greater giyani municipality mid year report -2016/17 giyani... · pmu project management unit r...

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GREATER GIYANI MUNICIPALITY MID YEAR REPORT -2016/17

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TABLE OF CONTENT

1.1. COVER PAGE : PAGE

2. 2. TABLE OF CONTENT

3. 3. CHAPTER 1: INTRODUCTION

4. 4. CHAPTER 2 : PAGE: OVERVIEW OF MID- YEAR FINANCIAL PERFORMANCE ASSESSMENT

5.5. CHAPTER 3: DETAILED MID YEA FINANCIAL PERFORMANCE

6. 6. CHAPTER 4: FUNCTIONAL SERVICE DELIVERY REPORT:PAGE: (JULY 2016-DECEMBER 2016)

7. 7. CHAPTER 5: MUNICIPAL MANAGER’S QUALITY CERTIFICATION

TABLE OF ACRONYMS AND ABBREVIATIONS

AG Auditor-General

GGM Grater Giyani Municipality

MDM Mopani District Municipality COMM Communications Division

CWP Community Works Programme

DMP Disaster Management Plan

DoE Department of Energy

DoHS Department of Human Settlement Strats Strategic Planning and Local Economic Development

EMP Environmental Management Plan

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EPW Expanded Public Works Programme

FBW Free Basic Water

FY Financial Year

IDP Integrated Development Plan

IGR Intergovernmental Relation

INST Institutional

LED Local Economic Development MFMA Municipal Finance Management Act, No, 56 of 2003

MIG Municipal Infrastructure Grant

MM Municipal Manager MPAC Municipal Public Account Committee

MSIG Municipal Systems Improvement Grant

MW Municipal Wide

N/A Not applicable

SLA Service Level Agreement

PIA Project Implementing Agent

PMS Performance Management System

PMU Project Management Unit

R & S Roads and Storm Water division

SCM Supply Chain Management

SLP Social and Labour Plan SDBIP Service Delivery and Budget Implementation Plan

WAC Ward AIDS Council

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CHAPTER ONE 1.INTRODUCTION AND LEGISLATION

The municipality adopted the 2016/17 IDP/Budget on the 30 May 2016 at Giyani Community Hall. As a strategic document to address the challenges identified during the public participation sessions. The IDP\Budget was adopted with the budget for 2016/17 which amounts to 347 380 959 and the three year projected budget (MTREF)353 091 700 of for the 2017\18 FY and for the 2018\19 FY. The budget related policies such as Rates, Credit Control ,Petty cash, Cash Management, indigent all other policies as required by the law were also adopted. The municipality developed Service Delivery and Budget Implementation Plan as a tool to implement the IDP. The targets were set out in the SDBIP for the performance of the Municipality to be measured and the Mayor signed accordingly as required by the legislations.

CHAPTER TWO MID YEAR BUDGET AND PERFORMANCE ASSESMENT REPORT 2016/17 FINANCIAL YEAR A. Section 72 of the Municipal Finance Management Act, Act 56 of 2003, states that:- 1) The accounting officer of the municipality must by 25th of January of each year- a) Asses the performance of the municipality during the first half of the year, taking into account – i) The monthly statements referred to in section 71 for the first half of the year, ii) The municipality’s service Delivery performance during the first half of the financial year, and the service delivery targets and performance indicators set in the Service Delivery and budget Implementation Plan( SDBIP), iii) The past year’s annual report, and progress on resolving problems identified in the annual report and b) A report on such assessment to – i) Mayor of the municipality ii) The relevant Provincial treasury and iii) The National Treasury.

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2) The statement referred to in section 71(1) for the six month may be incorporated into the report referred to in subsection 1) b) of this section. 3) The accounting officer must as part of the review- a) Make recommendation as whether an adjustment budget is necessary, and b) Recommend revised projections for the revenue and expenditure to the extent that may be necessary.

B. The assessment in of revenue and expenditure in terms of the schedule C are as stated below. C. In terms of revenue performance, it is clear that the municipality, on aggregate, under collected by R 26 004 775 in the first six months of the financial year. D. This means that, in terms of section 28 of the MFMA, the revenue and expenditure must be adjusted downwards by R 52 009 550. E. The schedule C and supporting tables in terms of section 1 (a) above and regulation 33 of the Municipal Budget and Reporting Regulation( Government Gazette no.32141 dated 17 April 2009) and reports in terms of section 1(a) ii and iii above have been attached to this report.

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RECOMMENDATIONS:

SHIVAMBU J

ACTING CHIEF FINANCIAL OFFICER

DATE :

On the basis of the below assessment, it is recommended that :-

1. The projections for the revenue and expenditure be revised in terms of section 28 of the municipal finance management act and that the original budget be adjusted.

RECOMMENDATIONS ON THE SDBIP

MALULEKE RH

1. The Original Service Delivery and Budget Implementation Plan (SDBIP) be revised in line with Following:

A. The budget.

B. Framework For Managing Performance Information( FMPPI)

C. Remove repeated Targets

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GREATER GIYANI MUNICIPALITY

CHAPTER THREE

DETAILED FINANCIAL PERFORMANCE FOR THE PERIOD ENDED 31 DECEMBER 2016

MID-YEAR BUDGET AND PERFORMANCE ASSESMENT REPORT 2016/17.

Section 72 of the municipal Finance Management Act comprised of the Financial and the Non-Financial

Assessment reports. This section also requires the accounting officer of the municipality to assess the

performance of the municipality for the first half of the financial year by the 25th of January each year taking into

consideration the following:

1) The monthly budget statement referred to in section 71.

2) The past year’s annual report and progress on resolving problems identified in the report.

3) The municipality’s service delivery targets and performance indicators as set in the SDBIP.

4) The performance of the entity in the sole control of the municipality.

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The assessment will only be based on items 1 and 2 and it will be attached to report in item 3 above.

Item 4 will not be covered in the report as Greater Giyani municipality does not own an entity.

