using a Used Passwords defined number of previously used passwords. Require Special Enter the number of special characters to be Characters used in a password. Note: A special character

is defined as any character that is not alphanumeric.

Require Numerical Enter the number of numerical characters Characters required in the password.

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Administration

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Checks & Balances Field Information

User Lockout The system will lock out the user after the defined amount of tries have been attempted when logging into the system.

When assigning crew through the ‘Assign Crew’ screen, the system will warn if a crewmember has already been assigned to a conflicting trip. The option to ‘Show crew assignment warning based on daily assignment’ will warn if the crewmember has been assigned to another trip on the same day or if duty other then a flight has been assigned (i.e. Training, Office Duty…). This does not necessarily mean that a conflict exists. Auto write to Crew The system will automatically write duty Assignments information to the Crew Assignments screen. Field Information

Protect Manual Data Data that has been manually entered by the user in the ‘Crew Assignments’ screen, will not be overwritten.

Show Aircraft Events Enter the number of days. Due Early Warning Work Enter the number of days. Orders Crew and Pax Height/ Select a unit of measure. Weight

Round Trip Validation The system will verify, when a trip is being

saved, that the aircraft arrived back at it’s original point of departure.

Aircraft Location The system will verify that an aircraft Validation is at the point of departure based on activity

that has occurred in the past. Restricted Trips This feature is not available. Crew Hotel Select where the Crew Hotel section should

display, if at all.

Administration

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Checks & Balances Field Information

Retain Base Month Base month events can be set to ‘hold’ their

base month for 60 or 90 days. Note: If 60 Days is selected Base months will

be maintained up to 31 days prior and 31 days after the event If 90 Days is selected Base months will be maintained up to 62 days prior and 31 days after the event.

Force Secure Select this option if you would like the Connection Mode application to always use a secure HTTPS

connection.

Administration Warnings The ‘Warnings’ area may be accessed, by clicking on the ‘Warnings’ link from the ‘Administration’ menu. Warning messages appear in the Trip Manager area as trips are being created. ‘Warnings’ prevent the save of a trip based on the particular item selected. Should the system generate a warning message during the creation of a trip, on an item that has been checked in this area, the trip will not be saved.

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Administration User Group Manager Each user of the system must be set up through the ‘Users and Profiles’ section of ‘Administration’. If there are more than two or three users in the system that share a common ‘Profile’, it is easier to put them in a ‘Group’ and set a ‘Group Profile’ than to set the ‘Profiles’ individually. To access the ‘User Group Manager’ click on the ‘User Group Manager’ link from the ‘Administration’ menu. A new group may be created, by clicking on the ‘<New>’ option from the down selection menu. Indicate a new group name in the field to the right. Click on a User name from the left side, then click on the ‘Add>’ button to add the User to the new group. Click on ‘Submit’ to save.

Once a ‘group’ has been created, it will appear as a selection in the ‘Users and Profiles’ section of ‘Administration’. To delete a group, select the group to be deleted from the dropdown menu and then click the ‘Delete Group’ button.

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Administration Settings ‘User Key Labels’ and ‘User Remark Labels’ found in the ‘Atlas’ may be configured through the ‘Settings’ area of ‘Administration’. ‘Trip Codes’ found in the ‘Trip Manager’ may also be configured through the ‘Settings’ area of ‘Administration’. Click on the ‘Settings’ link from the ‘Administration’ menu to access. Remark Labels/User Key Labels Select the option button to the left of ‘Remark Labels’ in the top right portion of the screen. Click in the field where a label currently exists and type in the new label. Click on ‘Submit’ to save.

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Administration Settings Leg Codes Click in the option button to the left of ‘Leg Codes’ in the top right portion of the screen. Leg Codes created here will be available for selection from the first code field in Trip Manager. These codes allow a leg to be defined (i.e. P - personal, B - business, E - executive…). To add a new code, click on the ‘New Code’ button. Input a single character in the ‘Leg Code’ field and a description of the ‘code’ in the ‘Description’ field. Click on ‘Submit’ to save.

To change a code, click in the option button to the left of the code and input the changes in the form at the top of the screen. Click on ‘Submit’ to save. To delete a code, click in the box to the left of the code beneath the red ‘X’ and then click on the ‘Delete’ button.

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Administration DST Change Daylight Savings Time updates are maintained and administered by CAMP Systems Int’l. Changes to Daylight Savings Time are made through the ‘DST Change’ form.

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Administration Data Administration Different areas of the system use ‘codes’ or ‘values’ to define items such as the reason for delay, a crewmember’s employment status, an expense item, or a payment method just to name a few. The ‘Data Administration’ area allows these ‘codes’ or ‘values’ to be created and defined. Click on the down selection arrow in the top right portion of the screen to select the area to update. Click on ‘Submit’ to save. To create a new item, enter a ‘code’ in the ‘value’ field along with a description and name. Click on ‘Submit’ to save. Items may also be deleted, if they have not already been used. Click in the box, beneath the red ‘X’, to the left of the item. Click on the ‘Delete’ button.

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Administration Data Administration Charter, Catering and Transportation Rates, Tax and Additional Charge Types may also be configured for the ‘Charter Quote’ portion of the system in the same manner as described previously.

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Administration Maintenance Integration Information that resides in the CAMP Flight Scheduling System may be passed along to the CAMP Maintenance System and vice versa. Click in the box, in the top left corner of the screen, to turn the integration on. Select one or more items of information to transfer. The system will transfer times in minutes or tenths. If ‘Trip Leg Data’ has been selected, scheduled trip legs will transfer to the Work Order and Heads Up Display areas of the CAMP Maintenance system. Click on the ‘Submit’ button to save. Note: Please contact Application Support for further information on integrating your system.

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Administration Company Info Company specific information may be entered which will appear on reports such as the General Declarations and Customs 178 Form.

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Administration 3rd Party Integration The ‘Air Chef’ website may be accessed directly through the ‘Logistics’ screen to allow orders to be placed for catering. Once an account has been established with ‘Air Chef’, the information can be entered here. Click in the box to enable your ‘Air Chef’ account. Enter information in the Account Name, Password and Confirm Password fields. Click on the ‘Submit’ button to save. Trip information may be passed to Universal’s website by enabling the Universal Trip Integration. Once an account has been established with ‘Universal’, the information can be entered here. Click in the box to enable your ‘Universal’ account. Enter information in the Customer Num, User ID and Universal Server URL fields. Click on the ‘Submit’ button to save.

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Administration 3rd Party Integration Click on the ‘Custom Trip Field Settings’ link to indicate which fields should be passed over. Click the boxes to select. APIS

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Aircraft Manager

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Aircraft Manager Overview The Aircraft Manager maintains aircraft information needed for the Flight Scheduling system to properly function. The Aircraft Manager can be accessed, by clicking on the ‘Aircraft’ link, located on the main Menu Bar. Each aircraft that is input into the system is considered an ‘Active’ record. All ‘active‘ records will display by default. The record may be made ‘Inactive’ by clicking on the box to the left of the word “Active.” The aircraft will not be deleted from the system but “hidden” from view. To view inactive records, click in the Option button to the left of the words ‘Include Inactive’ and all records will appear. Be sure to indicate if a record is something other than a fixed wing aircraft. A Helicopter or Simulator may also be chosen. Stage Length Definitions and Aircraft Fuel Burn may be defined in the lower portion of the screen. To track aircraft events click in the Option button to the left of the aircraft in the top portion of the screen and then click on the ‘Aircraft Events’ button. This allows information regarding events to be attached to that particular aircraft. As times are posted, the aircraft times will be updated to forecast upcoming events. This area does not interface with CAMP Maintenance. To access/edit a record, click in the Option button to the left of the aircraft desired from the top portion of your screen. This will present the current information available.

Aircraft Manager Adding an Aircraft Click on the “New” button located in the center of the screen. The Registration # field will be filled with a flashing cursor indicating the point at which to start entering data. All required fields are marked with an asterisk. Aircraft may be “tagged” as Private or Commercial depending on how they are being operated. Each aircraft is considered a fixed wing aircraft. This may be changed, by selecting the Helicopter and/or Simulator option. If the Helicopter and/or Simulator option has been chosen, taxi times will not be calculated when creating a trip through the ‘Trip Manager’ area. Aircraft may be color coded to make them more easily identifiable when viewing the schedule through the Overview screen. Click on the ‘Overview Color’ button to select a color from the color palette. When building an itinerary in the ‘Trip Manager’ area, messages may appear, to warn of any conflicts that exist. Selecting the “Holding File” option for an Aircraft will allow itineraries to be created against that aircraft without receiving those conflict messages. This option is best utilized when creating a ‘dummy’ aircraft. Selecting the ‘Track Postings’ option will allow times posted against an aircraft to be displayed. Click on the edit pencil to enter ‘Start’ information for the aircraft selected.

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Aircraft Manager Adding an Aircraft Upper Portion of Screen – Required fields are identified with an asterisk.

Field Information Registration # Enter the Aircraft Tail Number. Required Field. Aircraft Type Enter the type of aircraft. If the same type of aircraft

has already been added, click on the button to the right of the Aircraft Type field to access the Type Template listing. Required Field.

Home Base Enter the Home Base ICAO of the aircraft. Click on

the Search icon if the ICAO code is not known. Required Field. True Airspeed Enter the True Airspeed of the aircraft in knots.

Required field. Endurance Enter the Endurance of the aircraft in hours.

Required field. Min Runway Enter the minimum runway length in feet. Length Required field. Min Runway Enter the minimum runway width in feet. Width Cost per Mile Enter a monetary value to indicate the operating Cost

per Mile of the aircraft. Cost per Hour Enter a monetary value to indicate the operating Cost

per Hour of the aircraft. Fee per Mile Enter a monetary value to indicate the Fee per Mile to

be charged to utilize the aircraft. Fee per Hour Enter a monetary value to indicate the Fee per Hour

to be charged to utilize the aircraft. Owner Click in the box to enter Owner information specific to Information this aircraft.

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Aircraft Manager Adding an Aircraft

Note: Customs Form 178 will use the information entered here instead of the system default.

Field Information Max Seats Enter the total passenger seats available. Max Cargo Enter the maximum Cargo load, in pounds. Max Seats Enter the maximum number of seats that may be filled (Combo) when the maximum amount of cargo has been

loaded. Max Cargo Enter the maximum amount of cargo that may be (Combo) loaded when the maximum number of seats has been

filled. Rollout Time Enter the amount of time the aircraft (Minutes) needs to be rolled out of the hangar prior to

departure. Default Duty Reg. This feature is not yet available. Track Postings Select to have posted times against an aircraft

tracked through the ‘Aircraft Manager’. View Hours in Select to view ‘Tracked Postings’ in hours and Minutes minutes.

Lower Portion of Screen

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Aircraft Manager

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Adding an Aircraft

Field Information Serial # Enter the aircraft Serial number. Make Enter the aircraft Make. Model Enter the aircraft Model. MM Link Select to have posted times relayed to the CAMP

Maintenance system. CAT Enter the category of aircraft.

Type rating Click in the box if a crew Type rating is required for

this aircraft. HF COM Click in the box if this aircraft is High Frequency

Communications radio equipped. Sat cm Click in the box if this aircraft is equipped with

Satellite Communications. LR Nav Click in the box if this aircraft is equipped with Long

Range Navigation. Landing Enter the required Landing fuel Reserves, in pounds. Reserves MAR Date Manu. Maint. Enter the Maintenance Program utilized for aircraft Prog AAIP or CAIP. Multi Ser Card Enter the Multi Serv card number. No Raft Serial No Enter the Raft serial number. Equip Code Enter the aircraft Equipment Code. Class Enter the aircraft Class.

Aircraft Manager

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Adding An Aircraft

Field Information Group Enter the aircraft Group. Qualifying Enter the internal aircraft billing type. Type Decal Enter the U.S. Customs Decal Number. Number Inspection Program Overflight Enter if the aircraft is allowed to fly over a designated Allowed Customs point of entry in the U.S. Empty Weight Enter the empty weight of the aircraft (this excludes

fuel, passengers, baggage, manuals, supplies). Max Zero Fuel Enter the maximum allowable weight of the aircraft, Weight including manuals and supplies, without fuel. Pax Weight Enter the weight of each passenger to compute

required weight and balance data. Monthly Enter the average monthly number of flight hours. Avg (hrs) AC Phone Type Enter the type of phone that the aircraft is equipped

with. Decal Exp Date Enter the decal expiration date. Colors Enter the aircraft Colors. Trim Enter the aircraft Trim colors. Noise Level Enter the Noise Level, in decibels. SEL CAL # Enter the ground to air communication number as

applicable. Post Off Hobbs

Aircraft Manager

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Adding An Aircraft

Field Information Crs Rg Time Enter the total cruise range time of this aircraft. Max Gross Enter the maximum allowable takeoff weight. Takeoff Wt Landing Enter the maximum allowable landing weight. Weight Cockpit Enter the total combined weight of the crewmembers Weight to compute the required weight and balance data. Max Fuel Enter the maximum fuel capacity, in pounds.

Monthly Avg Enter the average number of monthly landings. (landings) AC Phone No Enter the aircraft phone number.

Click on the “Submit” button to save the record.

Aircraft Manager Stage Length Definitions Stage Length Definitions (available in the lower portion of the screen) increase the accuracy of the system when calculating the ETE of a leg. The system will use the default TAS (True Airspeed) value for all legs of a trip if stage lengths have not been defined. A stage length is the distance, in nautical miles, to travel from a departure airport to an arrival airport. Click on the ‘Add’ button to define ‘Stage Lengths’.

For Example: Stage # 1 is showing a mileage of ‘From’ 1 and ‘To’ 500. A leg that has been built through Trip Manager showing a great circle distance of 370nm will use the parameters that have been defined for Stage # 1 to calculate ETE. A leg that is showing a great circle distance of 510nm will use the parameters defined in Stage # 2.

Field Information

From (miles) Enter a distance in nautical miles (minimum value is

1). To (miles) Enter a distance in nautical miles.

TAS Enter the True Air Speed of the aircraft at

cruise altitude.

Cruise FF Enter the Cruise Fuel Flow in pounds per hour.

Climb Time Enter the time in minutes that it would take to climb to cruise altitude.

Climb Burn Enter the fuel in pounds that is burned to reach cruise

altitude.

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Aircraft Manager

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Stage Length Definitions

Field Information

Climb Distance Enter the distance in nautical miles that it would take

to reach cruise altitude.

Descent Time Enter the time in minutes that it would take to descend to the surface.

Descent Burn Enter the fuel in pounds that would be burned to

descend to the surface.

Descent Dist Enter the distance in nautical miles that it would take to reach the surface.

Aircraft Manager Fuel Burn The Fuel Burn area (available in the lower portion of the screen) is used to define the fuel burn for each portion of a leg. Up to ten intervals may be indicated by entering the interval in hours along with the fuel consumed in pounds. An interval that is less than or greater than an hour, can be expressed with a decimal point. For example, a half an hour would be equal to .5, forty-five minutes - .75, an hour and a half - 1.5 and so on. A field for Taxi Time Burn has also been included. The information that is entered here will be used to display total fuel burned in gallons, liters and pounds in the Trip Totals area of Trip Manager.

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Aircraft Manager Aircraft Events The ‘Aircraft Events’ area allows for basic tracking of aircraft events. Event times are updated based on times that have been posted against an aircraft through the ‘Post/Logbook’ area of the system. Note: The ‘Track Postings’ option in ‘Aircraft Manager’ must be selected for the system to generate warnings against events that have a Unit of Measure other than ‘Date’.

To add an event, click in the option button to the left of an aircraft to select. Click on the ‘Aircraft Events’ button located in the left portion of the screen. Enter all event information in the lower portion of the screen. Only those fields designated with an asterisk are required.

Field Information Event Title Enter the event name.

General Description Enter the description of the event. Event Type One Time, Repeat or Manual.

Select UOM Select Unit of Measure – Date;ENC;AFL;Hours.

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Aircraft Manager Aircraft Events

Field Information

Start Enter the ‘Start’ date, engine cycles, airframe landings or hours.

Early Warning Enter the date, engine cycles, airframe landings or hours to receive an early ‘warning’ on the event.

Active A checkmark indicates that the event is active. Interval Time In Select Month, Day or Year (this field is inactive when

using a UOM other than Date or an ‘Event Type’ of ‘Manual’).

Interval Enter the number of months, days, years, engine

cycles, airframe landings or hours. Order Enter a ‘number’ to indicate the order of priority. Last Compliance Enter the date, engine cycles, airframe landings or

hours of ‘Last Compliance’.

Click on ‘Submit’ to save. Aircraft Events

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Aircraft Manager

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After an event has been added, it will appear at the top portion of the screen. Events may be Updated, by first selecting an event and then inputting information in the ‘Last Compliance’ field. The ‘Update’ button will become available once the information has been entered. Events entered in this area are directly tied into the ‘Trip Manager’. Any event that is coming due or overdue at the time a trip is scheduled will result in a warning. Events may be deleted by clicking in the box, beneath the red ‘X’, to the left of the event. Click on the ‘Delete’ button.

