gold sponsor avail able) $45 2020 seminar sponsor …€¦ · • logo on rotating powerpoint...
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BREAKFAST SPONSOR (1 AVAILABLE) $2250 • 1 year sponsorship on the website with logo
• Seminar Booth (includes 2 registrations)
• Logo on Signage during check in and breakfast buffet
• Logo on Rotating PowerPoint during breaks
• Verbal acknowledgement
2020 SEMINARSPONSOR AGREEMENT In accordance with the terms of this contract, the organization named below contracts for exhibit space and services offered at the annual ASIA Seminar at the Hilton Pointe Tapatio on November 12, 2020.
Company:_______________________________________
Primary Contact:__________________________________
Address: ________________________________________
Zip code: _________Phone:_________________________
E-mail:_________________________________________
Sponsorship Level: _______________________________
Attendee/Guest/Booth Names (if applicable):
1.
2.
PAYMENT: Check* Credit Card
*Send check payable to:
ASIA, 7375 E. 6th Ave., Ste. 9, Scottsdale, AZ 85251
Credit Card #____________________________________
Exp. ________ Security code:_______________
Name on card ____________________________________
Billing Address ____________________________________
Zip code: _________Email:___________________________
SPONSORSHIP’S ACCEPTANCE:
I, the duly authorized representative of the undersigned company, on behalf of the company, subscribe and agree to all the terms and conditions contained in the Exhibitor Agreement. Signature:______________________________________
Tax ID#: _______________________________________
Fax (480) 990-1889 / Email [email protected]
RECEPTION SPONSOR ( 1 AVAILABLE) - SOLD $2500 • 1 year sponsorship on the website with logo
• Seminar Booth (includes 2 registrations)
• Reception napkins printed with company logo
• Logo on rotating PowerPoint during breaks
• Verbal acknowledgement
• Logo on Signage during check in and reception
GOLD SPONSOR ( 4 AVAIL ABLE) $4500• 1 year sponsorship on the website with your company logo and link
to your company website
• Seminar Booth (includes 2 registrations)
• Logo on Signage at Check in and Breakfast buffet tables
• Company name and link on ASIA app
• Logo on Rotating PowerPoint during breaks
• Logo on Full banner on stage
• Verbal acknowledgement throughout seminar
• Foursome at golf tournament
BRONZE SPONSOR (Unlimited) $500 • Company Name on website
• 1 seminar registration
• Logo on Signage during check in
• Company Name on rotating PowerPoint during breaks
SPEAKER SPONSOR (1 AVAILABLE) $3500• 1 year sponsorship on the website with your company logo and link
to your company website
• Seminar Booth (includes 2 registrations)
• Company name on ASIA app
• Logo on Signage during check-in
• Logo on Rotating PowerPoint during breaks
• Logo on Lectern signage
• Verbal acknowledgement
• Twosome at golf tournament
LAYNARD SPONSOR ( 1 AVAILABLE) $1000
• Company Name on website
• 1 seminar registration
• Logo on Signage during check in
• Company Name on rotating PowerPoint during breaks
• 1 year sponsorship on the website with logo
• Seminar Booth (includes 2 registrations)
• Logo on Signage during check in and lunch buffet
• Logo on Rotating PowerPoint during breaks
• Verbal acknowledgement
LUNCH SPONSOR (1 AVAILABLE) $2250
APP SPONSOR (2 AVAILA BLE) $1500 • Company name on website
• Company name and link on app
• 2 seminar registrations
• Logo on Signage during check in
• Company Name on rotating PowerPoint during breaks
CEU SPONSOR
Company: ___________________________________ Primary Contact: _______________________________
Address: ___________________________________________________________________________________
City: ____________________State: ______Zip Code: __________Business Phone: __________________
Email: _______________________________________________________________________________
Secondary Contact Name and Email: ________________________________________________________ *Required
Exhibitor Registration includes one person with continental breakfast, lunch & reception. You may also register up to one additional person, per booth, at $125 (Maximum of 2 individuals at each booth).
Early Bird Rate (By 10/19/2020) Beginning 10/20/19$625 Members
$825 Non-Members
Additional Person (limit 1)
Electrical Outlet
$775 Members
$975 Non-Members
$125
$30
Enter Exhibitor Names: 1. _________________________________ 2. _________________________________ (2 person max.) (First person included in fee) (Second person additional $125)
BOOTH LOCATION: Spaces will be reserved on a first come first served basis provided that payment for the booth has been made. ASIA will make an effort to put the exhibitor in one of their choices or will contact the exhibitor if all 3 of their selections are no longer available.