1) THE MONTHLY BUDGET STATEMENT(SECTION 71)

INCOME

DESCRIPTIONS BUDGET PRO RATA

50%

BILLING TO

DECEMBER

ACTUALS TO

DECEMBER

DIFFERENCES

PROPERTY RATES 34 000 000 17 000 000 15 770 194 5 659 299 -11 340 701

SERVICE CHARGE

REFUSE 4 200 000 2 100 000 2 169 643 1 695 754 -404 246

RENTAL OF

FACILITIES 798 975 399 488 398 231 -1 257

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INTEREST EARNERD

INVESTMENT 11 500 000 5 750 000 3 790 541 -1 959 459

INTEREST EARNERD

OUTSTANDING

DEBTORS

5 000 000 2 500 000 - -2 500 000

FINES 47 000 23 500 183 000 159 500

LICENCES & PERMITS 7 200 000 3 600 000 2 314 442 -1 285 558

AGENCY SERVICES 300 000 150 000 - -150 000

TRANSFER

RECOGNISED

OPERATIONAL

222 636 000 111 318 000 167 102 000

TRANSFER

RECOGNISED

CAPITAL

64 902 000 32 451 000 52 933 000

OTHER REVENUE 18 852 800 9 426 400 903 346 -8 523 054

TOTAL REVENUE 369 436 775 184 718 388 234 979 612 -26 004 775,15

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EMPLOYEE RELATED

COSTS 122 278 559 61 139 279 54 412 099 -6 727 180,34

REMUNERATIONS OF

COUNCILLORS 19 524 325 9 762 163 9 326 642 -435 520,12

BANK CHARGES 550 000 275 000 47 554 -227 446,17

OTHER MATERIALS 7 660 000 3 830 000 5 589 686 1 759 685,62

CONTRACTED

SERVICES 12 480 000 6 240 000 9 414 255 3 174 255,31

GENERAL

EXPENDITURE 74 066 971 37 033 486 38 610 220 1 576 734,78

CAPITAL

EXPENDITURE -

GRANT FUNDING

61 936 062 30 968 031 46 253 665 15 285 634,00

CAPITAL

EXPENDITURE -

OWN FUNDING

50 940 858 25 470 429 34 133 314 8 662 885,00

DEPRECIATIONS 30 000 000 15 000 000 - -15 000 000,00

PROVISIONS FOR

BAD DEBTS 20 000 000 10 000 000 - -10 000 000,00

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TOTAL EXPENDITURE 399 436 775 199 718 387 197 787 435 -1 930 952

2. THE MUNICIPALITY’S SERVICE DELIVERY PERFORMANANCE, SERVICE DELIVERY TARGETS AND

PERFORMANCE INDICATORS SET IN THE SDBIP FOR THE FIRST HALF OF THE FINANCIAL YEAR.

Summary 2016/17 Mid-Year Report

The attached Mid- Year performance report of the Greater Giyani municipal is a product of in- year reports which have been

consistently submitted to council and council committees. Upon the signing of the SDBIP 2016/17 on the 25 June 2016 the

municipality facilitated the signing of performance agreements by the Senior Management led by the Accounting Officer. On a

monthly basis reports on implementation of the SDBIP were sent to Management, Portfolio Committees, and the Executive

Committee and on a quarterly basis to council.

The Municipality had 124 Key Performance Indicators wherein a total of 30 KPIs were not applicable for mid- year, 95 Indicators

are reported for mid- year. 27 KPIs were not achieved as planned, the unachieved 27 KPIs does not translate in non-performance

but that includes KPI’s which were not fully actualized even though there were progress towards their attainment. This includes

partially achieved Indicators. The Overall achievement in terms of percentage stands at 72% and Unachieved at 28%.

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MID YEAR KPA ANALYSIS

Key Performance Area

Total SDBIP Indicators N/A Reported Mid-Year Indicators

Total Achieved Total Not Achieved

KPA 1: Spatial Rational

15 1 14 13 1

KPA 2: Institutional Development and Transformation

15 1 14 10 4

KPA 3: Infrastructure Development And Basic Services

51 18 33 21 13

KPA 4: Local Economic Development

3 1 1 1 1

KPA 5:Financial Viability

12 5 6 4 2

KPA 6:Public Participation And Good Governance

28 4 25 19 6

TOTAL 124 30 95 68 27

PERCENTAGE 72% 28%

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3. PAST YEAR’S ANNUAL REPORT AND PROGRESS IN RESOLVING PROBLEMS IDENTIFIED

The municipality obtained a qualified audit opinion in the last year’s audit (2015/16).

In resolving the problems raised in the audit report and the management letter, the municipality has come up with the action

plan in terms of section 131 of the MFMA.

The most critical issues identified by Auditor General South Africa in the audit report are the assets (especially the land

matter) as well as the issue of cash flow statement.

3. RECOMMENDATIONS

On the basis of the above analysis which shows that the municipality’s performance in terms of collection is below what we

anticipated, it is recommended that the budget be adjusted downward in terms of section 28 of the MFMA (for both revenue and

expenditure).

It is there required to revise both the revenue and expenditure in line with the following:-

It is also recommended that because of the initiatives for Baroka Football Club to play five games in Giyani Stadium, the

budget be adjusted in terms of the anticipated income from gate takings and other associated activities and the expenditure

to be incurred, of which the expenditure will not be more than the anticipated income.

It is also recommended that due to heavy rains that left most of our communities

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Without shelter, road and storm water infrastructure, it is expected that the mayor will authorize these unforeseen and

unavoidable expenditure for these items.(in terms of

Section 29 of the MFMA). The unforeseen and unavoidable expenditure will not exceed 5% of the municipal income as

outlined in Municipal Budget and Reporting Regulations ( Regulation 72.

It is also recommended that the Service Delivery and Budget Implementation Plan and targets be adjusted in line with the

budget adjustment.

It is recommendation that an additional funds be made available to fund the supplementary valuation roll expenditure which

we have already inform the valuer to do to comply with the Municipal Property Rates Acts. The additional funds will sourced

from VAT refunds which were not used as a source of funding when the budget was compiled.

EXECUTIVE SUMMARY

This report is a summary of the main budget issues arising from the monitoring process. It compares the progress of the budget to the projections

contained in the Service Delivery and Budget Implementation Plan (SDBIP). The municipality has adopted the budget for the 2016/17 financial year during

the month of May 2016. It is a legislative requirement that the budget be approved before the start of the financial year. The budget was implemented

from the 01 July 2016.

This mid-year report is a critical stage in the in-yearly reporting cycle. As part of the review, in terms of Section 72(3), the Accounting Officer needs to make

recommendations as to whether the SDBIP and the annual budget (both capital and operating) need to be adjusted.

The mid-year report was an extremely challenging, with considerable potential impacts on core service delivery cost and revenue components which

influenced the outcomes of Budget adjustment. Another challenge is lower revenue collection due to non-payment by Government, farmers, residents and

business. To produce a sustainable, affordable budget necessitated reductions to certain budgetary provisions

Section 54 (f) of the MFMA requires the Mayor to consider and submit the mid-year report to Council by 30 January.

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SUMMARY OF 2016/17 BUDGET PROCESS

The following summarizes the overall position on the capital and operating budgets

Budgets

DESCRIPTION CAPITAL EXPENDITURE OPERTING INCOME

OPERATING EXPENDITURE

Annual Budget 112 876

920,00 369 436

775,00 286 559

854,67

Plan to Budget (SDBIP) 56 438

460,00 184 718

387,50 143 279

927,33

Actual 80 386

979,00 246 462

490,30 117 400

456,42

Variance to SDBIP -23 948

519,00 -61 744

102,80 25 879

470,91

% Spent to SDBIP 142,43% 133,43% 81,94%

% of Annual Budget 71,22% 66,71% 40,97%

The above information is based on the original Annual Budget for 2016/17 on which no adjustments have been made so far. The above figures are

explained in more detail throughout the report.