Aircraft Manager Aircraft Order To change the order in which aircraft appear in the system, click on the Aircraft Order button. Select an aircraft from the listing on the left and click on the ‘Add>’ button. Repeat this step for each individual aircraft. If the remaining aircraft on the left are in the desired order, click on the ‘Add>>’ button. This will move all remaining aircraft from the left side to the right. The same can be done with Aircraft TypeTemplates. Click on ‘Submit’ to save. Clicking on the arrow to the right of the ‘Registration #’ field, allows the aircraft to be viewed in ascending or descending order.

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Aircraft Manager Default Rosters Rosters that have been created through the ‘Crew Roster Manager’ may be associated with specific aircraft by using the ‘Default Roster’ button. Once a default roster has been specified, it will display automatically in the ‘Crew by Leg’ and/or ‘Crew by Trip’ areas of the system. Select an aircraft, by clicking in the circle to the left of the aircraft tail number. Click on the ‘Default Rosters’ button. Select a Roster, by clicking in the circle to the left of the roster name, in the lower left portion of the screen. A message will display to confirm the selection. Click OK. Rosters that have been associated with an aircraft may be deleted by clicking in the box beneath the red ‘X’ to the left of the roster name. Click on ‘Delete’.

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Aircraft Manager Images Image files may be attached to an aircraft, which can then be viewed through the ‘Charter Quote’ area of the system. Click on the ‘Images’ button to attach an image. Select an aircraft by clicking on the down selection arrow. Click on the button. Enter the path to the image file. Click on the ‘Browse’ button to search. Enter a title in the ‘Image Title’ field then click the ‘Upload’ button. A list of all attached images will appear at the bottom of the screen. Click in the box to the left of ‘Main Image’ to have the image be the first in a series of images. Click in the box to the left of the image, beneath the red ‘X’, to delete. Click on the ‘Delete’ button.

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Aircraft Manager Images

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Aircraft Manager Downtime Aircraft may be scheduled to be unavailable for service through the ‘Downtime’ area of ‘Aircraft Manager’. Click on the ‘Downtime’ button to select. Click on the down selection arrow to the right of the ‘Aircraft’ field to select an aircraft. Enter the ICAO where the aircraft will be located along with a reason. Note: ‘Reasons’ may be created for selection through the ‘Administration; Data Administration’ area of the system. Input the date and time that the aircraft will be taken out of service and when it will be returned. Click on the ‘Submit’ button to save. Scheduled downtime will be displayed in the lower portion of the ‘Downtime’ screen and on other available ‘Views’ in the system. ‘Downtime’ will be shown with ‘AOG’ or ‘aircraft on ground’ as the ‘arrival’ ICAO.

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Aircraft Manager Downtime

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Aircraft Manager Editing an Aircraft Once an aircraft has been entered into the system it can be accessed for editing. Click in the option button, beneath the green check mark, to the left of the aircraft that is going to be edited. All information regarding that aircraft will be displayed in the fields below. Changes can be made to the information in the fields directly. Click on ‘Submit’ to save. Aircraft may only be deleted if they are not currently associated with a reservation in Trip Manager. Click in the box, beneath the red ‘X’, to the left of the aircraft and click on the ‘Delete’ button. As new aircraft types are entered, templates are created, so that duplicate entry of information is not needed. These templates may be accessed by clicking in the option button to the left of ‘A/C Type Templates Only’. Templates may be edited in the same manner as aircraft and may also be deleted.

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Crew Manager

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Crew Manager Overview The Crew Manager tracks the qualifications and currency of each crewmember and permits scheduling of these crewmembers for flight and non-flight duty. The Crew Manager can be accessed, by clicking on the “Crew” link on the main Menu Bar. The initial setup is configured by following the steps below:

Step 1 – Duty Assignment Symbols

Duty assignment symbols are created to allow for the assignment of flight and non – flight duty activity.

Step 2 – Aircraft Crew Specifications

Specifications (minimum and maximum crew required) must be input for both aircraft type and/or registration once the duty assignment symbols have been defined. Step 3 – Crew Qualifications Crewmember names along with general information, aircraft assignments and crew positions must be entered. Step 4 – Event Definitions (Optional) Events may be defined relating to duties. Step 5 – Crew Vs. Events (Optional) Defined events may be associated with individual crewmembers.

Crew Manager Duty Assignment Symbols Select “Duty Assignment Symbols” to establish labels and symbols. Duty assignment symbols are created to allow for the assignment of flight and non – flight duty activity. Enter non-flight duty labels and symbols in order of severity. These labels define situations - from worst to best case. An example non - flight duty might be a ‘Hard Day Off’. These activities or symbols are defined through the lower portion of the screen. After all of the non-flight duty labels have been entered, start defining the aircraft position labels. An example might be “Captain” and the symbol might be “C”. Be sure to select the appropriate “Class” when entering aircraft positions. To add a new activity: Description Enter the description of the activity Code Type a single letter in the ‘code’ field to identify the activity.

The codes are case sensitive so a lowercase letter may also be used as a symbol for a different activity.

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Crew Manager

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Duty Assignment Symbols Priority Enter a number to indicate the priority of the activity (i.e. the

position of ‘Captain’ would usually if not always have a higher priority over the position of ‘First Officer’).

Class Select the ‘Class’ of activity from the dropdown selection. All

non – flight duty activity should be classified as ‘Other’. Is PIC/ Is SIC Indicate if this symbol represents a ‘Pilot in Command’ or

‘Second in Command’ position. Compatible Those activities that can be performed in conjunction with Codes one another. Enter the codes of the compatible activities in

the ‘Compatible Codes’ field. Example: A ‘Hard Day Off’ would not allow for any other

activity to be performed within the same day. The activity of ‘Captain’ however could be performed in conjunction with activities such as ‘First Officer’, ‘Office Duty’ and so on.

Allow Override Select ‘Yes’ to allow an override on this ‘duty assignment’

without a warning, ‘Yes with Warning’ to receive a warning or ‘No’.

Note: If the position of ‘First Officer’ has been defined as compatible with ‘Captain’ the system will assume that a crewmember can hold either position. Below is an example from a typical flight department: Description Letter Priority Sick M 1 Vacation V 2 Training T 3 Hard Day Off X 4 Soft Day Off x 5 Office Duty O 6 Captain C 7 Co-Pilot F 8 Engineer E 9 Lead Flight Attendant A 10 Flight Attendant a 11

Crew Manager Aircraft Crew Specifications Click on the “Crew” link from the Menu Bar and select “Aircraft Crew Specifications”. Specifications (minimum and maximum crew required) must be input for both aircraft type and/or registration once the duty assignment symbols have been defined and aircraft have been input into the system. The values that are input for a specific aircraft registration number will take precedence over the values that have been input for an aircraft type. A list of aircraft types will be displayed by default on initial entry into the ‘Aircraft Crew Specifications’ area. Aircraft registration numbers may be displayed by clicking in the option button to the left of the words ‘By Registration Number’. Click in the option button to the left of an aircraft to select.

Enter the total minimum and maximum crew required for each aircraft type and/or registration at the top portion of the screen. The maximum number of crew must always be greater than or equal to the minimum. A minimum number of ‘0’ and a maximum number of ‘1’ may be used if the position does not need to be filled for every flight. If the maximum value is greater than ‘1’, more than one crewmember may be assigned to the same position on the same leg of a reservation (this may occur in the case of long range aircraft where augmented crew is required).

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Crew Manager

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Aircraft Crew Specifications If minimum and maximum values have not been entered for a position, that position will not be available for assignment in the ‘Assign Crew’ area. Click on ‘Submit’ to save. Below is an example for a 727: Position Minimum Maximum Captain 1 2 First Officer 1 2 Flight Engineer 1 2 Navigator 0 2 Lead Flight Attendant 1 1 Flight Attendant 0 3 Now that the crew position duty labels and crew minimums and maximums have been defined, crewmember names must be entered and qualified. Crewmembers can be qualified by type and/or by registration.

Crew Manager Crew Qualifications The Crew Qualifications area consists of three different views – ‘Start’, ‘Since Start’ and ‘Total’. Each view displays the same information with the exception of crewmember hours. The ‘Start’ view will only display the hours a crewmember had at the time the name was entered into the system. The ‘Since Start’ view will only display the hours posted against a crewmember since being entered into the system. The ‘Total’ view will display the sum of hours from the ‘Start’ and ‘Since Start’ views. Crewmember information may be added through any of the three views but crewmember hours may only be added/edited through the ‘Start’ or ‘Since Start’ view. Adding a Crewmember Crewmember names along with general information, aircraft assignments and crew positions are added to the system through the middle portion of the screen. Note: The ‘Total’ screen is the default view upon entering the ‘Crew Qualifications’ area. Hours may only be entered for a crewmember through the ‘Start’ or ‘Since Start’ view.

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Field Information

Last Name Enter the crewmember’s last name. Required field.

Crew Manager

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Crew Qualifications Field Information

First Name Enter the crewmember’s first name. Status Select a status of: Full Time, Part Time, Contract or

Terminated (see ‘Administration; Data Administration’ to create further options).

Hire Date Enter the crewmember’s hire date. End Date Enter the crewmember’s end date (if applicable). Base Enter the ICAO code of the crewmember’s home

base. Required field. Domicile Enter the ICAO code that is closest to the

crewmember’s residence. Captain Enter the total hours logged as ‘Captain’ at the time of

entry. Co-Pilot Enter the total hours logged as ‘Co-Pilot’ at the time of

entry. Other Hours Enter the total hours logged under other positions at

the time of entry.

Note: The ‘Captain’, ‘Copilot’ and ‘Other Hours’ fields are optional and may be selected to display through ‘Administration; Sked/Post’. The ‘Total Hours’ field is available by default. Hours may only be entered through the ‘Start’ or ‘Since Start’ view.

Total Hours Enter the crewmember’s total hours. Start Date Enter the date that the crewmember’s hours were

entered into the system. Click on the ‘Submit’ button to save.

Crew Manager Crew Qualifications Note: Any changes made to crewmember hours that already existed or to the ‘Start Date’ itself, will result in changes to the hours accumulated in the ‘Since Start’ view. If trips have not yet been posted past the new ‘Start Date’ value, ‘Since Start’ hours will be reset to ‘0’. Crewmember names will display at the top portion of the screen. Each name displayed is a link to the ‘Contact Manager’. Any data that has been entered for that name is available to be viewed or updated by clicking on it.

Time accrued by a crewmember may be entered in more detail (specific to aircraft type and seat position) in the lower portion of the screen. This becomes

available by clicking in the option button to the left of the name. This may only be accomplished through the ‘Start’ or ‘Since Start’ view. Click on the edit button to enter the information. If ‘Detailed Hours’ are entered in the ‘Start’ view, the totals will be written to the ‘General Crew Data’ (top portion) for the crewmember. Posted hours will be accrued in both the ‘General Crew Data’ (top portion) and ‘Detailed Hours’ section (lower portion) of the ‘Since Start’ view.

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Crew Manager Crew Qualifications To delete a crewmember click in the box, beneath the red ‘X’, to the left of the name. Click on the ‘Delete’ button. Assigning Aircraft

Click the option button to the left of the name to select a crewmember and assign aircraft and crew positions. Click on the ‘Assign Aircraft’ button. An aircraft type and/or aircraft registration may be assigned by clicking on the down selection arrow. After an aircraft has been selected, select the crew position for that aircraft, again by clicking on the down selection arrow. Click on ‘Submit’ to save. Aircraft types and/or registrations that have been assigned will appear in the lower portion of the screen. If more than one position has been assigned for the same aircraft a plus ‘+’ sign will appear to the right of the crew position displayed. The plus ‘+’ sign will appear by default if a ‘PIC’ position has been assigned. This is because the system assigns the position of ‘SIC’ also, if the ‘PIC and ‘SIC” positions have been defined as ‘compatible’ (refer to the ‘Duty Assignment Symbols’ section for further detail).

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Crew Manager Crew Qualifications Place the mouse pointer on the plus ‘+’ sign to view all assigned positions. To delete an assignment, click in the box to the left of the aircraft, beneath the red ‘X’, and then click on the ‘Delete’ button.

To the far right of each crewmember name are two buttons . The buttons in appearance are the same but provide different displays.

The button to the left offers 90 Day/ 6 Month Totals (based on logbook entries).

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Crew Manager Crew Qualifications The button to the right offers crew event information and updating capabilities.

On initial entry to the ‘Crew Qualifications’ screen, a full crew roster is displayed. A crew roster by aircraft type may be selected by clicking on the down selection arrow to the right of the field that displays the words ‘All Aircraft’. Different aircraft types will be available for selection. Click on after selecting an aircraft type. Only the crewmembers that have been qualified for that type of aircraft will now display. A crew ‘Roster’ that has been created through the ‘Roster Manager’ may be selected by clicking on the down selection arrow to the right of the field that displays the word ‘Roster’. Click on a ‘letter’ to view crew whose last name begins with the letter selected. Enter an individual’s last name in the ‘Last Name Filter’ field and click on to view information for that crewmember only.

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Crew Manager Event Definitions Even though a crewmember has been assigned equipment and positions, the crewmember may not have all the requirements to perform various duties. To set up events relating to duties, select the “Crew” link from the Menu Bar. Select “Event Definitions”. Events that are created are for the system in general. Once all of the system events are created, the ‘Crew vs. Events’ section is used to pair events to specific crewmembers. Enter the label for the new event in the upper portion of the screen. Typical events relating to current availability could be - FAA Medical, IFR or Pilot Proficiency Check and School for type training. All system events are entered from this screen. Events created in this area do not have to be specific to a crewmember in terms of being current to fly an aircraft. Events can be created that are specific to ICAO codes, countries, aircraft types or aircraft registrations. Flight critical type events are those that are checked when assigning a crewmember regardless of the aircraft, registration, or trip destination. An example of a flight critical event would be an FAA Medical. Non flight critical type events will not provide a warning message when assigning crew. An example of a non - flight critical event would be Company Parking Permit. Note: After the events are created, the country, airport, type or registration can be defined through the Crew vs. Events section.

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Crew Manager Event Definitions To the right of the Event Label are eight columns. Once all of the columns have been completed for an event, click on “Submit”.

Field Information Event Label Enter the name of the new event. Base Month Click in the box to select this event as a ‘Base Month’

event. This will maintain the proper ‘Due Date’ even if the event was completed as much as 62 days prior or 31 days after the original ‘Due Date’ (see Administration; Checks & Balances for options).

Order Enter a number to indicate the order in which it should display.

Event’s Lapse A number that corresponds to the units Time # selected in the Time Units column. Note: Enter a value of ‘0’ if the event does not expire.

Examples If the event is a six month recurring event, the number 6 should be placed in the Event’s Lapse Time column and the word Month(s) should be selected in the Time Units column.

If, on the other hand, the event only occurs once a year, the Event’s Lapse Time column should have the number 1 and the Time Units column should have the word Year(s) selected.

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Event Definitions

Field Information Time Units Select the unit that relates to the above field.

Round Off Requires either a Y or N. (to End of Month)

Events like Medicals or other regulation type events often expire at the end of a calendar month. By entering a Y in this column field the system knows to show the event lapsing at the end of the period, not on the exact date the event was last done.

On the other hand, certain events expire on the exact day the event was done. A Passport would be this type of event. To have an event lapse on an exact date, enter the letter N.

Early Warning Enter the amount of days in advance that you would

like the system to warn you (through the use of colors) that an event is coming due. Example If the number 15 is entered in this field, then 15 days prior to the event lapsing, and each succeeding day up to the actual due date, a system warning will be issued.

Warning Window Enter the amount of days in advance that you would like the system to warn you (with a warning message) that an event is coming due. Example If the number 30 is entered in this field, then 30 days prior to the event lapsing, and each succeeding day up to the actual due date, a system warning will be issued.

Crew Manager

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Event Definitions

Field Information Critical Enter Y (yes) or N (no) Y/N

An event is critical if it prevents a crewmember from being assigned to a trip. A critical event might be an FAA Medical. A non critical event might be a Company Parking Permit.

Once events have been created they can then be associated with specific crewmembers through the Crew vs. Events area of the system.

Crew Manager Crew Vs. Events The ‘Crew Vs Events’ area allows events that have been defined to be associated with individual crewmembers. A crew ‘Roster’ may be selected by clicking on the down selection arrow to the right of the field that displays the word ‘Roster’. Click on the down selection arrow to the right of the ‘Roster’ field to select a crew name (inactive names may be included). Click on a ‘letter’ to view crew events that begin with the letter selected. Enter a crew event in the ‘Crew Event Filter’ field and click on to view information for that event. Defined events will appear in the lower portion of the screen.

Click the option button to the left of the event to associate that event with the crewmember. Input the Last Done Date in the middle portion of the screen and the system will automatically calculate and display the ‘Due Date’, ‘Early Flag’ and ‘Time Left Day(s)’ until the event comes due. Click on ‘Submit’ to save.

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Crew Manager Crew vs. Events If an event is specific to an ICAO or a country, select the event and fill in the appropriate ICAO or country code. If the code is not known, click on the binoculars to search the ‘Atlas’. Two events that could make up part of the system events might be Country Visa and Airport Currency. Select the Country Visa event for a crewmember and then enter the appropriate Country code. The same can be done for the Airport Currency event. Country and Airport events can be selected as many times as is appropriate. All that changes for each time the event is selected is either the Country or ICAO code. Events may also be specific to an aircraft type or registration #. Click on the down selection arrow beneath the ‘Aircraft Information’ section in the middle portion of the screen. Select ‘Type’ or ‘Reg#’. Click on the binoculars to select the aircraft. Multiple Assignments This area allows more than one event to be selected and assigned to a single crewmember at one time. Click in the box to the left of each event to select. Input the ‘Last Done’ date for all events selected. Click on ‘Submit’ to save.

