grand haven community development …grandhavencdd.org/docs/20121115agenda4.pdf · 4,540 5,700 ......

GRAND HAVENCOMMUNITY DEVELOPMENT DISTRICT

AMENDED GENERAL FUND BUDGETFISCAL YEAR 2012

1

FY '12Actual

FY '12OriginalBudget

Budget toActual

Variance

ProposedAmendment

Increase/(Decrease)

FY '12Final

BudgetREVENUESAssessment levy: net of allowable discounts 2,882,788$ 2,859,925$ (22,863)$ 22,863$ 2,882,788$ Reuse water 32,657 34,000 1,343 (1,343) 32,657 Gate & amenity guest 11,545 5,000 (6,545) 6,545 11,545 Tennis fees 1,139 3,200 2,061 (2,061) 1,139 Room rentals 2,800 1,650 (1,150) 1,150 2,800 Interest and miscellaneous 49,431 10,000 (39,431) 39,431 49,431 Developer contribution 5,163 - (5,163) 5,163 5,163 Net inc/(dec) fair value of investment 7,010 - (7,010) 7,010 7,010

Total revenues 2,992,533 2,913,775 (78,758) 78,758 2,992,533

EXPENDITURESAdministrativeLegislative

Supervisors - regular meetings 12,000 12,000 - - 12,000 Supervisors - workshops 11,600 12,000 400 (400) 11,600

Financial & administrativeAdministrative services 8,364 8,364 - - 8,364 District management 31,364 31,364 - - 31,364 Disclosure report 2,000 2,000 - - 2,000 Trustee 7,271 7,275 4 (4) 7,271 Assessment roll preparation 7,841 7,841 - - 7,841 Accounting services 17,250 17,250 - - 17,250 Auditing services 10,900 10,900 - - 10,900 Arbitrage 1,200 3,600 2,400 (2,400) 1,200 Engineer 11,142 40,000 28,858 (28,858) 11,142 Insurance 8,750 9,493 743 (743) 8,750 Legal advertising 3,861 3,000 (861) 861 3,861 Bank fees 1,534 1,982 448 (448) 1,534 Dues, licenses & fees 175 175 - - 175 Website hosting & development 1,615 1,800 185 (185) 1,615 Communications: e-blast 357 500 143 (143) 357 Property taxes 54,508 54,000 (508) 508 54,508 Postage 2,691 2,800 109 (109) 2,691 Office supplies 871 500 (371) 371 871 Legal - general counsel 72,968 50,000 (22,968) 22,968 72,968 Legal - litigation 91,207 50,000 (41,207) 41,207 91,207 Tax collector 37,441 59,582 22,141 (22,141) 37,441 Contingencies 3,621 1,250 (2,371) 2,371 3,621 Resident directory publishing 14,431 - (14,431) 14,431 14,431 R.A. lawsuit settlement 200,000 - (200,000) 200,000 200,000 Total administrative 614,962 387,676 (227,286) 227,286 614,962

FISCAL YEAR 2012


AMENDED GENERAL FUND BUDGET

2

FY '12Actual


Budget toActual

Variance

ProposedAmendment

Increase/(Decrease)

FY '12Final

Budget

FISCAL YEAR 2012



Field operationsElectric utility services

Electric services - #12316, 65378, 85596 3,583 4,500 917 (917) 3,583 Electric- Village Center - #18308 38,880 39,750 870 (870) 38,880 Electric - Creekside - #87064, 70333 15,009 24,500 9,491 (9,491) 15,009 Street lights 40,496 36,500 (3,996) 3,996 40,496 Street lights - Wild Oaks 4,540 5,700 1,160 (1,160) 4,540

Propane - spas/caf 28,480 38,750 10,270 (10,270) 28,480 Garbage - amenity facilities 5,451 6,500 1,049 (1,049) 5,451 Water/sewer

Water services 81,662 78,000 (3,662) 3,662 81,662 Water - Village Center 12,701 8,600 (4,101) 4,101 12,701 Water - Creekside 4,537 3,200 (1,337) 1,337 4,537

Pump house shared facility 14,500 10,500 (4,000) 4,000 14,500 Aquatic contract 35,460 38,259 2,799 (2,799) 35,460 Aquatic contract - Wild Oaks 5,976 3,178 (2,798) 2,798 5,976 Aquatic contract - reuse pond 744 744 - - 744 Insurance: property 29,342 30,000 658 (658) 29,342 Insurance: property (Wild Oaks) 3,356 3,500 144 (144) 3,356 Insurance: flood 4,104 1,444 (2,660) 2,660 4,104 Insurance: auto general liability 1,662 - (1,662) 1,662 1,662 Property maintenance

Horticultural consultant 4,800 5,500 700 (700) 4,800 Landscape maintenance contract services 519,036 519,036 - - 519,036 Palm tree pruning - 12,000 12,000 (12,000) -

Irrigation repairs & replacement 15,796 12,000 (3,796) 3,796 15,796 Street light maintenance 20,039 17,500 (2,539) 2,539 20,039 Holiday lights 6,531 8,000 1,469 (1,469) 6,531 Staff support and amenity operations

Payroll 238,676 247,770 9,094 (9,094) 238,676 Merit pay/bonus 1,075 5,000 3,925 (3,925) 1,075 Payroll taxes 20,418 20,718 300 (300) 20,418 Insurance: workers' compensation 6,418 5,500 (918) 918 6,418 Payroll services 2,408 1,950 (458) 458 2,408 Mileage reimb: operations manager 2,396 2,000 (396) 396 2,396 Mileage reimb: maintenance worker I 1,928 4,000 2,072 (2,072) 1,928 Additional staffing 708 - (708) 708 708

Amenity Management Group, Inc. 436,730 444,230 7,500 (7,500) 436,730 Amenity Operations & Maintenance, Inc. 57,523 57,523 - - 57,523 Amenity A/C maintenance and service 2,827 4,300 1,473 (1,473) 2,827 Fitness equipment service 4,080 5,000 920 (920) 4,080 Amenity cable/internet 5,595 5,250 (345) 345 5,595 Office supplies: field operations 8,261 9,800 1,539 (1,539) 8,261

3

FY '12Actual


Budget toActual

Variance

ProposedAmendment

Increase/(Decrease)

FY '12Final

Budget

FISCAL YEAR 2012



Village center telephone, fax 6,333 6,000 (333) 333 6,333 Creekside telephone & fax 9,800 9,400 (400) 400 9,800 Pool/spa permits 875 875 - - 875 Pool chemicals 11,311 12,750 1,439 (1,439) 11,311 Pest control 1,745 2,200 455 (455) 1,745 Amenity maintenance 73,310 75,000 1,690 (1,690) 73,310 Community maintenance 44,382 35,000 (9,382) 9,382 44,382 Community maintenance (Wild Oaks) 3,046 15,000 11,954 (11,954) 3,046 CERT operations 70 500 430 (430) 70 Movie license fee - 1,672 1,672 (1,672) - Repairs & maintenance: projects

Fire & security system 2,236 3,000 764 (764) 2,236 Security operations

Security staffing contract services 124,300 127,308 3,008 (3,008) 124,300 Guardhouse & gate facility maintenance 12,132 7,250 (4,882) 4,882 12,132 Gate communication devices 11,888 13,550 1,662 (1,662) 11,888 Gate operating supplies 16,085 15,300 (785) 785 16,085

Special events 6,911 6,000 (911) 911 6,911 Miscellaneous contingency 4,870 25,624 20,754 (20,754) 4,870 Capital improvements3

Creekside Amenities Center (ZCAC)Gym

Bikes - 4,724 4,724 (4,724) - Treadmill 3,095 3,640 545 (545) 3,095

Spa propane heater - 5,624 5,624 (5,624) - Office

Replace office carpet w/tile 1,950 2,000 50 (50) 1,950 Gazebo - replace canopy 2,010 1,500 (510) 510 2,010 Stop bars, arrows, etc. 1,460 1,350 (110) 110 1,460

Village Center (VC)Bikes 2,499 3,375 876 (876) 2,499

Main cafTV in bar (32" tube) 483 562 79 (79) 483 Kitchen microwave 356 450 94 (94) 356

PoolChaise lounges 4,275 4,800 525 (525) 4,275 Drink tables 502 1,687 1,185 (1,185) 502 ADA compliant lift (pools & spas) - 8,200 8,200 (8,200) - ADA repairs 25,083 - (25,083) 25,083 25,083

TennisResurface courts 1 - 4 9,450 12,000 2,550 (2,550) 9,450 Resurface courts 5 - 7 9,750 7,200 (2,550) 2,550 9,750

Misc A/C air handler motors - 2,500 2,500 (2,500) - Brick paver crosswalks - 5,000 5,000 (5,000) -

4

FY '12Actual


Budget toActual

Variance

ProposedAmendment

Increase/(Decrease)