Cash Flow

Investment

The investment portfolio is prepared in line with the requirement of the municipal investment and PPP regulations –Gazette No.27431, 1 April 2005 issued

by the National Treasury.

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BANK

The municipality has a bank balance of R 197 713 718.14 at the end of December 2016.

REVENUE

The table below shows the actual income

DESCRIPTION BUDGET ACTUAL PLANNED VARIANCE BUDGET SDBIP

2016-2017 INCOME SDPIP BALANCE % %

26 427 490,30 40 949 387,50 14 521 897,20 32,27% 64,54%

Municipal own revenue

81 898 775,00

Municipal Grant 287 538 000,00 220 035 000,00 191 692 000,00 -28 343 000,00 77% 114,79%

TOTAL 369 436 775,00 246 462 490,30 232 641 387,50 -13 821 102,80 1,09 1,79

The actual percentage for both grant and own income is 105.94% as per planned SDBIP for the past six months. The results for half yearly are favourable

compared to the budgeted and planned SDBIP.

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OWN REVENUE:

The municipality planned to collect R 40 949 387- 50 on own revenue for the past six months as per projections; however the Municipality only collected R

26 427 490.3 or 64.54 % of its planned projections.

Grants: The municipality planned to receive R 191 692 000 on grants for the past six months as per projections, however the municipality received R 220

035 000 or 114.79% as per planned SDBIP.

The following table shows Billing versus Budget

Original Budget Planned SDBIP

ACTUAL YDT

Original Bud Variance

SDBIP Variance

SDPIB %

TRADING SERVICES

ASSESSMENT RATES 34 000

000,00 17 000 000,00

15 770 194,00

18 229 806,00

1 229 806,00

92,77%

REFUSE REMOVAL 4 200

000,00 2 100

000,00 2 169

642,95 2 030

357,05

-69 642,95

103,32%

TOTAL 38 200

000,00 19 100

000,00 17 939

836,95 20 260

163,05 1 160 163,05

1,96

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The following table shows income received versus Budget

Original Budget

Planned SDBIP

ACTUAL YDT

Original Bud Variance

SDBIP Variance

SDBIP %

TRADING SERVICES

ASSESSMENT RATES

9 709

000,00 5 659

299,00 14 740

701,00 4 049 701,00

58,29% 20 400 000,00

REFUSE REMOVAL 2 520

000,00 1 260

000,00 1 695

753,93 824

246,07 -435 753,93

134,58%

TOTAL 22 920

000,00 10 969

000,00 7 355

052,93 15 564

947,07 3 613 947,07

1,93

1. REVENUE

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SERVICES CHARGES

Ø Property Rates

The actual collection is very poor but we billed property rates amounting to R 15 770 194 the main challenge is non-payment of debtors. The municipality

collected

R 5 659 299 or 58.29 % on property rate as per six months projections budget of R 9 709 000.

Ø Refuse,

The municipality billed R 2 169 642.95 and the actual collection is at R 1 695 753.93 or 78.16 %.

Traffic Services.

Licenses and Permits.

The municipality has received R 2 314 441.81 of the projected R3 600 000 which is 64.29% of the midyear projection.

Traffic Fines.

The municipality received R 183 000 of projected R 23 500 which is 778.72 % of the midyear projection. We over collected as a result of payment by debtors

(those who were given summons/traffic fines.

Original Budget Planned SDBIP ACTUAL YDT Original Bud Variance

SDBIP Variance

SDBIP %

LICENSING: DRIVERS LICENSES

LICENSING: LEARNERS LICENSES

7 200 000,00

3 600 000,00

2 314 441,81

4 885 558,19

1 285 558,19

64,29%

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LICENSING: PERMITS

LICENSING: REGISTRATION FEES

300 000,00

150 000,00

-

FINES – TRAFFIC 47

000,00 23

500,00 183

000,00 -136 000,00 -159 500,00 778,72%

TOTAL 7 547

000,00 3 773

500,00 2 497

441,81 4 749 558,19 1 126 058,19

8,43

Other Income

Original Budget Planned SDBIP ACTUAL YDT SDBIP Variance SDBIP %

Other revenue

9 426 400,00 903 345,87 8 523 054,13 10% 18 852 800,00

Rental of facilities and equipment’s 798

975,00 399 487,50 398 230,91 1 256,59 100%

Interest earned - external investments 11 500

000,00 5 750 000,00 3 790 540,76 1 959 459,24 66%

Interest earned - outstanding debtors 5 000 000,00 2 500 000,00

1 601 906,00 36% 898 094,00

TOTAL 36 151 775,00 18 075 887,50 5 990 211,54 12 085 675,96

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.1 Debtors Analysis

Greater Giyani - Supporting Table SC3 Monthly Budget Statement - aged debtors - M06 DECEMBER 2016

Description

NT Code

Budget Year

2016/2017

0-30 Days 31-60 Days 61-90Days

91-120

Days

121-150 Days

151-180 days

181-1 yr

over 1 yr Total

R thousands

Debtors Age Analysis By Revenue Source

Rates

1 725 278,00

1154479 1

333 698

1 282 192

1343556 918683 2

192 541

34

929 282

44 879 709

Electricity

-

Water

Sewerage / Sanitation

Refuse Removal

324

322895 263 453

261 620

244 544 246358 1

249

12 987

15900712

22

981,00 816 045

Housing (Rental Revenue)

46 301,00

46301 44

896 43

818 41 979 41651

221 732

2

054 747

2 541 425

Other

21 974,00

-8973 92

652 71

294 31 897

102 637

50 403 370

567 327

50 011 821

Total By Revenue Source

2 118 534,00

1 514 702 1

734 699

1 658 924

1 661 976

1 309 329

54 067 459

50 538 401

122 223 134

The above table indicates that at the end of the second quarter the outstanding debtors, is at R122 223 134.