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Crew Manager Crew vs. Events Batch Update This area allows more than one associated event to be updated at a time. Click in the box to the left of an event to select. The ‘Last Done’ date field will become ‘available’ once the event has been selected. Click on ‘Submit’ to save. Multiple Crew Events One event may be assigned to multiple crewmembers through the ‘Multiple Crew Events’ button. In the lower portion of the screen, click in the circle to the left of an event to select. In the top portion of the screen, click in the box to the left of each crewmember name to select the crewmember(s) to associate the event with. The letters running along the top of the screen can be used to limit the names displayed. Clicking on a letter will only display those crewmembers whose ‘Last’ name begins with the letter selected. Use the ‘SelectAll’ button to choose all names listed. Enter the ‘Last Done Date’ for each name selected.

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Crew Manager Crew vs. Events Click on the ‘Submit’ button to save. Multiple Crew Events Delete One event may be deleted from multiple crewmembers through the ‘Multiple Crew Events Delete’ button. In the lower portion of the screen, click in the circle to the left of an event to select. In the top portion of the screen, click in the box to the left of each crewmember name to select the crewmember(s) to delete the event from. The letters running along the top of the screen can be used to limit the names displayed. Clicking on a letter will only display those crewmembers whose ‘Last’ name begins with the letter selected. Use the ‘SelectAll’ button to choose all names listed. Click on the ‘Delete’ button to remove the event.

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Crew Manager Crew vs. Events

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Crew Manager Crew Assignments Duty assignment symbols, flight legs, flight hours and duty hours assigned to each crewmember display for an entire month and may be viewed as either scheduled or actual activity. This information is generated by the system based on activity that occurs through the ‘Assign Crew’ (scheduled activity) and ‘Posting’ (actual activity) areas. Non Flight Duty Hours and RONs are not system generated but may be manually input by the User. On initial entry, the screen displays the current months Duty Assignments. To change the month click on the ‘scroll arrows’ to the left or the right of the

name of the month or click on the ‘calendar’ . To change the view from ‘scheduled’ to ‘actual’ or vice versa click in the option button at the top of the screen (a default view may be set through ‘User Settings). Crew names will be listed either alphabetically or by sequence/user order (the sequence may be defined through the ‘Crew Roster Manager’) based on the defaulted ‘User Setting’. A crew roster by aircraft type may be selected by clicking on the down selection arrow to the right of the field that displays the words ‘All Aircraft’.

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Crew Manager Crew Assignments Different aircraft types will be available for selection. Click on after selecting an aircraft type. Only the crewmembers that have been qualified for that type will now display. Click on a ‘letter’ to view crew whose last name begins with the letter selected. Enter an individual’s last name in the ‘Last Name Filter’ field and click on to view information for one crewmember only. Other information available for display are ‘Legs Assigned’, ‘Flight Time’, ‘Flight Duty Hours’, ‘Non Flight Duty Hours’, ‘Total Duty Hours’ and ‘RONs’. These areas may be viewed by clicking on the links in the top right portion of the screen.

Edits may be made or new information may be added through the middle portion of the screen.

Click in the option button to the left of a name to update. Enter valid codes only (those codes that were defined through Crew Manager; Duty Assignment Symbols) when updating the ‘Duty Assignments’ screen.

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Crew Manager Crew Assignments If unfamiliar with the existing codes, click on the ‘Code Description’ link for further detail. The remaining areas of the ‘Crew Assignments’ screen may be updated with numerical values. Click on ‘Submit’ to save changes. Once changes have been saved they will be reflected in the grid at the top portion of the screen. Information that is manually input into the grid by the User will display in red. Information that is automatically generated by the system will display in black. A cell of the grid will be shaded in yellow when a new itinerary has been created or a change has been made to an existing one (this is an option that may be selected through ‘Administration;Sked/Post’). The cell will also display yellow if new information has been input into the ‘Crew Logistics’ form. The yellow cell indicates that the crewmember needs to be briefed with new information.

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Crew Manager Crew Assignments A cell of the grid will be shaded in pink if a violation (i.e. Overdue Crew Event, Duty Day exceeded …etc.) was encountered at the time the crewmember was assigned to a trip. Click on the pink cell to view the violations.

Click on the option button to the left of a name to view accumulations of all areas for an individual crewmember. The lower portion of the screen will populate with the appropriate symbols and times. The last column will display the totals for the entire month. Each name itself is a link to the ‘Contact Manager’. Any data that has been entered for that name is available to be viewed or updated by clicking on it.

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Crew Manager Crew Briefing To access the ‘Crew Briefing’ form, click on the yellow cell (the cell does not need to be yellow to access the ‘Crew Briefing/Crew Logistics’ forms). The crew name, itinerary and details will be available. Click in the box to the left of the word ‘Briefed’ to indicate that the crewmember has been notified of the changes. To have all ‘Briefed’ check boxes selected click on the ‘Brief All’ button. Click on ‘Submit’ to save. Once saved the ‘yellow’ shading will disappear from the cell.

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Crew Manager Crew Logistics Crew logistics may be accessed by clicking on the ‘Crew Logistics’ link located in the top right portion of the ‘Crew Briefing’ form (the ‘Crew Logistics’ form is also available when clicking on a cell in the grid that is not shaded in yellow). This area allows for hotel, airline and transportation information to be entered along with any general messages specific to that crewmember.

to save information. Click on the ‘disk’ Click on the plus sign ‘+’, to add further information to a specific area of the form.

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Crew Manager Crew Pre-Assignments If a crewmembers flight assignments are known in advance, they may be ‘pre assigned’ to a specific aircraft for the days that they are going to be working. To begin, select an aircraft type from the down selection arrow next to ‘Aircraft Type’ field. Click on the button. After selecting the aircraft type, the appropriate aircraft registration numbers will display along with a calendar for the current month. Crewmember names may be selected for assignment by clicking on the ‘plus sign’ shown to the right of the aircraft registration number.

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Crew Manager Crew Pre - Assignments Click in the box to the left of a name to select. Click on the ‘Add Crew’ button to add the names. If the same crewmember name has been selected against more than one aircraft that name will appear in red.

Click in the option button to the left of a name to enter crew duty assignments for the month displayed, in the lower portion of the screen. Click on the ‘Submit’ button to save. Click on the ‘Batch Assignment’ button to ‘Pre Assign’ crew as far as 12 months in advance. Use the top portion of the screen for the current month being viewed. Use the lower portion of the screen to schedule a month or more in advance. When the information has been entered click on the ‘Assign Crew’ button to assign the duty to the crew.

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Crew Manager Crew Pre - Assignments Crewmembers and their assignments may be moved from one aircraft to another and/or ‘swapped’ with another crewmember. Click on the ‘S’ to the right of a crewmember name.

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Crew Manager Crew Pre - Assignments Select the aircraft from the dropdown list that you would like to move the crewmember to. Crewmembers that have already been assigned to that aircraft will display in the lower portion of the screen. Click on ‘Submit’ to save. The crewmember will now appear to the right of the aircraft selected, on the Crew Pre-Assignments screen. To swap positions with another crewmember, click in the box to the left of a name. Click on ‘Submit’ to save. The crewmember on ‘Aircraft A’ will now appear on ‘Aircraft B’ and the crewmember on ‘Aircraft B’ will now appear on ‘Aircraft A’.

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Crew Manager Define Duty Day Duty day rules may be defined for both domestic and international operations by selecting the ‘Define Duty Day’ option from the ‘Crew’ menu. The system calculates a crewmember’s duty day by subtracting the ‘Duty Day Start’ from the scheduled time of departure of the first leg. Then it adds the ‘Duty Day End’ to the actual ‘In’ time posted on the last leg (if the ‘In’ time has not been posted, it will use the scheduled arrival time). If the rest time that has been defined has been met, a new ‘duty day’ will be started. The system knows which rules to use once the domestic countries have been defined. Click on the edit button , to the right of the words ‘Designate Domestic Countries’, to view all countries. Click in the box to the left of a country to select. Click on ‘Add Country’ to save.

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Define Duty Day To delete a country from the ‘Domestic Countries’ list, first click in the box to the left of the country name. Click on the ‘Remove Country’ button.

Crew Manager Crew Activity Schedule The ‘Crew Activity Schedule’ displays crewmembers that have been assigned to a trip for a specific aircraft type or aircraft registration. If a default aircraft group has been created beneath the ‘User Settings; Aircraft Groups’ area, that group will display automatically. Use the selection criteria at the top to change the view then click on the ‘Submit’ button. Information will be shown for a seven - day period, starting with ‘Today’, unless another date has been selected. Cell phone and pager numbers will display when the mouse pointer is pointing at the ‘square’ to the left of the crewmembers name. A ‘yellow box’ will display when a new trip has been created or when changes have been made to an existing trip indicating that the crewmembers assigned should be briefed of these changes.

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Crew Manager Crew Activity Schedule Click on any cell containing trip information to access the crew briefing form.

Point at the leg number to view other crewmembers assigned.

Click on the ‘Trip #’ to open the trip.

Click in the ‘Briefed’ box to indicate that the crew has been briefed and then click on ‘Submit’ to save.

Click on the button to the right of the day and date to view all qualified crewmembers and their current availability.

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Crew Manager Manual Calc When a crewmember is assigned to a trip and/or after a trip has been posted the total times for an individual crewmember are automatically updated through the ‘Crew Assignments’ screen. If times displayed are in question, the totals for both scheduled and actual times may be manually recalculated through the ‘Manual Calculation’ screen. Information that has been entered manually into the ‘Crew Assignments’ screen may be ‘protected’ from the recalculation process by clicking in the box to the left of ‘Protect Manual Entries’ at the top portion of the screen. Select at least one crewmember name.

• Click on a name, to select. • Enter the ‘From’ and ‘To’ dates that the system should use to

recalculate. • Click on the ‘Recalculate’ button.

The ‘Crew Assignments’ screen will reflect any changes that occurred due to the recalculation process.

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Crew Manager Crew Roster Manager Crew rosters allow for the ‘grouping’ of crewmember names. A ‘Full Crew List’ will be available by default. Rosters that are created may be selected in other areas of the system to limit the amount of information being viewed. To create a new roster, enter a name in the ‘Roster Name’ field. Click on ‘Submit’ to save.

Click in the option button to the left of the roster name to select. Click on the ‘Add Crewmember’ button to select names to add to the roster. Select as many names as desired and then click on ‘Submit’ to save. A name may be removed from a roster by clicking in the box to the left of the crewmember name. Click on the ‘Remove Crewmember’ button . A name may be added or removed from multiple rosters by clicking on the plus sign ‘+’ to the right of a name. Crewmember names that have been added to a roster may be displayed in any order. The order is determined by a number that is entered in the ‘Seq’ field, to the left of a name. Entering a number ‘1’ in the field will display that name first in the roster. Entering the number ‘2’ will display the name second and so on. The roster may also be sorted by last name, by clicking on the ‘Last Name’ header. Click on the save button , to maintain the desired order.

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Crew Manager Crew Roster Manager

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Trip Manager Trip Manager Overview Click on the ‘Trip Manager’ link from the Menu Bar. When opening the Trip Manager, all data entry fields located in the middle of the screen should be blank. If they are not, click on the ‘New Trip’ button located in the right portion of the screen. This will clear all fields and allow for a new trip to be entered. When scheduling a new trip the date field defaults to the current day. To change the date on the leg, manually enter in the new date or click on the calendar

and select a date. The new date will display in the date field.

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Trip Manager Trip Manager Overview To select an aircraft, manually type the tail number in the Aircraft field or click on an ‘Aircraft’ tail number from the ‘Fleet Schedule’ or ‘Activity Grid’.

The departure and arrival airport fields use ICAOs to identify the airport. If the ICAO is known it may be input manually. If it is not known, the ‘Atlas’ database may be searched. Click on the binoculars to search by ICAO, IATA, Airport Name, City Name, State or Country or by any of the User defined fields (see the ‘Atlas’ section for further information). When the departure and arrival ‘Airports’ have been input, data files in the system are assessed for any conflicts. If conflicts do exist, warning messages will be displayed.

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Trip Manager Trip Manager Overview Sample Warning Messages

The 24 hour clock is used to indicate time in the ETD and ETA fields. This means a 3 O’clock departure will be displayed as “15:00”.

As an example, if you are unfamiliar with the 24 hour clock, substitute “1500” with “3P”, or 0900 with “9A” and so on. The system will then convert the time format as needed.

When an ETD is input, the system automatically calculates the ETA based on information that was entered regarding aircraft TAS and taxi time (if Stage Lengths have been defined the system will default to using those). An asterisk will be displayed to the left of the ETD field and the actual ETD label will be in bold. The same applies if the ETA is input first, only in this case, the ETD will be calculated and the asterisk will be displayed beside the ETA field with the ETA label shown in bold.

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Trip Manager Trip Manager Overview If a Quick Turn time has been defined through Administration, a ‘Q’ may be input in the ETD field instead of a time. This will take the Quick Turn time defined (i.e. 20 minutes) and add it on to the back end of the previous leg to give the ETD of the new leg. An ‘R’ may be used in the ‘ETD’ field to indicate an RON or a full day of inactivity. The date of the leg will be incremented by one with the departure and arrival ICAOs displayed in lowercase letters. The ETD will display as 0001 and the ETA will display as 2359. If times are not known, a ‘T’ may be input in the ‘ETD’ field for ‘TBA’ or ‘To Be Announced’. When a scheduled time of departure or arrival has been determined the leg may be edited by replacing the ‘TBA’ with a time. In some cases (usually when there is more than one ‘TBA’ leg scheduled), this may cause the leg order to go out of logical sequence.

To prevent this the leg order may be locked, by clicking on the ‘padlock’, so that it appears to be in a ‘locked’ position . The leg numbers will appear shaded as a result. To unlock the leg order, click on the ‘padlock’ again so that it appears to be in an ‘unlocked’ position .

The ETE is automatically calculated by the system after airports and times have been entered and will display in hours and minutes. The ‘ETE’ may be viewed in tenths after the leg has been submitted.

Place the mouse pointer over the ‘ETE’ displayed in the grid to view the time in tenths.

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Trip Manager Trip Manager Overview

The ‘ETE’, once calculated, may be edited. This is done directly in the ‘ETE’ field. If the ‘ETE’ has been edited, an asterisk will display to the left of the ‘ETE’ label and a checkmark will appear in the box to the right of the field.

The ‘ETE’ is now locked so that if any changes are made to the leg (not including a change to ICAO) the ‘ETE’ will remain the same.

Click in the box to the right of the ‘ETE’ field to unlock the ‘ETE’. The ‘Nautical Miles’, ‘Statute Miles’ and ‘Wind Factor’ fields may also be edited. Three Codes fields have been provided for a companies’ internal use. The first two fields allow for one character input and the last, two characters. These fields may be useful at a later time when trying to gather information through Reporting. Codes may be defined through the Administration area for the first code field (see Administration; Settings for further information). Some frequently used codes are:

• B - Business flights • C - Charter flights • M - Maintenance • P - Personal trips • T - Training flights

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Trip Manager Trip Manager Overview Non-flight legs may be scheduled against an aircraft by selecting ‘Non-Flight Leg’ when building a leg. This allows information, other than ICAO codes, to be input into the Airport Departure/Arrival fields. For example: An aircraft needs to be placed ‘on hold’. Enter a date and aircraft. Check the box beside the words ‘Non-Flight Leg’. Enter the word ‘on’ in the departure airport field along with a time in the ETD field. Enter the word ‘hold’ in the arrival airport field along with a time in the ‘ETA’ field.

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Trip Manager Create a New Trip Click in a data field to begin. If the fields need to be cleared of existing data click on the ‘New Trip’ button.

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Field Information

Date Enter the leg departure date (use the Calendar or Arrows for easy navigation).

Aircraft Enter the aircraft tail number (or click on the tail

number from the ‘Fleet Schedule’ or ‘Activity Grid’). Aircraft Duty Reg. This feature is not yet available. Non Flight Leg Select if building a leg that is not an active flight leg.

Airport Enter the departure/arrival airport ICAO (use the

binoculars if the ICAO is not known).

ETD/ETA Estimated Time of Departure/Estimated Time of Arrival - Enter the time of departure or arrival in the ‘Local’ or ‘UTC’ field using a 24 hour clock format.

UTC Coordinated Universal Time – Time in hours from

UTC will automatically fill in for Departure/Arrival airports.

ETE Estimated Time Enroute – Equals the flight time

plus the taxi time when calculated by the system. Nautical Miles Nautical mile information is calculated by the system

based on Great Circle distance. Statute Miles Statute mile information is calculated by the system

based on Great Circle distance.

Wind Factor (+) = Tailwind (-) =Headwind

Trip Manager Create a New Trip

Field Information

Codes Enter user defined codes if desired. Note: The first code field must be defined through Administration; Settings.

