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Grayhawk Elementary School
PTO Volunteer/General Information Handbook
2016-2017
www.grayhawkPTO.com
Welcome to the 2016 - 2017 school year at Grayhawk. Whether this is your first year or your final year, we are thrilled to have you as a part of the Grayhawk community and a part of the Grayhawk PTO. That’s right, you are already a member!
We are very lucky at Grayhawk to have such committed parents, and we hope you will find a way to use your talents to participate in the PTO and its many events, programs, and committees. The PTO’s motto is “Getting Better Together,” and we need YOUR help.
The PTO continues to honor its commitment to have fewer, but more effective fundraisers. This year, we plan to continue our four major fundraisers: Tax Deduction Campaign (ongoing), Fall Festival (October 21st), Lynx Laps (November 17th), and Auction (March). We hope these fundraisers will continue to raise enough to meet our budget so we will not need to add additional fundraisers.
Because of participation from parents like you, the PTO has recently paid for upgrades to the outside (Kindergarten Playground, Upper Playground, Basketball hoops) and inside (Front lobby, Teacher’s Lounge, Hallway painting). And in the past couple of years we added new programming (Fine Arts & Auction Night, Movie Night). Who knows where this year will lead us, especially with your help.
We also continue to pledge our support to the programs that your kids and teachers know and love (Art Masterpiece, field trips, Core Knowledge activities, technology, AR, Study Island, teacher training, supplies) plus some new ones, like Storia (introduced last year). Check out the PTO budget online at grayhawkpto.com to see the many things the PTO funds.
Please take a few minutes to read through this Volunteer Handbook. We have several newer volunteer programs available (library assistant, playground helper…) and committees that you may recognize (Yearbook, Auction, Copy Cats, Fall Festival…). When you find one that piques your interest, return your completed form with your student and we will connect you with the right people. You can also contact the committee chairs directly. Additionally, we have an opportunity for you to join the Executive Board for this year!
If you have any questions, please contact me at the email address below, or Jennifer Wood (Vice President and Volunteer Coordinator) at [email protected].
Thank you for helping us get better together. It’s going to be a great year!
-Susan Matura [email protected]
www.grayhawkpto.com
Principal: Michelle [email protected]
Vice Principal: Alyssa Orchard [email protected]
Office: 602-449-6600Attendance: 602-449-6601
School Hours: Daily: 8:45 - 3:15Early Dismissal: 8:45 - 12:30
Lunch Schedule:
KG 11:05-11:501st 11:25-12:10 2nd 12:05-12:50 3rd 11:00-11:454th 11:45-12:25 5th 11:35-12:156th 11:55-12:35
Recess Help Schedule(We are asking parents to volunteer at recess. Each grade will have a designated month, and parents with children in that grade are encouraged to sign up for a day to help supervise at recess.)
September: 1st GradeOctober: 2nd GradeNovember: KindergartenDecember: 6th GradeJanuary: 5th Grade
PTO Fundraiser Schedule 2016-2017
1) Tax Deductible Donation - ongoing2) Fall Festival - Friday, October 21st3) Lynx Laps - Thursday, Nov 17th4) Fine Arts & Auction Night - March 2017
**Check the website Google Calendar for updated dates and details throughout the year**
Grayhawk ElementaryImportant Info and Dates
February: 4th GradeMarch: 3rd GradeApril: 2nd GradeMay: KG & 1st Grade
www.grayhawkpto.com
Specials Schedule:
KG 1:45 - 2:251st 1:05 - 1:452nd 11:15 -11:553rd 2:25 - 3:054th 10:30 -11:155th 9:00 - 9:456th 9:45 -10:30
2016-17 District Calendar
Fall Semester 2016
Aug 9 Classes begin
30 Early release for teacher professional development Safety Reminders
New telephone number or email address? Inform your child’s school so we can reach you in an emergency.
Set your email account to accept messages from @pvschools.net to prevent our messages being marked as spam.
Visit pvschools.net/emergency to learn about our safety and security procedures.