EXPENDITURE

CAPITAL EXPENDITURE

DESCRIPTION BUDGET ACTUAL PLANNED AVAILABLE ACTUAL

2016-2017 EXP SDPIP BALANCE % SDBIP

INFRASTRACTURE 97 716 920,00

78 342 806,95

48 858 460,00

19 374 113,05

160%

OTHER ASSETS

15 160 000,00 2 044

172,22 7 580

000,00

13 115 827,78

27%

-

TOTAL

112 876 920,00

80 386 979,17

56 438 460,00

32 489 940,83

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The following table shows details of capital projects

2016/2017 BUDGET EXP BALANCE %

OFFICE EQUIPMENT 2 060

000,00

-

- 2 060

000,00

PURCHASE OF VEHICLE 2 400

000,00 2 044

172,22 355 827,78 85,17%

PLANT & EQUIPMENT

10 700 000,00

-

10 700 000,00

COMMUNITY ASSETS

17 936 062,00

18 491 844,88

-555 782,88

103,09%

OTHER INFRUSTRUCTURE

23 399 858,00

19 141 672,00

4 258 186,00

81,80%

ROADS INFRUSTRUCTURE

36 500 000,00

24 460 408,00

12 039 592,00

67,01%

CIVIC LAND & BUILDING

19 881 000,00

16 248 882,07

3 632 117,93

81,73%

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TOTAL 112 876 920,00

80 386 979,17

32 489 940,83

4,19

Summary of grants: End December 2016

MSIG EPWP MIG DRG INEP FMG Total

Opening balance

-

Current year receipts

811 000,00

49 433 000,00

3 500 000,00

1 810 000,00

55 554 000,00

Conditions met - transferred to revenue

1 158 000,00

36 525 610,00

6 285 761,00

1 197 716,00

45 167 087,00

Conditions still to be met - unspent

-347 000,00

12 907 390,00

-2 785 761,00

612 284,00

10 386 913,00

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The following projects are Roll-Over and must be part of Budget adjustment.

Take note that the sections 28 of MFMA sub-section 2(e) may authorize the spending of funding that were unspent at the end of the past financial year

where the under-spending could not reasonably have been foreseen at the time to include projected roll-overs when the annual budget for the current year

was approved by the council. Which means during the budget adjustment the unspent grant for 14/15 financial year must be included in 15/16 Financial

year budget amount to R 1 512 907. The year to date expenditure for roll-over projects (DRG) amounting to R1 348 941. (vat exclusive)

OPERATING EXPENDITURE

The municipality has spent R 121 254 156 of the operational budget instead of R 143 279 927 as per planned SDBIP.

DESCRIPTION BUDGET ACTUAL PLANNED AVAILABLE ACTUAL

2016-2017 EXP SDPIP BALANCE % SDBIP

Employee cost 122 278 558,67

61 139 279,34

67 866 459,67

89% 54 412

099,00

Remuneration of Councillors

19 524 325,00

9 326 642,38

9 762 162,50

10 197 682,62

96%

Depreciation 30 000 000,00

15 000 000,00

0

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-

Repairs and maintenance 17 660 000,00

14 292 379,00

8 830 000,00

5 462 379,00

162%

Bad debts 20 000 000,00

-

10 000 000,00

Contract services 2 480 000,00

711 562,00

1 240 000,00

1 768 438,00

57%

Other expenditure 74 616 971,00

38 657 774,11

37 308 485,50

35 959 196,89

104%

Grand Total 286 559

854,67 117 400

456,49 143 279

927,34 121 254

156,00

Salaries, benefits and allowances

The budget of employee related cost is R 122 278 559 , and the actual spend is 44.49 % or R54 412 099 as per half yearly projections.

The budget of remuneration of councillor is R 19 524 325, and the actual spend is 47.77% or R 9 326 642 as per half yearly projections.

Repairs and maintenance

The total budget for repairs and maintenance is R 17 660 000 and the actual spending is at 80.93 % or R 14 292 379 as per half yearly projections. Take note

that repairs are only undertaken when breakages occur. Contract Services (Security Services) the planned budget for contract services is R 2 480 000 and

the actual spending is at 28.69% or R 711 562 as per half yearly projection.

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The following expenditure shows general expenditure per item

DESCRIPTION BUDGET ACTUAL AVAILABLE ACTUAL

2016-2017 EXP BALANCE %

GENERAL EXPENDITURE 26

664 029,00 10 032

962,00 16

631 067,00 37,63

AUDIT FEES EXTERNAL/INTERNAL 3

600 000,00 2 740

464,27

859 535,73 76,12

AUDIT COMMITTEE ALLOWANCES

750 000,00 582

236,06

167 763,94 77,63

ADVERTISEMENTS

500 000,00 239

911,00

260 089,00 47,98

ADMINISTRATION COST (MIG) EXCLUDING SALARIES AND CAPITAL EXPENDITURE

373 971,00

263 722,00

110 249,00

70,52

BANK CHARGES

550 000,00 47

553,83

502 446,17 8,65

COMMUNITY PARTICIPATION

300 000,00 386

312,00 -

86 312,00 128,77

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DISASTER PROVISION

600 000,00

-

600 000,00 -

FREE BASIC SERVICES ELECTRICITY 8

200 000,00 3 158

689,60 5

041 310,40 38,52

FINANCE MANAGEMENT GRANT EXPENSES 1

160 000,00 918

461,00

241 539,00 79,18

HEALTH AND SAFETY

800 000,00

2 500,00

797 500,00 0,31

IDP (COST) & PMS 1

600 000,00 482

625,00 1

117 375,00 30,16

INSURANCE

900 000,00 46

547,65

853 452,35 5,17

LICENSES - MOTOR VEHICLES

250 000,00 185

974,98

64 025,02 74,39

MEMBERSHIP FEES 1

335 000,00 13

850,00 1

321 150,00 1,04

FUEL & OIL 2

600 000,00 680

454,01 1

919 545,99 26,17

NEWSLETTER

780 000,00 285

417,00

494 583,00 36,59

MAYOR'S BURSARY FUND

150 000,00 150

000,00

- 100,00

POVERTY ALLEVIATION

40 000,00 17

500,00

22 500,00 43,75

POSTAGE

60 000,00 54

460,85

5 539,15 90,77

PRINTING & STATIONARY 1

000 000,00 65

802,40

934 197,60 6,58

PROTECTIVE CLOTHING 1

200 000,00

- 1

200 000,00 -

PROFESSIONAL SERVICES 6

000 000,00 13 123

259,10 -7

123 259,10 218,72

RENTAL OF OFFICE EQUIPMENT

800 000,00 246

634,16

553 365,84 30,83

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REFRESHMENTS

150 000,00

-

150 000,00 -

SPORTS FOR EMPLOYEES

700 000,00 247

303,00

452 697,00 35,33

SPORTS DEVELOPMENT

300 000,00 24

000,00

276 000,00 8,00

SUBSISTENCE AND TRAVELLING ALLOWANCE 3

723 971,00 1 256

013,00 2

467 958,00 33,73

SUBSISTENCE AND TRAVELLING COUNCILLO

630 000,00 444

427,40

185 572,60 70,54

SUPPORT FOR WARD COMMITTEES 5

000 000,00 1 175

000,00 3

825 000,00 23,50

TRAINING 1

900 000,00 894

665,00 1

005 335,00 47,09

TELEPHONE : CELL – PHONES 1

700 000,00 554

229,00 1

145 771,00 32,60

ARTS & CULTURE

300 000,00 336

800,00 -

36 800,00 112,27

SUB-TOTAL GENERAL EXPENSES 74

616 971,00 38 657

774,31 35

959 196,69 51,81

IN – YEAR BUDGET STATEMENT TABLES

Table C1 Budget Statement Summary

The below table shows the summary of municipal Budget statement report and is base on the original Annual Budget for 2016/17 on which no adjustment

have been made so far. The below figures are explained in more details throughout the report.