Once all the information for a leg has been input, click on the ‘Submit Leg’ button or hit the ‘Enter’ key. Information from the data fields will be submitted to a grid, which will display at the top portion of the screen. Once a leg has been submitted, the ‘Date’ field, ‘Aircraft’ field and ‘Departure Airport’ field will fill with data for a new leg. Continue to add and submit new leg information as needed. Once a leg has been submitted, the ‘Submit Trip’ button also becomes active allowing for the trip to be saved. A ‘Contact Box’ will be displayed after clicking on the ‘Submit Trip’ button when saving a trip for the very first time. All data fields in the ‘Contact Box’ are optional and are not required to save the trip.

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Trip Manager Create a New Trip However, if you would like to enter Contact information enter the last name or a portion of the last name in the Last Name field. Click on the binoculars to initiate a search. If the name does not already exist in the database, it may be added in the Search Results screen. Click on submit to save a new name or on the name itself if it already exists.

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Create a New Trip

Field Information Last Name Enter the Last Name or a portion of the Last Name of

the contact and hit the tab key to initiate a search. If the name has already been saved in the database it will display for selection.

First Name The First Name will auto fill after the last name has

been selected.

Company The Company Name will auto fill after the last name has been selected.

Phone The phone number will auto fill after the Last Name

has been selected. Alias The Alias will auto fill after the Last Name has been

selected Trip Code Enter a unique Trip Code if desired. Trip Codes may

only be used once. Flight Number A Flight Number will be generated based on user

defined information (see the Administration section for further information).

Trip Name/ A Trip Name or Description may be entered here and Description will appear on the title bar if desired based on User

Settings. Save as New Select to have a new reservation created using an

existing itinerary. A new reservation number will be assigned.

Trip Type Trip Types will be available for selection based on

User defined information (see ‘Administration; Sked/Post’ for further detail).

Click on the ‘Submit’ button in the ‘Contact Box’ to save the trip. A reservation number will be assigned and will display in both the top left corner and center of the screen.

Trip Manager Create a New Trip Reservation numbers are assigned sequentially making the first trip submitted to the system ‘Reservation # 1’ the second ‘Reservation # 2’ and so on. If a ‘Trip Name/ Description’ and/or ‘Trip Code’ have been assigned to the trip it will display beside the ‘Reservation #’ (refer to the ‘User Settings’ section for further detail). A ‘Version #’ may also be displayed beside the ‘Reservation #’ where each version represents a modification to the trip. Information such as Crew, Passengers, Logistics and Remarks may now be added for the saved reservation (See the Assign Crew, Passengers, Logistics and Remarks sections of the manual for further information).

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Trip Manager Adding/Deleting Legs Adding a Leg When opening a reservation that has already been saved, information for the first leg of the trip will display by default in the middle portion of the screen. To add a new leg, click on the ‘New Leg’ button. Data will auto fill in the Date and Aircraft fields based on information that has already been associated with the trip. Enter information into the remaining fields and click the ‘Submit Leg’ button when available. Legs will be saved in a logical order after the ‘Submit Trip’ button has been clicked. Deleting a Leg A leg may be deleted by clicking in the box, to the left of the leg, beneath the red ‘X’. Click on the ‘Delete Leg(s)’ button. Note: Legs that have already been posted may not be deleted until the posted information has been cleared.

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Trip Manager Adding/Deleting Legs

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Trip Manager Leg Settings To change default taxi times or quick turn times for a specific leg of a trip and/or to indicate an ‘Authorizer’ or ‘Approver’ click on the ‘Leg Settings’ icon located to the right of the grid or on the blue bar of the data entry area. Specific legs may also be excluded from view on the ‘Aircraft Availability Calendar’ , ‘Eboard’ and Overview. Changes made will only apply to the leg selected or to all legs if the ‘Apply to all legs’ box has been checked. A ‘Leg Flight Number’ and ‘Leg Name/Description’ may also be added. Click on ‘OK’ to submit. Fees and Costs will be displayed here for the individual leg. Calculations are based on the fee and cost values defined in the Aircraft Manager profile.

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Trip Manager Trip Settings Trip Settings may be accessed by clicking on the ‘Trip Settings’ icon located to the left of the ‘Trip Manager’ header. Items selected beneath the Trip Settings area are specific to the User logged on to the system. Click in the box to the left of an item to select. Click in the box to the left of ‘Update Settings’ to maintain these settings for all future trips. Click on the ‘Submit’ button to save.

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Trip Manager Trip Attachments Documents that are associated with the trip may be attached for easy access and viewing by clicking on the ‘paper clip’ located to the right of the ‘Cancel’ link.

Click on the ‘Browse’ button to select a file. Click on the ‘Upload File’ button to attach. The ‘paper clip’ will change in color from black to yellow when an attachment is available.

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Trip Manager Email Once a trip has been saved Trip information or Leg specific information may be emailed. To send Trip Information, click on the ‘envelope’ in the top right portion of the screen.

Click on the ‘To’ or ‘CC’ link to view and select names that have been associated with the trip. You will have access to the Crew, Passengers and Trip Contact. Click in the box to the left of a name to select. If an email address has been associated with the name it will display to the right. If not, it may be added by clicking on the name. Click on the ‘Submit’ button to save.

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Trip Manager Email Emails may be sent to individuals that are not on the list by entering their email address in the ‘To’ or ‘CC’ field separated by a semicolon. Blind copies may also be sent by clicking on the ‘Add Bcc’ link. A Trip Manifest may be sent along with the email by first selecting the manifest, using the down selection arrow, and then by clicking on the ‘paper clip’ . The paper clip will change in color from black to yellow and a status of ‘Manifest Attached’ will be shown. Click on the ‘magnifier’ to open the manifest for viewing. Additional documents may be attached by clicking on the ‘Browse’ button next to the ‘Attachment’ field. Text may also be added to the body of the email.

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Trip Manager Email Click on the ‘Send’ button to send the email. Leg specific information is sent in very much the same way as Trip information. Click in the circle to the left of a leg first to select and then click on the ‘envelope’

above the data entry area. Follow the steps as indicated above for sending Trip information.

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Trip Manager Email Emails that are leg specific have an additional selection available that allows the information to be added to the recipients email calendar (i.e. Outlook, Google, Gmail…). Click in the box to select. Note: It is important that all Users of the system have their email information entered prior to using the email feature. This information can be added through the Contact Manager.

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Trip Manager Cancel a Trip After a trip has been created and saved it may not be deleted from the system. It may be cancelled though. When a trip is cancelled, it is no longer displayed in the system, but hidden from view. Information that was originally saved with the trip will remain with the exception of the crew assignment. Crews will be released from their assigned positions. To cancel a trip, open the trip first in ‘Trip Manager’. After the trip has opened, click on the word ‘Cancel’ located in the right hand portion of the screen. Click on ‘Yes’ to proceed. The ‘Reason for Cancellation’ may be entered if this feature has been enabled (see Administration; Sked/Post for further information). Click on the ‘Submit’ button from the ‘Contact Box’ to save.

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Trip Manager Cancel a Trip A status of ‘Cancelled Trip” will appear in the top portion of the screen.

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Trip Manager Restore a Cancelled Trip Once a trip has been cancelled it may be ‘restored’ back to its original state by clicking on the word ‘Restore’, located above the data entry area. Note: Crewmembers are released from their assignments at the time a trip is cancelled. Crewmembers must be reassigned after restoring a trip.

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Trip Manager Split Trip Legs from an existing trip may be removed and created as a new trip or added on to another existing trip. Open a trip first through ‘Trip Manager’. Click on the ‘Split’ link in the middle of the screen. The trip selected may be split to create a new trip or to append an existing one. Click in the ‘Create New Trip’ box to create a new trip. Select the leg(s) from the left by clicking in the box(es) to the left of the leg(s). Click on the single arrow to move the selected legs to the right. Click on the double arrow to move all legs to the right. Click on the ‘Submit’ button to save. Appending an existing trip works in much the same way. Instead of clicking in the ‘Create New Trip’ box, enter the Reservation # of the trip to append in the ‘Trip Number’ field and click ‘Go’. Follow the remaining steps outlined above.

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Trip Manager Fleet Schedule The ‘Fleet Schedule’ may be viewed below the data entry area of the Trip Manager. As trips are scheduled and saved information appears beneath the appropriate aircraft. Departure and arrival airport ICAOs are shown along with scheduled departure and arrival times. Scheduled times will always display in black while times that have been posted will appear in a different color. Times displayed in blue are ‘on time’, green are earlier than scheduled and red are later than scheduled or delayed (delay periods are User defined through the ‘Administration; Sked/Post’ area). When an existing trip is opened in the ‘Trip Manager’, the ‘Fleet Schedule’ will default to the date of the first leg of the trip.

The date can be changed by using the ‘Calendar’ button or by clicking on the ‘Previous’, ‘Today’ or ‘Next’ links in the lower left corner of the screen. In Trip Manager only, if the cursor is in the aircraft field of a reservation, an aircraft may be selected from the ‘Fleet Schedule’ by clicking on the aircraft registration number. The field between the two ICAO codes is reserved for passenger load information. An asterisk will display when passengers have not been booked and a number will display to indicate how many have been booked if applicable. A departure time or arrival time will have gray shading behind it if the departure date of the leg occurs the day before or if the arrival date of the leg occurs the day after. Clicking on a ‘traffic light’ will activate a pop up menu to allow navigation to other areas of the system. Holding the mouse pointer over the ‘traffic light’ will also reveal the Reservation # for that leg. ICAO codes will be replaced with the letters AOG (aircraft on ground) if maintenance has been scheduled through the ‘Down Time’ feature in ‘Aircraft Manager’.

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Trip Manager Passengers Passengers may be added to a leg of a trip by clicking on the Passenger tab located in the lower left portion of the screen. To select the leg that you would

like to add passengers to, click in the ‘Option’ button to the left of the leg, in the top portion of the screen. Enter the last name or a portion of the last name in the ‘Last Name’ field. If the first name is known, it may also be entered in the ‘First Name’ field. The default confirmation code, established through ‘Administration; Pax Code’, will be used to confirm the passenger. A different code may be selected by clicking on the down selection arrow. The codes shown below are system defaults (codes may be user defined through Administration).

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Confirmation Code Information

B Business Confirmed C Confirmed P Personal Confirmed W Waitlisted

X Non Occupancy (A seat has not been occupied)

Trip Manager Passengers Click on the ‘Submit’ button. The system will perform a search of the ‘Contacts’ database for an exact match. If one is found, it will be added to the passenger manifest. If an exact match has not been found, a multiple match listing will be displayed. Click on the last name to select. If the name is not yet a part of the ‘Contacts’ database, it may be added at this time through the ‘Passenger Detail’ form. Fill in the necessary fields and click on ‘Add’. The ‘Leg PAX Detail’ form, located to the left of the ‘Passenger’ view, will be updated as passengers are added. Names will display in the lower portion of the screen as they are added in Alphabetical order, Input order or User order. The defaulted ‘Sort’ order may be selected through ‘User Settings’. The ‘Sort’ may be changed temporarily at any time by clicking on the ‘Name’ link (for alphabetical order), the ‘UO’ link (for user order) or the check mark (for input order). An asterisk will be shown to indicate the current ‘Sort’ selected.

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Trip Manager Passengers Passengers that have been confirmed on a trip through the ‘External Request’ feature will have a letter placed beside the ‘Confirmation Code’ field. P – Request pending, A – Request accepted A passenger may be indicated as a ‘Lead’ passenger by clicking in the option button, beneath the ‘Lead’ column, to the left of the name. Once selected, the name will be displayed with gray shading behind it. To remove the passenger from a ‘Lead’ status, click on the ‘X’ beneath the ‘RL’ (Remove Lead) column. A ‘Group Lead’ may be assigned to a specific passenger by clicking on the symbol , to the left of the name, beneath the ‘SGL’ (Set Group Lead) column. All passenger names will be displayed with the one chosen at the top. Click on the pencil to the left of the name to set the passenger that will be the ‘Group Lead’ for the passenger chosen.

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Trip Manager Passengers

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Click on the Set Group Lead symbol again to remove a group lead. To clear a name that has been entered in the ‘Last Name’ and/or ‘First Name’ field, click on the ‘Clear’ button. To delete a name from the listing, click in the box to the left of the name, beneath the red ‘X’. Click on the ‘Delete’ button.

General remarks and Trip remarks may be added to a passenger if they do not already exist. General remarks are associated with a passenger record while Trip remarks are associated with a passenger for a specific trip. Click on the ‘General’ link or ‘Trip’ link to open. Enter remarks and click on ‘Submit’ to save.

Trip Manager Passengers Once remarks have been saved, a check mark will appear to the left of the ‘General’ and/or ‘Trip’ links. Note: To add passengers to multiple legs of a trip please see the ‘Passenger Manifest’ section of the instruction manual.

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Trip Manager Crew Crew may be added to a leg of a trip by clicking on the ‘Crew’ tab located in the lower left portion of the screen. To select the leg that you would like to add crew to, click in the ‘Option’ button

to the left of the leg, in the top portion of the screen. Qualified crewmembers are available for selection by clicking on the down selection arrow. Names will be displayed either alphabetically or by ‘User Order’. Click on the name that you would like to select for each position shown. Click on the ‘Submit’ button to save. Note: To add crew to multiple legs of a trip, please see the ‘ Assign Crew’ section of the instruction manual.

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Trip Manager Aircraft The ‘Aircraft’ tab provides basic information for each aircraft displayed on the ‘Fleet Schedule’.

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Trip Manager Activity Grid The ‘Activity Grid’ lies directly beneath the data entry area of the ‘Trip Manager’. (If this view has not been selected as the default view, click on the ‘Activity Grid’ tab located in the lower left portion of the screen). Once a trip has been saved, a letter will appear on the ‘Activity Grid’ to the right of the aircraft, beneath the date that it was scheduled. The grid will show 7 days or 31 days of activity (this is based on the individual’s default ‘User Settings’). The date on the grid along with the view options (Local, Base, UTC) may be changed at any time.

Letter Information F A ‘Reservation’ exists utilizing this aircraft. E An ‘Event’ is scheduled against this aircraft. K A ‘Work Order’ is assigned to this aircraft. (Note:

Work Order information will display only if the FS system is integrated with CAMP Maintenance).

O An RON has been scheduled.

Click on the letter ‘F’ to view all legs for a specific date. The legs will be shown on the right side along with departure/arrival information, ETD/ETA and Passenger totals. Click on the trip number beneath the ‘Trip No’ column to open the trip. Once the trip is opened, the legs of the trip will display with orange shading behind it to indicate that the trip is in edit mode.

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Trip Manager Activity Grid Clicking on a ‘traffic light’ will activate a pop up menu for further information. Holding the mouse pointer over the ‘traffic light’ will also reveal the Reservation # for that leg. The color of the ‘traffic light’ may appear in red, yellow or green. (See the ‘Checklist’ section for further information.)

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Trip Manager Airport Pair Departure and arrival airport information is available by clicking on the ‘Airport Pair’ tab in the lower left corner of the Trip Manager.

Click in the option button to the left of a leg, at the top of the screen, to view airport information for that leg. To get further information on the airport, click on the ‘ICAO’ link. To initialize a radius search around an airport, click on the ‘Radius Search’ link.

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Trip Manager Trip Totals ‘Trip Total’ information is available by clicking on the ‘Trip Totals’ tab in the lower left portion of the ‘Trip Manager’. Information including number of legs, miles, landings and take-offs, time, cost and fuel will be shown for the reservation that is currently opened. The fees, cost and fuel calculations are based on the values input through the ‘Aircraft Manager’.

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Trip Manager Trip/Leg Remarks, Crew Remarks Remarks for the trip, individual legs or crew may be input by clicking on the ‘Trip/Leg’ or ‘Crew’ links respectively, located to the right of the reservation number. These links are only available after the trip has been saved. Enter remarks then click on ‘Submit’ to save.

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Trip Manager Printing a Trip Sheet Once a trip has been saved, a ‘Trip Sheet/Manifest’ may be printed. Click on the down selection arrow in the top right corner of the screen to select a trip sheet. Click on the Printer icon just to the right of the selection field. The system will use the User’s default report format setting to display the trip sheet for printing.

A trip sheet may also be printed using pop up menus available throughout the system or by clicking on the ‘Reports’ link from the primary menu bar.

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Trip Manager

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Trip Search

Trip Search To search for a trip, click on the ‘Trip Search’ link located on the Menu Bar. Enter at least one of the following criteria:

Passenger Name, Crew Name, Contact Name, ICAO, Reservation #, Aircraft Registration, Company, Date, Trip Code and/or Aircraft Type.

Select to ‘Include Cancelled Trips’, ‘Inactive Aircraft’ and/ or ‘Templates’ in your search (cancelled trips or trips with inactive aircraft will display in red) or to ‘Display Only Shuttles’. Click on the ‘Search’ button. Note: If a ‘From Date’ and/or ‘To Date’ has not been entered in conjunction with another search criteria item, all scheduled trips associated with that search criteria will be displayed (up to 800 legs total). The Search Results will appear in the lower portion of the screen. A trip may be opened from the Search Results screen by clicking on the ‘Trip #’ link. Trips may be sorted by ‘Trip #’, Aircraft Registration, Departure/Arrival Date or ICAO by clicking on the desired link at the top of the results column. Leg information may be viewed by clicking on the icon located in the last column of the results screen.

Click on the printer to print the results.

