gltc board packet 07-01-2015

Greater Lynchburg Transit Company

GREATER LYNCHBURG TRANSIT COMPANY We’ re he re to ge t you the re .

Board of Directors Meeting Agenda

Wednesday, July 1st, 2015 8:30 a.m. – 9:30 a.m. Meeting Location: GLTC Transfer Station – 800 Kemper Street, Lynchburg, VA 24505

Board President: Greg Daniels Board Vice President: Margaret “Peggy” Whitaker Secretary-Treasurer: Lee Beaumont Members: John “Jack” Hellewell; Jennifer Martin; Dr. James H. Mundy; L. Kimball Payne;

Christian H. DePaul; Glenn McGrath

#1 Public Comment Greg Daniels President

#2 Consideration of Meeting Minutes Approval June 3rd, 2015

All

#3 Committee Reports a) Customer Advisory Committee (CAC) b) ADA Advisory Committee

Sherry Gentry Garry DuPriest

#4 Staff Reports a) Management Report b) May, 2015 Financials c) May, 2015 Ridership & Operations Statistics d) Capital Projects e) Technology f) Operations & Maintenance Facility

Josh Baker General Manager

#5 Old Business a) Transfer Station Meeting Room (Incidental Use) b) Bus Shelters c) Fare Structure d) University/City Cost Ratio’s e) ADA Advisory Committee Guidelines (Awaiting Draft from

Committee)

Draft Policy Status Update

No Update No Update

Pending

#6 New Business a) Resolutions for William Hundley and Moveeta Hariston b) Other New Business (open discussion)

Resolution All

#7 Presidents Report Greg Daniels President

#8 Next Meeting Date & Adjournment Next GLTC Board Meeting – August 5th, 2015 @ 8:30am Adjournment

All


GLTC Board Agenda Detail

Item #: 2 Item Title: June 3rd, 2015 Minutes Action: Consideration of Approval

Draft Minutes Greater Lynchburg Transit Company (GLTC)

BOARD OF DIRECTORS MEETING June 3rd, 2015

8:30 a.m. A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, June 3, 2015 at the GLTC office, 800 Kemper Street, Lynchburg, Virginia. Board members attending were: Greg Daniels, Dr. Jim Mundy, Jennifer Martin, Lee Beaumont, Kim Payne, Christian DePaul, and Jack Hellewell. Staff members attending were: Dennis Dorsey, Allen Robey, Millie Martin, Gloria Berkley, and Natalie Wilkins. Visitors to the meeting included Gareth McAllister of Wendel, Ben Blanks-GLTC Customer, William Hundley (retired employee) and his wife Janet Hundley, and Sherese Gore of the News and Advance. Absent: Glen McGrath and Peggy Whitaker Mr. Daniels called the meeting to order at 8:30 a.m. Public Hearing Mr. Daniels asked for public comment. Mr. Blanks stated that he would like to see an hour of service in the evening restored rather than restore Sunday service. He stated that he has difficulty getting home in the evenings after work because the service ends early. Mr. Hellewell suggested talking to the Customer Advisory Committee to give feedback regarding service. Consideration of Approval of Minutes Mr. Daniels asked for consideration of approval of the minutes of May 13, 2015. Dr. Mundy made a motion to approve the minutes as presented with Mr. Hellewell seconding the motion and the vote was unanimously carried. Committee Reports CAC REPORT FOR THE BOARD- No Report ADA REPORT FOR THE BOARD- No Report Staff reports Management Report- (Deferred until next meeting) Mr. Dorsey commended staff for working diligently in preparation for the upcoming Triennial Review. In addition, he thanked staff for assisting a Greyhound passenger who unfortunately had the bus leave her as she took a smoke break. She had no belongings and staff is continuing to assist in hopes that she can retrieve her belongings.


