go! with microsoft powerpoint 2016 comprehensive, first ... · edit a presentation in normal view...

GO! with Microsoft PowerPoint 2016

ComprehensiveFirst Edition

Chapter 1

Getting Started with

Microsoft PowerPoint

Learning Objectives

• Create a New Presentation

• Edit a Presentation in Normal View

• Add Pictures to a Presentation

• Print and View a Presentation

• Edit an Existing Presentation

• Format a Presentation

• Use Slide Sorter View

• Apply Slide Transitions

2

Create a New Presentation

When you start PowerPoint, you can select a blank presentation or a

theme.

A presentation consists of one or more slides.

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The PowerPoint window displays in Normal view, which is the primary

editing view.

You see a thumbnail—a miniature image—in the left pane and the

Slide pane displays a larger image of the active slide.

4


Microsoft PowerPoint Screen Elements

Screen Element Description

Slide pane Displays a large image of the active slide.

Slide Thumbnails Miniature images of each slide in the presentation. Clicking a slide

thumbnail displays the slide in the Slide pane.

Status bar Displays, in a horizontal bar at the bottom of the presentation window,

the current slide number, number of slides in a presentation, Notes

button, Comments button. View buttons. Zoom slider, and Fit slide to

current window button; you can customize this area to include

additional information.

Notes button When clicked, displays an area below the Slide pane in which

presentation notes can be typed.

Comments button When clicked, displays a Comments pane to the right of the Slide pane,

in which reviewers can type comments.

View buttons Controls the look of the presentation window with a set of commands.

Zoom slider Zooms the slide displayed in the Slide pane, in and out.

Fit slide to current

window button

Fits The active slide to the maximum view in the Slide pane.

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A placeholder is a box on a slide with dotted or dashed borders that

holds title and body text, charts, tables, and pictures.

The title slide is usually the first slide in a presentation.

6


A theme is a set of unified design elements that provides a look for your

presentation by applying colors, fonts, and effects.

A theme can be added when a presentation is created or added or

changed at any time.

7

Edit a Presentation in Normal View

Editing is the process of modifying a presentation by adding and

deleting slides or by changing the contents of individual slides.

The New Slide button is a split button— a type of button in which

clicking the main part of the button performs a command and clicking

the arrow opens a menu, list, or gallery.

The upper, main part of the New Slide button, when clicked, inserts a

slide without displaying any options.

The lower part when clicked, displays a gallery of slide layouts— the

arrangement of elements, such as title and subtitle text, lists, pictures,

tables, charts, shapes, and movies, on a slide.

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Text is often organized on PowerPoint slides in list levels.

On a slide, list levels are identified by the bullet style, indentation, and

the size of the text.

The first level on an individual style is the title. Use the Tab key and

Shift + Tab to indent to the next level and decrease the indent level,

respectively.

Increasing the list level of a bullet point increases its indent and

results in a smaller text size.

Decreasing the list level of a bullet point decreases its indent and

results in a larger text size.

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11


The Notes pane is an area of the Normal view window that displays

below the Slide pane with space to type notes regarding the current

slide.

The Notes pane is typically used for notes that the speaker wants to

mention while making a presentation but not necessarily information to

be displayed for the audience.

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ScreenTips are very helpful in PowerPoint presentations.

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A section header is a slide layout that looks slightly different than most

other slides in a presentation with the intent of signaling a slight change

of theme or topic. Section header slides do not contain bullets.

The AutoFit Text to Placeholder options keeps the text contained with

a placeholder by reducing the size of the text.

14

Add Pictures to a Presentation

Many slide layouts have a placeholder within which to insert a picture,

but pictures can also be inserted directly onto a slide with the Insert tab.

When a picture is inserted and selected, sizing handles—small circles

that indicate that it is selected and can be edited or moved—display. A

rotation handle displays at the top.

15


A style is a collection of formatting options that you can apply to a

picture, text, or an object.

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Artistic effects are formats applied to images that make pictures

resemble sketches or paintings.

17

Print and View a Presentation

Pressing F5 is a quick way to start the slide show from the beginning.

You can also display the first slide you want to show and click the Slide

Show button on the lower right side of the status bar.

When you view a presentation as an electronic slide show, the entire

slide fills the computer screen, and an audience can view your

presentation if your computer is connected to a projection system.

When you’re running a slide show, press the Spacebar or click the left

mouse button to advance the slides. At the end of the slide show, a

black slide displays indicating that the show is over.

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Presenter View shows the full-screen slide show on one monitor or

projection screen for the audience to see, while enabling the presenter to

view a preview of the next slide, notes, and a timer on another monitor.