FY '12Final

Budget

FISCAL YEAR 2012



Repairs due to tree root lifting 4,424 12,000 7,576 (7,576) 4,424 Waterside benches 3,080 3,000 (80) 80 3,080 Gate w/combination lock 880 1,000 120 (120) 880 Storage shed - Marlin drive 14,735 15,000 265 (265) 14,735 Storm drain - Waterside & Sailfish - 30,000 30,000 (30,000) - Reuse pond aeration 2,974 2,250 (724) 724 2,974 Stop bars, arrows, etc. - 2,547 2,547 (2,547) - Repaint street lights - 8,605 8,605 (8,605) - Gas powered cart ("Gator") - 6,300 6,300 (6,300) - Landscape renovation program 141,636 150,000 8,364 (8,364) 141,636 Capital outlay - E350 Van 14,000 - (14,000) 14,000 14,000 Road repairs 15,665 - (15,665) 15,665 15,665 Air conditioner - guard house 61 - (61) 61 61 Speed limit device 3,834 - (3,834) 3,834 3,834 Village center pool heater 28,847 - (28,847) 28,847 28,847 Total field operations 2,306,071 2,372,445 66,374 (66,374) 2,306,071

Infrastructure reinvestmentCapital improvements

Legal 3,308 - (3,308) 3,308 3,308 Engineering support 6,832 25,000 18,168 (18,168) 6,832 General infrastructure replacement/repair 240,774 128,654 (112,120) 112,120 240,774 Total infrastructure reinvestment 250,914 153,654 (97,260) 97,260 250,914 Total expenditures 3,171,947 2,913,775 (258,172) 258,172 3,171,947

Excess/(deficiency) of revenuesover/(under) expenditures (179,414) - 179,414 (179,414) (179,414)

Fund balance - beginning (unaudited) 1,696,746 1,609,571 1,696,746 Fund balance - ending (projected)

Disaster 500,000 500,000 500,000 Roads 134,335 150,000 134,335

Assigned3 months working capital 616,202 616,202 616,202 Litigation 150,000 150,000 150,000

Unassigned 116,795 193,369 116,795 Fund balance - ending 1,517,332$ 1,609,571$ 1,517,332$

From: Matthew AdikaTo: Daphne Gillyard; Craig Wrathell; [email protected]: CPH - Grand Haven - Request for Reduction--G9601Date: Friday, November 02, 2012 5:24:06 PMAttachments: G9601 INV 81126.pdf

Letter and invoices_10 16 12.pdfCPH Invoice Analysis.xlsx

Daphne, Can you please place this email chain and attachments on the next agenda please? I have re-attached the invoices in question as well as a spreadsheet Ashley made detailing the fees. I addedCPHs current proposal on the spreadsheet. Thank you

Matt AdikaWrathell, Hunt and Associates, LLC6131 Lyons Road, Suite 100Coconut Creek, Florida 33073Toll Free: (877) 276-0889Phone: 954-426-2105, ext. 214Fax: 954-426-2147www.whhassociates.com Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public- records request,do not send electronic mail to this office. Instead, contact this office by phone or in writing.

From: Markovitz, J. Brett [mailto:[email protected]] Sent: Friday, November 02, 2012 2:03 PMTo: Matthew Adika; Craig WrathellCc: Gierach, David A. (P.E.); Kellogg, Jason R. (P.E.); McDaniel, Angela; Prause, Carol T. ; Holl, Carol J.Subject: FW: Grand Haven - Request for Reduction--G9601 Mr. Adika,

We would propose that invoice # 81687 - $774.31 and invoice # 81693 - $6227.60 be paid in full

because these services were performed under an agreed amount for the Roadway Evaluation and

Sailfish Drive Reports.

Though we are not in agreement with Mr. Kloptoskys comments, we would accommodate a 50%reduction for Invoice #81126 - $5,571.80 and invoice #81692 - $8,252.82 since these reflect mostlyGeneral Misc. services, however do include the services rendered for the annual report to the StockHolders that your office requested. This proposal with requested reduction would require a total payment of $13,914.22 for servicesrendered.Please note that any further reduction will not be considered. If there are any further questions please dont hesitate to contact me.Thank You J. Brett Markovitz, Vice PresidentCPH Engineers, Inc.520 Palm Coast Parkway SW
mailto:/O=FIRST ORGANIZATION/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=ADIKAMmailto:[email protected]:[email protected]:[email protected]://www.whhassociates.com/

Sheet1

Invoice DateInvoice #Project # Date of ServiceProfessional TypeProfessional PersonnelServiceTimeRateAmount

9/10/1281126G96018/12/12Unit Billing2012 Mileage$44.40



2012 Mileage Total$178.72

10/12/1281692G96019/5/12Engineer V Kellogg, JasonAnnual Report1$135.00$135.00





10/12/1281692G96019/24/12Engineer V Kellogg, JasonAnnual Report0.5$135.00$67.50


9/10/1281126G96018/8/12Engineer VIMarkovitz, BrettAnnual Report1$145.00$145.00




Annual Report Total$1,727.50

10/12/1281692G96018/13/12Clerical IIMcDaniel, AngelaAnnual Report Prep0.5$55.00$27.50



10/12/1281692G96019/4/12Clerical IIMcDaniel, AngelaAnnual Report Prep2$55.00$110.00

10/12/1281692G96019/5/12Clerical IIMcDaniel, AngelaAnnual Report Prep1$55.00$55.00

Annual Report Prep Total$247.50

9/10/1281126G96018/12/12Unit BillingBlack & White 11x17$0.20



Black & White 11x17 Total$2.40

9/10/1281126G96018/12/12Unit BillingBlack & White 8 1/2x11$10.20



Black & White 8 1/2x11 Total$147.70

10/12/1281687G960310/7/12Unit BillingBlack & White Plots 24x36$0.96

Black & White Plots 24x36 Total$0.96

10/12/1281692G96019/23/12Reimbursable ExpenseMarkovitz, BrettCell Phone Use$16.00

Cell Phone Use Total$16.00

10/12/1281687G960310/7/12Unit BillingColor Copies 11 x 17$19.85



Color Copies 11 x 17 Total$41.95

9/10/1281126G96018/12/12Unit BillingColor Copies 8 1/2 x 11$12.00




Color Copies 8 1/2 x 11 Total$73.80

10/12/1281687G96039/18/12Engineer VKellogg, JasonCost Estimate1$135.00$135.00

Cost Estimate Total$135.00

9/10/1281126G96018/6/12Clerical IIMcDaniel, AngelaCroquet Assessment Memo1$55.00$55.00

Croquet Assessment Memo Total$55.00

9/10/1281126G96018/6/12Engineer VIMarkovitz, BrettCroquet Assessment Review1$145.00$145.00

Croquet Assessment Review Total$145.00

10/12/1281692G96018/17/12Construction Field Rep. IIBlaney, SabahCroquet Courts2$95.00$190.00

Croquet Courts Total$190.00

10/12/1281687G96038/28/12Construction Field Rep. IIBlaney, SabahData Collection1$95.00$95.00

10/12/1281687G96039/21/12Engineer VKellogg, JasonData Collection0.5$135.00$67.50

Data Collection Total$162.50

9/10/1281126G96018/1/12Construction Field Rep. IIBlaney, SabahData Collection: Croquet Courts1$95.00$95.00



Data Collection: Croquet Courts Total$380.00

10/12/1281692G96018/14/12Construction Field Rep. IIBlaney, SabahData Collection: Roadway Evaluation3$95.00$285.00

10/12/1281692G96018/15/12Construction Field Rep. IIBlaney, SabahData Collection: Roadway Evaluation8$95.00$760.00

Data Collection: Roadway Evaluation Total$1,045.00

9/10/1281126G96018/1/12Construction Field Rep. IIBlaney, SabahData Collection: Sailfish Dr.2$95.00$190.00




Data Collection: Sailfish Dr. Total$665.00

9/10/1281126G96018/1/12Construction Field Rep. IIBlaney, SabahData Collection: Village Pool & Spa4$95.00$380.00





Data Collection: Village Pool & Spa Total$1,235.00

10/12/1281692G96019/4/12Engineer VIMarkovitz, BrettEngineer's Annual Report2$145.00$290.00

10/12/1281692G96019/5/12Engineer VIMarkovitz, BrettEngineer's Annual Report2$145.00$290.00

Engineer's Annual Report Total$580.00

10/12/1281692G96018/15/12Engineer V Kellogg, JasonEngineers Report for Bonds1$135.00$135.00

10/12/1281692G96019/4/12Engineer V Kellogg, JasonEngineers Report for Bonds0.5$135.00$67.50

Engineers Report for Bonds Total$202.50

10/12/1281687G96038/28/12Engineer VIMorey, LawrenceEngineer's Report of Findings - Preparation1$145.00$145.00

Engineer's Report of Findings - Preparation Total$145.00

10/12/1281693G96028/25/12Engineer VIMorey, LawrenceEngineer's Report of Findings (Rec. for crack Sealing and Sidewalk Repairs)6$145.00$870.00

Engineer's Report of Findings (Rec. for crack Sealing and Sidewalk Repairs) Total$870.00

10/12/1281692G96018/30/12Engineer VIMarkovitz, BrettFire Road Reinbursement Cert2$145.00$290.00

10/12/1281692G96019/19/12Engineer VIMarkovitz, BrettFire Road Reinbursement Cert0.5$145.00$72.50

10/12/1281692G96019/20/12Engineer VIMarkovitz, BrettFire Road Reinbursement Cert3$145.00$435.00

10/12/1281692G96019/25/12Clerical IIMcDaniel, AngelaFire Road Reinbursement Cert0.5$55.00$27.50