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Trip Search

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Assign Crew Assign Crew to a Trip Crew may be assigned to one leg or all legs of a trip through the ‘Assign Crew’ area. This area may be accessed once a trip has been saved in ‘Trip Manager’. To assign crew, open a trip in ‘Trip Manager’ and click on the ‘Crew’ link in the center of the screen to the left of the ‘Pax. Manifest’ link or click on the ‘Assign Crew’ link from a pop up menu. All legs of the trip will be displayed in the top portion of the screen. Crewmembers will be available for selection at the top and bottom of the screen beneath their qualified seat.

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Assign Crew Assign Crew to a Trip In the lower portion of the screen, click on the icon to the right of the crewmember name, to assign to all legs of the trip. Choose the orange icon to select specific legs. Click on the leg number(s) or click on ‘All’ for all legs. Use the icon in the top portion of the screen to perform the same task on a leg by leg basis. ‘Delete’ and ‘Copy’ options are also available. Arrows will appear on the right portion of the brown bar if there are additional positions that need to be crewed.

Click on the ‘Submit’ button to save. If a crewmember has an event that is coming due or that is overdue a conflict message will be displayed. Click the ‘Continue’ button to assign the crewmember anyway or the ‘Go Back’ button to cancel the assignment and choose another crewmember. Conflict messages that were encountered during the assignment of crew may be viewed by clicking on the icon on the brown bar.

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Assign Crew Assign Crew to a Trip All names may be cleared from all legs, by clicking on the ‘Clear All’ button. Use the ‘Revert’ button to go back to the last saved assignment. Display options for ‘Times’ and ‘Crewmembers’ can be selected at the top of the screen or defaulted through ‘User Settings’. Use the ‘Trip Manager’ or ‘Pax Manifest” links, in the top right portion of the screen, to continue adding trip/passenger information specific to the trip displayed. The ‘Fleet Schedule’ is available for view by clicking on the ‘Fleet’ link in the lower left portion of the screen. This allows additional trips to be assigned crew without having to navigate to other areas of the system.

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Assign Crew

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Views eBoard Display Information displayed on the eBoard is unique to the individual user. It is dependant upon selections made through ‘User Settings’ (please see the ‘User Settings’ section of the manual for further information). Clocks (if selected to be viewed) appear along the top portion of the eBoard screen for the current date selected.

The date may be changed by clicking on the calendar , entering a date manually or by scrolling to another date. The date selection will be maintained for the remainder of the logged in session or until a new date has been selected. Trip information for a particular aircraft will display within the cell for the appropriate date. Trips that have been posted will display the posted times with the appropriate color coding (blue – ‘on time’, green – ‘early’ or red – ‘delayed’). Legs that begin on one day and terminate into the next will have gray shading behind the arrival time.

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Views eBoard Display Items that have been selected to be a part of the ‘Pop Up Info’ may be accessed by clicking on the ‘Reservation #’ link. A pop up menu may be accessed, by clicking on the traffic light. The eBoard displays information for all aircraft in the user’s profile. This display may be limited to one or a few aircraft by clicking on the ‘Selection Criteria’ icon located to the right of the date field. Indicate the ‘aircraft group’ (refer to the User Settings – Personal Settings section of the manual), aircraft type or aircraft tail number. Click on ‘Submit’ and then click on ‘Close’. The screen will refresh with the requested information for the date selected. Note: These selections will remain until they have been cleared.

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Views eBoard Display If a restriction exists against a particular airport a restriction icon will display next to the appropriate date (restrictions can be associated with a particular airport through the ‘Airport Atlas’). Click on the icon to view restriction information. Messages may be created through ‘Administration; eBoard General Message’ to display as a link in the top right corner of the screen or in place of the clocks at the top portion of the eBoard view.

Click on the ‘Printable View’ link to print the eBoard display. A link will be available beneath the Aircraft Registration to provide a display of aircraft movement using Google maps if the Company has subscribed to this service.

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Views eBoard Display

Note: Cost for this service is currently free and available upon request (price is subject to change). Please direct all requests to Ed Murphy – Product Manager.

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Views Overview The Overview provides five separate views of aircraft activity: Day, Week, Month, Custom and Fleet. A specific view may be defaulted through ‘User Settings’. Use the ‘Calendar’ to change the date selection or the arrows beside the date at the top of the screen to move forward or back. A series of dates may be selected from the ‘Calendar’ by clicking on a date that represents the start and dragging the mouse to the date that represents the end (this would be considered a ‘Custom’ view). Times may be shown in Local, Base or UTC.

Click on the circling arrows to refresh your view or click on the down selection arrow to set the Auto Refresh to update the screen at a specific interval.

The Month and Week view may be printed by clicking on the printer icon . Each aircraft may be assigned a ‘color’ through the ‘Aircraft Manager’ for easy identification. A ‘Filter Summary’ will identify what information is currently being presented. Click on the ‘Edit’ button to filter the information displayed.

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Views Overview If ‘None’ appears, filter criteria have not been selected and all information will show. A ‘Settings’ button also appears on the Filter Summary bar. Click the Settings button to select what information to display. The filters and settings selected here are specific to the user who is logged in to the system. Items may be selected to appear directly in the date cell or in a popup window that can be accessed by “mousing over” the display.

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Views Today’s Activity This screen may be accessed, by clicking ‘Today’s Activity’ from the ‘Views’ link on the main menu bar. It enables the user to view the current day’s activity. Date and time information along with aircraft registrations that do not have any activity scheduled are indicated at the top of the screen.

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Views Ramp The Ramp displays aircraft with trips scheduled for the current day that have not yet departed from home base. If an aircraft’s home base is different from the system’s home base, the aircraft will appear beneath the “In Progress” section on the right side of the screen. Click on the “traffic light” to the left of an aircraft displayed to access a popup menu for additional information.

Enroute The Enroute section displays trips currently in the air. Enroute will display the aircraft registration number, ICAO Departure and Arrival airport codes along with the estimated time of arrival. Click on the “traffic light” to the left of an aircraft displayed to access a popup menu for additional information.

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Views In Progress In Progress displays aircraft that are on the ground but not at home base while in the process of a trip. In Progress will display the aircraft registration number, ICAO Departure and Arrival airport codes along with estimated time of departure should the aircraft be departing that day. Click on the “traffic light” to the left of an aircraft displayed to access a popup menu for additional information.

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Views Heads Up The ‘Heads Up’ display brings together information from different areas of the Flight Scheduling system providing the User with a general overview of their operation. Each section can be made available through ‘User Settings’ making the display unique to the individual User (see the ‘User Settings’ section for further information). Aircraft Status By default, information is displayed for the current day. Any legs being flown today will display beneath the ‘Current’ column. A different date and time may be selected at the top of the ‘Aircraft Status’ section. ‘Events’ that have been associated with the aircraft through the ‘Aircraft Manager’ will be shown in the row labeled ‘EV’. ‘Work Orders’ created through the CAMP Maintenance system will display in the row labeled ‘WO’.

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Aircraft Usage Details Information will display for all aircraft unless a specific type or aircraft group has been chosen. The bar graph represents the Hours (green) and Landings (red) posted. This information along with the other details can be shown for 1 month, 3 months, 6 months or the Year to Date.

Views Heads Up

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Monthly Crew Activity Overview Days of the month are displayed across the top of the screen with the ability to scroll through the months of the year. Blue squares indicate Crew Activity with the letter representing the type of activity. Click on a square to view ‘Crew Logistics’.

Views Heads Up Non-Posted Trips Trips that have occurred but have not yet been posted will display here. Click on a ‘Trip #’ to open the ‘Post/Logbook’ screen.

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Monthly Aircraft Activity Overview Days of the month are displayed across the top of the screen with the ability to scroll through the months of the year. Blue squares indicate ‘Aircraft Activity’. Click on the square to view scheduled legs.

Views Heads Up Upcoming Trip Overview Legs scheduled to occur within three days from ‘today’ will appear here. Click on the ‘Trip #’ to open the trip in ‘Trip Manager’. New Quotes and Requests ‘Quotes’ with a status of ‘Hold’ and/or ‘Trip Requests’ that have not yet been approved will appear here. Click on the ‘Quote/Request #’ to view. Non- Billed Trips A list of trips that have not yet been billed will appear here.

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Views Heads Up Click on the Trip # to open the trip through the ‘Billing’ screen.

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Views AAC View (Aircraft Availability Calendar) All scheduled legs will be presented, on initial entry, for a period of one week beginning with ‘Today’s’ date. The Date Range may be changed using the links provided in the top left corner of the screen. A reservation may be opened, by clicking on the Reservation number displayed in blue. Reservation numbers that appear in red indicate that the leg has been cancelled.

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Views

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Atlas Atlas The Atlas contains a worldwide database of approximately 25.000 airports. Airport, FBO and Hotel information is provided by Universal Weather and Aviation, Inc..

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Atlas Airport Search The Atlas, by default, displays information on the system’s home base ICAO. A different airport may be opened by entering the ICAO code in the ‘Airport ID’ field (a partial entry will result in a multiple match listing) or by clicking on the Airport Search button . If using the Airport Search button, input the search criteria in any one of the fields available and click on ‘Submit’. If an exact match is found the airport information will be displayed. ‘User Key 1’, ‘User Key 2’ and ‘User Key 3’ are labels that can be renamed through the ‘Administration:Settings’ area (refer to the Administration section of the manual). The fields associated with the labels can then be filled with data to be used as an alternate search method. For example: User Key 1 above has been defined as ‘Factory’. The field marked ‘Factory’ can be edited for KORD to contain the ‘Zip Code’ of the company factory in Chicago. The ‘Zip Code’ of the ‘Factory’, when used to search for an airport, will display Chicago O’Hare.

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Atlas Airport Search Searching on a City, State, Country or partial input of data will result in a multiple match listing. Click on the desired airport link to view that airport’s information. To search for a new airport, click on the ‘New Search’ link located in the lower right corner. If more than one page of information is found, click on the ‘Prev’ or ‘Next’ buttons, to access the other pages. Once the information is displayed, click on the links, located in the center of the screen, to view the different sections of information available.

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Atlas Location Information Location Information can be input and edited by clicking on the Edit button

located in the top right corner of the screen.

Field Information Latitude The angular distance on a meridian north or south of

the equator, expressed in degrees and minutes. Longitude The angular distance east or west from a standard

meridian such as Greenwich to the meridian of any place, expressed in degrees and minutes.

Heliport A checkmark indicates that a Heliport exists. Public/Military The filled option button indicates a Public or Military

airport. Runway The condition of the runway can be indicated as Condition ‘Excellent’, ‘Good’ or ‘Poor’. Standard Time The time in hours (+/-) from Universal Time From UTC (Z) Coordinated. DST Change A checkmark indicates the observance of Daylight

Savings Time. From Date The date that Daylight Savings Time begins. To Date The date that Daylight Savings Time ends. PSA Primary Service Area – A letter may be input to

indicate if this airport is in a Primary Service Area.

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Atlas Location Information

Field Information Point of Entry Click in the box to indicate if this airport

is a ‘Point of Entry’. International Input a letter to indicate if the airport is

international or not. Landing Fee A Yes/No selection indicates if a

Landing Fee exists. Amount The amount of a Landing Fee if one

exists. Last Changed A ‘date stamp’ will display if a Landing

Fee has been indicated and a change has been made.

Time Zone The system will identify with an ‘S’ or a

‘D’ whether an airport is currently in Standard or Daylight Savings Time. A User may enter further information such as ‘ET’ for Eastern Time, ‘CT’ for Central Time and so on when in edit mode. After the information has been saved, the ‘S’ or ‘D’ will appear in the middle of the two letters entered.

Alternate Taxi Time Alternate Taxi Time may be set in the Atlas by clicking on the Edit button . There are two alternate methods, ‘Simple’ and ‘Advanced’, plus the default of ‘None’. The Flight Scheduling system automatically defaults to a 20 minute taxi time. This default can be changed through ‘Administration:Sked/Post’. Any airport that has “None” selected for an alternate taxi time will use this default. While in edit mode click on either “Simple” or “Advanced” to set alternate taxi times for that specific airport. If Simple is used, an entry must be made in the “Adjust Taxi Time” minutes box. The value entered will be used instead of the default taxi time.

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Atlas Location Information

Alternate Taxi Time

If ‘Advanced’ is selected Peak In and Peak Out times can be entered for the airport. You may enter up to two ‘Peak Time’ windows for in and out. Once the peak times are entered, enter the alternate taxi time for both Typical and Peak. When working in Trip Manager, if an airport is selected that uses advanced taxi time the system will add the typical taxi time minutes to the default taxi time for the leg unless the times specified on that leg are between the peak time windows defined in the Atlas. In this case the system will add the peak time minutes to the default taxi time.

Remember both simple and advanced are airport specific while the default is used throughout the Flight Scheduling system.

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Atlas Contacts Information To view contact information, click on the ‘Contacts Information’ link located in the center of the screen. To add or update information, click on the Edit button in the top right corner of the screen. Jetban, Curfew, ARO/Slot To view the information, click on the ‘Jet Ban/Curfew/ARO/Slot’ link located in the center of the screen. To add or update information, click on the “Edit” button in the top right corner of the screen. If an area has been set to ‘Yes’ and dates and times have been entered, warnings will be given as itineraries are built through the Trip manager area. Fuel Types To view the information, click on the ‘Fuel Types’ link located in the center of the screen. To add or update information, click on the “Edit” button in the top right corner of the screen.

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Atlas Oxygen, Repairs, Nav Aids To view the information, click on the ‘Oxygen, Repairs, Nav Aids’ link located in the center of the screen. To add or update information, click on the “Edit” button in the top right corner of the screen. Remarks To view Remarks, click on the ‘Remarks’ link located in the center of the screen. Since there are different types of remarks that can be associated with an airport, different areas have been defined. By default, these areas have already been labeled. These labels may be changed through ‘Administration;Settings’ (refer to the Administration section of the manual).

Remarks

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Atlas Remarks Remarks may be added or edited by clicking on a remark link first, typing the information and clicking on the ‘Submit’ button. Once remarks have been input, a checkmark will appear to the left of the label. Remarks that have been added to the ‘Country Remarks’ area, will apply to all airports within that country.

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Atlas Yahoo! Maps A link has been provided to the ‘Yahoo!’ web site to allow access to more detailed information. Click on the link and the selected airport will display on a map in ‘Yahoo!’.

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AVCARD The ‘AVCARD’ link provides easy access to the ‘AVCARD’ web site. Search by ICAO/IATA for a listing of available suppliers.

Atlas Runways Data on the longest runway only is provided for the airport selected. Information for other runways that exist at that airport may be input by clicking on the ‘Runways’ link in the middle of the screen. Click on the ‘New’ button to begin. Enter the desired information in the lower portion of the screen. Click on ‘Submit’ to save. The longest runway and the widest runway will now display on the main page of the Atlas. Note: Any information that was originally provided for the longest runway will be overwritten by the information entered on this screen.

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Atlas Customs If customs is available at the selected airport, click on the ‘Customs’ link in the middle of the screen to add information. Click on ‘Submit’ to save. FBOs/Handlers Click on the ‘FBOs/Handlers’ link in the middle of the screen to add information for the selected airport. If an ‘FBO/Handler’ has been designated as ‘Preferred’, it will display in blue at the top of the list and will automatically load the preferred information in the Logistics area of Trip Manager. FBO data is frequently updated to provide the latest information. To bypass this update for a specific FBO click in the box to the left of ‘Exclude from Data Updates’ in the lower left portion of the screen.

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Atlas Caterers Click on the ‘Caterers’ link in the middle of the screen to add information for the selected airport. If a ‘Caterer’ has been designated as ‘Preferred’, it will display in blue at the top of the list and will automatically load the preferred information in the Logistics area of Trip Manager. Cars/Limos Click on the ‘Cars/Limos’ link in the middle of the screen to add information for the selected airport. If a ‘Car/Limo’ has been designated as ‘Preferred’, it will display in blue at the top of the list and will automatically load the preferred information in the Logistics area of Trip Manager.

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Atlas Cars/Limos

Hotels Click on the ‘Hotels’ link in the middle of the screen to add information for the selected airport. If a ‘Hotel’ has been designated as ‘Preferred’, it will display in blue at the top and will automatically load the preferred information in the Logistics area of Trip Manager. Additional Hotels may be designated as preferred by selecting the ‘Alternate Preferred’ box. Hotel data is frequently updated to provide the latest information. To bypass this update for a specific Hotel click in the box to the left of ‘Exclude from Data Updates’ in the lower left portion of the screen.

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Atlas Hotels Engineering Click on the ‘Engineering’ link in the middle of the screen to add information for the selected airport.

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Atlas Misc. Services Click on the ‘Misc. Services’ link in the middle of the screen to add information for the selected airport. Restriction Click on the ‘Restriction’ link in the middle of the screen to add information for the selected airport.