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• Slide handouts

– Printed images of slides on a sheet of paper

• Notes pages

– Printouts that contain the slide image on the top

half and notes from the Notes pane in the lower

half of a page

21


Header: Text that prints at the top of each sheet of slide handouts or

notes pages

Footer: Text that displays at the bottom of every slide or that prints at the

bottom of a sheet of slide handouts or notes pages

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23


24

Edit an Existing Presentation

Presentations created with one of the themes in PowerPoint 2016

default to a widescreen format using a 16:9 aspect ratio.

2010 and earlier versions used a squarer format with a 4:3 aspect ratio.

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Rather than re-creating slides, you can insert slides from an existing

presentation into the current presentation.

When the Keep source formatting check box is checked, original

formatting is retained; otherwise, the current theme formatting is applied.

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Outline View displays the presentation outline to the left of the Slide

pane and can be used to easily edit presentation text.

Each slide in the outline displays the slide number, slide icon, and the

slide title in bold.

Changes that you make in the outline are immediately displayed in the

Slide pane and vice versa.

27

Format a Presentation

Formatting refers to changing the appearance of the text, layout, and

design of a slide. Each PowerPoint theme includes several variants.

28

Format a Presentation

Font styles and font color are useful to provide emphasis and are a

visual cue to draw the reader’s eye to important text.

29

Use Slide Sorter View

Slide Sorter view displays thumbnails of all of the slides in a

presentation.

Slide Sorter view is helpful in arranging and deleting slides and to

apply formatting to multiple slides.

30

Apply Slide Transitions

Slide transitions are the motion effects that occur in Slide Show view

when you move from one slide to the next during a presentation.

You can choose from a variety of transitions.

You can apply a transition to one, several, or all slides.

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Timing and how slides advance can also be set for transitions.

The Reading view displays a presentation in a manner similar to a slide

show but the taskbar, title bar, and status bar remain available in the

presentation window.

Thus, a presenter can easily facilitate an online conference by switching

to another window without closing the slide show.

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The Reading view can be used to present online.

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Glossary

35

Artistic effects: Formats applied to images that make pictures resemble sketches or

paintings.

Aspect ratio: The ratio of the width of a display to the height of the display.

Black slide: A slide that displays after the last slide in a presentation, indicating that

the presentation is over.

Contiguous slides: Slides that are adjacent to each other in a presentation.

Editing: The process of modifying a presentation by adding and deleting slides or by

changing the contents of individual slides.

Footer: Text that displays at the bottom of every slide or that prints at the bottom of a

sheet of slide handouts or notes pages.

Formatting: The process of changing the appearance of the text, layout, and design

of a slide.

Header: Text that prints at the top of each sheet of slide handouts or notes pages.

Layout: The arrangement of elements, such as title and subtitle text, lists, pictures,

tables, charts, shapes, and movies, on a slide.

List level: An outline level in a presentation represented by a bullet symbol and

identified in a slide by the indentation and the size of the text.

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Noncontiguous slides: Slides that are not adjacent to each other in a presentation.

Normal view: The primary editing view in PowerPoint where you write and design

your presentations.

Notes page: A printout that contains the slide image on the top half of the page and

notes that you have created on the Notes pane in the lower half of the page.

Notes pane: An area of the Normal view window that displays below the Slide pane

with space to type notes regarding the active slide.

Outline view: A PowerPoint view that displays the presentation outline to the left of

the Slide pane.

Placeholder: A box on a slide with dotted or dashed borders that holds title and body

text or other content such as charts, tables, and pictures.

Presenter view: A view that shows the full-screen slide show on one monitor or

projection screen while enabling the presenter to view a preview of the next slide,

notes, and a timer on another monitor.

Reading view: A view in PowerPoint that displays a presentation in a manner similar

to a slide show but in which the taskbar, title bar, and status bar remain available in the

presentation window.

Rotation handle: A circular arrow that provides a way to rotate a selected image.

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Section header: A type of slide layout that changes the look and flow of a

presentation by providing text placeholders that do not contain bullet points.

Sizing handles: Small circles surrounding a picture that indicate that the picture is

selected.

Slide: A presentation page that can contain text, pictures, tables, charts, and other

multimedia or graphic objects.

Slide handout: Printed images of slides on a sheet of paper.

Slide pane: A PowerPoint screen element that displays a large image of the active

slide.

Slide Sorter view: A presentation view that displays thumbnails of all of the slides in a

presentation.

Slide transitions: Motion effects that occur in Slide Show view when you move from

one slide to the next during a presentation.

Split button: A type of button in which clicking the main part of the button performs a

command and clicking the arrow opens a menu, list, or gallery.

Style: A collection of formatting options that you can apply to a picture, text, or an

object.

Text alignment: The horizontal placement of text within a placeholder.

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Theme: A set of unified design elements that provides a look for your presentation by

applying colors, fonts, and effects.

Thumbnails: Miniature images of presentation slides.

Title slide: A slide layout—most commonly the first slide in a presentation—that

provides an introduction to the presentation topic.

Variant: A variation on the presentation theme style and color.

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