Sep 5 Labor Day recess
27 Early release professional development
Oct 3 K-12 recess
11 First quarter / grading period ends
12-14 K-12 recess
24-27 K-8 parent conference week
26-27 K-8 early dismissal
28 K-8 recess
Nov 11 Veterans Day fall recess
23-25 Thanksgiving recess
Dec 6 Early release professional development
Do you need an interpreter? Please let your child’s school know what you need and they will arrange the interpreter or translation for you.
¿Necesita un intérprete para una reunión en la escuela de su hijo o hija? ¿Desea una traducción a su idioma de un documento que recibió de la escuela? Hágale saber al personal del plantel y ellos gustosamente le ayudarán a conseguir este servicio.
Poruka iz biltena: Dali trebate prevodioca za sastanak ili pismeni dokument na va˘sam jeziku? Molimo vas da obavjestite ˘skolu va˘seg djeteta ˘sto vam je potrebno i oni ´ce vam aran˘zirati prevodioca ili prevod.
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21-22 High school exams/HS early dismissal
23 9-12 Recess Semester ends
26 – Jan 6 Winter break
Jan 9 Classes resume
16 MLK/Civil Rights Day recess
23-27 K-8 parent conference week
26-27 K-8 early dismissal
31 K-8 early dismissal professional development
Feb 20 Presidents Day recess
28 Early release professional development
Mar 10 Third quarter / grading period ends
13-17 Spring break
Apr 4 Early release for teacher professional development
14 K-12 Spring Recess
May 25 Last day of classes K-12 early dismissal High school commencement
Visit us at pvschools.net
Grayhawk Elementary School PTO 7525 E. Grayhawk Dr. Scottsdale, AZ 85255 2016-2017 PTO Board & Committee Chairs
Executive Board President Susan Matura [email protected] 480-905-2450 Vice President Jenn Wood [email protected] 480-688-2734 PTO Treasurer Andrea Walther [email protected] 208-412-1267 Room Parent Treasurer Katrina Bradley [email protected] 503-887-8025 Secretary Kristin Klecka [email protected] 602-715-7421 Communications Chair Brooke Morrison [email protected] 480-275-8929 Development Chair Lynx Family Events Shannon Christie [email protected] 480-789-0777 Hospitality Chair Rustina Knutzon [email protected] 515-229-4659 Community Rep Holly Martz [email protected] 480-634-5023 Room Parent/Teacher Liaison Debbie Peterson [email protected] 480-241-1413 Dad’s Club Rep Mark Eisenhut [email protected] 480-326-6786 United Parents Council Danelle Kelling [email protected] 602-617-5757 Kellie Martin (Alt) [email protected] 480-818-3950 Principal Mrs. Pavlik [email protected] Assistant Principal Mrs. Orchard [email protected]
Committee Chairs Art Masterpiece Cinde O’Hara [email protected] 480-203-2992 Auction Cari Green [email protected] 480-276-9729 Bingo Night Kirsten Ward [email protected] 208-660-2992 Birthday Club Bernadette Baker [email protected] 317-397-1744 Book Fair Nina LaRue [email protected] 480-688-9747 Box Tops Bettina Reiter [email protected] 925-577-0547 Bulletin Boards Melody Jones [email protected] 602-469-2035 Copy Cats Nicole Sehnal [email protected] 602-579-6283 Dining Out eNews Lisa Iacono [email protected] 480-216-1641 Fall Festival Kelly Dobson [email protected] 480-721-3014 Fine Arts Night Friday Treats Cari Green [email protected] 480-276-9729 Heart Strings Debbie Peterson [email protected] 480-241-1413 Library Helpers Mariann Nystrom [email protected] Lynx Laps Bernadette Baker [email