Fire Road Reinbursement Cert Total$825.00

10/12/1281692G96018/16/12Construction Field Rep. IIBlaney, SabahGHCDD Board Meeting2$95.00$190.00

10/12/1281692G96018/16/12Engineer V Kellogg, JasonGHCDD Board Meeting3$135.00$405.00

9/10/1281126G96016/7/12Engineer VIMarkovitz, BrettGHCDD Board Meeting2$145.00$290.00




10/12/1281692G96018/17/12Engineer VIMarkovitz, BrettGHCDD Board Meeting1.5$145.00$217.50

10/12/1281692G96018/2/12Engineer VIMorey, LawrenceGHCDD Board Meeting2$145.00$290.00

GHCDD Board Meeting Total$2,407.50

10/12/1281692G96018/16/12Clerical IIMcDaniel, AngelaGHCDD Board Meeting Notes0.5$55.00$27.50

10/12/1281692G96018/30/12Clerical IIMcDaniel, AngelaGHCDD Board Meeting Notes2$55.00$110.00

GHCDD Board Meeting Notes Total$137.50

10/12/1281692G96018/13/12Engineer VIMarkovitz, BrettInsp Annual Report1.5$145.00$217.50

10/12/1281692G96018/14/12Engineer VIMarkovitz, BrettInsp Annual Report1$145.00$145.00

10/12/1281692G96018/29/12Engineer VIMarkovitz, BrettInsp Annual Report2$145.00$290.00

Insp Annual Report Total$652.50

10/12/1281693G96027/31/12Engineer VILuman, KurtPavement Condition/prioritization proposal1$145.00$145.00

Pavement Condition/prioritization proposal Total$145.00

10/12/1281692G96018/17/12Engineer VIMorey, LawrencePavement Evaluation Field Review (Initial)5$145.00$725.00

Pavement Evaluation Field Review (Initial) Total$725.00

10/12/1281693G96028/22/12Engineer VIMorey, LawrencePavement Evaluation Report (Review Prelim.)1$145.00$145.00

Pavement Evaluation Report (Review Prelim.) Total$145.00

10/12/1281693G96028/27/12Sr. Professional SurveyerPatterson, JeffreyPlat Review for Sabah2.5$125.00$312.50

Plat Review for Sabah Total$312.50

10/12/1281693G96028/20/12Engineer VIMarkovitz, BrettProject Coordination0.5$145.00$72.50


10/12/1281693G96028/22/12Engineer VIMarkovitz, BrettProject Coordination1$145.00$145.00






Project Coordination Total$942.50

10/12/1281693G96028/21/12Clerical IIMcDaniel, AngelaReport Prep2$55.00$110.00

10/12/1281693G96028/22/12Clerical IIMcDaniel, AngelaReport Prep0.5$55.00$27.50



10/12/1281693G96028/28/12Clerical IIMcDaniel, AngelaReport Prep2$55.00$110.00


Report Prep Total$385.00

10/12/1281692G96018/29/12Engineer VIMarkovitz, BrettReview Meeting with Barry K.1$145.00$145.00

Review Meeting with Barry K. Total$145.00

9/10/1281126G96017/30/12Engineer VIMarkovitz, BrettRoad Criteria Recommendation1$145.00$145.00



9/10/1281126G96018/1/12Clerical IIMcDaniel, AngelaRoad Criteria Recommendation1$55.00$55.00

9/10/1281126G96018/2/12Clerical IIMcDaniel, AngelaRoad Criteria Recommendation0.5$55.00$27.50

9/10/1281126G96018/9/12Clerical IIMcDaniel, AngelaRoad Criteria Recommendation2$55.00$110.00

Road Criteria Recommendation Total$772.50

10/12/1281693G96028/1/12Engineer VIMorey, LawrenceRoadway Evaluation Memo3$145.00$435.00

Roadway Evaluation Memo Total$435.00

10/12/1281693G96028/20/12Construction Field Rep. IIBlaney, SabahRoadway Inspection4$95.00$380.00








10/12/1281693G96029/5/12Construction Field Rep. IIBlaney, SabahRoadway Inspection0.5$95.00$47.50

10/12/1281693G96029/5/12Construction Field Rep. IIBlaney, SabahRoadway Inspection0.25$95.00$23.75

Roadway Inspection Total$2,921.25

10/12/1281692G96018/29/12Construction Field Rep. IIBlaney, SabahSail Fish Drive2$95.00$190.00

Sail Fish Drive Total$190.00

10/12/1281687G96039/10/12Engineer VKellogg, JasonStreet Inspection1$135.00$135.00

Street Inspection Total$135.00

9/10/1281126G96017/19/12Construction Field Rep. IIBlaney, SabahVC Parking Lot Cost Estimate4$95.00$380.00

VC Parking Lot Cost Estimate Total$380.00

9/10/1281126G96018/7/12Clerical IIMcDaniel, AngelaVC Parking Lot Recommendation1$55.00$55.00

VC Parking Lot Recommendation Total$55.00

9/10/1281126G96018/7/12Engineer VIMarkovitz, BrettVC Parking Lot Review1$145.00$145.00

VC Parking Lot Review Total$145.00

9/10/1281126G96017/26/12Construction Field Rep. IIBlaney, SabahVC Pool Coordination3$95.00$285.00

VC Pool Coordination Total$285.00

9/10/1281126G96018/8/12Clerical IIMcDaniel, AngelaVC Pool Recommendation1.5$55.00$82.50

VC Pool Recommendation Total$82.50

10/12/1281692G96019/26/12Construction Field Rep. IIBlaney, SabahVillage Center Parking Lot1$95.00$95.00

Village Center Parking Lot Total$95.00

10/12/1281692G96018/24/12Construction Field Rep. IIBlaney, SabahVillage Center Pool2$95.00$190.00

Village Center Pool Total$190.00

10/12/1281692G96019/27/12Engineer VIMarkovitz, BrettWork Review0.5$145.00$72.50

Work Review Total$72.50

Grand Total$20,826.53

Invoice # 81693 - 10/12/2012 - Roadway Evaluation Report$6,227.60

Erosion reports needed to be redone and were charged Invoice #81687 - 10/12/2012 - Sailfish Drive Report$774.31

Barry was not satisfied with level of service - had to give direction and explain to engineer what was going onTOTAL Approved Proposals$7,001.91

TIME SPENT - Village Center & creekside croquet courts

Creekside SpaInvoice #81126 9/10/2012$5,571.80

Village Center Pool (report & site visits) - needed to be redone by another firm - took couple hoursInvoice # 81692 - 10/12/2012$8,252.82

Village center parking lot paving - report & assessmentSUBTOTAL$13,824.62

Brett Markovich is not an engineer $145 hrLess 50% Discount$6,912.31

Multiple CPH members at board meetings (each invoiced for time spent) - did not contribute33%$6,912.31

Late reports - right before the meetingsTOTAL OWED TO CPH 67%$13,914.22

Sheet2

Sheet3

Palm Coast, FL 32137

Ph: 386-445-6569 Fax: 386-447-8991

From: Holl, Carol J. Sent: Tuesday, October 30, 2012 7:21 AMTo: Markovitz, J. Brett ; Kellogg, Jason R. (P.E.)Cc: Stubbs, Nancy E. ; Prause, Carol T. ; McDaniel, AngelaSubject: FW: Grand Haven - Request for Reduction--G9601 Good morning Brett,

The client is looking for a reduction; please see the emails below.

Thank you,

Carol Holl

CPH Engineers, Inc. 500 West Fulton Street

Sanford, FL 32771

Phone: 407-322-6841 Ext: 3158 Fax: 407-330-0639Email: [email protected]: www.cphengineers.com

From: Matthew Adika [mailto:[email protected]] Sent: Monday, October 29, 2012 3:36 PMTo: Holl, Carol J.Subject: Grand Haven - Request for Reduction Good Afternoon Carol, I have forwarded Barrys concerns in writing below. After speaking with them about the reduction,they feel that a 50% reduction is called for. Please speak to your director and see what we canaccomplish. The sooner we can come to an agreement the sooner I can get payment out to you. Thank you.


From: Barry Kloptosky [mailto:[email protected]] Sent: Monday, October 29, 2012 3:28 PMTo: Matthew AdikaCc: Ashley Higgins; Victoria Kane; Craig Wrathell; Daphne Gillyard; Vincenza Lamaruggine; JeffreyPinder

mailto:[email protected]://www.cphengineers.com/mailto:[email protected]://www.whhassociates.com/mailto:[email protected]

Subject: CPH invoice issues Matthew, Good afternoon !!Per your request, I am sending this e-mail, outlining my concerns with the invoices from CPHEngineering totaling approximately $ 20,800. The primary issues of concern are as follows:

- Brett Markovitz has invoiced the Grand Haven CDD at a rate of $ 145.00 per hour . It is myunderstanding that he is not an engineer. I question the rated charged.

- Sabah Blaney has invoiced the Grand Haven CDD at a rate of $ 95.00 per hour. It is myunderstanding that he is a General Contractor, not an engineer. I question the ratecharged.