April 2015 Financials Mr. Dorsey stated there was a small loss in financials for April which is attributed to a repayment of some ineligible expenses billed related to the Transfer Station. Ms. Martin stated that these are capital expenses. Mr. Dorsey reviewed the historical analysis on pages 16-17. Mr. Payne asked if Mr. Baker would provide a report showing net figures and a graph showing revenue minus expense growth. Mr. Dorsey stated that GLTC should be able to close out FY15 with a small surplus. Staff experienced some computer related issues earlier in the month with the crash of the server. He asked for patience as we try to restore old emails, etc. As previously stated, staff is continuing to work diligently on the upcoming financial audit. A preliminary site visit is scheduled for June 29 and 30. April Ridership and Operational Goals Mr. Dorsey stated that City ridership is still performing below average. Staff is looking for ways to improve service. The upcoming Transit Development Report (TDP) along with staff input will be addressed in the next few weeks. Areas include analyzing, ridership, routes, and hours of service. Staff had its annual spring clean- up recently as we prepare to move to the new O&M facility. Capital Projects No changes. (Page 19 in the board packet) Technology Mr. Overstreet is continuing to work on several IT issues. As previously stated, due to the main server crash, staff switched from Zarafa email to Microsoft 365. We hope to be able to retrieve Zarafa emails in the near future. Staff has been in Route Match training this week and we are much closer to launching the new system in the next few weeks. The tablets have been installed on the fixed route buses. Mr. Dorsey reminded the board and staff that Route Match’s update to a newer version has been a slow moving process. The software’s main feature is to alert staff and our customers as to the location of a particular bus. Customers will have the ability to track buses via computer or smart phone. Staff anticipates the launch of Route Match hopefully by the end of July. Region 2000 is currently working on updating Google Maps. No updates on the website. Staff is currently finalizing bus announcements. Operations and Maintenance Facility Mr. Dorsey stated that the ground has been broken for the new O&M facility. There was discussion as to whether to have a “Cornerstone Ceremony” as an alternative to a “Groundbreaking Ceremony” due to various scheduling conflicts. Mr. Hellewell made a motion to accept a Cornerstone Ceremony for the new facility with Mr. DePaul seconding the motion. There was further discussion whether to have a ceremony at all although it was be nice to have some type of recognition. There was even discussion on having the ceremony later in the year at a time that is more appropriate. Mr. Payne made a substitute motion with Dr. Mundy seconding the motion that Mr. Daniels and staff return with a recommendation at the next meeting. All board members were in favor of the substitute motion and the vote was carried. Mr. McAllister provided an update on the new O&M facility. He stated that Wendel has presented Josh with information on an articulated bus bay. The special inspections have also been awarded. A kick-off construction meeting will be held soon with meetings tentatively set for Thursdays.


Here are the construction schedule milestones: 1. Construction Schedule Milestones

a. Trailers on-site –2 to 3 weeks from now at the earliest b. Construction Kick off meeting – TBD, bi-weekly construction meetings on Thursdays. Anticipate

starting those meetings on a continuous basis once trailers on site. Any other meetings in the meantime will be on as needed basis.

c. Clearing / E&S / Grubbing – complete 6/10/15 d. Rough grading & cut – complete 7/29/15 e. Building Pad – 8/3/15 f. Slab on Grade – 9/29/15 g. Structure Top Out – 3/16/16 h. Building Water Tight -3/22/16 i. Permanent Power – 5/24/16 j. Finishes Complete – 9/7/16 k. Substantial Completion –10/4/2016

There is also a change order that needs addressing in reference to a sewer/water connection fee. Old Business Mr. Dorsey stated that the use of the Meeting Room as been favorably responded by the FTA. Final details will be provided at a later date. We have 22 shelters remain on the lot. A bus shelter plan is enclosed in the board packet. Mr. Daniels asked if staff could provide the schedules for bus shelter installation. There is no update on the Fare Structure. New Business Mr. Hundley Retirement Mr. Daniels presented Mr. Hundley thanked Mr. Hundley for his many years of service and presented him with a watch. Mr. Dorsey that reception will be held for Mr. Hundley today from 12 noon to 3 p.m. Customer Advisory Committee There was some discussion regarding the CAC guidelines. After review, Mr. Payne made a motion to accept the revised guidelines as presented by the CAC with Mr. Hellewell seconding the motion. The vote was unanimously carried. ADA Committee The ADA Committee guidelines will be tabled for the next meeting. The board is seeking clarity on the committee’s guidelines as far as “sanctioning”. The question was raised as to whether the ADA Committee is required by the FTA. As there was no other business, the meeting adjourned at 9:06 a.m. Secretary/Treasurer


GLTC Board Agenda Detail Item #: 4a Item Title: Management Report Action: For Your Information

Summary: May was a busy and productive month for GLTC, with the close of regular semesters of our local

partner Universities and the Graduation of Liberty University we were kept on our toes making sure full service levels were maintained. We proudly represented GLTC at the LU graduation operating twenty-one (21) shiny blue buses for the peak loads.

Once again staff came through and worked together to make sure we had a successful month. Some notable events and accomplishments this month are as follows:

- GM attended the 2015 American Public Transportation Association (APTA) conference and trade show in Fort Worth, TX

- We provided a community outreach presentation to the Centra Health Community Collaboration

Meeting and had a great response - A public hearing was conducted for our FY 2016 program of projects (Grants) – no comment

was received

- We attended the 2015 Virginia Transit Association (VTA) conference in Williamsburg on May 20th where Josh Baker spoke with the Board of Directors about our needs from the association and how Transit is being represented in Virginia

- Notice to Proceed was delivered to MB Contractors commencing their work on the Operations & Maintenance (O&M) Facility

We recently concluded a management team training course led by Terrie Glass of Leadership Solutions, the course focused on helping to make sure our managers and supervisors are top notch in their field and provide the best possible service to the Citizens of Lynchburg and our internal staff. It was a well-received training and brought a lot of great ideas for the enhancement of our team.