protected] 317-397-1744 Co-Chair Lisa Iacono [email protected] 480-216-1641 Movie Night Shannon Christie [email protected] 480-789-0777 PTO Bin Bernadette Baker [email protected] 317-397-1744 Savings Programs Bettina Reiter [email protected] 925-577-0547 School Pictures Shanna Lehman [email protected] 480-290-2616School Supplies Mary Ellen Craddock [email protected] 314-660-8668 Spirit Wear Kathy Bays-Cook [email protected] 858-361-7330Storia Coordinator Mary Ellen Craddock [email protected] 314-660-8668 Teacher Experiences Volunteer Coordinator Jenn Wood [email protected] 480-688-2734 Website Brooke Morrison [email protected] 480-275-8929 Yearbook Jen Izenstark [email protected] 480-229-6718
www.GrayhawkPTO.com
OPEN
OPEN
OPEN
OPEN
2016 - 2017 Meeting Schedule
Sign up for eNews (don’t miss out on another event or program deadline)
Like us on Facebook (Grayhawk Elementary School PTO)
Check the twitter feed (@grayhawk_PTO)
Check out the Website - see what is new (GrayhawkPTO.com)
Front Office TV (now on the website homepage, too)
Google Calendar (on the website homepage)
Watch the Marquee in front of the school
February 14, 2017 Tuesday 1:00 - 3:00
March 7, 2017 Tuesday 1:00 - 3:00
April 11, 2017 Tuesday 1:00 - 3:00
May 9, 2017 Tuesday 1:00 - 3:00
November 8, 2016 Tuesday 1:00 - 3:00
December 13, 2016 Tuesday 1:00 - 3:00
January 10, 2017 Tuesday 1:00 - 3:00
Meetings are usually held in room 406 or in the Teachers’ Lounge. Meeting location will be posted in the lobby by the sign-in binder on meeting days.
www.grayhawkpto.com
Stay Connected:
August 23, 2016 Tuesday 1:00 - 3:00
September 13, 2016 Tuesday 1:00 - 3:00
October 5, 2016 Wednesday 1:00 - 3:00
Contact Brooke Morrison - [email protected] if you would like to help keep everyone connected or if you would like to submit photos to the website.
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we need you!
Attention All Parents: Grayhawk PTO is in need of your help to fill open positions.
Being a part of PTO is a great way to get to know the principal, teachers and other parents in the school.
Development Chair: This is an Executive Board position with voting rights on the Board. Works as a liaison to our sponsors. This chairperson ensures that the sponsors are recognized each month on the front marquee and in eNews. The chair will also reach out to new sponsors and will attend monthly PTO meetings. Dining Out Position: Responsible for contacting area restaurants to set up dates when Grayhawk families can visit their establishments and in return, the restaurant will donate a percentage back to the PTO. Also responsible for advertising for each of the events with flyers and electronic reminders. Fine Arts Night: Chair or Co-Chairs Needed: The chair or co-chairs will be responsible for working with the Auction Chair and with a committee to organize the “Arts” side of the 3rd annual Fine Arts & Auction Night. School Pictures: Responsible for organizing photographers and scheduling students for photos. We need someone to shadow the current chair this year to be able to take the lead next year. Teacher Experiences Chair: Work with the teachers to come up with fun experiences for the annual Teacher Experiences Raffle, and run the raffle. (Most duties will be in January and February)
Contact: Jenn Wood ([email protected]) or Susan Matura ([email protected]) if
interested.