LIM331 Greater Giyani - Table C1 Monthly Budget Statement Summary - M06 December

Description

2015/16 Budget Year 2016/17

Audited Outcome Original Budget Adjusted Budget Monthly actual YearTD actual

YearTD budget YTD variance YTD

variancFull Year Forecast

30

e

R thousands %

Financial Performance

Property rates -

34 000 000,00

-

2 648 942,00

15 770 194

17 000 000,00

-1 229 806,00

-7% 34 000

000

Service charges -

4 200 000,00

-

360 207,83

2 169 643

2 100 000,00

69 642,95

3% 4 200

000

Investment revenue -

11 500 000,00

-

356 786,00

3 790 541

5 750 000,00

-1 959 459,24

-34% 11 500

000 Transfers recognised –

operational -

222 636 000,00

-

73 103 000,00

167 102 000

148 424 000,00

18 678 000,00

13% 222 636

000

Other own revenue -

32 198 775,00

-

-134 798,62

4 697 113

16 099 387,50

-11 402 274,91

-71% 32 198

775

Total Revenue (excluding capital transfers and contributions)

-

304 534 775,00

-

76 334 137,21

193 529 490

189 373 387,50

4 156 102,80

2% 304 534

775

Employee costs -

122 278 558,67

-

9 239 263,00

54 412 099

61 139 279,34

-6 727 180,34

-11% 122 278

559

Remuneration of Councillors -

19 524 325,00

-

1 577 021,00

9 326 642

9 762 162,50

-435 520,12

-4% 19 524

325 Depreciation & asset

impairment -

30 000 000,00

-

-

0 15 000 000,00

-15 000 000,00

-100% 30 000

000

Finance charges -

550 000,00

-

20 184,44

47553,83

275 000,00

-227 446,17

-83% 550000

Materials and bulk purchases -

7 660 000,00

-

2 470 651,91

5589685,62

3 830 000,00

1 759 685,62

46% 7 660

000

Transfers and grants -

-

-

-

0 -

-

0

Other expenditure -

106 546 971,00

-

11 933 385,52

48 024 476

53 273 485,50

-5 249 009,91

-10% 106 546

971

Total Expenditure -

286 559 854,67

-

25 240 505,87

117 400 456

143 279 927,34

-25 879 470,92

-18% 286 559

855

Surplus/(Deficit) -

17 974 920,33

-

51 093 631,34

76 129 034

46 093 460,16

30 035 573,72

65% 17 974

920

Transfers recognised – capital -

64 902 000,00

-

21 515 000,00

52 933 000

43 268 000,00

9 665 000,00

22% 64 902

000 Contributions & Contributed

assets -

-

-

-

0 -

-

0

Surplus/(Deficit) after capital transfers & contributions

-

82 876 920,33

-

72 608 631,34

129 062 034

89 361 460,16

39 700 573,72

44% 82 876

920 Share of surplus/ (deficit) of

associate -

-

-

-

0 -

-

0

Surplus/ (Deficit) for the year -

82 876 920,33

-

72 608 631,34

129 062 034

89 361 460,16

39 700 573,72

44% 82 876

920

31

Capital expenditure & funds sources

Capital expenditure -

112 876 920,00

-

23 404 069,00

80 386 979

56 438 460,00

23 948 518,76

42% 112 876

920

Capital transfers recognised -

61 936 062,00

-

13 294 168,00

46 253 665

30 968 031,00

15 285 634,00

49% 61 936

062

Public contributions & donations -

-

-

-

0 -

-

0

Borrowing -

-

-

-

0 -

-

0

Internally generated funds -

50 940 858,00

-

10 109 901,00

34 133 314

25 470 429,00

8 662 885,00

34% 50 940

858

Total sources of capital funds -

112 876 920,00

-

23 404 069,00

80 386 979

56 438 460,00

23 948 519,00

42% 112 876

920

Financial position

Total current assets -

103 400 000,00

-

261 003

363

103 400 000

Total non current assets -

389 993 120,00

-

500 281

835

389 993 120

Total current liabilities -

58 894 000,00

-

122 883

631

58 894 000

Total non current liabilities -

-

-

0 0

Community wealth/Equity -

434 499 120,00

-

638 401

567

434 499 120

Cash flows

Net cash from (used) operating -

112 596 920,33

-

70 395 157,49

117 449 795

109 563 819,00

-7 885 975,70

-7% 112 596

920

Net cash from (used) investing -

-112 876 920,00

-

-23 404 069,41

-80 386 980

-36 198 694,00

44 188 285,99

-122% -112 876

920

Net cash from (used) financing -

-

-

-4 988 123,00

-18 749 363

-

18 749 363,00

#DIV/0! 0

Cash/cash equivalents at the month/year end

-

179 122 945,33

-

-

197 716 397

252 768 070,00

55 051 673,29

22% 179 122

945

Debtors & creditors analysis 0-30 Days 31-60 Days 61-90 Days 91-120 Days 121-150

Dys 151-180 Dys 181 Dys-1 Yr

Over 1Yr

Total

Debtors Age Analysis

Total By Income Source 2 118 534,00

1 514 702,00

1 734 699,00

1 658 924,00

1661976 1 309 329,00

54 067 459,00

50 538 401

114 604 024

Creditors Age Analysis

32

Total Creditors -

-

-

-

0 -

-

0 0

Table C2 Budget Statement –Financial performance

LIM331 Greater Giyani - Table C2 Monthly Budget Statement - Financial Performance (standard classification) - M06 December

Description Ref

2015/

16

Budget Year 2016/17

Audited

Outcome

Original Budget Adjusted Budget Monthly actual YearTD actual YearTD budget

YTD variance YTD variance

Full Year Forecast

R thousands

1,00 %

Revenue - Standard

Governance and administration

356 231

-

97 638

241 027 992,05

148 429 622,92

92 598 62%

356 231

Executive and council

–

-

–

-

-

–

–

Budget and treasury office

355 810

-

97 632

240 940 164,28

148 254 166,67

92 686 63%

355 810

Corporate services

421

-

6

87 827,77

175 456,25

(88) -50%

421

Community and public safety

882

-

72

453 968,09

367 291,67

87 24%

882

33

Community and social services

274

-

25

173 678,09

113 958,33

60 52%

274

Sport and recreation

60

-

–

-

25 000,00

(25)