- CPH has invoiced for multiple individuals attending CDD Board meetings. I expressed myconcerns about this issue in a meeting that I had with Brett Markovitz.I told Mr. Markovitz that only one individual is needed in the Board meetings to give reportsand updates. If CPH would like to bring additional individuals to the Board Meetingsfor additional support, they are welcome to do so, but the CDD should not be invoiced. Iquestion the amount charged.

- Time spent on data collection and reports for the following: Village Center and Creekside Croquet court issues Creekside spa issues Village Center pool structural issues Village Center parking lot paving issues I provided CPH with a detailed explanation regarding my assessment of the issues listedabove, and requested an expert assessment from them, as well as a recommendedcourse of action and a scope of work for bidding purposes. I also stressed that if they did nothave the expertise in the areas listed above, they should seek the advice of an engineer thatdoes.An initial report regarding the issues above was presented by CHP in a Grand Haven CDDBoard meeting.Upon completion of the presentation, it became clear that CPH did not provide the Boardwith the information that was requested regarding each issue listed above.In addition, they brought in contractors, rather than certified engineers to assess theproblems.The information requested included an experts assessment of the problem, a expertsrecommendation regarding the proper course of action to proceed with repairs, and a scopeofwork for bidding purposes, which was not provided.

After the initial Board room presentation, I met with Mr. Markovitz and Mr. Blaneyregarding my concerns. I advised them regarding the importance of providing the information that

was originally requested. In addition, I discussed in detail, for the second time, my assessment of the issues listedabove. CPH gave a second report to the Board. However, that report contained mostlyinformation that I had already provided to them. In addition, the report did not contain a clearexplanation of the cause of the issues, nor did it contain a clear scope of work for bidding purposes. In my opinion, CHP spent a tremendous amount of time gathering data and writing reports thatdid not clearly define the cause of the issues or provide a clear course of action regarding thesolution.Most of the information in their reports was already provided to them by me.CPH then billed the CDD thousands of dollars for all of the time spent, when a tremendous amountof that time was spent gathering data that was already provided to them and revising reports toinclude information thatwas originally requested and not provided in their original report. Based on the information listed above, it is my opinion that the Grand Haven CDD should seek a 50% reduction in fees, regarding the total invoices that have been submitted by CPH Engineering. If you have any additional questions, please feel free to contact me. Thank you. Barry KloptoskyGrand Haven Operations Manager

Barry KloptoskyGrand Haven Operations Manager2 North Village ParkwayPalm Coast, Florida 32137Phone: 386-447-1888Fax : 386-447-1131

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Invoice Date Invoice # Project # Date of Service Professional Type Professional Personnel Service Time Rate Amount9/10/2012 81126 G9601 8/12/2012 Unit Billing 2012 Mileage $44.40

10/12/2012 81692 G9601 10/7/2012 Unit Billing 2012 Mileage $29.4210/12/2012 81693 G9602 10/7/2012 Unit Billing 2012 Mileage $104.90

2012 Mileage Total $178.72

10/12/2012 81692 G9601 9/5/2012 Engineer V Kellogg, Jason Annual Report 1 $135.00 $135.0010/12/2012 81692 G9601 9/10/2012 Engineer V Kellogg, Jason Annual Report 1 $135.00 $135.0010/12/2012 81692 G9601 9/11/2012 Engineer V Kellogg, Jason Annual Report 1 $135.00 $135.0010/12/2012 81692 G9601 9/13/2012 Engineer V Kellogg, Jason Annual Report 2 $135.00 $270.0010/12/2012 81692 G9601 9/14/2012 Engineer V Kellogg, Jason Annual Report 2 $135.00 $270.0010/12/2012 81692 G9601 9/24/2012 Engineer V Kellogg, Jason Annual Report 0.5 $135.00 $67.5010/12/2012 81692 G9601 9/25/2012 Engineer V Kellogg, Jason Annual Report 1 $135.00 $135.00

9/10/2012 81126 G9601 8/8/2012 Engineer VI Markovitz, Brett Annual Report 1 $145.00 $145.009/10/2012 81126 G9601 8/9/2012 Engineer VI Markovitz, Brett Annual Report 1 $145.00 $145.009/10/2012 81126 G9601 8/10/2012 Engineer VI Markovitz, Brett Annual Report 1 $145.00 $145.00

10/12/2012 81692 G9601 8/30/2012 Engineer VI Markovitz, Brett Annual Report 1 $145.00 $145.00Annual Report Total $1,727.50

10/12/2012 81692 G9601 8/13/2012 Clerical II McDaniel, Angela Annual Report Prep 0.5 $55.00 $27.5010/12/2012 81692 G9601 8/14/2012 Clerical II McDaniel, Angela Annual Report Prep 0.5 $55.00 $27.5010/12/2012 81692 G9601 8/15/2012 Clerical II McDaniel, Angela Annual Report Prep 0.5 $55.00 $27.5010/12/2012 81692 G9601 9/4/2012 Clerical II McDaniel, Angela Annual Report Prep 2 $55.00 $110.0010/12/2012 81692 G9601 9/5/2012 Clerical II McDaniel, Angela Annual Report Prep 1 $55.00 $55.00

Annual Report Prep Total $247.50

9/10/2012 81126 G9601 8/12/2012 Unit Billing Black & White 11x17 $0.2010/12/2012 81687 G9603 10/7/2012 Unit Billing Black & White 11x17 $0.6010/12/2012 81693 G9602 10/7/2012 Unit Billing Black & White 11x17 $1.60

Black & White 11x17 Total $2.40

9/10/2012 81126 G9601 8/12/2012 Unit Billing Black & White 8 1/2x11 $10.2010/12/2012 81692 G9601 10/7/2012 Unit Billing Black & White 8 1/2x11 $47.8510/12/2012 81693 G9602 10/7/2012 Unit Billing Black & White 8 1/2x11 $89.65

Black & White 8 1/2x11 Total $147.70

10/12/2012 81687 G9603 10/7/2012 Unit Billing Black & White Plots 24x36 $0.96Black & White Plots 24x36 Total $0.96

10/12/2012 81692 G9601 9/23/2012 Reimbursable Expense Markovitz, Brett Cell Phone Use $16.00Cell Phone Use Total $16.00

10/12/2012 81687 G9603 10/7/2012 Unit Billing Color Copies 11 x 17 $19.8510/12/2012 81692 G9601 10/7/2012 Unit Billing Color Copies 11 x 17 $0.8510/12/2012 81693 G9602 10/7/2012 Unit Billing Color Copies 11 x 17 $21.25

Color Copies 11 x 17 Total $41.95

9/10/2012 81126 G9601 8/12/2012 Unit Billing Color Copies 8 1/2 x 11 $12.0010/12/2012 81687 G9603 10/7/2012 Unit Billing Color Copies 8 1/2 x 11 $20.4010/12/2012 81692 G9601 10/7/2012 Unit Billing Color Copies 8 1/2 x 11 $31.2010/12/2012 81693 G9602 10/7/2012 Unit Billing Color Copies 8 1/2 x 11 $10.20

Color Copies 8 1/2 x 11 Total $73.80

10/12/2012 81687 G9603 9/18/2012 Engineer V Kellogg, Jason Cost Estimate 1 $135.00 $135.00Cost Estimate Total $135.00

9/10/2012 81126 G9601 8/6/2012 Clerical II McDaniel, Angela Croquet Assessment Memo 1 $55.00 $55.00Croquet Assessment Memo Total $55.00

9/10/2012 81126 G9601 8/6/2012 Engineer VI Markovitz, Brett Croquet Assessment Review 1 $145.00 $145.00Croquet Assessment Review Total $145.00

10/12/2012 81692 G9601 8/17/2012 Construction Field Rep. II Blaney, Sabah Croquet Courts 2 $95.00 $190.00Croquet Courts Total $190.00

10/12/2012 81687 G9603 8/28/2012 Construction Field Rep. II Blaney, Sabah Data Collection 1 $95.00 $95.0010/12/2012 81687 G9603 9/21/2012 Engineer V Kellogg, Jason Data Collection 0.5 $135.00 $67.50

Data Collection Total $162.50

9/10/2012 81126 G9601 8/1/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Croquet Courts 1 $95.00 $95.009/10/2012 81126 G9601 8/2/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Croquet Courts 1 $95.00 $95.009/10/2012 81126 G9601 8/8/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Croquet Courts 2 $95.00 $190.00

Data Collection: Croquet Courts Total $380.00

10/12/2012 81692 G9601 8/14/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Roadway Evaluation 3 $95.00 $285.0010/12/2012 81692 G9601 8/15/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Roadway Evaluation 8 $95.00 $760.00

Data Collection: Roadway Evaluation Total $1,045.00

9/10/2012 81126 G9601 8/1/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Sailfish Dr. 2 $95.00 $190.009/10/2012 81126 G9601 8/2/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Sailfish Dr. 1 $95.00 $95.009/10/2012 81126 G9601 8/6/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Sailfish Dr. 2 $95.00 $190.009/10/2012 81126 G9601 8/8/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Sailfish Dr. 2 $95.00 $190.00