www.grayhawkPTO.com
Volunteer Opportunities (Approximate time commitment is noted to help you plan)
Art Masterpiece: 1 hour per presentation – once a month or once a year, flexible. Volunteer in your child’s classroom. Helpers and Presenters are needed to work with student are projects. Grade Level Coordinators are needed for Kindergarten and 3rd Grade. We have everything you need to help you be successful. No prior experience necessary. Contact: Cinde O’Hara – [email protected] Copy Cats: 1 hour per week. We help our teachers by helping out in the workroom. Volunteers are needed throughout the week. Contact: Nicole Sehnal – [email protected] Dad’s Club: 2 hours quarterly. Activities include volunteering during recess and at multiple school/PTO events. We are always looking for new ideas and new members. Contact: Mark Eisenhut – [email protected] Friday Treats: 1 hour once or twice per month. Provide assistance on Fridays from 3-3:45 in the back of the school to oversee venders and help sell the treats. Contact: Cari Green – [email protected] Hospitality: 2 hours quarterly. Help with teacher lunches and dinners. Planning, cooking and cleanup helpers are needed. Contact: Rustina Knutzon – [email protected] Library Helpers: Time will vary weekly, bi-weekly or monthly or any time you have to offer. Help kids select books and keep the stacks tidy. Contact: Mariann Nystrom – [email protected] Recess Help: 11:30 am – 12:45pm. Helpers assist the staff to oversee the children on the playground. Contact: Jenn Wood – [email protected] PTO Bin/Mailroom: ½ hour per week. Help distribute various PTO correspondences. Contact: Bernadette Baker – [email protected] Yearbook: Grade Level Coordinator - 1hour per month. Helps design the yearbook pages for designated grade Class Photographer - ½ hour per month. Takes photos in designated classroom for parties, etc. General Photographer - ½ hour per month. Takes photos of scheduled events like Fall Festival and Lynx Laps. Contact: Jen Izenstark – [email protected].
www.grayhawkPTO.com
Special Events Schedule with Volunteer Opportunities
Bingo Night - 09/09/2016: Volunteers are needed to help at the event selling concessions and passing out bingo cards. Contact: Kirsten Ward – [email protected] Book Fair – 09/19/16-09/23/16: Volunteers are needed to help with set up and sales during the week. Contact: Nina LaRue – [email protected] Walk to School Day – 10/05/16: Volunteers are needed during this morning event. Contact: Holly Martz – [email protected] Fall Festival – 10/21/16: Volunteers are needed to form a planning committee and to help out at the event with concessions, tickets and booths. Contact: Kelly Dobson – [email protected] Heroes Day Luncheon – 11/10/16: Volunteers are needed the day of the event to help with decorating and to help make our honored guests feel welcomed and appreciated. Contact: Holly Martz – [email protected] Lynx Laps – 11/17/16: Help needed prior to and the day of the event to make this annual fundraiser a hit once again. Contact: Bernadette Baker – [email protected] Mini Holiday Book Fair – 12/07/16-12/09/16: Volunteers are needed to help with set up and sales during the week. Contact: Nina LaRue – [email protected] Movie Night – January/February 2017: Date to be determined. Help needed to set up and clean up after the event. Contact: Shannon Christie – [email protected] Fine Arts & Auction Night – March 2017: Date to be determined. A Co-Chair and a team is needed to plan out this annual event. Additional help will be needed for setup during the days before the event and during the event itself. Contact: Jenn Wood – [email protected] or Susan Matura – [email protected]. Book Fair – 05/01/17– 05/05/17: Volunteers needed to help with set up and sales during the week. Contact: Nina LaRue – [email protected]
www.grayhawkPTO.com
Be a Lynx Laps Volunteer
Watch your child run and work hard while helping !
Thursday, November 17, 2016
Save the date……….
(Look for packets to come home in early November)
Contact Bernadette or Lisa to volunteer [email protected] or [email protected]
Order Yearbooks Online Now
*Yearbook sales will be online only* Deadline: January 6, 2017
Place your order at www.yearbookforever.com Type Grayhawk Elementary in the search bar.
Contact Jennifer Izenstark – [email protected] with questions.
$31 / yearbook now After 01/06/17, the cost increases to $36 / yearbook
*Additional $1 processing fee per order. Customizations are available online.*
!!
October 21, 2016 Mark your Calendars!
Show your support for Grayhawk’s best Family ‘Fun’draiser!
Join the Fall Fest Committee
Volunteers needed for planning and for the event!
For more information please contact Kelly Dobson: [email protected]
!d
October 21, 2016 s b FUN ’ Join the Fall Fest Committee! Volunteers needed for planning and the event ! For more Kelly Dobson [email protected] !
!
Ongoing Ways To Support Grayhawk
• Anti-Bully Day – Every Wednesday wear red to support no bullying in school.