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Atlas

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Restriction Restriction information for a particular airport that has been included in an itinerary will display at the top portion of the screen when viewing the ‘eBoard’. Radius Search The Radius Search is used to identify airports within a user-defined radius around the currently selected airport. The radius search default is set to 50 nautical miles. Only those airports that are located 50 miles or less from the base airport selected will be shown on the radius display. However, if a greater distance has been chosen and other airports exist, the other airport names will still be displayed in the right portion of the screen. To increase the distance of the radius search, click in the ‘Set Distance’ field at the top of the screen and input the new distance. Click on ‘Go’. A red ‘circle’ will be shown on the radius display to indicate the base airport. The green colored ‘circles’ represent all the other airports found. Clicking on a green ‘circle’ to the left of an airport name will change the color to blue and also change the corresponding ‘circle’ on the radius display to blue. This is also true for the reverse. Click on the green ‘circle’ on the radius display and the corresponding ‘circle’ to the left of the airport name will change to blue. Holding the mouse pointer over any one of the colored ‘balls’ located on the radius display will indicate the airport ICAO. An option may be selected through the ‘Personal - User Settings’ section that allows the ICAO codes to display by default. The airport search may be narrowed down to show airports that have certain runway lengths and/or airports that have FBOs that operate 24 hours a day. To search for airports with a minimum runway length, input the length in the ‘Min. Runway’ field, located in the top right corner of the screen. Click on ‘Go’. To find airports that have FBOs that operate 24 hours a day, check the box to the right of the label ’24 Hour FBOs’. Click on ‘Go’. Airports will only display where FBOs have been defined as having 24 hours of operation. FBO data may be input beneath the ‘FBOs/Handlers’ link, located in the middle of the screen of the Atlas.

Atlas Radius Search

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Atlas City Search To search for the closest airport to a city click on the ‘City Search’ link in the middle of the screen. A search can be done by city name, state or zip code. Note: This search is limited to cities within the United States only. If there is more than one match found, a multiple match listing will display. Click on the city name to view the Radius Search results.

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Atlas AirNav The ‘AirNav’ link allows easy access to the ‘AirNav’ web site, which provides location information for the airport selected.

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Atlas Add a New Airport Click the ‘Add a New Airport’ button located in the top right corner of the screen to add an airport that is not currently in the database. A form will appear requiring specific information. All fields should be completed at this time.

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An airport cannot be added without a four character Airport ID (ICAO). If a field of information was not input on the initial entry or entered incorrectly it can be edited by clicking on the Edit button . Click on ‘Submit’ to save. Edit Airport Status An airport, like an aircraft, can be made inactive in the system. This will not delete the airport from the Atlas database, but make it inaccessible through the Trip Manager. Click on the Edit button in the top right corner of the screen . Click in the box to the left of the word ‘Active’ to remove the checkmark. Click on the ‘disk’ in the top right corner of the screen to save.

Atlas

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Trip Logistics Trip Logistics Overview Trip Logistics may be accessed by selecting ‘Logistics’ from a popup menu or by clicking on the ‘Logistics’ link in ‘Trip Manager’. This link is made available after a trip has been saved or opened. The Trip Logistics screen displays selected trip details from Point of Departure (POD) to Point of Arrival (POA), for a specific leg. All legs associated with the trip appear in the reservation window to the right of Trip Logistics information. Click in the option button next to the leg you want to display.

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Trip Logistics Trip Logistics Overview Information displayed on Trip Logistics can come from a variety of other areas in the system, or it can be added directly into the Logistics record. Applicable contact information established in the Contact Manager will be carried over to Trip Logistics when that person has been selected as a ‘Contact’ or has been placed as a passenger on a scheduled trip. Hyperlinks in the upper section of the Atlas allow you to associate Customs information, FBOs, Caterers and Cars/Limos with a specified airport. Once these associations are in place, any trip that arrives or departs from that airport will pull the Atlas information into the Trip Logistics record when it is set as the preferred option. If it is not a preferred option, it will be available as a selection at the Trip Logistics Screen.

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Trip Logistics Editing Or Adding Information To Trip Logistics You can edit all fields that are not filled as a requirement from another area in the system. Click the Edit icon to the right of the Trip Logistics title to open up all fields for editing. Use the Save icon to retain any changes you make. Use the Cancel icon to cancel changes.

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Click the Edit Icon on any section to add information or edit that area. Remarks may also be accessed and edited from here by clicking on the available links. The sections appearing in the column under the POD FBO all relate to the Point of Departure. Sections in the POA FBO column relate to the Point Of Arrival. Items that can be set as a preference elsewhere in the system may appear in different colors on a list:

nce Prefere Color

Your Company Blue Lead Pax Green Your Company &

Lead Pax Red No Preference Black

Trip Logistics Editing Or Adding Information To Trip Logistics

Field Information

POD FBO Point Of Departure Fixed Base Operator. Click on the Edit Icon to select an FBO from the drop down list, or click on the Create/Edit hyperlink to add a new FBO to the Atlas.

The new FBO will remain as a future selection in the

Atlas. Note: The ‘Leg Specific Remarks’ field is the only

field available for adding information in this section. All other information is pulled from the Atlas.

Handling Add any handling information that is applicable to this

leg. All fields are available for edit. Contacts If the Trip Contact was established when the trip was

created, that contact will appear in this section. If not previously established, a contact can be entered here.

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Field Information

Click on the Edit Icon and enter the last name of the contact you want in the first field. Press Tab to bring up a Contacts Listing that matches what you entered.

Select the contact name you want and click on Submit

to enter information in the Contacts Section. Use the Search fields to add a new contact. Click on

Submit to complete this addition. Your added record will be available for future trips.

Catering Click on the ‘Air Chef’ icon to place, view and

confirm orders through the ‘Air Chef’ website. An order Confirmation # will display in the ‘Catering’ field once the order has been placed.

Catering notes associated with each contact in the Contact Manager will appear in this section when that contact is confirmed as a passenger on the trip leg.

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Field Information Click the Edit Icon in the Remarks area to simply add catering notes. Click the Edit Icon on the Catering title bar to change catering information for any passenger.

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Click Create Caterers to add a new caterer to the

Atlas. The new caterer will be available as a selection for the current trip as well as any future trips.

POA FBO Point Of Arrival Fixed Base Operator. Click on the

Edit Icon to select a different FBO from the drop down list, or click on the Create/Edit hyperlink to add a new FBO to the Atlas.

Customs Customs information is pulled from the Atlas when a change in countries occurs from the Point of Departure airport to the Point Of Arrival airport.

Click the Edit Icon and select Create/Edit to enter customs information in Atlas.


Field Information

The customs information will be available for the current trip as well as any future trips.

Crew Hotel Add any Crew Hotel information that is applicable to

this leg. All fields are available for edit when clicking on the letter ‘M’. Click on the edit icon to select a hotel from the dropdown list.

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Note: The ‘Crew Hotel’ section of ‘Logistics’ may be turned on or off through Administration; Checks & Balances.

Pax Hotel Add any passenger hotel information that is applicable to this leg. All fields are available for edit when clicking on the letter ‘M’. Click on the edit icon

to select a hotel from the dropdown list. Transportation Transportation is pulled from the Atlas when the

airport in question is the Point of Arrival.

Click the Edit Icon to change information


Field Information

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Select Create Cars/Limos to enter new Transportation information in Atlas.

Contacts Contact Manager The Contact Manager is a database of all the people in your system. It contains information about your clients, passengers and crew. It can be accessed, by clicking on the ‘Contacts’ link from the main menu bar. Click on ‘Contact Manager’ to select. On initial entry the Contact Manager is blank. You can search for an existing name by clicking on the binoculars next to the ‘Last Name’ field or add a new name.

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Contacts Add a New Contact Add a new contact by entering information in the Contact Fields. The fields you use will depend on the type of contact you are adding.

General Information

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Field Information

Salutation Enter Ms., Mrs., Mr. or any other preferred designation for this contact.

Alias Enter an alternate name this contact might be known

as, if it is different from the contact's First Name. Last Name Enter the contact last name. First Name Enter the contact first name. MI Enter the contact Middle Initial.

Title Enter the contacts job title (i.e. President, Senior

Manager, etc.).

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Add a New Contact

Field Information Company/ Enter the contacts company. Affiliation Company ID Enter a company ID number. DOB Enter Date of Birth. CANPASS Enter the CANPASS number. CANPASS Exp. Enter the CANPASS expiration. Green Card Enter Green Card number, if applicable. Green Card Exp. Enter the Green Card expiration. Visa # Enter country Visa number. Visa Type Select the type of Visa. Visa Exp. Date Enter the Visa expiration date. Authorizer Enter the ‘authorizer’s’ name. Approver Enter the ‘approver’s’ name. Account (Bus) Enter the default business account #. Format (Bus) Enter the default business format. Account (Per) Enter the default personal account #. Format (Per) Enter the default personal format. Gender Select the gender. Height Enter the contact’s height. Weight Enter the contact’s weight. Hair Color Enter the contact’s hair color. Eye Color Enter the contact’s eye color.

Contacts

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Add a New Contact

Field Information

Gender Select the gender. Rental Car Company Enter Rental car information. Size Number

Address 1 Enter the Street Address. Address 2 Enter the Street Address. City Enter city information.

State Enter a two-letter abbreviation or use the binoculars to search for the State or Province you want.

Zip Enter zip code information. Country Enter a three-letter designation or use the binoculars

to search for the country you want.

Phone/Email Enter phone and/or email information (click on the email link to send an email).

Citizenship Field Information

Citizenship Enter the country of citizenship. Passport # Enter a Passport number. Issued At Enter where the passport was issued from. Issue Date Enter the issue date of the passport. Expire Date Enter the expiration date of the passport.

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Add a New Contact Personal Security/Finance Note: This section will display only if the User’s profile has been set up for access. Field Information

Spouse Name Enter spouse’s name. Driver’s License Enter a driver’s license number. Mother’s Maiden Enter mother’s maiden name. Name Mother’s Name Enter mother’s name.

Father’s Name Enter father’s name. Place of Birth Enter place of birth. Credit Card MasterCard, Visa, American Express, etc.

Type Credit Card Enter the card number. Number Credit Card Enter the expiration date or use the calendar to select

Expire Date a date. SSN Enter the Social Security number.

Contacts Add A New Passenger Contact The fields you see next will depend on what type of contact you are adding. If you select more than one check box for this contact, you will see a combination of all the fields that apply.

If you selected Passenger, you will see the following fields:

Field Information

Breakfast Enter descriptive information for any of these fields. Lunch These are memo fields for recording information only. Dinner Beverage

Catering Notes Catering notes will be available in the Passenger Manifest when this contact has been confirmed on a flight.

In Preferred Services: The hyperlink at the bottom of the Passenger fields allows you to set the Preferred Services for this passenger. If this passenger is selected as a Lead Passenger, the preferred services associated with them will become the default values for that scheduled trip. Select the Service you wish to define from the Services drop down list. FBO / Handlers Caterers Cars / Limos Engineering Misc. Services

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Contacts Add a New Passenger Contact Above the bottom grid, enter the airport identifier in the Airport Name or use the binoculars to search for an airport. The bottom grid will list the available records for that airport as defined in the Airport Atlas. Click on the one you want to select as the preferred item. Repeat this process for all available services.

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Contacts Add A New Crew Contact

If you selected Crew, you will see the following fields:

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Field Information

ID Enter the identification number. Employee # Enter the Employee number. Hire Date Enter the date hired. Termination Use Only when applicable. Date Company Enter the Company Badge number. Badge #

Airport Enter the Airport Badge number. Badge # Cert# Enter the applicable certification number. License

PRIV License Privileges such as ATP, Commercial, etc.

Rule Enter the rule that applies to this contact. Credit Cards Enter the credit cards issued to this contact. Site Enter the airport this contact works out of. Domicile ICAO Enter the airport closest to where this contact lives.

Contacts Add a New Crew Contact

Field Information Employee Select the Employee status from the drop down list. Status

Contract Full Time Part Time Terminated Unit Enter the unit or group that the contact is a part of.

Med Class Enter the Medical Class for this contact. Deficiency Medical Restrictions such as glasses. Vacation Enter the amount of vacation days accrued.

Emergency Enter an Emergency Phone number. Phone # Personal Enter any notations you wish.

In Assign Aircraft: This hyperlink at the bottom of the Crew fields let you Assign Aircraft to the crewmember. Use the drop down lists to select the Aircraft and Crew Position.

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Contacts Add A New Crew Contact The remaining Hyperlinks are not applicable for a crewmember that has just been added to the system. That information is associated with a contact only after they have been added.

Regardless of the type of contact you add, click on the Submit button to save your record.

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Contacts Search For An Existing Contact You can use any of the name fields to search for a contact. Enter as few or as many letters in the Alias, Last Name and /or First Name fields and click on the Binoculars icon . If there is only one existing record that matches all the information you entered, the Contact Screen will display all applicable information. If there are a number of records that match your criteria, a search screen will display your choices. Leave the ‘Last Name’ field blank and click on the binoculars to view all names in the database. At the Search screen you can:

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Contacts

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Search for an Existing Contact Click on the Last Name of the record you want displayed on your Contact Manager Screen. Or Enter new search criteria in any search field and click on Search to refine your search or start a new one. You can also add a new contact from this screen by entering information in the Search Screen fields and clicking on Add New.

Contacts Contact Merge The ‘Contact Merge’ screen may be accessed from the ‘Contacts’ link located on the main menu bar. The purpose of this area is to allow names that have been input into the system incorrectly to be merged with the one name that has been input correctly. This helps to clean up the system of unwanted records. Note: 1. Contact specific data that is associated with the unwanted names will not be transferred to the ‘master’ record/name. It will change all instances where the names were used (i.e. Passenger Manifest, Contact, etc.) to the master record and will remove the unwanted names from the Contact Manager.

2. Crew names may not be merged. Enter a name in the ‘Last Name’ field and hit the ‘Tab’ key to initiate a search. Click in the box to the left of all the names you would like to merge including the name that you would like to keep. In the lower portion of the screen, click in the circle to the left of the name that will remain. This will become the ‘Master’ record. If a name has been selected from the top of the screen in error, click in the box to the left of the name in the lower portion of the screen and then click on the ‘Remove’ button. Click on the ‘Merge’ button to merge all names selected, into the master record.

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Contacts Passenger Group Contacts The ‘Contact Groups’ screen may be accessed from the ‘Contacts’ link located on the main menu bar. This area allows passenger ‘groups’ to be created. A group for example, can consist of passengers that commonly travel together. This allows for the quick entry of names in the ‘Passenger Manifest’ screen. To create a new group, select ‘<New>’, from the ‘Select a Group’ field. Enter the name of the group in the ‘Group Name’ field. Enter as many passenger names as desired and click on ‘Submit’ to save. To edit an existing group, select the group from the ‘Select a Group’ field. Add additional names if desired. To delete a name click in the box, beneath the red ‘X’, to the left of the passenger name and click on the ‘Delete’ button.

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Passenger Manifest Passenger Manifest Overview The ‘Passenger Manifest’ (Pax Manifest) is a listing of all passengers associated with a specific trip. Passengers can be added to the ‘Passenger Manifest’ after the trip has been created. The ‘Passenger Manifest’ can be accessed from a popup menu or from the ‘Trip Manager’. When you have a trip opened, the Pax Manifest link is available on the title bar in the middle section of the screen. Regardless of how you access the Passenger Manifest, you will be at the listing for a specific trip. If passengers have not yet been added, the screen will appear as shown below.

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Passenger Manifest Adding a Passenger The Search bar at the bottom of the Passenger Manifest screen allows you to find existing passengers or create new passenger records and add them to the Manifest. Type the last name (spell it out or enter as many of the characters you want) in the field provided. Press the Enter key. A window displaying all existing passengers that meet your criteria will appear. Click on the ‘Last Name’ of the passenger that you want to add to your list. Select several passengers at once by clicking in the boxes to the left of the passenger names. Click on the ‘Submit List’ link to add these names to the manifest. If the passenger window does not display any passengers meeting your criteria, complete the information in the upper section and click on Submit. This will add the name to your current Manifest and make it available for future access.

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Passenger Manifest Adding a Passenger To select names from a ‘Group List’ (see the ‘Contacts’ section for further detail), first click in the box beside each leg to select, then click on the ‘Group List’ button in the lower right corner. All passengers selected will be confirmed with the letter ‘C’ onto each leg checked. All legs associated with the trip will have a popup menu from which you can select or change the type of confirmation you want to use for that passenger.

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Passenger Manifest Adding a Passenger Several codes have been provided although additional codes may be added (see the ‘Administration; Pax Code’ area for further detail). Code Description C Business Confirmed B Business Confirmed P Personal Confirmed W Wait List X Non – Occupancy (a passenger that does not occupy a seat) If many passengers have the same type of confirmation, fill in the first box in any column or row and use the Copy Down and/or Copy Right or Copy Rt/Down buttons to have the system repeat information for you. Passengers that have been confirmed on a trip through the ‘External Request’ feature will have a letter placed beside the ‘Confirmation Code’ field.

P – Request pending A – Request accepted

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Passenger Manifest Adding a Passenger Note: A scroll bar will appear when there are more legs in the trip than can fit on the screen display. Click on the ‘Submit’ button to save changes. Passenger names will display along with information that has been entered through the ‘Contact Manager’. The blue header helps identify what each piece of information represents. Green card information or account information will display based on system settings (see ‘Administration; Contact Information’ for further detail). If account information has been chosen then the letters ‘Per’ (Personal) and/ or ‘Bus’ (Business) will display if that passenger has a default account number(s) associated with their name. Point at the letters to view the account number and the account format. Passport numbers will appear in ‘red’ if they have expired. Click on the passenger’s name to view/edit information through the ‘Contact Manager’. Remarks specific to the passenger may be entered beneath the ‘General’ or ‘Trip’ links. ‘General Remarks’ will always remain with the passenger. ‘Trip Remarks’ are specific to the current trip. If remarks are already associated with the passenger a checkmark will appear to the right of the link.