The most notable accomplishment didn’t technically occur in May, however significant hours and days were put into preparing for it. This is our Triennial Review, a Federal level “Technical Review” which

examines 17 Sections throughout 188 pages of questions. These areas range from financial management and technical capacity to maintenance to civil rights. A full report is forthcoming with June’s Board report but I can proudly say that (although we had a few findings) overall GLTC

performed very well and received compliments from the FTA Regional Administrator.

Contacts: Josh Baker Attachments: None Customer Impact: Minimal


GLTC Board Agenda Detail Item #: 4b Item Title: May 2015 Financials Action: For Your Information

Summary: Attached are the financial statements for May. (Pages 7-12)

GLTC’s financial position remains secure in May, with a small continued surplus. This will drop significantly in June where payment of many annual expenses occurs as well as the acquisition of some Information Technology infrastructure. Cash flow remains tight but all of this is normal due to the

timing of payments and our expenses. At the end of May we had not utilized any funds from the Reserve Account, which was a result of the diligence of staff in monitoring and controlling expenses.

Page 13 contains a new revenues less expenses “Net Income” summary and graph. This is a nice clear and concise way to see how GLTC’s bottom line is working out. This report substitutes the three separate ones previously supplied. This chart also helps to show how the current fiscal year compares

to previous fiscal years during the same time periods. Our Financial Audit kicked off this month with a preliminary on site visit June 29th & 30th.

Contacts: Josh Baker

Attachments: Pages 10-17 Customer Impact: Minimal


FY 2015 FY 2014 Difference %

ASSETS

Cash - GLTC -$ -$ -$ N/A

Cash - Capital 223,334 255,653 (32,319) -13%

Accounts Receivable 6,191 100,309 (94,118) -94%

TOTAL CURRENT ASSETS 229,525$ 355,962$ (126,437)$ -36%

Tangible Property 39,145,366$ 36,829,851$ 2,315,515$ 6%

Accumulated Depreciation (13,073,244) (10,667,885) (2,405,359) 23%

NET FIXED ASSETS 26,072,122$ 26,161,966$ (89,844)$ 0%

TOTAL ASSETS 26,301,647$ 26,517,928$ (216,281)$ -1%

LIABILITIES AND CAPITAL

Accounts Payable - Miscellaneous -$ 83,919$ (83,919)$ -100%

TOTAL LIABILITIES - 83,919 (83,919) -100%

Capital Stock 5 5$ - 0%

Accumulated Income/(Loss) Prior Years 25,674,660 20,426,215 5,248,445 26%

Accumulated Income/(Loss) Current Year 626,983 6,007,789 (5,380,807) -90%

TOTAL CAPITAL 26,301,647$ 26,434,009$ (132,362)$ -1%

TOTAL LIABILITIES AND CAPITAL 26,301,647$ 26,517,928$ (216,281)$ -1%

Greater Lynchburg Transit Company, Inc.

Balance Sheet

May FY 2015


FY 2015 FY 2014 Difference %

ASSETS

Cash 264,404$ 350,919$ (86,514)$ -25%

Cash - OPEB 78,123 57,058 21,065 37%

Working Funds 150 150 - 0%

Working Funds - Transfer Center 50 - 50 100%

Accounts Receivable 185,384 341,857 (156,473) -46%

Materials and Fuel 179,652 187,469 (7,817) -4%

TOTAL CURRENT ASSETS 707,763$ 937,453$ (229,689)$ -25%

Tangible Property 12,382$ 12,382$ -$ 0%

Accumulated Depreciation (12,382) (12,382) - 0%

NET FIXED ASSETS -$ -$ -$ 0%

Prepayments 44,333 113,988 (69,655) -61%

TOTAL ASSETS 752,095$ 1,051,440$ (299,345)$ -28%

LIABILITIES AND CAPITAL

Accounts Payable - Trade 80,426$ 63,846$ 16,580$ 26%

Wages Payable 65,258 54,430 10,828 20%

Other Payroll Liabilities 256,596 201,101 55,494 28%

Advance Payments 137,307 252,806 (115,499) -46%

TOTAL LIABILITIES 539,587 572,183 (32,596) -6%

Accumulated Income/(Loss) Current Year 212,508 479,257 (266,749) -56%

TOTAL CAPITAL 212,508$ 479,257$ (266,749)$ -56%

TOTAL LIABILITIES AND CAPITAL 752,095$ 1,051,440$ (299,345)$ -28%

Central VA Transit Management Company Inc.