• Friday Treats – Every Friday a different treat will be outside after school for $3.00.
• Spirit Wear – Every Friday wear your Grayhawk colors (Teal and Copper). Monthly competition and prizes starting soon.
• Dining Out – Monthly opportunities to dine out with the family and a portion of proceeds go back to Grayhawk. Information coming soon.
• Box Tops – Save your box tops to give back to Grayhawk. Due dates are on Sept. 28th, Nov. 30th, Feb. 22nd, and May 10th.
• Campbell’s Labels – Save labels from soups, Goldfish, and many more items.
***SIGN UP ONLINE AND EARN THOUSANDS
FOR GRAYHAWK…***
Fry’s Loyalty Card – Sign on at fryscommunityrewards.com and enter “Grayhawk Elementary”. Has to be updated annually.
Smile.amazon.com – Sign on at smile.amazon.com and choose “Grayhawk Elementary” as your charity.
eScrip – Sign on at shopping.escrip.com and start shopping.
www.grayhawkPTO.com
GrayhawkElementarySchoolPTO
7525E.GrayhawkDr.Scottsdale,AZ85255www.GrayhawkPTO.com
COMMUNITY SPONSORSHIP PROGRAM Grayhawk Elementary School
2016-2017
Grand Lynx - $400 • Business name scrolled on electronic street sign one week a month. • Ad placement in eNews also one week each month, eNews being sent to 500+ families
and staff. • Business logo displayed on Community Board in the school lobby for the 2016 -17
school year. • Business logo on Community Sponsor page of PTO website, www.GrayhawkPTO.com
with accessible link to business info you provide. o For additional exposure you have the option to add additional eNews ad’s for
$55/week or $145/month
Lynx Laps fundraiser - $500 • Business logo displayed on 800+ Lynx Laps t-shirts worn by students and staff the day
of the event and throughout the school year. • Business logo displayed on event banners the day of the event. • Business can provide marketing item to be given to parents and students the day of the
event.
*Lynx Package – $650 • Includes everything listed above in the Grand Lynx sponsorship and Lynx Laps
sponsorship for a total savings of $250! o For additional exposure you have the option to add additional eNews ad’s for
$55/week or $145/month
More ways to increase your company’s exposure… • After school fundraisers- Business to give % back to school and listed in eNews. • PTO Fine Arts Night and Auction in Spring of 2017 - Different levels of sponsorship,
advertising and tax deductible donations are available.
Please contact Lisa Iacono, PTO Fundraising Chair for additional information at [email protected] or 480-216-1641
BIRTHDAY GRAM FORM Celebrate your child’s birthday with a Birthday Gram! A fun and inexpensive way to celebrate your student’s special day at school! The cost is only $5.00. Your child will have his or her name announced on morning announcements. PLUS a special gift and Birthday Certificate will be delivered to the classroom.
Please submit a separate form for each child.
Child’s Name: _____________________________ Grade: __________
Teacher: _____________________________ Date of Birthday: ____________________
Additional Instructions: ________________________________________________________
Forms & Payment must be turned in NO LATER than 2 weeks prior to Date of Birthday! Checks should be made payable to: Grayhawk PTO
Paid: CK#________ Cash________
If you have any questions contact: Bernadette Baker at [email protected] Does your child have a summer birthday? Many parents will celebrate their child’s half birthday or will submit a form for the last week of school. On the announcements, we will announce the actual birth date. Just make a note in the additional instructions.
Interested in making a tax deductible donation where 100% goes towards your child's education? You now have an opportunity to donate directly to the PTO throughout the year. In order to provide the same level of excellence you've come to expect at Grayhawk, we need to raise over $85,000 this year. This funds programs such as AR, Study Island, building improvements, after-school tutoring programs, Core Knowledge activities, field trips, classroom supplies, technology, Art Masterpiece, teacher training, and assemblies...just to name a few. In order to cover our expenses a suggested donation of $100.00 per child would be much appreciated. However we are grateful for as little or as much as you can provide. This donation can be made in one lump sum or incrementally throughout the year. This tax-deductible donation is completely optional. Our goal is to give families a variety of choices in order to support our school and the tax deductible program is one of them. This program is completely separate and not affiliated with the AZ State Tax Credit. In addition to participating in the tax deductible donation program now, there will be another opportunity in November to make a tax deductible donation to our Lynx Laps fun run. Both fundraisers are completely separate and any donation made is optional.