-100%

60

Public safety –

-

–

-

-

–

–

Housing 548

-

47

280 290,00

228 333,33

52 23%

548

Health –

-

–

-

-

–

–

Economic and environmental services

8 123

-

(223)

2 794 786,12

3 384 408,33

(590) -17%

8 123

Planning and development

576

-

33

297 344,31

239 825,00

58 24%

576

Road transport 7 547

-

(256)

2 497 441,81

3 144 583,33

(647) -21%

7 547

Environmental protection

–

-

–

-

-

–

–

Trading services 4 202

-

362

2 176 417,09

1 750 666,67

426 24%

4 202

Electricity –

-

–

-

-

–

–

Water –

-

–

-

-

–

–

Waste water management

–

-

–

-

-

–

–

Waste management

4 202

-

362

2 176 417,09

1 750 666,67

426 24%

4 202

Other –

-

–

-

-

–

–

Total Revenue - Standard

369 437

-

97 849

246 453 163,35

153 931 989,58

92 521 60%

369 437

Expenditure - Standard


189 321

-

12 074

68 800 881,61

78 883 924,32

(10 083) -13%

189 321

Executive and council

51 449

-

4 116

22 554 086,69

21 437 125,63

1 117 5%

51 449


80 988

-

4 110

24 289 455,00

33 744 796,25

(9 455) -28%

80 988

Corporate services

56 885

-

3 847

21 957 339,92

23 702 002,44

(1 745) -7%

56 885


26 654

-

1 846

11 538 775,99

10 714 113,80

825 8%

26 654

34


9 671

-

636

3 847 743,65

4 029 770,54

(182) -5%

9 671

Sport and recreation

6 260

-

385

2 735 103,97

2 608 265,15

127 5%

6 260

Public safety 9 783

-

745

4 501 771,00

4 076 078,12

426 10%

9 783

Housing 940

-

80

454 157,37

-

454

#DIV/0!

940

Health –

-

–

-

-

–

–


43 813

-

6 874

23 482 191,74

18 255 549,82

5 227 29%

43 813


9 057

-

907

3 970 277,17

3 773 794,85

196 5%

9 057

Road transport 34 756

-

5 967

19 511 914,57

14 481 754,96

5 030 35%

34 756


–

-

–

-

-

–

–

Trading services 26 771

-

4 446

13 578 546,62

11 154 485,60

2 424 22%

26 771

Electricity 14 455

-

3 445

8 256 490,80

6 022 914,67

2 234 37%

14 455

Water –

-

–

-

-

–

–


–

-

–

-

-

–

–

Waste management

12 316

-

1 002

5 322 055,82

5 131 570,93

190 4%

12 316

Other –

-

–

-

-

–

–

Total Expenditure - Standard

286 560

-

25 240

117 400 395,96

119 008 073,54

(1 608) -1%

286 560

Surplus/ (Deficit) for the year

82 877

-

72 609

129 052 767,39

34 923 916,04

94 129

270%

82 877

The above table is a financial performance of the 2016/17 as per standard classification by department for the past six months.

Revenue-Standard.

Budget and Treasury

35

The increase is mainly caused by grant.

The actual income is at R 246 453 163 .35 as compare to six months projection of R 153 931 989 .58, this is due to the fact that the projection for grants for

the first six months was less than what the municipality actually received for six months.

Corporate services

The actual income is at R 87 827 .77 as compare to six months projection of R 175 456 .25 the variance of R87 628 .48.


The actual income is at R 453 968 .09 as compare to six months projection of R 367 291 .67 the variance of R 86 676 .42.

Economic development and planning

The actual income is at R 2 794 786 .12 as compare to six months projection of R3 384 408 .33 the variance of R 589 622 .21.

Trading services (Refuse)

The actual income is at R2 176 417 .09 as compare to six months projection of R1 750 666 .67 the variance of R 425 750 .42. The municipality will revise the

projection during the adjustment budget.

Expenditure-Standard

36

Executive and council and municipal office

The actual expenditure is at R 22 554 086 .69 as compare to six months projection of R21 437 125 .63 the variance of R1 116 961.06.

Budget and Treasury

. The actual expenditure is at R 24 289 455.00 as compare to six months projection of R 33 744 796 .25 the variance of R9 455 341 .25. Under spending is as

results of Non cash (bad debts and depreciation) item that are accounted at year end.

Corporate services

The actual expenditure is at R21 957 339 .92 as compare to six months projection of R23 702 002 .44, the variance of R 1 744 662 .52.


The actual expenditure is at R 11 538 775. 99 as compare to six months projection of R 10 714 113 .80, the variance of R824 662 .19.

37

Economic development and planning

The actual expenditure is at R 3 970 277 .17 as compare to six months projection of R 3 773 794 .85 the variance of R 196 482 .32.

Roads

The actual expenditure is at R 19 511 914 .57 as compare to six months projection of R 14 481 754 .96 the variance of R 5 030 159.61.

Electrical

The actual expenditure is at R 8 256 490.80 as compare to six months projection of R 6 022 914 .67 the variance of R 2 233 576.13.

Refuse

The actual expenditure is at R 5 322 055 .82 as compare to six months projection of R 5 131 570 .93 the variance of R 190 484.89.

PART 1: MAIN TABLES


LIM331 Greater Giyani - Table C3 Monthly Budget Statement - Financial Performance (revenue and expenditure by municipal vote) - M06 December

Vote Description Ref

2015/

16 Budget Year 2016/17

38

Audit

ed Outcome

Original Budget Adjusted Budget Month

ly actual

YearTD actual YearTD budget

YTD varianc

e

YTD varianc

e

Full Year

Forecast

R thousands %

Revenue by Vote

1,00

Vote 1 - 605 EXECUTIVE & COUNCIL

-

-

0 -

-

0 0

Vote 2 - 611 - CORPORATE SERVICES

421 095,00

-

5893,86

87 827,77

210 547,50

-122719,

73

-0,58286

0067 421095

Vote 3 - 610 - BUDGET & TREASURY

355 810 000,00

-

97 631 808

240 940 164,28

177 905 000,00

63 035 164

0,354319239

355 810 000

Vote 4 - 615 - PLANNING DEVELOPMENT

575 580,00

-

33163 297 344,31

287 790,00

9554,31 0,03319

8895 575580

Vote 5 - 625 - COMMUNITY & SOCIAL SERVICES

12 082 100,00

-

131 557

4 854 278,22

6 041 050,00

-1 186 772

-0,19645

1243

12 082 100

Vote 6 - 650 - INFRASTRUCTURE DEVELOPMENT

548 000,00

-

46715 280 290,00

274 000,00

6290 0,02295

6204 548000

Vote 7 - [NAME OF VOTE 7]

