graduate student summary in campus information services (cis) · receive an email to approve your...
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1. General Overview a. Supervisory Committee (SVC)b. Program of Study (PoS) c. Exams
2. Applying for graduation and other important deadlines
3. Supervisory Committee (SVC)/Policies
4. Graduate Student Forms
5. Student access in Campus Information Services (CIS) for
your online file-Graduate Student Summary Tutorial on viewing your online file: http://gradschool.utah.edu/current-students/electronic-graduate-record-file-tutorial/
a. Graduate Student Summary
b. Graduate Student Program of Study
c. Graduate Student Program Plan Audit
6. Helpful Websites and ContactsPlease check U-mail regularly or have your U-mail forwarded to your personal email address. U-mail is the official way the University communicates with you.
* Graduate Student Summary in Campus Information Services (CIS)
* General Overview
Your Graduate Advisor will enter the following into your online file-Graduate Student Summary in CIS
* Supervisory Committees (SVC) Master’s - entered within the 1st year PhD - entered within the 2nd year
* Your Program of Study (PoS)Please notify your Graduate Advisor when you have registered for your final class(es) for your last semester.
Make sure a Degree Type is selected on your PoS:Thesis (Master’s 6-10 allowed on PoS)Project/Non-thesisCoursework only (this is for professional degrees)
Review your Graduate Transcript to make sure you do not have any outstanding grades; if so, contact your department to assist you in submitting a Report of Credit form(s) to the Registrar’s Office.
* Exam DatesDates of completed Master’s Comprehensive Exam, Project/Non-Thesis, Qualifying Exam (PhD), Thesis Defense. Continuous enrollment means that you are enrolled in graduate coursework from the time you are admitted through your final exam.
Students are reminded that they are responsible for understanding and complying with the requirements for the academic and professional degrees described in the Graduate School catalog: https://gradschool.utah.edu/graduate-catalog/
* Important deadlines
Applying for GraduationFall (December) July 1st
Spring (May) November 1st
Summer (August) April 1st
Details about this application, including application deadlines and the required form, are available at: http://registrar.utah.edu/handbook/graduategraduation.php.Apply for graduation for the semester you will be completely finished with your degree requirements, including thesis release (if required). If you would like to participate in commencement activities prior to completing all degree requirements please consult your Graduate Advisor.
Department Approved Manuscript MUST be submitted to the Thesis Office by the Thesis Office deadline, please check the website for updated deadlines.Students must read the Handbook for Theses and Dissertations before starting their thesis/dissertation. It is the students responsibility to review everything on the Graduate School website
https://gradschool.utah.eduand the Thesis website: http://gradschool.utah.edu/thesis/The deadline for receiving final approval from the Thesis Office & successfully uploading of theses can be found on the Thesis Office website. If the deadline cannot be met, you must reapply for graduation.
Thesis Office http://gradschool.utah.edu/thesis/
* Submission of a manuscript during a semester does not guarantee graduation in that semester. Factors that can result in not graduating include the following:
• Unavailability of the student to participate in the ongoing editing process• Major formatting errors (see the Handbook)• Major problems with grammar, spelling, etc.• Manuscripts that have not been approved by the supervisory committee and
department chair* Manuscripts submitted on the deadline but that have any of these
problems will not be considered for that semester.* Please take these factors into account when planning defense and
graduation dates.* The entire editing process can take 2 or more months to complete, so
the earlier a manuscript is submitted, the better the student’s chance of graduating in the desired semester.
* However, students wishing to be considered for graduation in a specific semester must meet the dates in this calendar.
* Supervisory Committees & Policy
Please use the following websites as you begin to assemble your Supervisory Committee (SVC)
* Supervisory Committee (SVC) policy http://gradschool.utah.edu/graduate-catalog/degree-requirements/ When selecting committee members please ensure that the committee is configured to comply with Supervisory Committee policy. If the proposed SVC is not in compliance, please talk to your department about an exception.
Policy Overview:
Master’s SVC - 3 members; 2 must be Regular Faculty (Tenure/Tenure Track) within department (chair and 1st member). Please submit your committee selection to the
Graduate Advisor within the 1st year of your program.
PhD SVC - 5 members; 3 must be Regular Faculty (Tenure/Tenure Track) within your department (chair, 1st and 2nd members) and 1 member must be outside of the department. If your outside member is not a University of Utah employee, their CV
needs to be submitted to The Graduate School.
* Budget & Institutional Analysis (OBIA) website: www.obia.utah.edu/dm/fir/List of faculty members’ tenure status.