Thank you for making a huge impact on the students of Grayhawk! Sincerely, The Grayhawk PTO Date___________________ Child’s Name___________________________Amount donated________Teacher_________ Child’s Name___________________________Amount donated________Teacher_________ Child’s Name___________________________Amount donated________Teacher_________ Please make checks payable to Grayhawk PTO . Receipts will be provided upon request. ******This program is completely separate and not affiliated with the AZ State Tax Credit******
2015-16 CLASSROOM DONATION FORM
** Choose how you would like to Donate** Please Circle One Option
Student Name: ___________________________________ Teacher: _____________________
OPTION ONE
Class Parties: (suggested amount $20) $____________
Teacher Gifts: (suggested amount $25-$50) $____________
Misc.: (up to Room Parent discretion) $____________
TOTAL DONATION: $____________
OPTION TWO
Up to Room Parent Discretion
Room Parent to choose how Classroom funds are allocated throughout the year. Room Parent will use a guideline of 40% of
Classroom funds to be used for Class Parties and 60% of Classroom funds for Teacher Gifts. Room Parent will communicate with
class how funds are going to be spent.
TOTAL DONATION: $____________
ADD-ONS (OPTIONAL)
SPECIALS TEACHERS: (for Teacher Appreciation and Gifts) $______________
Music, P.E., Computers and Art, Suggested Donation $2
RESOURCE TEACHERS: (for Teacher Appreciation and Gifts) $______________
Speech, Reading and General Resource, Suggested Donation $10-20
HONORS TEACHER: (for Teacher Appreciation and Gifts) $______________
Suggested Donation $10-20
TOTAL ADD-ON DONATION: $____________
TOTAL DONATION $____________
All donations are optional. Donations can be made by cash or check. Address checks to: “Grayhawk PTO”. Please place your contribution in an envelope market “PTO” and return to Grayhawk. If you would like a receipt for your donation, please indicate
your email address here: ______________________________________________________ FOR Grayhawk PTO Records:
Check Number: __________ Check Amount: $ __________ Cash Amount: $ ________ Date Received: ________
Initials: ________
LET US HELP YOU HELP US Please return this form to your child’s teacher or to the front desk staff.
____ Sign me up for E News ____ I would like to be a general volunteer, please contact me with any volunteer needs. ____ I have ___ hours per ___week or ___month in my schedule. Please contact me with any opportunities that work with my schedule.
Please check the committees and events listed below that you would like to volunteer for.
Board and Committee Positions
Ongoing Volunteers ___Art Masterpiece ___Copy Cats ___Dad’s Club ___Friday Treats ___Hospitality ___Library Helpers ___PTO Bin/Mailroom ___Recess Helpers ___Website ___Yearbook
Special Event Volunteers ___Bingo Night ___Book Fair ___Walk to School Day ___Fall Festival ___Heroes Day Luncheon ___Lynx Laps ___Mini Holiday Book Fair ___Movie Night ___Fine Arts & Auction Night
Name__________________________________________________________________ Email_______________________________________Phone______________________
Please contact Jenn Wood – [email protected] for more information
www.grayhawkPTO.com
____ Development Chair ____ Dining Out Committee Chair ____ Fine Arts Night Chair/Co-Chair ____ School Pictures Co-Chair ____ Teacher Experiences Chair
Feel like you don’t have time to sign up for a committee or
activity? Let us know how much time you may have
during the month or quarter and we can help place you where you’re needed most.
Name:______________________________________________
Email Address:________________________________________
Phone Number:_______________________________________
Time you can contribute:________________________________
www.grayhawkPTO.com