graduate school peoplesoft admissions implementation
DESCRIPTION
Graduate School PeopleSoft Admissions Implementation. Open House Thursday, July 16, 2009. Implementation Team. Consultant & Technical Specialist Tina Travis Mark Taylor Emory PeopleSoft Team Kurt Haas Beth Broyles Jesse Foley Graduate School Team Tammy Coleman Renee Webb - PowerPoint PPT PresentationTRANSCRIPT
Graduate School PeopleSoft Admissions Implementation
Open HouseThursday, July 16, 2009
Mar – May •Implementation Team•Review of GS Business Processes
Jun - Aug •Specs aka “Behind the Scenes”•Testing
Aug - •Training•Go Live•Ongoing Training, Review, Enhancement
Implementation Team• Consultant & Technical Specialist
– Tina Travis– Mark Taylor
• Emory PeopleSoft Team– Kurt Haas– Beth Broyles– Jesse Foley
• Graduate School Team– Tammy Coleman– Renee Webb– Kharen Fulton & Rosemary Hynes– YOU
Review of GS Business Processes
• Goals– Streamline – Eliminate Redundancy– Provide Support to Programs
GS Office Focus Pyramid
300 New Students
600 Admits
3800 Applicants
GS Office Focus Pyramid
600 Admits
3800 Applicants
GS Business Process Review: Changes
• All credentials, including transcripts, will go to programs
• Admissions decisions will be entered by program staff– Email notification to applicant goes overnight– Hard copy letter generated in GS office, mailed the next
business day
• Special Fellowships – Programs will record nominations in PS– GS will record Woodruff, Diversity and A&S awards in PS– GS will send letters to awardees
GS Business Process Review: Changes
• Admit decisions recorded in PS by program– DEIN will signal GS to post FA and send welcome
communication• Program deliver application, transcripts, letters of
recommendation to GS• GS will “audit” and create student file for Records
– Other codes will signal other actions
GS Business Process Review: Summary
• Programs will have what they need sooner• GS will no longer create folders for 3800 apps• GS will no longer post FA for 600 admits• GS will no longer produce and file 1000s of copies of
GAF, award letters• GS staff will be available to assist programs with special
cases & exceptions (GRE verification, for example)• Official notifications will go to applicants faster and
programs and GS will be able to track communications electronically
Specs aka “Behind the scenes”
• GS has benefited from lessons learned in other Emory implementations
• Whole team reviews options• Tammy and Renee write specs• Kurt and Tina review• Mark translates specs into code• Whole team reviews, tweaks
Dean’s Weekly Report
Dean’s Weekly Report, p. 2
Weekly Status Report
Decision Summary Report
(a work in progress)
Decision Summary Report
(a work in progress)Page 2
Decision Summary Report
(a work in progress)page 3
Testing
• Multi-stage√ Specs√ Code√ Team tests√ GS staff testComing soon…Program staff test
Training Sessions
• PS Basics• 3 C’s• How to Manage Prospects• How to Manage Applications• How to Run Queries & Reports