-

-

0 -

-

0 0

Vote 8 - [NAME OF VOTE 8] -

-

0 -

-

0 0


-

0 -

-

0 0


-

-

0 -

-

0 0


-

-

0 -

-

0 0


-

-

0 -

-

0 0


-

-

0 -

-

0 0


-

-

0 -

-

0 0


-

-

0 -

-

0 0

Total Revenue by Vote

369 436 775,00

-

97 849 137

246 459 904,58

184 718 387,50

61 741 517

0,33424673

369 436 775

39

Expenditure by Vote


51 449 101,51

-

4 116 405

22 554 086,69

25 724 550,76

-3 170 464

-0,12324

6625

51 449 102


66 667 393,34

-

4 592 404

26 459 110,92

33 333 696,67

-6 874 586

-0,20623

5324

66 667 393


80 987 511,00

-

4 109 989

24 289 455,00

40 493 755,50

-16 204 300

-0,40016

7885

80 987 511


9 057 107,65

-

907385

3 970 277,17

4 528 553,83

-558276,

6554

-0,12327

9236

9 057 108


41 807 536,15

-

3 048 719

18 135 229,30

20 903 768,08

-2 768 539

-0,13244

2092

41 807 536


36 591 205,37

-

8 465 539

21 992 236,88

18 295 602,69

3 696 634

0,202050419

36 591 205


-

0 -

-

0 0


-

0 -

-

0 0


-

0 -

-

0 0


-

-

0 -

-

0 0


-

-

0 -

-

0 0


-

-

0 -

-

0 0


-

-

0 -

-

0 0


-

-

0 -

-

0 0


-

-

0 -

-

0 0

Total Expenditure by Vote

286 559 855,02

-

25 240 441

117 400 395,96

143 279 927,51

-25 879 532

-0,18062

2171

286 559 855

Surplus/ (Deficit) for the year 82 876 919,98

-

72 608 696

129 059 508,62

41 438 459,99

87 621 049

2,114486124

82 876 920

40


LIM331 Greater Giyani - Table C4 Monthly Budget Statement - Financial Performance (revenue and expenditure) - M06 December

Description

Ref

2015/1


Audite

d Outco

me

Original Budget Adjusted Budget Monthly actual

YearTD actual YearTD budget YTD

variance YTD

variance

Full Year

Forecast

R thousands %

Revenue By Source

Property rates 34 000 000,00

2 648

942 15 770 194,00

17 000 000,00

-1 229 806

-7% 34 000

000

Property rates - penalties & collection charges

- 0

Service charges - electricity revenue

- 0

Service charges - water revenue

- 0

Service charges - sanitation revenue

- 0

Service charges - refuse revenue 4 200 000,00

360207,

83 2 169 642,95

2 100 000,00

69642,95

3% 4 200

000

Service charges – other

- 0

Rental of facilities and equipment 798 975,00

57971 398 230,91

399 487,50

-1256,59 0% 798975

Interest earned - external investments

11 500 000,00

356786 3 790 540,76

5 750 000,00

-1 959 459

-34% 11 500

000

Interest earned - outstanding debtors

5 000 000,00

898 094,00

2 500 000,00

-1 601 906

-64% 5 000

000

Dividends received

- 0

Fines 47 000,00

26500 183 000,00

23 500,00

159500 679% 47000

Licences and permits 7 200 000,00

-282 248

2 314 441,81

3 600 000,00

-1 285 558

-36% 7 200

000

Agency services 300 000,00

150

000,00 -150000 -100% 300000

Transfers recognised – operational 222 636 000,00

731030

00 167 102 000,00

148 424,00

166 953 576

112484% 222 636

000

41

Other revenue 18 852 800,00

62978,3

8 903 345,87

9 426 400,00

-8523054

,13 -90%

18 852 800

Gains on disposal of PPE -

0


–

304 534 775,00

-

76 334 137

193 529 490,30

41 097 811,50

152 431 679

371% 304 534

775

Expenditure By Type

Employee related costs 122 278 558,67

9 239

263 54 412 099,00

61 139 279,34

-6 727 180

-11% 122 278

559

Remuneration of councillors

19 524 325,00

1 577

021 9 326 642,38

9 762 162,50

-435520,

12 -4%

19 524 325

Debt impairment 20 000 000,00

10 000

000,00 -10 000

000 -100%

20 000 000

Depreciation & asset impairment 30 000 000,00

15 000

000,00 -15 000

000 -100%

30 000 000

Finance charges

550 000,00

20184,4

4 47 553,83

275 000,00

-227446,

17 -83% 550000

Bulk purchases

- 0

Other materials 7 660 000,00

247065

1,91 5 589 685,62

3 830 000,00

1 759 686

46% 7 660

000

Contracted services 12 480 000,00

421842

7,52 9 414 255,31

6 240 000,00

3174255,31

51% 12 480

000

Transfers and grants

- 0


7 714

958 38 610 220,28

37 033 485,50

1 576 735

4% 74 066

971

Loss on disposal of PPE

- 0

Total Expenditure 286 559 854,67

-

25 240 506

117 400 456,42

143 279 927,34

-25 879 471

-18% 286 559

855

Surplus/(Deficit)

Transfers recognised – capital

Contributions recognised – capital

Contributed assets


17 974 920,33

-

51 093 631

76 129 033,88

-102 182 115,84

178311149,7

-1,745032

859

17 974 920

42

Taxation 64 902 000,00

215150

00 52 933 000,00

43 268 000,00

9665000 0,223375

243 6490200

0

Surplus/(Deficit) after taxation 82 876 920,33

-

72 608 631

129 062 033,88

-58 914 115,84

82 876

920

Attributable to minorities 0

Surplus/(Deficit) attributable to municipality

82 876 920,33

-

72 608 631

129 062 033,88

-58 914 115,84

82 876

920

Share of surplus/ (deficit) of associate


-

72 608 631

129 062 033,88

-58 914 115,84

82 876

920


LIM331 Greater Giyani - Table C4 Monthly Budget Statement - Financial Performance (revenue and expenditure) - M06 December