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Passenger Manifest Adding a Passenger Passenger names will be listed ‘Alphabetically’, by ‘Input Order’ or by “User Order’ based on the User’s default settings. Names can be resorted temporarily by selecting another ‘Sort By’ option at the top of the screen. Click on the ‘Go’ button to sort.

The ‘User Order’ may be defined by clicking on the icon on the blue header. Enter a number to the right of the name to indicate their new position. ‘Passenger Loads’ and ‘Leg Information’ can be viewed by clicking on the icons located to the right of the seat capacity.

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Passenger Manifest Adding a Passenger

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Waitlisted passengers can be confirmed in the order in which they were

waitlisted by clicking on the ‘city pair’ link . Click in the circle to the left of the name and then select the confirmation code. Click on the ‘Submit’ button to save.

Passenger Manifest

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Adding a Passenger To add passengers to other Reservations/Shuttles enter a number in the space provided at the top of the screen and click the ‘Go’ button.

Passenger Manifest Setting the Lead Passenger The Lead Passenger is the primary contact person for any or all legs of the trip. Click the Arrow next to the passenger name you want, under the Set Lead column. The Trip Leg window displays all legs the selected person has been confirmed on.

Click the check box next to each leg you want this person to be identified as the Lead Passenger. Click on SelectAll if this person is the Lead Passenger for the entire trip. Click on Submit to complete the entry. A blue circle will indicate the Lead Passenger for each leg.

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Passenger Manifest Setting the Group Lead Establish a Group Leader when there are several groups of passengers that are likely to be disbursed to different locations upon landing. Under the SGL (Set Group Leader) column, click the Arrow next to the passenger name you want to add to a group. The Passenger window displays all confirmed passengers, except the one you selected. Click on the pencil next to the name of the leader you want to assign to the person you selected.

After assigning a Group Leader to a person, a small Arrow will appear next to the person's name. Running your cursor over that arrow will reveal the Group Leader for that person.

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Post Post / Logbook Overview Posting a trip allows you to enter actual trip information. Flight time, Block time in addition to user defined fields, let you track company-specific information. Select Post from the Main Menu to get to the Post / Logbook screen. If you access the Posting / Logbook screen from the Fleet Schedule, scheduled flight information for the trip selected will be displayed. If you access the Posting /Logbook screen from any other area, you will have to enter the Reservation # or Search for the trip you want to Post.

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Post Post / Logbook Screen When selecting the Posting option from the drop down menu on the Fleet Schedule, flight information for the trip selected will be displayed. Clicking directly on the Post link from the Primary menu bar will open a blank screen. If you know the Reservation # of the trip you wish to Post, enter it in the Reservation # field and click on Go.

C

lick on the Search button if the reservation # is not known.

To find a trip by a Date, Contact or A/C Registration number, enter information in any of the search fields and click on Search. Click on the Trip # to select.

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Post Post / Logbook Screen The upper portion of the screen will display the trip as it was scheduled. Click in the circle to the left of a leg to select. Verify the Out Date indicated below. Edit the date if necessary. Enter information in the remaining fields as needed. The first row accepts times in Zulu, the second row accepts times in Local. The system will use whichever time has been entered to calculate the corresponding field.

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Field Information Out Enter the time the aircraft departed.

Off Enter the time the aircraft departed the runway. On Enter the time the aircraft landed. In Enter the time the aircraft arrived. When all information is complete, the Flight time and the Block time for the crew will be calculated at the bottom of the screen. The system inputs the total amount of time in the ‘Day’ field. Entering a time in the ‘Night’ field will adjust the ‘Day’ field time accordingly.

Post Post / Logbook Screen Note: The system determines the total time to be entered in the ‘Day’ field (Flight vs. Block) based on the option selected through ‘Administration; Logbook’.

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Field Information

FLT Flight Time. Time calculated between ‘Off and ‘On’.

BLK Block Time. Time calculated between ‘Out’ and ‘In’. Comment [EL1]: Updated based on Joe’s suggestion.

DAY Daytime hours. System assumes to input total time in the ‘Day’ field.

Night Night hours. Enter night hours accrued. Any time

entered in this field will be subtracted from the ‘Day’ field.

IFR Instrument Flight Rule. Enter the number of hours

flown under this condition. Remaining flight hours are automatically applied to the VFR field.

VFR Visual Flight Rule. Enter the number of hours flown

under this condition. Any change to this field will automatically adjust the hours displayed in the IFR field.

Day T/O Day Take Off. Enter the appropriate number.

Post Post/Logbook Screen

Field Information Night T/O Night Take Off. Enter the appropriate

number. Day LDG Day Landing. Enter the appropriate

number. Night LDG Night Landing. Enter the appropriate

number.

All other fields displayed in this grid have been established through the ‘Administration; Logbook’ area and are specific to your company.

Other information may also be entered through additional areas provided. Note: The ‘APU/Hobbs Meter’ section is optional. This section may be selected for display through ‘Administration; Sked/Post’. Click on the ‘Submit’ button to save.

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Post

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Post/Logbook Screen A ‘Delete Post’ button will be made available when a leg is selected that has already been posted or after posted information has been submitted. Note: This button will only be available based on ‘User Profile’ configuration. This feature allows for the removal of posted data from the ‘Posting’ and ‘Logbook’ areas.

Post Expenses Fuel and other expenses may be added by clicking on the ‘Expense’ button in the lower portion of the screen. Click in the circle to the left of a leg to select. Enter information for any ‘Fuel Expense’ in the fields provided. The ‘Vendor’ name will auto fill based on the information entered in the ‘POD’ area of ‘Logistics’. A default list of ‘Payment Methods’ has been provided, but may be added to through the ‘Administration; Data Administration’ area of the system. Click on the ‘Submit’ button to save. To delete the entry, click on the ‘Delete’ button. To make additional entries click on the ‘New’ button.

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Post Expenses ‘Other Expenses’ such as catering and transportation may also be added. Click on the down selection arrow next to the ‘Item’ field to select an item. Enter an amount and choose the ‘Method of Payment’. Click on the ‘Submit’ button to save after each item is selected. Enter as many items as needed. A ‘Subtotal’ will be kept of all ‘Other Expenses’. A ‘Grand Total’ will display to show the combined total of ‘Fuel’ and ‘Other’ expenses. To delete an item, click in the box to the left of the item, beneath the red ‘X’. Click on the ‘Delete’ button. Crew expenses may be added separately through the ‘Crew Expense’ section in much the same way as ‘Other Expenses’. In this section the crewmember name may also be selected. Click on the ‘Return to Posting’ link in the top right corner of the screen to return to the ‘Post/Log’ screen.

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Post Billing ‘Billing’ may be accessed by clicking on the ‘Post’ link from the main menu bar or by selection from a popup menu. The ‘Billing’ area allows each leg of a trip to be billed to one or more individuals and/or accounts. After a trip has been opened, the legs of the trip will display in the lower portion of the screen. Click in the option button to the left of a leg to begin. Fill in the following fields:

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Field Information Charge To Select a passenger from the dropdown list or click on

the binoculars to search for a name. A lead passenger will be indicated with the word ‘(Lead)’. Required field.

Account Format Select the format to use from the dropdown list. The

option of ‘None’ will automatically fill in if a format has not been selected.

Account # Enter an account # or click on the binoculars to

search for one. Required field. Note: An account # will auto fill if a default has been established through the ‘Contact Manager’ for the person being charged.

Post Billing

Field Information Rate Select a rate to be used from the dropdown list. Click

the binoculars to view a breakdown of each rate. Required field.

Point to Point Select to charge from the point of departure to a point

of arrival not to include the legs flown in between. Charge This field will auto fill with the correct amount. If a

‘Manual’ rate has been selected enter the amount to be charged/debited (use the +/- button to indicate a debit).

Authorized by Click on the binoculars to search for a name.

Approved by Click on the binoculars to search for a name. The ‘Status’ field located beneath the ‘Approved by’ field will indicate whether the name selected in the ‘Charge To’ field has been confirmed on the trip or not. Click on ‘Submit’ to save. The ‘Split’ button is made available when more than one person has been charged for the same leg using the same rate. This allows the charge to be split evenly among the other people that have been charged or customized to be charged at a specific percentage.

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Post Billing

Select a passenger by clicking in the option button to the left of a name in the top portion of the screen. Click on the ‘Split’ button. Select all other names that will ‘share’ the charge. Click on the ‘Even’ button to share the charge evenly.

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Click on the ‘Customized’ button to input a specific percentage. Enter a new percentage in the ‘%’ field and click ‘OK’.

Post

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Billing To delete a charge, click in the box to the left of a name, beneath the red ‘X’. Click on the ‘Delete’ button. If an ‘Auto Billing Default Rate’ (see ‘Administration; Rates’ for further information) has been established for the aircraft utilized, all passengers will automatically be billed for all legs of the trip once the trip has been posted.

Reports Create a Report The Crystal Reports Designer has been selected as the Report Designer of choice for the Flight Scheduling System. Please see your company’s System Administrator for further information on creating a report. Publish a Report Once a report has been created, it must be ‘published ‘ to the system. This is done through the ‘Report Manager’ located in the ‘Reports’ area of the system. After a report has been published, the ‘User’ will then be able to view/print the report. Click on the ‘Reports’ link located on the Menu Bar. Once in the ‘Reports’ area click on the ‘Report Manager’ link. Reports that have already been published appear at the top portion of the screen. The addition of new reports or updating of existing reports is done in the lower portion of the screen.

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Reports Publish a Report To add a new report, indicate a title and a brief description of the report in the ‘Title’ and ‘Description’ fields. Enter the path to the saved report in the ‘File Name’ field. If the path is not known, click on the ‘Browse’ button. For easy location, reports are associated with a group. If a group name has already been created it will appear as part of the dropdown list for selection. If not, a group name may be created in the ‘New Group Name’ field. Entering a number in the ‘Order’ field will place that report in the indicated position within the selected group. Note: If more than one report has the same order number within the same group the reports will default to displaying alphabetically. Click on the ‘Submit’ button to save. To update report information, click in the option button to the left of the report to be updated, at the top portion of the screen. Enter any changes to be made in the lower portion of the screen. Click on ‘Submit’ to save. The reports list display, may be sorted by ‘Report Title’, ‘Group Name’ or ‘Order’. Click on the desired column header to sort. Reports that have been added to the ‘Trip Manifests’ group have the option of being copied to a ‘Batch Mode’ group. This allows the User to print a selected Trip Manifest for multiple reservations.

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Reports View/Print Reports To view published reports click on the ‘Reports’ link from the Menu Bar. Click on the report to be viewed/printed. Note: Published reports will only display if the User has been given ‘Read Only’ access to those reports by the System Administrator. Enter any required parameters and then select one of the view/print options. Required parameters will display a red asterisk beside the parameter name. A report selected from the ‘Trip Manifests - Batch Mode’ group will result in a selection window. All reservations occurring either today or tomorrow will display by default. An alternate date range may be selected or specific reservation numbers may be entered. Click on the ‘Submit’ button to generate a new search.

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Reports View/Print Reports Click in the box to the left of a reservation(s) to select. Click on the ‘Run Report’ button to send to the printer or the ‘Queue’ button to print at a later time. Reports held in the ‘Queue’ can be accessed by clicking on the ‘Queue’ icon on the ‘Trip Manifests - Batch Mode’ group header or from the ‘Administrative’ menu bar.

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Reports Documents The Documents area allows a User to add and manage personal documents that are in a .doc, .txt, .xls , .pdf or .csv format. Click on the ‘Documents’ link to view/print existing documents. Click on the ‘Document Manager’ link to publish documents to the system. Enter a title in the ‘Title’ field and then click on the ‘Browse’ button to select your document file. Select an existing ‘Category’ or create a new one by typing in the ‘Enter New Category Name’ field. The ‘Description’ field is optional. Entering a number in the ‘Order’ field will place that document in the indicated position within the selected group. Click on the ‘Submit’ button to save. Click on the ‘Go Back’ button to view the list of published documents.

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Reports Documents

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User Settings Personal - User Settings The ‘User Settings’ link allows an individual user to configure viewing preferences specific to certain areas of the system. These preferences, once selected, will be unique to the User logon.

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User Settings Personal – User Settings

Field Information

Clocks Up to six clocks may be defined for display in eBoard. Digital and/or analog clocks may be selected along with ICAO and/or City information.

Opening Screen Select the initial screen to display after logging

into Flight Scheduling. Date Configuration Select the date format. Fleet Schedule Select to view all aircraft regardless of activity.

Passenger Sort Select the sort order for passenger names in

the Passenger Manifest area. Crew Assignments Select how crew names should be displayed in

the Crew area. eBoard Select how data should be displayed and how

often it should be refreshed.

eBoard Aircraft Info Select to show aircraft information (i.e. Type, TAS…).

eBoard Cell Info Select what data should be displayed on initial

entry into eBoard.

eBoard PopUp Info Select what data should be displayed in a ‘pop up’ window.

Atlas Select to display ICAO codes next to the

colored circles on the Radius Search display. Set default search values for distance and

runway length.

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User Settings Personal – User Settings

Field Information Trip Manager Select the display for the lower portion of Trip

Manager. Select to have the ‘Version #’, ‘Trip Code’ and/or ‘Trip Description’ display.

Activity Grid Display Select how many days should be displayed. User Reports Select a default Report format. Travel$ense Select to import data into Travel$ense and the

path that the data should be imported to. Aircraft Availability Select the default view. Calendar My Links Links to other websites may be entered here

for availability beneath the ‘My Links’ link located on the Primary Menu bar. Click on the disk to save.

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User Settings HUD Config Items displayed beneath the ‘Heads Up Display’ view are selected through the ‘HUD Config’ link.

Click in the box to the left of the items shown to select. Click on the word ‘Expand’ if you do not want this item to be fully expanded when opening the ‘Heads Up Display’ view. Click on ‘Submit’ to save. To move an item into a different position for display, click on the item first and then click on the up or down arrow in the top portion of the screen. This can be done for both the left and right columns.

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User Settings Aircraft Groups ‘Aircraft Groups’ may be established here for selection through the ‘Crew Activity Schedule’ and/or ‘eBoard’. To create a group, select the ‘<new>’ option from the dropdown menu at the top of the screen.

• Click in the box to the left of each aircraft tail number that will be a part of the group.

• Enter a ‘Group Name’ in the ‘Group Name’ field in the lower portion of the

screen.

• Select the option ‘Make this the default aircraft group’ to have this group display automatically on entry into the ‘Crew Activity Schedule’.

Click on ‘Submit’ to save. Group names will be listed beneath the dropdown menu at the top of the screen as they are saved.

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User Settings Change Pass Phrase A User can change their current ‘password’ or ‘pass phrase’, by clicking on the ‘Change Pass Phrase’ link at the top of the screen. Enter the ‘Old’ password, the ‘New’ password and the ‘New’ password again to confirm. Click on ‘Submit’ to save.

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Misc History At the time a trip is created or edited or a contact name is created or edited history records are also created. These history records may be viewed by selecting ‘History’ from the ‘Misc’ link on the main menu bar. Select ‘Contact’ to view the history of a specific name or ‘Trip’ to view the history of a specific reservation or shuttle. Each time a change is made to a reservation and submitted, the ‘Version #’ of the reservation is incremented. A line of information will be displayed for each version that exists, at the top portion of the screen. Changes made to specific legs will be displayed in the lower portion of the screen. If any changes were made to the ‘Passenger Manifest’ they may be viewed by clicking on the Passenger link located in the top right corner of the screen. Changes to Crew/Logistics may also be viewed by clicking on the Crew/Logistics link in the top right portion of the screen.

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Misc History

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Misc Operations Log The ‘Operations Log’ is used to maintain notes against an individual aircraft and may be accessed by clicking on the ‘Misc.’ link, on the main menu bar. These notes may be helpful to personnel using the system to track actions that may have occurred during the course of someone’s shift. To create an item in the log, select an aircraft, using the down selection arrow on the ‘Select Aircraft’ field. The ‘User Name’ field will auto fill with the name of the person that is currently logged into the system. Enter a name in the ‘Contact Name’ field, if desired, to indicate the person that should be contacted in case of any questions. Type any notes that apply in the open text field and then click on ‘Submit’ to save. A date and time stamp will be attached at the time of ‘Submit’. Entries may be edited but may not be deleted after they have been submitted. To view entries for a specific aircraft, select an aircraft, using the down selection arrow on the ‘Select Aircraft’ field in the middle portion of the screen. Enter a start date and an end date (not required) and click on the button. Click on the calendar in the lower right portion of the screen or click on the links beside the calendar to view entries for a specific day. If entering a specific date, enter the date and then click on the button.

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Misc

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Quotes/Requests Charter Quote/Chargeback Manager (Internal) Quotes/Chargebacks may be entered through the ‘Charter Quote/Chargeback Manager’ located beneath the “Trip Quotes’ link or ‘Quotes/Requests’ link depending on your User profile.