Balance Sheet

May FY 2015


FY2015 FY2015

ACTUAL ACTUAL

MAY YTD

REVENUE

Operating Assistance Revenue 565,477$ 4,618,598$

Money Paid to CVTMCI (565,477) (4,618,598)

Sale of Equipment & Vehicles - -

Federal Grant Revenue 42,213 527,805

Money to be Paid to CVTMCI - -

Local Grant Revenue 6,470 126,598

TOTAL REVENUE 48,683$ 654,403$

EXPENSES

Depreciation -$ -$

Repairs - Capital 14,137 27,420$

Other Miscellaneous Expense - -

TOTAL EXPENSES 14,137$ 27,420$

NET INCOME/(LOSS) 34,546$ 626,983$

GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENT

AS OF MAY 31, 2015


MONTH TO DATE YEAR TO DATE

FY2015 FY2014 FY2015 FY2014

MAY MAY % YTD YTD %

ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

Operating Assistance Revenue 565,477$ 792,502$ -29% 4,618,598$ 4,634,240$ 0%

Money Paid to CVTMCI (565,477) (792,502) -29% (4,618,598) (4,634,240) 0%

Sale of Equipment & Vehicles - - 0% - - 0%

Federal Grant Revenue 42,213 275,124 -85% 527,805 4,793,884 -89%

Money to be Paid to CVTMCI - - 0% - - 0%

Local Grant Revenue 6,470 34,527 -81% 126,598 1,224,033 -90%

TOTAL REVENUE 48,683$ 309,651$ -84% 654,403$ 6,017,917$ -89%

EXPENSES

Depreciation -$ -$ 0% -$ -$ 0%

Repairs - Capital 14,137 - 100% 27,420$ 10,128$ 171%

Other Miscellaneous Expense - - 0% - - 0%

TOTAL EXPENSES 14,137$ -$ 100% 27,420$ 10,128$ 171%

NET INCOME/(LOSS) 34,546$ 309,651$ -89% 626,983$ 6,007,789$ -90%

GREATER LYNCHBURG TRANSIT COMPANY, INC.COMPARATIVE INCOME STATEMENT

AS OF MAY 31, 2015



FY2015 FY2015 FY2015 FY2015

MAY MAY % YTD YTD %

ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE

FRT Passenger Revenue 77,993$ 84,723$ -8% 797,067$ 931,948$ -14%

DRT Passenger Revenue 6,101 8,167 -25% 75,070 89,833 -16%

Contracts (LC Access) 1,907 2,063 -8% 19,070 22,697 -16%

Contracts (CVCC Access) 4,167 2,063 102% 45,833 22,697 102%

Liberty University Revenue 134,162 101,090 33% 1,341,618 1,010,902 33%

Other Contract Revenue 777 3,317 -77% 12,759 36,483 -65%

Non-Operating Revenue 21 - 100% 22,486 - 100%

Advertising Revenue 6,112 4,583 33% 67,679 50,417 34%

City Operating Assistance 116,170 116,170 0% 1,277,868 1,277,868 0%

County Operating Assistance 4,791 4,791 0% 52,701 52,701 0%

State Operating Assistance 122,832 115,833 6% 1,341,086 1,274,167 5%

Federal Operating Assistance 169,961 164,977 3% 1,869,575 1,814,743 3%

TOTAL REVENUE 644,994$ 607,777$ 6% 6,922,813$ 6,584,456$ 5%

EXPENSES

FIXED ROUTE

Operator Labor 124,475$ 141,687$ -12% 1,501,787$ 1,558,552$ -4%

Operator-Overtime 13,581 5,574 144% 272,676 61,309 345%

Other Salaries & Wages 24,132 16,332 48% 211,185 179,647 18%

Supervisors-Overtime 3,158 1,818 74% 26,107 19,998 31%

Fringe Benefits 89,041 98,001 -9% 1,066,964 1,078,012 -1%

TOTAL FIXED ROUTE 254,388$ 263,411$ -3% 3,078,718$ 2,897,517$ 6%

DEMAND RESPONSE

Operator Labor 16,083$ 20,559$ -22% 214,892$ 226,144$ -5%

Operator-Overtime-PTS 1,030 1,052 -2% 9,632 11,567 -17%


Fringe Benefits 13,622 8,802 55% 166,635 96,818 72%

TOTAL DEMAND RESPONSE 38,909$ 37,840$ 3% 480,825$ 416,243$ 16%

MAINTENANCE

Other Salaries & Wages 52,231$ 47,763$ 9% 534,595$ 525,396$ 2%

Inspection&Maint,Srvc-Overtime 4,195 1,592 164% 35,954 17,512 105%

Fringe Benefits 30,301 26,890 13% 302,599 295,791 2%

Fuel & Lubricants 40,702 72,722 -44% 603,651 799,938 -25%

Tires & Tubes 6,816 4,824 41% 62,569 53,064 18%

Other Materials & Supplies 25,221 27,061 -7% 368,126 297,666 24%

TOTAL MAINTENANCE 159,466$ 180,852$ -12% 1,907,494$ 1,989,367$ -4%

ADMINISTRATION


Fringe Benefits 14,259 6,571 117% 127,601 72,278 77%

Services 41,467 32,804 26% 456,571 360,842 27%

Utilities 9,202 13,555 -32% 108,343 149,110 -27%

Casualty & Liability Expenses 20,047 26,347 -24% 205,030 289,813 -29%

Other Materials & Supplies 11,822 6,748 75% 40,178 74,227 -46%