Data Collection: Sailfish Dr. Total $665.00

9/10/2012 81126 G9601 8/1/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Village Pool & Spa 4 $95.00 $380.009/10/2012 81126 G9601 8/2/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Village Pool & Spa 2 $95.00 $190.009/10/2012 81126 G9601 8/6/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Village Pool & Spa 3 $95.00 $285.009/10/2012 81126 G9601 8/8/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Village Pool & Spa 2 $95.00 $190.009/10/2012 81126 G9601 8/9/2012 Construction Field Rep. II Blaney, Sabah Data Collection: Village Pool & Spa 2 $95.00 $190.00

Data Collection: Village Pool & Spa Total $1,235.00

10/12/2012 81692 G9601 9/4/2012 Engineer VI Markovitz, Brett Engineer's Annual Report 2 $145.00 $290.0010/12/2012 81692 G9601 9/5/2012 Engineer VI Markovitz, Brett Engineer's Annual Report 2 $145.00 $290.00

Engineer's Annual Report Total $580.00

10/12/2012 81692 G9601 8/15/2012 Engineer V Kellogg, Jason Engineers Report for Bonds 1 $135.00 $135.0010/12/2012 81692 G9601 9/4/2012 Engineer V Kellogg, Jason Engineers Report for Bonds 0.5 $135.00 $67.50

Engineers Report for Bonds Total $202.50

10/12/2012 81687 G9603 8/28/2012 Engineer VI Morey, Lawrence Engineer's Report of Findings - Preparation 1 $145.00 $145.00Engineer's Report of Findings - Preparation Total $145.00

10/12/2012 81693 G9602 8/25/2012 Engineer VI Morey, Lawrence Engineer's Report of Findings (Rec. for crack Sealing and Sidewalk Repairs) 6 $145.00 $870.00Engineer's Report of Findings (Rec. for crack Sealing and Sidewalk Repairs) Total $870.00

10/12/2012 81692 G9601 8/30/2012 Engineer VI Markovitz, Brett Fire Road Reinbursement Cert 2 $145.00 $290.0010/12/2012 81692 G9601 9/19/2012 Engineer VI Markovitz, Brett Fire Road Reinbursement Cert 0.5 $145.00 $72.5010/12/2012 81692 G9601 9/20/2012 Engineer VI Markovitz, Brett Fire Road Reinbursement Cert 3 $145.00 $435.0010/12/2012 81692 G9601 9/25/2012 Clerical II McDaniel, Angela Fire Road Reinbursement Cert 0.5 $55.00 $27.50

Fire Road Reinbursement Cert Total $825.00

10/12/2012 81692 G9601 8/16/2012 Construction Field Rep. II Blaney, Sabah GHCDD Board Meeting 2 $95.00 $190.0010/12/2012 81692 G9601 8/16/2012 Engineer V Kellogg, Jason GHCDD Board Meeting 3 $135.00 $405.00

9/10/2012 81126 G9601 6/7/2012 Engineer VI Markovitz, Brett GHCDD Board Meeting 2 $145.00 $290.009/10/2012 81126 G9601 7/19/2012 Engineer VI Markovitz, Brett GHCDD Board Meeting 2 $145.00 $290.009/10/2012 81126 G9601 8/2/2012 Engineer VI Markovitz, Brett GHCDD Board Meeting 2 $145.00 $290.00

10/12/2012 81692 G9601 8/16/2012 Engineer VI Markovitz, Brett GHCDD Board Meeting 3 $145.00 $435.0010/12/2012 81692 G9601 8/17/2012 Engineer VI Markovitz, Brett GHCDD Board Meeting 1.5 $145.00 $217.5010/12/2012 81692 G9601 8/2/2012 Engineer VI Morey, Lawrence GHCDD Board Meeting 2 $145.00 $290.00

GHCDD Board Meeting Total $2,407.50

10/12/2012 81692 G9601 8/16/2012 Clerical II McDaniel, Angela GHCDD Board Meeting Notes 0.5 $55.00 $27.5010/12/2012 81692 G9601 8/30/2012 Clerical II McDaniel, Angela GHCDD Board Meeting Notes 2 $55.00 $110.00

GHCDD Board Meeting Notes Total $137.50

10/12/2012 81692 G9601 8/13/2012 Engineer VI Markovitz, Brett Insp Annual Report 1.5 $145.00 $217.5010/12/2012 81692 G9601 8/14/2012 Engineer VI Markovitz, Brett Insp Annual Report 1 $145.00 $145.0010/12/2012 81692 G9601 8/29/2012 Engineer VI Markovitz, Brett Insp Annual Report 2 $145.00 $290.00

Insp Annual Report Total $652.50

10/12/2012 81693 G9602 7/31/2012 Engineer VI Luman, Kurt Pavement Condition/prioritization proposal 1 $145.00 $145.00Pavement Condition/prioritization proposal Total $145.00

10/12/2012 81692 G9601 8/17/2012 Engineer VI Morey, Lawrence Pavement Evaluation Field Review (Initial) 5 $145.00 $725.00Pavement Evaluation Field Review (Initial) Total $725.00

10/12/2012 81693 G9602 8/22/2012 Engineer VI Morey, Lawrence Pavement Evaluation Report (Review Prelim.) 1 $145.00 $145.00Pavement Evaluation Report (Review Prelim.) Total $145.00

10/12/2012 81693 G9602 8/27/2012 Sr. Professional Surveyer Patterson, Jeffrey Plat Review for Sabah 2.5 $125.00 $312.50Plat Review for Sabah Total $312.50

10/12/2012 81693 G9602 8/20/2012 Engineer VI Markovitz, Brett Project Coordination 0.5 $145.00 $72.5010/12/2012 81693 G9602 8/21/2012 Engineer VI Markovitz, Brett Project Coordination 0.5 $145.00 $72.5010/12/2012 81693 G9602 8/22/2012 Engineer VI Markovitz, Brett Project Coordination 1 $145.00 $145.0010/12/2012 81693 G9602 8/23/2012 Engineer VI Markovitz, Brett Project Coordination 0.5 $145.00 $72.5010/12/2012 81693 G9602 8/24/2012 Engineer VI Markovitz, Brett Project Coordination 0.5 $145.00 $72.5010/12/2012 81687 G9603 8/27/2012 Engineer VI Markovitz, Brett Project Coordination 0.5 $145.00 $72.5010/12/2012 81693 G9602 8/27/2012 Engineer VI Markovitz, Brett Project Coordination 1 $145.00 $145.0010/12/2012 81693 G9602 8/28/2012 Engineer VI Markovitz, Brett Project Coordination 2 $145.00 $290.00

Project Coordination Total $942.50

10/12/2012 81693 G9602 8/21/2012 Clerical II McDaniel, Angela Report Prep 2 $55.00 $110.0010/12/2012 81693 G9602 8/22/2012 Clerical II McDaniel, Angela Report Prep 0.5 $55.00 $27.5010/12/2012 81693 G9602 8/23/2012 Clerical II McDaniel, Angela Report Prep 0.5 $55.00 $27.5010/12/2012 81693 G9602 8/27/2012 Clerical II McDaniel, Angela Report Prep 0.5 $55.00 $27.5010/12/2012 81693 G9602 8/28/2012 Clerical II McDaniel, Angela Report Prep 2 $55.00 $110.0010/12/2012 81687 G9603 9/10/2012 Clerical II McDaniel, Angela Report Prep 1.5 $55.00 $82.50

Report Prep Total $385.00

10/12/2012 81692 G9601 8/29/2012 Engineer VI Markovitz, Brett Review Meeting with Barry K. 1 $145.00 $145.00Review Meeting with Barry K. Total $145.00

9/10/2012 81126 G9601 7/30/2012 Engineer VI Markovitz, Brett Road Criteria Recommendation 1 $145.00 $145.009/10/2012 81126 G9601 7/31/2012 Engineer VI Markovitz, Brett Road Criteria Recommendation 1 $145.00 $145.009/10/2012 81126 G9601 8/1/2012 Engineer VI Markovitz, Brett Road Criteria Recommendation 2 $145.00 $290.009/10/2012 81126 G9601 8/1/2012 Clerical II McDaniel, Angela Road Criteria Recommendation 1 $55.00 $55.009/10/2012 81126 G9601 8/2/2012 Clerical II McDaniel, Angela Road Criteria Recommendation 0.5 $55.00 $27.509/10/2012 81126 G9601 8/9/2012 Clerical II McDaniel, Angela Road Criteria Recommendation 2 $55.00 $110.00

Road Criteria Recommendation Total $772.50

10/12/2012 81693 G9602 8/1/2012 Engineer VI Morey, Lawrence Roadway Evaluation Memo 3 $145.00 $435.00Roadway Evaluation Memo Total $435.00

10/12/2012 81693 G9602 8/20/2012 Construction Field Rep. II Blaney, Sabah Roadway Inspection 4 $95.00 $380.0010/12/2012 81693 G9602 8/21/2012 Construction Field Rep. II Blaney, Sabah Roadway Inspection 5 $95.00 $475.0010/12/2012 81693 G9602 8/22/2012 Construction Field Rep. II Blaney, Sabah Roadway Inspection 4 $95.00 $380.0010/12/2012 81693 G9602 8/23/2012 Construction Field Rep. II Blaney, Sabah Roadway Inspection 5 $95.00 $475.0010/12/2012 81693 G9602 8/24/2012 Construction Field Rep. II Blaney, Sabah Roadway Inspection 4 $95.00 $380.0010/12/2012 81693 G9602 8/27/2012 Construction Field Rep. II Blaney, Sabah Roadway Inspection 3 $95.00 $285.0010/12/2012 81693 G9602 8/28/2012 Construction Field Rep. II Blaney, Sabah Roadway Inspection 2 $95.00 $190.0010/12/2012 81693 G9602 9/4/2012 Construction Field Rep. II Blaney, Sabah Roadway Inspection 3 $95.00 $285.0010/12/2012 81693 G9602 9/5/2012 Construction Field Rep. II Blaney, Sabah Roadway Inspection 0.5 $95.00 $47.5010/12/2012 81693 G9602 9/5/2012 Construction Field Rep. II Blaney, Sabah Roadway Inspection 0.25 $95.00 $23.75