System User Only

Both External Requester and System User

The ‘Charter Quote/Chargeback’ area allows quotes to be created based on ‘Rate’, ‘Catering’ and ‘Transportation’ information. This information is entered through the ‘Administration; Quote/Request/Monitor Setup’ area or by clicking on the link in the top right portion of the screen. Note: The ‘’Quote/Request/Monitor Setup’ area is only available when logged in to the system as an ‘Administrator’. Once the information has been input, a ‘Quote’ may be generated. Select the type or types of ‘aircraft’ to be used to generate the ‘quote’. Indicate if there are any discounts or surcharges to be applied. Enter any trip information beneath the ‘Itinerary’ section. ‘Transportation’ and ‘Catering’ options may be selected by clicking on the down selection arrow. Enter the amount of ‘cars’ or ‘transportation units’ needed in the ‘Trans Units’ field. If the leg is a ‘ferry leg’ click in the box beneath the letters ‘FL’. Click on the ‘save’ link to add. Click on the ‘+’ button above the ‘save’ link or press the F1 button for additional legs.

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Quotes/Requests Charter Quote/Chargeback Manager (Internal) Click on the red ‘X’ to the left of a leg to delete. When all legs have been entered, click on the ‘Calculate Quotes’ button. Quotes for each aircraft selected will then be displayed. Click on the gray bar labeled, ‘Click to Show Legs’, to show associated legs. Click on the ‘Save Inquiry’ button to save as much of the information displayed as needed for future reference. An option is available to not include a calculation in the inquiry if it is not needed.

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Quotes/Requests Charter Quote/Chargeback Manager (Internal) A contact form will become available allowing contact information to be entered. Click on ‘Submit’ to save. Once an inquiry is saved a status of ‘Hold’ is applied. Any notes associated with the inquiry/quote may be added by clicking on the ‘notes’ icon. A pencil is also made available to allow for adjustments to the quote. To save a calculation as a ‘Quote’ click on the ‘Accept Quote’ button.

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Quotes/Requests Charter Quote/Chargeback Manager (Internal) The status of ‘Accepted’ has now been applied. An accepted quote may be canceled by clicking on the ‘Cancel Quote’ button or returned back to a status of hold by clicking on the ‘Put on Hold’ button. An accepted quote may also be saved as a trip in ‘Trip Manager’ by clicking on the button labeled ‘Convert to Trip’.

Converting a quote to a trip requires that an aircraft be selected. A list of available aircraft will be provided after clicking on the ‘Convert to Trip’ button.

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Quotes/Requests Charter Quote/Chargeback Manager (Internal) After an aircraft has been selected, a reservation number will be assigned. The trip may be accessed through ‘Trip Manager’ or directly through the ‘Quote Results’ screen.

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Quotes/Requests Trip Request Manager (Internal) Trips may be requested through the ‘Trip Request Manager’ located beneath the ‘Trip Request,’ ‘Trip Quotes’ or ‘Quotes/Requests’ link depending on your User profile.

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System User Only


To begin, click in the date field to enter the date of the request or click on the calendar. Enter an aircraft registration or click on the binoculars to select. Enter the departure and arrival ICAOs. Click on the binoculars to search if the ICAO code is not known. Enter a time of departure or a time of arrival. Only one field may be populated. Click on the ’Save’ link to submit the leg. Click on the ‘+’ button to add more legs. Click on the red ‘X’ to the left of a leg to delete.

Quotes/Requests Trip Request Manager (Internal) Click on the ‘Submit Request’ button to submit the entire request. Enter a name in the ‘Last Name’ field and click the ‘Search’ button to search for a contact name or enter new information and click on the ‘Submit’ button. Remarks specific to ‘Logistics’ and passenger names may be entered at this time. Once the trip request has been submitted, details for that request will be displayed along with a ‘Trip Request Number’. Click on the ‘Remarks’ link to add remarks. If available, click on the ‘+’ button to add passengers.

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Quotes/Requests Trip Request Manager (Internal) Click on the gray box to confirm passengers onto a leg. ‘Passenger Remarks’ that are entered here will copy over to the ‘Trip Remarks’ area of the ‘Passenger Manifest’ once the request has been converted to a trip. Trip Request Manager (Internal)

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Quotes/Requests Trip Request Manager (Internal) After submitting, the ‘Request Manager’ screen will display. Requests may be accepted or declined by clicking on the respective buttons. Once a request has been accepted, it may be converted to a trip. If a request has been declined and needs to be reestablished, click on the ‘Reactivate’ button.

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Quotes/Requests Search Quotes/Trip Requests (Internal)

System User Only


Search for Quotes and/or Trip Requests by Number, Aircraft Type, Contact Name and/or Date Range.

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Quotes/Requests Aircraft Availability Calendar (External)

External Requestor Only

Both External Requestor and System User

A seat for an existing leg(s) may be requested through the ‘Aircraft Availability Calendar’. All available legs will be presented, on initial entry, for a period of one week beginning with Today’s date. The Date Range may be changed using the links in the top left corner of the screen. Click in the box to the left of a leg to select. Click on the ‘Book Now’ button to request a seat. Note: 1. Reservation numbers that appear in blue indicate that the person

logged on to the system is already booked on the leg. 2. Reservation numbers that appear in red indicate that the leg has been cancelled.

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Quotes/Requests Aircraft Availability Calendar (External) Note: Screen appearance will change based on User profile. Requestors logged on to the system in the capacity of ‘Staff’ will be presented with a ‘User Profile Confirmation’ screen (see the ‘Administration; Users and Profiles’ section for further detail). Click on the ‘Edit’ button to make changes to the information shown. Click on the ‘Submit’ button to save the ‘Request’. Once the request has been submitted, details for that request will be displayed along with a ‘Passenger Request Number’. A status of ‘pending’ will be shown to indicate that the request is awaiting approval.

Requestors logged on in the capacity of ‘Administrator’ will be presented with a ‘Group Passenger’ list after clicking on the ‘Book Now’ button (see the ‘Administration; Users and Profiles’ section for further detail). All subsequent screens will remain the same.

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Quotes/Requests Aircraft Availability Calendar (External) Select a group then click in the box to the left of a name to select. Click on the ‘Submit’ button.

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Quotes/Requests Trip Request Manager (External) Trips may be requested through the ‘Trip Request Manager’ located beneath the ‘Quotes/Requests’ link or by clicking directly on the ‘Trip Request’ link, depending on the User profile.



To begin, click in the date field to enter the date of the request or click on the calendar. Enter an aircraft registration or click on the binoculars to select. Enter the departure and arrival ICAOs. Click on the binoculars to search if the ICAO code is not known. Enter a time of departure or a time of arrival. Only one field may be populated. Click on the green checkmark to submit the leg. Click on the ‘+’ button to add more legs. Click on the red ‘X’ to the left of a leg to delete. Click on the ‘Submit Request’ button to submit the entire request.

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Quotes/Requests Trip Request Manager (External) Once the trip request has been submitted, details for that request will be displayed along with a ‘Trip Request Number’. Legs may be edited by clicking on the ‘Edit Legs’ button. Requestors logged on in the capacity of ‘Administrator’ will have the ability to add passengers. Click on the ‘+’ button to view the passenger lists available. Reasons for travel, along with the leg(s) the passenger is traveling on, may be selected to the right of the passenger name. Click on the ‘Submit Passengers’ button to save.

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Quotes/Requests Pax Seat Request Manager (External) This link is only available when logged into the system as both a ‘Full System User’ and ‘External Requestor’. Seat requests may be accepted from here by clicking on the ‘Pending’ link if available. After selecting the desired status, click on the ‘Submit’ button to save. Leg information for the request may also be viewed by clicking on the ‘leg info’

icon.

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Quotes/Requests Profile Information (External) Profile information is used when requesting a seat on a leg through the ‘Aircraft Availability Calendar’ or when using the ‘Trip Request’ feature. This information is directly linked to the user logged on to the system at the time a request is being made.



Note: The availability of the ‘Profile Information’ link may be controlled through ‘Administration;Quote/Request/Monitor Access’.

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Quotes/Requests Search Trip/Seat Requests (External)



Search for Trip/Seat Requests by Name and/or Date Range. Requests may be opened for viewing by clicking on the request number.

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Trip Quote Monitor Trip Quote Monitor Quotes, Seat Requests and Trip Requests are tracked through the Trip Quote Monitor and can only be viewed by a full ‘System User’ with access to this module. An ‘opening envelope’ will be displayed next to the ‘Trip Quote Monitor’ link when new items have been added and not yet reviewed.

New items will have their ‘Quote/Request #’ in bold. All ‘Quotes/Requests’ may be opened, accepted or declined directly from the Trip Quote Monitor by pointing at the ‘Quote/Request #’. Note: Requests may also be accepted or declined from the ‘Request Manager’ screen once a request has been opened.

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FS Mobile FS Mobile Aircraft activity can be viewed by date, aircraft registration or by crew through various types of PDAs. The log on screen can be accessed using the following URL:

www.campsystems.com/campfsmobile The same logon credentials used to access the main system can be used to access CAMP FS Mobile. Note: Your company Administrator must update your profile so that you can use the FS mobile interface. Navigate to different date ranges using the arrows <> at the top of the screen. Access trip itinerary details, remarks and logistics by clicking on the trip number link.

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FS Mobile FS Mobile

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FS Mobile FS Mobile The ‘User Settings’ screen allows editing of default display options and the ability to filter the data to display trips for a specific aircraft or crewmember.

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FS Mobile

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Index

3 3rd Party Integration ...................................................67

9 90 Day/ 6 Month Totals .............................................98

A account formats ..........................................................39 Account Manager.......................................................39 Accounts.....................................................................40 Activity Grid ............................................................158 Add a New Airport...................................................207 Add a New Contact ..................................................218 add a new leg............................................................137 Adding a Crewmember ..............................................94 Adding a Passenger..................................................232 Adding an Aircraft .....................................................70 Adding An Aircraft ....................................................74 additional ‘windows’ ...................................................9 Administration .....................................................12, 17 Administrative Menu Options ...................................10 Aircraft Availability Calendar .........................185, 279 Aircraft Crew Specifications .....................................92 Aircraft Events ...........................................................79 Aircraft Groups ........................................................263 Aircraft Manager........................................................69 Aircraft Order.............................................................82 Aircraft Posted Hours ................................................24 Aircraft Rate Table ....................................................36 Aircraft Status ..........................................................180 Aircraft Usage Details .............................................180 AirNav......................................................................206 Airport Pair ..............................................................160 Airport Search ..........................................................188 Allowable Subnet.......................................................30 Alternate Taxi Time.................................................191 AOG ...................................................................86, 150 Assign Crew to a Trip ..............................................167 Assigning Aircraft......................................................97 Atlas .........................................................................187 Auto Billing Default Rate ..................................26, 252 Auto Refresh Rate......................................................22 AVCARD.................................................................196

B Batch Mode ..............................................................254 Batch Update............................................................106 Billing.......................................................................249 Billing Calculation .....................................................24 Billing Data Export ....................................................25

C Cancel a Trip............................................................ 146 Cancellations.............................................................. 23 Cars/Limos............................................................... 199 Caterers .................................................................... 199 Change Pass Phrase ................................................. 264 Change Password....................................................... 33 Charter Quote/Chargeback Manager....................... 269 Checklist .............................................................. 18, 23 Checks & Balances.................................................... 55 City Pair ..................................................................... 54 City Search............................................................... 205 Common Icon Functions ........................................... 14 Company Info ............................................................ 66 Confirmation Code .................................................. 234 Contact Information................................................... 45 Contact Manager...................................................... 217 Contact Merge ......................................................... 229 Contacts Information ............................................... 193 Country Management ................................................ 34 Country Remarks..................................................... 195 Create a New Trip.................................................... 132 Create a Report ........................................................ 253 Crew Activity Schedule........................................... 121 Crew Assignments............................................. 23, 109 Crew Briefing .......................................................... 113 Crew by Leg ............................................................ 156 Crew expenses ......................................................... 248 Crew Lifetime Hours................................................. 24 Crew Logistics ......................................................... 114 Crew Manager ........................................................... 89 Crew Pre-Assignments ............................................ 115 Crew Qualifications................................................... 94 Crew Roster Manager.............................................. 124 Crew Vs. Events ...................................................... 104 Customs ................................................................... 198

D Data Administration .................................................. 63 Date Format ............................................................... 34 Default Rosters .......................................................... 83 Define Duty Day...................................................... 119 Delay.......................................................................... 24 Delete Leg................................................................ 137 Delete Post ............................................................... 246 Designate Domestic Countries ................................ 119 Distance ..................................................................... 24 Documents ............................................................... 257 Downtime .................................................................. 86 DST Change............................................................... 62 Duty Assignment Symbols........................................ 90 Duty Manager ............................................................ 47

E eBoard Display ........................................................ 171

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eBoard General Message ...........................................42 Edit Airport Status ...................................................207 Editing an Aircraft .....................................................88 Email Trip/Leg Information.....................................142 Engineering ..............................................................201 Enroute .....................................................................178 Even Split Rate...........................................................26 Event Definitions .....................................................100 Expenses...................................................................247

F FBOs/Handlers.........................................................198 Fleet Schedule ..........................................................150 FS Mobile.................................................................288 Fuel Burn....................................................................78 Fuel Types................................................................193

G General remarks .......................................................154 Generate XML ...........................................................44 Getting Started ............................................................. 7 Group List ................................................................233

H Heads Up..................................................................180 Help ............................................................................12 History......................................................................265 Holidays .....................................................................43 Home Base .................................................................34 Hotels .......................................................................200 HUD Config.............................................................262

I Idle Session Timeout..................................................29 Images ........................................................................84 In Progress................................................................179 Internet Options............................................................7

J Jetban, Curfew, ARO/Slot .......................................193

L Lead passenger.........................................................153 Leg Codes...........................................................61, 130 Leg Settings..............................................................139 Location Information ...............................................190 Lock Duration ............................................................29 Logbook .....................................................................51 Logoff.........................................................................12 logon.............................................................................8

M Maintenance Integration ............................................65 Manual Calc .............................................................123

Misc. Services.......................................................... 202 Monitor Administration............................................. 38 Monthly Aircraft Activity Overview ...................... 182 Monthly Crew Activity Overview........................... 181 Multiple Assignments.............................................. 105 Multiple Crew Events.............................................. 106 Multiple Crew Events Delete .................................. 107

N New Quotes and Requests....................................... 183 Non Occupancy ......................................................... 21 Non-Billed Trips...................................................... 183 Non-flight leg .......................................................... 131 Non-Posted Trips..................................................... 182

O Operations Log ........................................................ 267 Other Expenses ........................................................ 248 Overview.................................................................. 175 Overview Color ......................................................... 70 Oxygen, Repairs, Nav Aids..................................... 194

P Passenger Group Contacts....................................... 230 Passenger Manifest .................................................. 231 Passengers by Leg ................................................... 151 Passport numbers..................................................... 235 Pax Code.............................................................. 20, 24 Pax Seat Request Manager (External)..................... 284 Personal - User Settings........................................... 259 Post / Logbook......................................................... 241 Post/Log..................................................................... 25 Posting Defaults......................................................... 24 Preferred Services.................................................... 222 Primary Menu Options .............................................. 13 Printing a Trip Sheet................................................ 163 Profile......................................................................... 30 Profile Information (External)................................. 285 Publish a Report....................................................... 253

Q Queue....................................................................... 256 Quick Turn......................................................... 23, 129 Quote / Request / Monitor Setup............................... 36 Quote Administration ................................................ 36

R Radius Search .................................................... 24, 203 Ramp........................................................................ 178 Rates........................................................................... 26 Remark Labels/User Key Labels............................... 60 Remarks ........................................................... 194, 235 Remarks Template..................................................... 53 Request Administration............................................. 38 Request Email Administration .................................. 38 Requestor Level ......................................................... 30

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Restore a Cancelled Trip..........................................148 Restriction ................................................................202 RON .........................................................................129 Round ETE.................................................................23 Runways...................................................................197

S Scheduling Defaults ...................................................22 Search Quotes/Trip Requests...................................278 Search Trip/Seat Requests (External)......................286 Setting the Group Lead ............................................240 Setting the Lead Passenger ......................................239 Setting Up the System – Outline ...............................15 Settings.......................................................................60 SGL ..........................................................................153 SIFL............................................................................26 Sked/Post....................................................................22 Split ..........................................................................250 Split Trip ..................................................................149 Stage Length Definitions ...........................................76 System........................................................................34

T Taxi Time ...................................................................23 TBA..........................................................................129 Today’s Activity ......................................................177 Track Postings............................................................70 Transportation / Catering Tables ...............................37 Trip Attachments......................................................141 Trip Logistics ...........................................................209 Trip Manager............................................................126 Trip Quote Monitor............................................10, 287

Trip remarks............................................................. 154 Trip Request Manager ............................................. 274 Trip Search............................................................... 165 Trip Settings............................................................. 140 Trip Totals ............................................................... 161 Trip Types.................................................................. 23 Trip/Leg Remarks, Crew Remarks.......................... 162

U Upcoming Trip Overview ....................................... 183 User Group Manager ................................................. 59 User Level.................................................................. 30 User Order ............................................................... 236 User Settings.............................................................. 10 Users and Profiles...................................................... 28

V View Hobbs ............................................................... 24 View/Print Reports .................................................. 255

W WaitList Passenger .................................................... 24 Waitlisted ................................................................. 237 Warnings.................................................................... 58 Weights ...................................................................... 24

Y Yahoo! Maps ........................................................... 196