3 choices for booth location #1 _____ #2 _____ #3 _____ (Visit our website to view map of available booths)
Please note: Door Prizes are limited to one per exhibitor
Check (Send check payable to: ASIA, 7375 E. 6th Ave., Ste. 9, Scottsdale, AZ 85251)
Credit Card
Amount Due: $___________________
Name on Credit Card: ________________________________________________________________________
Credit Card #______________________________________________ Exp. ___________ Sec Code__________
Billing Address _____________________________________ City _______________ State ______ Zip ________
REGISTRATION CONTACT INFORMATION
EXHIBITOR OPTIONS
PAYMENT
SEMINAR EXHIBITOR AGREEMENTIn accordance with the terms of this Contract, the organization named below contracts for
exhibit space and services offered at the 2020 ASIA Seminar at the Pointe Hilton Tapatio Cliffs on November 12,2020.
CANCELLATION: a. CANCELLATION OF EVENT: In the unlikely event of cancellation of the ASIA Seminar due to any ForceMajeure event (i.e. fire, strikes, governmental regulations, terrorism, or other causes which prevent ormake the same commercially unreasonable for its scheduled opening or continuance), then and thereuponexhibitors and ASIA have no further obligation to one another, and ASIA shall determine an equitable basis fordetermining any refund of the Exhibit booth fee, after due consideration of expenditures and commitments alreadymade.
b. CANCELLATION BY THE EXHIBITOR: Exhibit space that has been assigned and confirmed may be canceledby written notice to [email protected]. If notice of cancellation is received: Before October 20, 2020 --Exhibitor forfeits 50% of total cost for exhibit space assigned. On or After October 31, 2020 - Exhibitor forfeits100% of total cost of exhibit space assigned. NOTE: It is the exhibitor's responsibility to cancel all otherarrangements made in connection with exhibiting.DISPLAY HOURS: Exhibitors may begin set up at 6:00 a.m. on Thursday, November 12, 2020. Set up mustbe completed by 7:30 a.m. Display hours are from 8:00 a.m. to 3:30 p.m. Removal of exhibit material atthe conclusion of the move-out period is the responsibility of the exhibitor. DO NOT TEAR DOWN YOURBOOTH UNTIL THE CONCLUSION OF THE FINAL SPEAKER.
THEME: 'VIRTUOSO- CLASSICAL MUSIC': is the theme for this year. The best booth will win a complimentary registration for the 2021 seminar. Music is playing – start thinking!
LIABILITY: Exhibitor agrees to hold ASIA harmless from any liability, damages, or costs (including reasonable attorneys' fees) that may arise as a result of exhibiting at the ASIA Seminar. Without limiting the breadth of this hold harmless agreement, exhibitor acknowledges that it shall extend to include the loss, damage, or theft of any equipment or materials exhibitor brings to the conference site as well as injuries that any of exhibitor’s employees or agents may incur.
DAMAGE TO PROPERTY: No tape, pins, tacks, nails, staples, glue or any other permanent adhesive may be attached to any permanent wall, door or ceiling in banquet rooms or any other public space. Use of glitter/confetti prohibited. Exhibitors are liable for any damage caused to building, floors, walls and columns in and around the exhibit property.
FIRE SAFETY AND HEALTH: The exhibitor agrees to accept full responsibility for compliance with local, city and state fire, safety and health ordinances regarding the installation and operation of equipment.
EXHIBITOR’S IDENTIFICATION: All exhibitors must be registered and wear the provided nametags at all times.
EXHIBIT SPACE: Exhibit space includes a 6 foot draped table. No backdrop is provided. Electrical outlets are available upon request (see Registration Options). SHIPPING: Address item(s) - Pointe Hilton Tapatio Cliffs Attn: Courtney Townsend (ASIA Conference)
Phoenix, AZ 8502011111 N. 7th St.Please do not have shipments arrive prior to November 9, 2020
I, the duly authorized representative of the undersigned company, on behalf of the company, subscribe and agree to all the terms and conditions contained in the Exhibitor Agreement.
Name: __________________________________Title: _____________________ Phone: ___________________
Company:_____________________________________ Tax ID# _____________________________________
SUBMIT COMPLETED FORMS VIA: Email – [email protected] / Fax – (480) 990-1889 / Mail – 7375 E. 6th Ave., Ste. 9, Scottsdale, AZ 85251
Register online at https://www.azselfinsurers.org
EXHIBITOR INFORMATION
EXHIBITOR’S ACCEPTANCE