Miscellaneous 8,064 7,042 15% 64,954 77,458 -16%

TOTAL ADMINISTRATION 131,452$ 108,826$ 21% 1,243,268$ 1,197,087$ 4%

TOTAL EXPENSES 584,214$ 590,929$ -1% 6,710,305$ 6,500,214$ 3%

NET INCOME/(LOSS) 60,780$ 16,848$ 261% 212,508$ 84,242$ 152%

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENT

AS OF MAY 31, 2015



FY2015 FY2014 FY2015 FY2014

MAY MAY % YTD YTD %

ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

FRT Passenger Revenue 77,993$ 72,300$ 8% 797,067$ 936,598$ -15%

DRT Passenger Revenue 6,101 8,199$ -26% 75,070 74,638 1%

Contracts (LC Access) 1,907 2,476$ -23% 19,070 25,261 -25%

Contracts (CVCC Access) 4,167 2,063$ 50% 45,833 10,315 77%

Liberty University Revenue 134,162 189,189$ -29% 1,341,618 1,001,470 34%

Other Contract Revenue 777 972$ -20% 12,759 12,544 2%

Non-Operating Revenue 21 71$ -70% 22,486 41,144 -45%

Advertising Revenue 6,112 5,715$ 7% 67,679 38,688 75%

City Operating Assistance 116,170 99,520$ 17% 1,277,868 1,094,719 17%

County Operating Assistance 4,791 4,791$ 0% 52,701 52,701 0%

State Operating Assistance 122,832 189,306$ -35% 1,341,086 1,483,885 -10%

Federal Operating Assistance 169,961 164,477$ 3% 1,869,575 1,809,243 3%

TOTAL REVENUE 644,994$ 739,079$ -13% 6,922,813$ 6,581,206$ 5%

EXPENSES

FIXED ROUTE

Operator Labor 124,475$ 120,167$ 4% 1,501,787$ 1,453,560$ 3%

Operator-Overtime 13,581 11,249 21% 272,676 59,296 360%


Supervisors-Overtime 3,158 2,213 43% 26,107 14,092 85%

Fringe Benefits 89,041 66,245 34% 1,066,964 902,611 18%

TOTAL FIXED ROUTE 254,388$ 213,963$ 19% 3,078,718$ 2,582,820$ 19%

DEMAND RESPONSE

Operator Labor 16,083$ 24,368$ -34% 214,892$ 246,996$ -13%

Operator-Overtime-PTS 1,030 270 281% 9,632 2,650 263%


Fringe Benefits 13,622 14,813 -8% 166,635 179,351 -7%

TOTAL DEMAND RESPONSE 38,909$ 47,188$ -18% 480,825$ 513,214$ -6%

MAINTENANCE


Inspection&Maint,Srvc-Overtime 4,195 2,341 79% 35,954 22,867 57%

Fringe Benefits 30,301 23,795 27% 302,599 284,255 6%

Fuel & Lubricants 40,702 59,429 -32% 603,651 759,990 -21%

Tires & Tubes 6,816 843 709% 62,569 46,714 34%

Other Materials & Supplies 25,221 21,233 19% 368,126 282,963 30%

TOTAL MAINTENANCE 159,466$ 157,195$ 1% 1,907,494$ 1,903,063$ 0%

ADMINISTRATION


Fringe Benefits 14,259 7,403 93% 127,601 98,581 29%

Services 41,467 36,086 15% 456,571 415,650 10%

Utilities 9,202 7,897 17% 108,343 96,641 12%

Casualty & Liability Expenses 20,047 14,959 34% 205,030 256,011 -20%

Other Materials & Supplies 11,822 534 2114% 40,178 22,492 79%

Miscellaneous 8,064 4,205 92% 64,954 29,969 117%

TOTAL ADMINISTRATION 131,452$ 87,523$ 50% 1,243,268$ 1,102,854$ 13%

TOTAL EXPENSES 584,214$ 505,868$ 15% 6,710,305$ 6,101,950$ 10%

NET INCOME/(LOSS) 60,780$ 233,211$ -74% 212,508$ 479,257$ -56%

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENT

AS OF MAY 31, 2015


Historical Fiscal Year Comparison

JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN

FY13 95,528.00 148,264.00 24,073.00 45,213.00 85,912.00 93,110.00 71,142.00 58,829.00 61,532.00 44,350.00 74,971.00 (31,960.00)

FY14 (84,300.00) 7,415.00 (18,737.00) (5,382.00) (46,456.00) 26,606.00 93,188.00 107,552.00 62,019.00 104,142.00 233,211.00 (118,826.00)

FY15 3,892.00 (36,951.00) 124,069.00 (77,243.00) 11,567.00 68,020.00 57,725.00 543.00 22,946.00 (22,839.00) 60,780.00

(125,000.00)

(100,000.00)

(75,000.00)

(50,000.00)

(25,000.00)

-

25,000.00

50,000.00

75,000.00

100,000.00

125,000.00

150,000.00

175,000.00

200,000.00

225,000.00

250,000.00

Do

llar

Am

ou

nt

GLTC NET INCOME(Revenue less Expenses)



Item #: 4c Item Title: May Ridership & Operations Statistics Action: For Your Information

Summary: May Ridership and Performance Measurements are presented in the attached Ridership report.