Roadway Inspection Total $2,921.25

10/12/2012 81692 G9601 8/29/2012 Construction Field Rep. II Blaney, Sabah Sail Fish Drive 2 $95.00 $190.00Sail Fish Drive Total $190.00

10/12/2012 81687 G9603 9/10/2012 Engineer V Kellogg, Jason Street Inspection 1 $135.00 $135.00Street Inspection Total $135.00

9/10/2012 81126 G9601 7/19/2012 Construction Field Rep. II Blaney, Sabah VC Parking Lot Cost Estimate 4 $95.00 $380.00VC Parking Lot Cost Estimate Total $380.00

9/10/2012 81126 G9601 8/7/2012 Clerical II McDaniel, Angela VC Parking Lot Recommendation 1 $55.00 $55.00VC Parking Lot Recommendation Total $55.00

9/10/2012 81126 G9601 8/7/2012 Engineer VI Markovitz, Brett VC Parking Lot Review 1 $145.00 $145.00VC Parking Lot Review Total $145.00

9/10/2012 81126 G9601 7/26/2012 Construction Field Rep. II Blaney, Sabah VC Pool Coordination 3 $95.00 $285.00VC Pool Coordination Total $285.00

9/10/2012 81126 G9601 8/8/2012 Clerical II McDaniel, Angela VC Pool Recommendation 1.5 $55.00 $82.50VC Pool Recommendation Total $82.50

10/12/2012 81692 G9601 9/26/2012 Construction Field Rep. II Blaney, Sabah Village Center Parking Lot 1 $95.00 $95.00Village Center Parking Lot Total $95.00

10/12/2012 81692 G9601 8/24/2012 Construction Field Rep. II Blaney, Sabah Village Center Pool 2 $95.00 $190.00Village Center Pool Total $190.00

10/12/2012 81692 G9601 9/27/2012 Engineer VI Markovitz, Brett Work Review 0.5 $145.00 $72.50Work Review Total $72.50

Grand Total $20,826.53

Invoice # 81693 - 10/12/2012 - Roadway Evaluation Report $6,227.60Erosion reports needed to be redone and were charged Invoice #81687 - 10/12/2012 - Sailfish Drive Report $774.31Barry was not satisfied with level of service - had to give direction and explain to engineer what was going on TOTAL Approved Proposals $7,001.91TIME SPENT - Village Center & creekside croquet courtsCreekside Spa Invoice #81126 9/10/2012 $5,571.80Village Center Pool (report & site visits) - needed to be redone by another firm - took couple hours Invoice # 81692 - 10/12/2012 $8,252.82Village center parking lot paving - report & assessment SUBTOTAL $13,824.62Brett Markovich is not an engineer $145 hr Less 50% Discount $6,912.31Multiple CPH members at board meetings (each invoiced for time spent) - did not contribute 33% $6,912.31Late reports - right before the meetings TOTAL OWED TO CPH 67% $13,914.22

From: Matthew AdikaTo: Daphne Gillyard; Craig WrathellSubject: Genesis Agenda updateDate: Friday, November 02, 2012 4:52:54 PMAttachments: Genesis Guidelines.docx

Engineering Comparison Genesis.xlsx

Genesis Group has agreed to our Guidelines and to lower the fees the board asked for. I haveemailed Scott Clark with the updated fee schedule and guidelines attached for Genesis Group so hecan create the agreement. Daphne please include this email chain and attachment for our upcoming agenda. Thank you!


From: Jill Renzi [mailto:[email protected]] Sent: Friday, November 02, 2012 3:02 PMTo: Matthew AdikaSubject: RE: excel spreadsheet Hi Matt -

We have changed our rates as requested so they are within the average range. We also accept all the

guidelines and will adhere to them.

Thanks and have a great weekend!!

Jill RenziMarketing Coordinator

[email protected]

Celebrating our 25th Anniversary

GENESIS GROUPF R O M V I S I O N T O R E A L I T Y

9822 Tapestry Park Circle, Suite 201

Jacksonville, FL 32246

Tel (904) 730-9360 x221

www.GenesisGroup.com
mailto:/O=FIRST ORGANIZATION/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=ADIKAMmailto:[email protected]:[email protected]://www.whhassociates.com/mailto:[email protected]://www.genesisgroup.com/
Community Development District

6131 Lyons Road, Suite 100Coconut Creek, Florida 33073

Phone: (954) 426-2105Fax: (954) 426-2147Toll-free: (877) 276-0889

Board of Supervisors

Grand Haven Community Development District

January 21, 2010, Regular Meeting Agenda

Page 3

District Engineering Guidelines

1. Only one representative from the District Engineering firm shall attend each board meeting unless a special expert is required to be in attendance.

2. The primary contact at Grand Haven is the Field Operations Manager.

3. The on-site engineer or technician must check in with the Field Operations Manager prior to performing any work within the district.

4. All information, reports exhibits, etc., are to be provided in digital format whenever possible to the District Manager at least seven (7) business days in advance of the scheduled board meeting to provide adequate time to include the information within our agenda package.

______________________________________________________

Genesis Group

District EngineerDate

______________________________________________________

Dr. Stephen Davidson

Grand Haven BOS ChairDate

Sheet1

Grand Haven Community Development District

Comparison of Hourly Engineering Fees by Title

Engineering FirmPrincipalEngineer VIEngineer VEngineer IVEngineer IIIEngineer IIEngineer IStaff Prof.Technician IIITechnician IITechnician I

1.Johnson Engineering$ 190.00$ 150.00$ 135.00$ 125.00$ 115.00$ 105.00$ 95.00$ 75.00$ 65.00$ 55.00

2.Hole Montes$ 155.00$ 95.00$ 80.00$ 75.00$ 45.00$ 35.00

3.Arcadis$ 95.00

4.Barraco & Associates$ 175.00$ 140.00$ 110.00$ 110.00$ 120.00$ 90.00$ 70.00

5.P&K Engineering$ 175.00$ 135.00$ 110.00$ 90.00$ 80.00$ 70.00$ 65.00

6.Moore Bass Consulting$ 176.00$ 149.00$ 132.00$ 115.00$ 102.00$ 88.00$ 66.00$ 82.00$ 70.00

7.Banks Engineering$ 125.00$ 110.00$ 90.00$ 75.00$ 75.00$ 60.00

8.Chastain-Skillman$ 225.00$ 150.00$ 130.00$ 125.00$ 70.00$ 45.00

9.Kimley-Horn & Associates$ 220.00$ 105.00$ 80.00$ 40.00

10.Panhandle Enmgineering$ 125.00$ 105.00$ 85.00$ 65.00$ 55.00$ 45.00$ 35.00$ 30.00$ 25.00

11.Alvarez Engineers$ 170.00$ 125.00$ 105.00$ 90.00$ 73.00$ 40.00

12.Bailey, Bishop & Lane$ 150.00$ 110.00$ 80.00$ 50.00$ 35.00

13.McVay-Wood Engineering$ 125.00$ 100.00$ 100.00$ 85.00$ 40.00$ 30.00

Average$ 175.75$ 138.55$ 115.25$ 97.50$ 94.00$ 96.60$ 85.75$ 95.00$ 70.30$ 62.43$ 46.36

14.Genesis Engineering$175.00$140.00$110.00$90.00 $75.00$60.00$ 65.00$ 55.00$ 45.00

Sheet2

Sheet3

From: Matthew Adika [mailto:[email protected]] Sent: Friday, November 02, 2012 1:58 PMTo: Jill RenziSubject: RE: excel spreadsheet

Good Afternoon Jill, The meeting went well yesterday. Thank you for your help with the spreadsheet. I made a changeto the spreadsheet to remove Genesis from the average to get a more accurate estimate of theaverage fees. I attached it to the email. The board had two requests.

1) The average fees for the Principal and Engineer VI were lower then what Genesis iscurrently charging. The board wanted me to ask if we could match those averages.

a. Principal = average according to spreadsheet = $175.75b. Engineer VI = average according to spreadsheet = $138.55

(I would assume rounding the numbers works best? $175 and $140?

2) The board has some guidelines that they would like to see followed. We discussed themat yesterdays meeting and I went ahead and compiled a word document outlining them.

Once you get confirmation on the rates just let me know J Thank you! Have a great weekend


From: Jill Renzi [mailto:[email protected]] Sent: Wednesday, October 31, 2012 2:14 PMTo: Matthew AdikaCc: Allen Skinner, P.E.Subject: RE: excel spreadsheet Matt -

Please find the hourly rates attached. Please let me know if you need anything else for the meeting

tomorrow.