* Graduate Student Forms
http://gradschool.utah.edu/current-students/forms/Undergraduate Petition for Graduate Credit
Notification for Graduate Credit in BS-MS Programs
*Graduate FormsRequesting Leave of Absence
Exception to University Policy
Recommendation for Change of Graduate Classification
Graduate Transfer Credit Authorization Form
*Applying for GraduationForms to apply for graduation are available from the Office of the Registrar at http://registrar.utah.edu/handbook/graduategraduation.php.
You can only view your Graduate Student Summary file in the Campus Information System (CIS) after your Graduate Advisor has entered your Supervisory Committee (SVC).
* Student Access in Campus Information System
http://gradschool.utah.edu/current-students/electronic-graduate-record-file-tutorial/
* Graduate Student Summary
Time Limit PolicyMaster’s students have 4 years to complete their degreePhD students have 7 years to complete their degree(See Graduate Catalog for more details or department handbook)
* Graduate Supervisory Committee
Supervisory Committees (SVC)• Master’s - entered within the 1st year • PhD - entered within the 2nd or 3rd year
If your committee has not been entered, you will not be able to see your online file: Graduate Student Summary in Campus Information Service (CIS)
* Graduate Student Program of Study
• Please notify your Graduate Advisor when you have registered for your final class(es) for your last semester.
• Your Graduate Advisor must enter your Program of Study (PoS) during your last semester with all the required classes listed for your degree.
Please check the following:
• Committee approvals and comments. (Your committee will receive an email to approve your PoS the Monday following the effective date on your PoS).
• A summary of thesis hours are listed. (Master’s students must have a minimum of 6 thesis hours, PhD students must have a minimum of 14 thesis hours).
• Please make sure a Degree Type is selected on your PoS:• Thesis• Project/Non-thesis• Coursework only (this is for professional degrees)
• If you have transfer work listed, it will need to be checked off in your PoS to be added to your total hours.
• Graduation term you have applied for.
• Total thesis hours (Minimum thesis hours required Master’s – 6; PhD – 14)
• Total units (Graduate School requires a minimum of 30 hours for Master degree.)
• Cumulative GPA (3.0 required)
* Graduate Student Program Plan Audit
The Graduate Student Program Plan Audit provides a summary of the requirements needed for graduation. The audit will show which requirements have been completed:
• Graduate School • Graduate Application • Thesis Hours• Total Hours• Residency • Program of Study Approvals• Exam Approvals• Language Verification• Thesis Release• Class Grades• Supervisory Committee Approval
The audit lists your continuous registration. This is where the course 7990 for PhD students will be listed (this course can only be taken 4 times, see the Graduate Catalog for details).
Continuous Registration policy: You must be enrolled in graduate coursework from the time you are matriculated until taking your final exam. (Summer enrollment is only required if you are taking an exam or to meet visa requirements.)
The audit will list all the approved leaves of absence.
The Graduate School Website: https://gradschool.utah.edu/Address: 302 Park BuildingPhone: 801-581-7642 Email: [email protected]
Graduate Catalog http://gradschool.utah.edu/graduate-catalog/Current Student information https://gradschool.utah.edu/students/index.php
ContactsGraduate Records-GTS Darci Rollins
Phone: 801-585-9873 Email: [email protected]
Assistant Dean for Diversity Araceli FriasPhone: 801-581-6233Email: [email protected]
Fellowships & Benefits N. Jolyn SchleiffarthPhone: 801-581-6020 Email: [email protected]
Thesis Office Kelly Harward, Thesis Editor Phone: 801-581-7643 Email: [email protected]
Trista Emmer, Assistant Thesis EditorPhone: 801-581-8893 Email: [email protected]
Michelle Turner, Assistant Thesis EditorPhone: 801-585-6749Email: [email protected]
Mailing Address: 201 South President’s Circle Room 302, Salt Lake City, Utah 84112-9016Like us on Facebook! https://www.facebook.com/UOfUGraduateSchool
* Helpful Websites and Contacts
Graduate Admissions Website: http://admissions.utah.edu/Address: 250 South Student Services Building Phone: 801-581-8761 Email: [email protected]
International Students & Scholar ServicesWebsite: http://internationalcenter.utah.eduAddress: 410 Olpin Union Phone: 801-581-8876
Registrar’s Office Website: http://registrar.utah.edu/Address: 250 North Student Services Building Phone: 801-581-5805 Email: [email protected]
Graduation Office Website: http://registrar.utah.edu/graduation/index.phpAddress: 250 North Student Services Building Phone: 801-581-7852 Email: [email protected]