GM's comments: System ridership remains up overall, with City ridership consistently performing below average. We

continue to look at ways to improve this including an internal committee formed by the GM composed of drivers to help provide feedback on routes and performance.

Recent customer feedback has indicated that total trip length for a passenger has increased from what is was when we performed transfers at the Plaza. This is causing a round trip to take longer and therefore could be reducing total ridership. This new fact is one we will take into further consideration

as we look at our routes. All of this will take time for us to work through and will further be considered in our upcoming Transit

Development Plan (TDP). Maintenance:

Preventative maintenance activities came in at 94% on time in May with a decreased fleet down time of 5.14%. Miles traveled per road call were up to 19,570 an increase from the last report. These statistics are based on a miles traveled of 78,280 in the month of May.

Bus Shelters: Please see report in old business.

Contacts: Josh Baker Attachments: Ridership Report

Customer Impact: Minimal


GLTC Board Agenda Detail Item #: 4d Item Title: Capital Projects Action: For Your Information

Summary: The capital projects list is found below. We continue to make routine draw-downs and will be ordering replacement Paratransit Vehicles and Support Vehicles shortly.

FEDERAL STATE 5/31/2015

GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance

VA-95-X110-01 73009-30 REAL ESTATE APPRAISALS (STP) 4,000$ 800$ 200$ 5,000$ 4,100$

73009-30 30%ENG/DESIGN-ADMIN/MAINTENANCE FACILITY (STP)492,000$ 98,400$ 24,600$ 615,000$ 7,156$

Executed 7/9/14 73009-30 ENG/DESIGN-ADMIN/MAINTENANCE FACILITY (STP)960,000$ 192,000$ 48,000$ 1,200,000$ -$

Executed 5/19/14 73014-32 PURCHASE SUPPORT VEHICLES (3) 29,200$ 4,015$ 3,285$ 36,500$ 36,500.00$

Executed 5/19/14 73014-35 PURCHASE SHOP EQUIPMENT 110,878$ 15,246$ 12,472$ 138,596$ 138,596.00$

Executed 5/19/14 73014-33 PURCHASE RPLCMT BUS <30FT(3) 350,395$ 70,079$ 17,520$ 437,994$ 437,994.00$

Executed 5/19/14 73014-34 PURCHASE EXPANSION BUS,30FT 116,799$ 16,060$ 13,140$ 145,999$ 145,999.00$

Executed 6/18/14 73014-31 REHABILITATE/REBUILD BUSES (1) 129,753$ 25,951$ 6,488$ 162,192$ 162,191.00$

2,193,025$ 422,551$ 125,705$ 2,741,281$ 932,536$

VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422$ 99,552$ 84,804$ 921,778$ 92,507$

EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782$ 758,401$ 646,045$ 7,022,228$ -$

EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTERS 41,069$ 5,544$ 4,723$ 51,336$ 38,299$

EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000$ 2,385$ 2,115$ 22,500$ 4,431$

EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479$ 1,280$ 1,090$ 11,849$ 1,145$

EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440$ 1,251$ 1,109$ 11,800$ 7,033$

EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMENT 6,400$ 848$ 752$ 8,000$ 7,152$

EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000$ 19,440$ 16,560$ 180,000$ 747$

EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS EQUIP 36,000$ 4,770$ 4,230$ 45,000$ 40,230$

Revision - new ALI REHABILITATE FARE COLLECTION EQUIP 12,000$ 2,400$ 600$ 15,000$ -$

EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601$ 11,120$ 2,780$ 69,501$ 32,768$

6,687,193$ 906,991$ 764,808$ 8,358,992$ 224,312$

VA-95-X120 73013-36 IMPROVEMENTS-BUS TERMINAL 400,000$ 55,000$ 45,000$ 500,000$ -$

Executed 9/11/14 73013-37 ACQUIRE-SUPPORT VEHICLES (3) 56,154$ 7,721$ 6,317$ 70,192$ 70,192$

73013-38 ENG/DESIGN ADMIN/MAINTENANCE FACILITY 191,000$ 26,263$ 21,487$ 238,750$ 238,750$

73013-42 ACQUIRE-SHOP EQUIPMENT 20,000$ 2,750$ 2,250$ 25,000$ 17,832$

73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480$ 7,629$ 6,241$ 69,350$ 69,350$

73013-44 ACQUIRE-ADP SOFTWARE 56,000$ 7,700$ 6,300$ 70,000$ 59,425$

73013-45 ACQUIRE-MOBILE SURV/SECURITY EQUIP 56,000$ 7,700$ 6,300$ 70,000$ 70,000$

73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354$ 8,849$ 7,240$ 80,443$ 80,443$