Thanks!

mailto:[email protected]://www.whhassociates.com/mailto:[email protected]

Jill RenziMarketing Coordinator

[email protected]

Celebrating our 25th Anniversary

GENESIS GROUPF R O M V I S I O N T O R E A L I T Y

9822 Tapestry Park Circle, Suite 201

Jacksonville, FL 32246

Tel (904) 730-9360 x221

www.GenesisGroup.com

From: Matthew Adika [mailto:[email protected]] Sent: Wednesday, October 31, 2012 10:45 AMTo: Jill RenziSubject: excel spreadsheet

This might help? thanks


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mailto:[email protected]://www.genesisgroup.com/mailto:[email protected]://www.whhassociates.com/http://www.avg.com/


District Engineering Services Guidelines

1. Only one (1) representative from the District Engineering firm shall attend each board meeting unless a special expert is required to be in attendance.

2. The primary contact at Grand Haven is the Field Operations Manager.

3. The on-site engineer or technician must check in with the Field Operations Manager prior to performing any work within the District.

4. All information, reports exhibits, etc., are to be provided in digital format, whenever possible, to the District Manager at least seven (7) business days in advance of the

scheduled board meeting to ensure adequate time for inclusion in the agenda package.

___________________________________________ ___________________________

Genesis Group , District Engineer Date

___________________________________________ __________________________

Dr. Stephen Davidson, Chair Date

Engineering Firm Principal Engineer VI Engineer V Engineer IV Engineer III Engineer II Engineer I Staff Prof. Technician III Technician II Technician I

1. Johnson Engineering 190.00$ 150.00$ 135.00$ 125.00$ 115.00$ 105.00$ 95.00$ 75.00$ 65.00$ 55.00$ 2. Hole Montes 155.00$ 95.00$ 80.00$ 75.00$ 45.00$ 35.00$ 3. Arcadis 95.00$ 4. Barraco & Associates 175.00$ 140.00$ 110.00$ 110.00$ 120.00$ 90.00$ 70.00$ 5. P&K Engineering 175.00$ 135.00$ 110.00$ 90.00$ 80.00$ 70.00$ 65.00$ 6. Moore Bass Consulting 176.00$ 149.00$ 132.00$ 115.00$ 102.00$ 88.00$ 66.00$ 82.00$ 70.00$ 7. Banks Engineering 125.00$ 110.00$ 90.00$ 75.00$ 75.00$ 60.00$ 8. Chastain-Skillman 225.00$ 150.00$ 130.00$ 125.00$ 70.00$ 45.00$ 9. Kimley-Horn & Associates 220.00$ 105.00$ 80.00$ 40.00$

10. Panhandle Enmgineering 125.00$ 105.00$ 85.00$ 65.00$ 55.00$ 45.00$ 35.00$ 30.00$ 25.00$ 11. Alvarez Engineers 170.00$ 125.00$ 105.00$ 90.00$ 73.00$ 40.00$ 12. Bailey, Bishop & Lane 150.00$ 110.00$ 80.00$ 50.00$ 35.00$ 13. McVay-Wood Engineering 125.00$ 100.00$ 100.00$ 85.00$ 40.00$ 30.00$

Average 175.75$ 138.55$ 115.25$ 97.50$ 94.00$ 96.60$ 85.75$ 95.00$ 70.30$ 62.43$ 46.36$

14. Genesis Engineering $175.00 $140.00 $110.00 $90.00 $75.00 $60.00 65.00$ 55.00$ 45.00$

Grand Haven Community Development DistrictComparison of Hourly Engineering Fees by Title

SJD GHCDD BOS REGULAR MEETING 11.15.2012 v.4

CONSIDERATIONS REGARDING THE DEVELOPMENT OF BOARD OF SUPERVISORS POLICY RELATED TO REMOVAL AND/OR ADDITION OF AN AMENITY TO THE EXISTING AMENITY PACKAGE HISTORICAL PERSPECTIVE: At the time of the last major addition, (3+ tennis courts) to the Districts Amenity Package. The GHCDD BOS was developer controlled. (Developer interests paramount.) The developer was primarily interested in selling home/lots. The developer was flush with cash. Unused common area space was available for development of additional amenities. Many fewer residents, with many fewer competing interests, resided in the community. JULY 2012: The GHCDD BOS is now fully resident controlled. (Collective interests of all District residents paramount.) Your Boards statutory duties include preserving and maintaining the Districts infrastructure, establishing District policies, and developing the Districts annualbudget. Your Board is pledged to apply the Districts financial resources as prudently as possible to achieve the optimal benefit for all the Districts residents. Your Boards budgets have been overrun the last two years by unanticipated major infrastructure problems due to:

Normal wear-and-tear (up to 15 years in the Florida environment); plus

Questionable construction materials and techniques not suited for the environment and built for show, not durability; plus

Unauthorized over-utilization of amenities (Mass enabled GADs, no BUR compliance.)

No undeveloped common areas exist to construct additional amenities. Many more residents, with many more competing (and conflicting due to limited resources) interests now reside in the community. Financial inability to generate revenues necessary to meet everyones interests, wants.


ESTABLISHING A NECESSARY NEW POLICY: In consideration of the above, your Board has determined that a fair, balanced and impartial process must be established whenever requests for additions and/or deletions to the amenity package are to be considered. The following criteria and analytical tools have been proposed and discussed as part of this process: DRAFT CRITERIA FOR ADDITIONS TO THE AMENITY PACKAGE: A. USAGE ANALYSIS

1. Demonstrated need established by usage analysis

Data to be collected/estimates projected re the number of current/projected users by day, time-of-day, day of week, by season, by holidays, by school vacation weeks

Current/projected user status: resident, overnight guest, renter, day

guest, non-owner annual pass holders

Perceived community usage (interests analysis) (Public Hearing/Survey?, see below)

Action Items

Usage data capture forms to be developed by Amenity Manager, six months minimum, to include Snowbird, non-Snowbird, and Holiday time periods. Facilitators, Amenity Manager, and ?Resident Volunteers? to collect data..

B. LEGAL CONSIDERATIONS

1. Space available that complies with zoning, City ordinances, etc.

Available space?, Land use zoning, City permitting, ADA compliance, possible later demand for outside non-resident (league/championship, etc.) play, liability exposure, warranties?

Action Items

FOM to investigate space availability, zoning and permitting, warranty issues.District Counsel//FOM/Consultants to investigate ADA compliance, liability


issues. Amenity Manager to investigate potential later demand for outside/league play.

C. FINANCIAL CONSIDERATIONS

1. Can accommodate capital expense within planned capital outlay. 2. Can accommodate increase in operating expense within planned

increase in annual O&M expense.

Engineering, consultants, construction/bid documents, bids, contingencies, actual construction costs, ongoing maintenance, warranties, capital and O&M budgetary considerations? Impacts on assessments?

Action Items

FOM to investigate construction related, projected maintenance, warranty expenses. District Manager Financial Department to report on projected impact on current capital and O&M budgetary conditions, projected impact on subsequent assessment levies.

D. COMMUNITY INPUT:

1. Reviewed at public hearing.

What is anticipated community wide use of proposed new amenity?

What is current community wide use of existing amenity proposed for removal?

Public Hearing? Use of Survey as a non-binding tool to elicit community input

regarding proposal.

(Probably impossible to remove bias from organized special interest groups, therefore results helpful, but non-binding, must be clear residents/property owners are not voting on the issue, but providing guidance to the GHCDD BOS as it deliberates and ultimately decides on the issue.)


Action Items:

The GHCDD BOS develops survey instruments to assess community input regarding the addition and/or removal of an amenity. If survey: distributed on web, paper versions in Amenity office. - ?Special Interests involved in drafting? - - Ad Hoc Group may be formed by BOS to develop survey questions. - - GHCDD BOSLiaison/? District Manager? appointed to conduct Public

Hearing - - GHCDD BOS will receive community input at a regularly scheduled public

meeting. DRAFT CRITERIA FOR ELIMINATING AN AMENITY: No demonstrated need established by usage analysis.

Removal will either avoid a capital expense or eliminate ongoing operating

expense.

Reviewed at public hearing/meeting.

False statements/information presented on these forms or the allowance of unauthorized use of gate access devices and/or the Amenities constitute grounds for suspension of use rights for the Amenities and deactivation of gate access devices and Amenity Cards.

