Google TrainingBy: Amy Shannon and Dave Auwerda

Forms

• Visit http://www.gmail.com

• Sign in using your gmail address and password.

• Click on Drive

• Click on Create and choose Form

Title and Description

The first section of the form is to give your form a name and any instructions that you would like to add to help your audience fill out the form. Simply click and type.

Questions

The next section is the beginning of questions that you would like to add to your form.

If it is highlighted in yellow then it is is edit mode.

Question and Help Text

Question Title: Type in your question.

Help Text: (Optional) Type any comment that may help your responders fill out the answer.

Question Type

Google Forms allows you to create a variety of question types. Simply click the drop down box and question type that you would like to use.

Text

Text answers are short answer questions.

Choose text from the question type and leave the answer choice blank.

Text Question in Live Form View

Students will answer the question with a short answer.

Paragraph Text

Choose paragraph text as a question type and leave the answer area blank.

Paragraph Text Question in Live Form View

Students will answer in a paragraph format.

Multiple Choice

Choose multiple choice as the question type.

Type in your answer options.

Multiple Choice Question Live Form View

Students will answer by selecting their answer choice.

Checkboxes

Choose checkboxes for your question type.

Type in answer choices.

Checkboxes Live Form View

Students will answer by choosing all answers that apply.

Choose from a List

Choose from a list as your question type.

Type in all of your answer choice.

Choose from a List Live Form View

Students will answer the question by selecting their answer from the drop down menu.

Scale

Choose scale as your question type.

Choose the beginning and ending number for your scale.

Label your beginning and

ending number.

Scale Live Form View

Students will choose their number.

Grid

Choose grid as your question type.

Choose the number of columns.

Choose the column and row labels.

Grid Live Form View

Students will select their answers under the correct columns and rows.

Adding more questions.

• Click add item in the top left hand corner of your screen.

• Choose the question type that you would like to add. Fill out the question and answer choices.

• Choose make this a required question (optional).

• Click done.

Editing Tools

Yellow Pencil-Edit

Two Boxes-Duplicate Question

Trash Can-Delete Question

To make this appear simply move your mouse over the question you would like to edit.

Saving Your Question

Always click done to save your question and answer choices.

Collecting Responses

Be sure to check the following boxes if they apply to you. They are located at the top of the form in edit mode.

Saving Your Form

The first time you work on your form you will have to click the save button at the top right of the form.

After you have saved it once, google will automatically save any updates.

Other Options Available

• You can email this form to others.

• View responses in a spreadsheet view or in a summary.

• Embed the form into a blog, website, etc. (more actions)

• Edit Confirmations (more actions)

Theme

You can choose a theme for your live form by clicking on theme at the top left of your

form.

Choose

your theme

and click

apply on

the preview

page.

Viewing Your Live Form

• Go to your google drive and select the form.

• It will appear as a spreadsheet.

Viewing Your Live Form Continued...

• Click on form and select live form.

Filling Out a Live Form

Answer all questions and then click submit.

Viewing Responses

• Go to your google drive and select the form.

• It will appear as a spreadsheet with all of your collected responses.

Viewing Summary of Responses

• Go to your spreadsheet view.

• Click on form and select show summary of responses.

Summary of Responses

View Sample Response Summary by Clicking Summary Below.

Summary

Flubaroo

Flubaroo is a script that you can run to automatically grade your multiple choice forms.

1. Create a form.

2. Answer your form to make an answer key.

3. Have your students complete the form.

4. Open up the spreadsheet view of your form.

5. Click on insert and select script.

Flubaroo Continued...

Type in Flubaroo in the search bar.

Select Install

Authorize Flubaroo

Click Authorize

and then click

close.

You will now see that Flubaroo is installed and you can use with your spreadsheet.

Using Flubaroo

Click on Flubaroo and click grade assignment

Using Flubaroo Continued...

Choose a grading option for each question.

Suggestion: Your first question should ask for the students name. This will make it easier for you to identify which student the answers are for. If you do then that

questions grading option

would be identifies student.

Click Continue

Using Flubaroo Continued...

Choose the first submission (the one you did) as the answer key.

Click Continue

Using Flubaroo Continued...

You will see the following window once Flubaroo has graded all of the assignments.

Click View Grades

Flubaroo Report

Flubaroo will give you a submission time, total points possible, a final percent, how many times a person submitted, their point value per question, and the percent of students that got each question correct.

Example Report

Formula

=if(C8<=75%,"Needs Intervention","On Grade Level")

The above formula can be added to the spreadsheet to tell a teacher right away if the student's percentage shows that they are on grade level or needs an intervention.

C8 is the cell where the percentage shows

75% can be changed to any percent you wish

Needs Intervention and On Grade Level can be changed to any outcome you would like.

Formula

=VLOOKUP(C13,NamedRange1,2)

0% Needs Intervention

76% On Grade Level

90% Enrichment

The above formula gives 3 output options. To see how to do this you can visit the following link. This can also be setup to automatically output a letter grade as well.

http://www.internet4classrooms.com/excel_grade.htm

Using Templates

Locating Templates

1. Open your Google Drive / Documents

2. Choose "Create" then, "From Template"

Locating Templates

3. Choose search parameters: Choose "Public Templates"

By default, Google chooses your Organization's templates. Choose "Public" to widen your search.

Searching Templates

4. Search by Category...

There is a category for s

tudents/teachers!

... or Use the Search Box

Template Selection Sample

5. Type in a search parameter

6. Search Results

Potential matches are listed, and can be sorted in a number of ways.

Each match will give you a sample screenshot, and some basic info on that template.

Template Selection Sample

7. Search the templates until you see one that may work for you. Then you can use it or preview it to get a closer look.

This will drop the template into your Google Drive.

This will open a preview window to get a better look.

Previewing Template

Template Information

Template PreviewIf the

template looks like you can use it, choose "Use this Template". If not, choose "Browse template gallery" to view more choices.

Finding Template in your DriveThe template should be downloaded as a "Copy of ...." and should be at the top of your Drive list.

If you don't see it, try sorting by "Last opened" or "Last edited".

Editing Template

Change the name to something that makes sense for you.

Edit as necessary to make it work for you.