73013-40 BUY ASSOC CAP MAINT ITEMS (PM) 106,262$ 14,611$ 11,956$ 132,829$ 91,603$

73013-41 REHAB/REBUILD 40-FT BUS (PM) 280,000$ 96,000$ 24,000$ 400,000$ 400,000$

73014-29 PURCHASE SPARE PARTS-ACM (PM) 35,120$ 4,829$ 3,951$ 43,900$ 43,900$

73014-30 PURCHASE PASSENGER SHELTERS 86,594$ 11,906$ 9,742$ 108,242$ 108,242$

73114-77 REHABILITATE/REBUILD BUSES (1) (PM) 206,247$ 41,250$ 10,311$ 257,808$ 257,808$

1,613,211$ 292,208$ 161,095$ 2,066,514$ 1,507,545$

VA-95-X145 50001-01 CONSTRUCT- ADMIN/MAINT FACILITY 12,880,000$ 7,820,000$ 2,300,000$ 23,000,000$ 11,500,000$

Executed 4/27/15 73015-40 PURCHASE-PASSENGER SHELTERS 44,455$ 6,113$ 5,001$ 55,569$ 55,569.00$

73015-37 BUY ASSOC CAP MAINT ITEMS 84,000$ 11,550$ 9,450$ 105,000$ 105,000.00$

73015-39 ACQUIRE-SUPPORT VEHICLES (1) 60,735$ 8,351$ 6,833$ 75,919$ 75,919.00$

73015-38 REHAB/REBUILD BUSES 64,000$ 8,800$ 7,200$ 80,000$ 80,000.00$

13,133,190$ 7,854,814$ 2,328,484$ 23,316,488$ 11,816,488.00$

GLTC CAPITAL GRANTS


GLTC Board Agenda Detail Item #: 4e Item Title: Technology Update Action: For Your Information

Summary: GLTC has made recent investments in our Information Technology infrastructure, this includes acquiring replacement servers and associated equipment. Some of the systems were nearly 10 years

old and were well beyond useful life. These upgrades will help our passengers by providing more reliable communications, faster connectivity to GLTC’s website and soon we will begin offering complimentary Wi-Fi service to all passengers at our Transfer Station!

RouteMatch (Dispatching and Customer Information) – Live system testing begins this week as we continue staff training and background data verification. We still anticipate this system being live by the

end of this summer on all regular route buses. Website - no change/update since the last Board meeting.

On Bus Passenger Information System – on site mapping and programming will take place this week following the 4th of July holiday. We anticipate this system will be fully operational again by the

middle of July on all fixed route vehicles. Google Maps – data validation is in the final phases, we anticipate the Google Maps data feed to be

fully updated and operational within the next month. Contacts: Josh Baker

Attachments: None Customer Impact: High



Item #: 4f Item Title: Operations & Maintenance Facility Update Action: For Discussion

Summary: Work continues to progress in clearing the land and leveling the construction site.

Following the previous Board Meeting, staff met and are recommending that the Board forgo any “Ground Breaking” or “Cornerstone” ceremony on this building. Instead, we desire to focus our entire

efforts on a Grand Opening. This will give us the opportunity to showcase our new facility to all who contributed to its success. And, further to invite the public to tour the facility as this is one that there will be less public traffic compared to our Transfer Station.

Request board concurrence on this alternative.

Current Project Status from Wendel: 1. Site work only at this point:

a. Actual work on site started on 6/3/2015 b. Site limits have been staked c. Utility lines marked d. Construction entrance in place e. Portable toilets on site f. Silt fencing installed g. All clearing is completed h. Erosion & sediment controls in place at street i. Burning of trees and brush completed j. Fuel storage area established with proper soil barriers in place k. 90% of all soil that needs to be removed has been removed, still in process of final

removal l. Staking of rough grades, building pad location, and retention ponds in place m. Starting to cut soil where needed and move to fill areas to include starting of retention

ponds n. Hurt & Profit on site for proof-rolling and compaction testing as needed o. Anticipate job-site trailers on site by Monday, 6/29/2015

2. Next Two Weeks Look-Ahead: a. Off-site utilities b. On-site utilities and storm drainage

3. Most important issues that are outstanding on the project: a. Coordination of owner changes with contractor and schedule

Contacts: Josh Baker, Gareth McCalister

Attachments: None Customer Impact: None

Site work continues at Bradley Drive


GLTC Board Agenda Detail Item #: 5 Item Title: Old Business Action: Discussion

5a Summary: Incidental use of Transfer Station Meeting Room

Please see attached draft meeting room policy 5b Summary: Bus Shelters

Currently 22 shelters remain in our inventory for installation, one shelter has been completed since the last Board Meeting.

The following is our working shelter plan with (12) sites we have already identified, we continue to work to identify more sites for installation and will continuously update the Board on progress. The delays related to this project have been a combination of slow response from property owners, limited staff resources to work on the progression of the plan, and issues due to the timing of the FTA Triennial Review. Our focus continues to be on advancing this plan and we anticipate picking up the pace this month. Sites with progress since the last Board meeting are indicated in yellow highlight.

LOCATION PROPERTY TYPE Requirements/Details Resolution Status

Madison Heights

9th & Main Street Public ?

