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Grade Reporting for

Secondary Schools

(Teachers) Quick Reference Guide

April 14, 2014

PowerSchool Secondary Grade Reporting

Step 1: Record All Assignments in PowerTeacher

Gradebook

Teacher will record all pertinent assignments in the PowerTeacher Gradebook that will be counted

for the progress report. Record all assignments in S1. Need to review how to create an

assignment and enter scores? Please see the following supports (will need to login to PowerSource

Training site to view supports):

Creating an Assignment – Online Distance Learning

Entering Student Scores – Online Distance Learning

Once all assignments are entered into the gradebook, proceed to Step 2: Grade Setup.

Step 2: Complete Grade Setup

Complete the "Grade Setup" for Progress Report 1 (P1). To do so, please follow the steps below:

https://powersource.pearsonschoolsystems.com/dl/courses/47/course/PTG1_02_01.html

https://powersource.pearsonschoolsystems.com/dl/courses/47/course/PTG1_02_02.html


Step 3: Enter Citizenship Grades for Students

Enter Citizenship grades for students. Citizenship grades will need to be entered for Progress

Report 1 (P1). To do this, make sure to select P1 from the Reporting Term drop down list. Then,

enter the citizenship grades on P1.

Please see the following tutorial on how to enter citizenship grades.


Note: If Citizenship Grades were entered mistakenly for the wrong progress report term,

please see job aid below called "Post Citizenship Grades to Correct Term."

To Copy Citizenship from one Grade Reporting Term to another within the teacher’s Grade Book.

In this case from Q1 to P1. With Q1 selected as the Reporting Term (where the Citizenship was entered by

the Teacher)

Right-click the top of the Citizenship column and select Copy Scores.

Change the Reporting Term to P1 (where we need the Citizenship to be for P1) and Right-click the top of the

Citizenship column and select Paste Scores.


Go back to Q1 selected as the Reporting Term (where the Citizenship was originally entered by the Teacher)

then Right-click and Clear Scores. This will enable the Q1 Citizenship to be entered for the end of Q1 (if

used).


Step 4: Advisory Classes

For Advisory classes where students do not receive academic credit, please enter a grade of NG (no

grade). To do so, please make sure you are in P1 and use the instructions below for a how

to. Please do so for each Advisory section where students do not receive academic credit. If the

Advisory class receives academic credit, please skip to Step 5.

1. Select the first student in the list.

2. Right Click and select Fill Scores.

3. Select replace all.

4. Check the box to the left of the Manual

Override and make sure the Manual Override

check box is also checked on the right.

5. Check the box to the left of Grade.

6. Type “NG” in the box to the right of the

word “Grade.”

7. Click OK button at bottom of screen.

8. Click “Save” at the bottom right corner of

the screen.


Step 5: Enter Progress Report Comments

Enter progress report comments for the students. Make sure you are adding comments to Progress

Report 1 (P1). Please follow the instructions below. Note: Typed comments do not print on the

report card at this time. Please choose comments from those provided.


Step 6: Using PowerTeacher Gradebook for Grade

Reporting

Final grades in the gradebook update automatically throughout the term as teachers enter assignment scores

in the gradebook. When the term comes to a close, teachers perform two tasks to verify that final grades are

accurate and on time for progress reports and report cards.

Final Grade and Verification Report for Teachers Teachers print the Final Grade and Verification report to view final grade information for students in a

selected class and confirm the accuracy of student data. A teacher can choose to include all final grade

information or just final letter grades only.

1. Log into PowerTeacher.

2. Launch PowerTeacher Gradebook.

3. Click the Reports tab, and then click the arrow next to Final Grade and Comment Verification.


4. On the Criteria tab, do the following

a. Verify that the output type is PDF.

b. Next to Sections, click Active Classes.

Note: Running the report for all classes instead of one class disables the Reporting Term menu at

the bottom of the Criteria tab.

c. Next to Students, click All Enrolled.

d. Next to Student Field, click Student Name. (This will sort the records by name.)

e. Next to Include, click Additional Grades.

f. Check Grade and Comment. (Verify that Use Comment Code is blank.)

g. Select P1 from the “Reporting Term” drop down menu.

5. Click the Layout tab, and then do the following:

a. Verify that to the right of Page Breaks, On Sections is checked.

b. To the right of Bottom Note, check include

c. In the Bottom Note box, enter Grades verified and complete for P1.

d. To the right of Signature Line, check include.

e. Click Run Report.


6. Click Open Report, and click OK.

Note: The report output includes each active class in the gradebook, with a separate section for each term.


Final Grades Completion for Teachers

When your grades are complete at the end of the grading period, you want to let PowerSchool know that the

grades entered are the ones to appear on the Progress Report (or Report Card).

1. Launch PowerTeacher Gradebook.

a. Select a class on the left.

b. Click the Scoresheet tab.

c. Display the Reporting Term menu and choose the term that is ending, such as P1 (In our example,

the screenshot shows Q1.)

d. Under the Reporting Term menu, click the P1 In Progress button. (Our example reads Q1 In

Progress.)


2. In the Final Grades Completion Status dialog box, do the following:

a. Check Final Grades Complete

b. Enter a comment indicating that final grades are complete. For example: My P1 grades are complete

and ready to go. (This step is optional.)

c. Click OK.

3. Success!

4. Repeat Steps 1–3 for each of your classes.

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