Grand Haven Property Information Form

Rental Property: Yes No Reason for Form: New Update Date:

Property Information Street Address:

City: State Zip Code:

Village: Parcel Number:

Property Status: Occupied Vacant Property Type: Land House Number of Bedrooms: Number of Garage bays:

Property Contact (Primary) Contact Type: Property Owner Registered Renter Renter Non-Resident Amenity Member Primary Contact Status: Active Inactive On-Site Primary Contact: Yes No Title: Mr. Mrs. Miss Ms. Dr. Prof First Name: Nick Name: Middle Name: Last Name: Suffix: I II lll Jr. Sr. Street Address:

City: State: Zip Code: Village:

Phone Type Phone number Select Primary Phone List in Call Box (386 area code only) List in Directory (Please select one) Land Line Cell ( ) Yes No Yes No Land Line Cell ( ) Yes No Yes No Land Line Cell ( ) Yes No Yes No

Email Address Allow contact by email Use in Directory (Please select one) Yes No Yes No Yes No Yes No

Would you like to be listed in our Community Directory? Yes No Do you wish access to amenities? Yes No Has the Beneficial User Rights (BUR) been transferred to the tenant? Yes No CDD Staff Use Only Granted BUR Yes No

Rental additional Info (If applicable) Lease Begin Date: Lease End Date:

Lease Agency Name: Lease Agency Contact: Lease Agency Phone Number:


OWNER ACKNOWLEDGEMENT

By executing this document, the undersigned acknowledges, on behalf of him/herself and on behalf of their minor children, family members, house guests, invitees, licensees, lessees and tenants, that the undersigned has received a copy of the Grand Haven Amenity Facilities Policies (the Policies) and has read and understands the same. The undersigned, together with their minor children, family members, house guests, invitees, licensees, lessees and tenants, agrees to abide by and follow any and all policies, rules and regulations set forth in the Policies, as amended from time to time, and acknowledges that failure to comply with any of the same may result in expulsion from District facilities and/or a suspension of privileges relating to District facilities.

PHOTO ID AMENITY CARDS ARE $5.00 EA. (NOTE: ALL ARE PAYABLE BY CHECK ONLY TO GRAND HAVEN CDD)

I / WE AGREE TO PROMPTLY REPORT LOST/STOLEN PHOTO ID AMENITY CARDS TO THE CDD OFFICE @ 2 NORTH VILLAGE PKWY CREEKSIDE OFFICE

In witness whereof, the undersigned Grand Haven Resident(s) has executed this Acknowledgement of Liability this _______ day of ________, 20 ______. ________________________________________ ________________________________________ _________________________________________ Grand Haven Resident (SIGN) Grand Haven Resident (SIGN) Grand Haven CDD Representative - Witness Print: ___________________________________ Print: ___________________________________ Print: ____________________________________

OWNER (If applicable): GHCDD - Beneficial User Rights Clause - Owner (Lessor) who is renting their home in Grand Haven to others (the

Lessee(s)):

In the event that I, (print your name) lease/rent the above property, I designate the Lessee(s) as the

beneficial user of the Membership privileges (i.e., the Registered Renter) for the purpose of Amenity Facilities use. I understand and agree: that

during the period when a Lessee(s) is designated as the beneficial user of the membership, I shall not be entitled to use the Amenities Facilities and

relinquish all gate access devices and Amenity Cards previously assigned. Gate access devices and Amenity Cards not returned to the GHCDD office

will be deactivated. I shall be responsible for all charges incurred by the Lessee(s) which remain unpaid after customary billing and collection

procedure established by the District. I understand Property owners are responsible for the deportment of their respective Lessee(s).

Owner Signature(s): Date:


RENTER/LESSEE ACKNOWLEDGEMENT

By executing this document, the undersigned acknowledges, on behalf of him/herself and on behalf of their minor children, family members, house guests, invitees, licensees, lessees and tenants, that the undersigned has received a copy of the Grand Haven Amenity Facilities Policies (the Policies) and has read and understands the same. The undersigned, together with their minor children, family members, house guests, invitees, licensees, lessees and tenants, agrees to abide by and follow any and all policies, rules and regulations set forth in the Policies, as amended from time to time, and acknowledges that failure to comply with any of the same may result in expulsion from District facilities and/or a suspension of privileges relating to District facilities.

PHOTO ID AMENITY CARDS ARE $5.00 EA. (NOTE: ALL ARE PAYABLE BY CHECK ONLY TO GRAND HAVEN CDD)

I / WE AGREE TO PROMPTLY REPORT LOST/STOLEN PHOTO ID AMENITY CARDS TO THE CDD OFFICE @ 2 NORTH VILLAGE PKWY CREEKSIDE OFFICE

In witness whereof, the undersigned Grand Haven Resident(s) has executed this Acknowledgement of Liability this _______ day of ________, 20 ______. ________________________________________ ________________________________________ _________________________________________ Grand Haven Resident (SIGN) Grand Haven Resident (SIGN) Grand Haven CDD Representative - Witness Print: ___________________________________ Print: ___________________________________ Print: ____________________________________

LESSEE(S): GHCDD - Beneficial User Rights Clause Lessee(s) who is/are renting a home in Grand Haven:

I, (print your name) have leased/rented the above property and acknowledge that I have been

designated as the beneficial user of the Membership privileges (i.e., the Registered Renter) for the purpose of Amenity Facilities use. I

understand and agree: that during the lease period I will abide by the GHCDD Amenity Policies and Procedures and the Grand Haven Master

Association Covenants, Conditions and Restrictions as applicable to the Village in which I am leasing a residence. I also agree, at the end of the

lease period, to return any and all gate access devices and Amenity Cards provided by the GHCDD office. I understand that any and all gate

access devices and Amenity Cards not returned to the GHCDD office will be deactivated.

Lessee Signature(s): Date:


Additional Property Occupant(s) Contact Information

1

Title: Mr. Mrs. Miss Ms. Dr. Prof First Name: Nick Name: Middle Name: Last Name: Suffix: I II lll Jr. Sr. Relationship to Primary contact: Spouse Significant Other Child Other Under 18 Yes No Sex M F Do you wish Amenity Access Yes No Active Yes No CDD Staff Use Only Granted BUR Yes No Phone Type: Land Line Cell Phone: ( ) List in Directory Yes No Email Address 1: Allow contact by email Yes No Use in Directory Yes No Email Address 2: Allow contact by email Yes No Use in Directory Yes No

2


3


4



5


6


Vehicles

1

Vehicle Owners Name: Active Yes No Date De-Activated: Make: Model: Year: Color:

Tag#: State: Reg. Exp. Date:

Gate Access: Yes No Type: Card FOB Device #: Date Assigned: Gate Access: All or North Gate Main Gate South Gate Crossings Wild Oaks

2




3




4 Vehicle Owners Name: Active Yes No Date De-Activated: Make: Model: Year: Color:




5




6




AGREEMENT:

GATE ACCESS DEVICES ARE ISSUED TO EITHER GRAND HAVEN PROPERTY OWNERS OR REGISTERED LESSEES (RENTERS), ONLY 1 GAD PER REGISTERED VEHICLE

GATE ACCESS CARDS ARE $5.00 EA. GATE ACCESS REMOTES ARE $32.00 EA. (NOTE: ALL ARE PAYABLE BY CHECK ONLY TO GRAND HAVEN CDD)

I / WE AGREE TO PROMPTLY REPORT LOST/STOLEN GATE ACCESS CARDS/REMOTES TO THE CDD OFFICE @ 2 NORTH VILLAGE PKWY CREEKSIDE OFFICE

DATE: SIGNATURE:

DATE: SIGNATURE:


Pre-Approved Visitors Gate Access List Active Vendor Company Title First name Last Name Suffix

Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No

AGREEMENT:

I / WE ACKNOWLEDGE THAT THE LISTED PERSONS/COMPANIES HAVE ACCESS TO MY HOME AND / OR PROPERTY ONLY.

THEY AGREE TO PRESENT IDENTIFICATION IF REQUESTED.

I / WE AGREE THAT THIS RELEASE DOES NOT AUTHORIZE ACCESS TO, OR USE OF, ANY GRAND HAVEN FACILITIES OR AMENITIES BY ANY PERSONS OTHER THAN THOSE RESIDING AT THIS RESIDENCE.

DATE: ______________ SIGNATURE(S): ________________________________ ___________________________________


6131 Lyons Road, Suite 100Coconut Creek, Florida 33073 Phone: (954) 426-2105Fax: (954) 426-2147Toll-free: (877) 276-0889

MEMORANDUM

DATE: November 8, 2012

TO: Board of Supervisors & Staff

FROM: District Manager

RE: W-9 Information

It is our policy to collect a W-9 from everyone that the District issues payment to. This ensures

that we have the proper information on hand should the District have to file an informational

return with the Internal Revenue Service. Please note that the submission of a W-9 does not

necessarily mean that a 1099 (or any other type of informational return) will be filed with the

IRS.

Please feel free to contact the District Managers office with any questions and/or concerns.

OPEN ITEMS

A. Long-Term Easement Policy (BOS)

B. Speeding Solutions (JP)

C. Manual of Policies and Procedures for Property Owner, Lessee, Auto and Gate Access

Device [GAD] Registrations (SD)

D. IT Infrastructure Reinvestment Project (BOS)

E. Keeping Grand Haven Grand (BOS)

F. Business Plan (BOS)

G. Evaluate Switching Streetlights to LED/CFL (BK)

H. Propane Usage at Pools (SD)

I. BOS Policy Regarding the Removal and/or Addition of an Amenity to the Existing Amenity Package (SD/TL)

J. Grand Haven Realty Parking Lot Handicap Parking Spot (SD)

K. Grand Living Continuum of Care Project

Contracture of District Boundaries

L. Water/Irrigation Analysis (CW)

M. ADA Compliance for Pool Lifts

GHCDD AGENDA 11.15.12 draft_Part4GHCDD AGENDA 11.15.12 draft_Part5

grand haven community development …grandhavencdd.org/docs/20121115agenda4.pdf · 4,540 5,700 ......

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