MH Baptist church - Main st. Private

Awaiting response from Church Leaders due to

vacation schedule. Anticipate response week of

7/6/15.

Reichard Dr & Old Wright Shop Rd Apt Public ?

Food Lyon - Amelon Shopping Ctr Private Contacting Property owners

Sheetz - Amalon & Rt 29 Private Contacting Property owners

Walmart - Madison Heights Private

Owner has responded requesting a letter,

picture and proposed location. This must be

reviewed by corporate offices. Letter from GLTC

mailed 6/30/15

Lake View Dr - Acroos from KFC Public ?

LOCATION PROPERTY TYPE Requirements/Details Resolution Status

Lynchburg

Ivy Court Apt 681 Leesville Rd Private

No response from Property Owners, conducting

a follow-up.

701 Leesville Rd Private Contacting Property owners

Entrance to Heritage High School Public Area Need to be graded - working with Don Floyd

Heritage Elemetary Leesville Rd Private Scheduling Installation

Westley Apt -Longmeadow Dr Private Completed Shelter installed 5/26/15

FY 15 -16 BUS SHELTER PLAN


GLTC Board Agenda Detail Item #: 6 Item Title: New Business Action: Discussion & Approvals

6a: Board Resolutions William Hundley

Board to recognize Mr. Hundley for 23 years of dedication to GLTC and serving those in our community.

Moveeta Hairston Board to recognize Ms. Moveeta Hairston for her professionalism and bravery following a severe accident on May 12th, 2015 involving the GLTC Bus she was operating and a truck.

6b: Other New Business For open discussion if applicable.

Contacts: Josh Baker Attachments: Resolutions (2)

Customer Impact: Minimal


GLTC Board Agenda Detail Item #: 7 Item Title: Presidents Report Action: Discussion

-- Report by the President of the Board --


GLTC Board Agenda Detail Item #: 8 Item Title: Next Meeting & Adjournment Action:

The next GLTC Board Meeting will occur on August 5th, 2015 at 8:30am. The meeting will take place at the GLTC Transfer Station, 800 Kemper Street, Lynchburg, VA

Consider Adjournment.


GLTC Board Agenda Detail Item #: N/A Item Title: Board Roster and Attendance Log Action: None

GLTC BOARD OF DIRECTORS MEMBERSHIP ROSTER Gregory H. Daniels, President 455-3821 [email protected]

City of Lynchburg, 900 Church St, Lynchburg, VA 24054 Margaret “Peggy” Whitaker, Vice-President 384-8178 [email protected]

M. Whitaker Architects, 1226 Greenway Ct, Lynchburg, VA 24503 Lee Beaumont, Secretary-Treasurer 592-3315 [email protected]

Liberty University, 1971 University Blvd, Lynchburg, VA 24515 John “Jack” Hellewell 384-2746 [email protected]

4420 Williams Road, Lynchburg, VA 24503 Jennifer Martin 528-4971 [email protected]

Lynchburg Area Center for Independent Living, 500 Alleghany Ave, Suite 520, Lynchburg, VA 24501 Dr. James H. Mundy 846-2778 [email protected]

Lynchburg Community Action Group, 926 Commerce St, Lynchburg, VA 24504 L. Kimball Payne 455-3990 [email protected]

City of Lynchburg, 900 Church St, Lynchburg, VA 24502 Christian H. DePaul 385-1340 [email protected]

DePaul Wealth Management, 3728 Old Forest Road, Lynchburg, VA 24501 Glen McGrath 384-4750 [email protected]

2724 Greenhill Lane, Lynchburg, VA 24503

-- Attendance Log on Next Page --


Greg

Daniels

Peggy

Whitaker

Lee

Beaumont

Jennifer

Martin

Jack

Hellewell

James

Mundy

Glen

McGrath Kim Payne

Christian

DePaul

Meeting Date

Term date

10/31/2015

Term date

10/30/2015

Term date

10/31/2015

Term date

10/30/2017

Term date

10/30/2016

Term date

10/30/2017

Term date

10/30/16

Term date

10/30/2017

Term date

10/30/2016

1/7/2015 P P P P P P N/A P A

2/4/2015 P A P P P P A P P

3/11/2015 P P P P P P P P P

4/1/2015 P P P P P P A A P

5/13/2015 P P P P A P P P p

6/3/2015 P A P P P P A P P

business trips, and emergency work assignments. If you are absent and one of the above events was the reason, please let Natalie

Wilkins (455-4010 or [email protected]) know so she can indicate the reason on the record.

Greater Lynchburg Transit Company Board of Directors

ATTENDANCE LOG

2015 REGULAR (and special) BOARD MEETINGS("P" present - "A" absent)

Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires appointees

to attend 75% of the yearly meetings. Absences may be excused because of illness, death of family member, unscheduled or unforseen

gltc board packet 07-01-2015

Business

gltc board meeting

board president

board members

gltc board agenda

meeting location

report ada report

report staff

committee reports cac