Description

Ref

2015/16 Budget Year 2016/17

Audited Outcom

e Original Budget Adjusted Budget

Monthly actual

YearTD actual YearTD budget YTD

variance YTD

variance Full Year Forecast

R thousands %

Revenue By Source

43

Property rates 34 000 000,00

2 648

942 15 770 194,00

17 000 000,00

-1 229 806 -7% 34 000

000 Property rates - penalties & collection

charges

-

0


- 0


- 0


- 0

Service charges - refuse revenue 4 200 000,00

360207,8

3 2 169 642,95

2 100 000,00

69642,95 3% 4 200 000


- 0

Rental of facilities and equipment 798 975,00

57971 398 230,91

399 487,50

-1256,59 0% 798975

Interest earned - external investments 11 500 000,00

356786 3 790 540,76

5 750 000,00

-1 959 459 -34% 11 500

000

Interest earned - outstanding debtors 5 000 000,00

898 094,00

2 500 000,00

-1 601 906 -64% 5 000 000

Dividends received

- 0

Fines 47 000,00

26500 183 000,00

23 500,00

159500 679% 47000

Licences and permits 7 200 000,00

-282 248 2 314 441,81

3 600 000,00

-1 285 558 -36% 7 200 000

Agency services 300 000,00

150

000,00 -150000 -100% 300000

Transfers recognised – operational 222 636 000,00

7310300

0 167 102 000,00

148 424,00

166 953 576

112484% 222 636

000

Other revenue 18 852 800,00

62978,38 903 345,87

9 426 400,00

-8523054,1

3 -90%

18 852 800

Gains on disposal of PPE -

0


–

304 534 775,00

-

76 334 137

193 529 490,30

41 097 811,50

152 431 679

371% 304 534

775

Expenditure By Type

Employee related costs 122 278 558,67

9 239

263 54 412 099,00

61 139 279,34

-6 727 180 -11% 122 278

559

Remuneration of councillors 19 524 325,00

1 577

021 9 326 642,38

9 762 162,50

-435520,12

-4% 19 524

325

Debt impairment 20 000 000,00

10 000

000,00 -10 000

000 -100%

20 000 000

Depreciation & asset impairment 30 000 000,00

15 000

000,00 -15 000

000 -100%

30 000 000

44

Finance charges 550 000,00

20184,44 47 553,83

275 000,00

-227446,17

-83% 550000

Bulk purchases

- 0

Other materials 7 660 000,00

2470651,

91 5 589 685,62

3 830 000,00

1 759 686 46% 7 660 000

Contracted services 12 480 000,00

4218427,

52 9 414 255,31

6 240 000,00

3174255,31

51% 12 480

000

Transfers and grants

- 0


7 714

958 38 610 220,28

37 033 485,50

1 576 735 4% 74 066

971

Loss on disposal of PPE

- 0

Total Expenditure 286 559 854,67

-

25 240 506

117 400 456,42

143 279 927,34

-25 879 471

-18% 286 559

855

Surplus/(Deficit)


Contributions recognised – capital

Contributed assets


17 974 920,33

-

51 093 631

76 129 033,88

-102 182 115,84

178311149,7

-1,7450328

59

17 974 920

Taxation 64 902 000,00

2151500

0 52 933 000,00

43 268 000,00

9665000 0,2233752

43 64902000

Surplus/(Deficit) after taxation 82 876 920,33

-

72 608 631

129 062 033,88

-58 914 115,84

82 876

920

Attributable to minorities 0

Surplus/(Deficit) attributable to municipality

82 876 920,33

-

72 608 631

129 062 033,88

-58 914 115,84

82 876

920

Share of surplus/ (deficit) of associate


-

72 608 631

129 062 033,88

-58 914 115,84

82 876

920

Table C5 Budget Statement Capital

LIM331 Greater Giyani - Table C5 Monthly Budget Statement - Capital Expenditure (municipal vote, standard classification and funding) - M06 December

45

Vote Description Ref

2015/16

Budget Year 2016/17

Audited Outcom

e

Original Budget Adjusted Budget Monthly actual YearTD actual

YearTD budget

YTD variance YTD

variance

Full Year

Forecast

R thousands

1,00 %

Multi-Year expenditure appropriation


–

-

–

-

-

–

–


17 381

-

5 169

16 248 882,07

8 690 429,00

7 558 87%

17 381


–

-

–

-

-

–

–


1 600

-

–

-

800 000,00

(800) -100%

1 600


30 936

-

8 163

18 491 844,88

15 468 031,00

3 024 20%

30 936


49 900

-

9 627

43 602 080,00

24 950 000,00

18 652 75%

49 900


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–

46

Total Capital Multi-year expenditure

99 817

-

22 958

78 342 806,95

49 908 460,00

28 434 57%

99 817

99 817 -

22 958

78 342 806,95

49 908 460,00

28 434 57%

99 817

Single Year expenditure appropriation



100

-

–

-

50 000,00

(50) -100%

100


10 960

-

446

2 044 171,81

5 480 000,00

(3 436) -63%

10 960


–

-

–

-

-

–

–


–

-

–

-

-

–

–


500

-

–

-

250 000,00

(250) -100%

500


1 500

-

–

-

750 000,00

(750) -100%

1 500


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–


–

-

–

-

-

–

–

Total Capital single-year expenditure

–

-

–

-

-

–

–

Total Capital Expenditure

13 060 -

446

2 044 171,81

6 530 000,00

(4 486) -69%

13 060

47

112 876 920,00

- 23404069

80 386 978,76

56 438 460,00

23948518,76

0,4243297

7

11287692

0

Table C5 Budget Statement-Financial position

LIM331 Greater Giyani - Table C6 Monthly Budget Statement - Financial Position - M06 December

Description Ref

2015/1


Audite

d Outco

me

Original Budget Adjusted Budget YearTD actual

Full Year Forecast

R thousands

1,00

ASSETS

Current assets

48

Cash 50 000 000,00

197 714

531 50 000 000,00

Call investment deposits -

0 -

Consumer debtors 30 000 000,00

41 835

827 30 000 000,00

Other debtors 20 800 000,00

17 929

640 20 800 000,00

Current portion of long-term receivables

Inventory 2 600 000,00

3 523

365 2 600 000,00

Total current assets 103 400 000,00

-

261 003 363

103 400 000,00

Non current assets

Long-term receivables

Investments

Investment property

Investments in Associate

Property, plant and equipment 389 993 120,00

500 281

835 389 993 120,00

Agricultural

Biological assets

Intangible assets

Other non-current assets

Total non current assets 389 993 120,00

-

500 281 835

389 993 120,00

TOTAL ASSETS 493 393 120,00

-

761 285 198

493 393 120,00

LIABILITIES

Current liabilities

Bank overdraft

Borrowing

Consumer deposits

Trade and other payables 58 894 000,00

122 883

631 58 894 000,00

49

Provisions

Total current liabilities 58 894 000,00

-

122 883 631

58 894 000,00

Non current liabilities

Borrowing

Provisions

Total non current liabilities

TOTAL LIABILITIES 58 894 000,00

-

122 883 631

58 894 000,00

NET ASSETS 434 499 120,00

-

638 401 567

434 499 120,00

COMMUNITY WEALTH/EQUITY

Accumulated Surplus/(Deficit) 434 499 120,00

638 401

567 434 499 120,00

Reserves

TOTAL COMMUNITY WEALTH/EQUITY 434 499 120,00

-

638 401 567

434 499 120,00

Table C5 Budget Statement Summary-Cash flow

LIM331 Greater Giyani - Table C7 Monthly Budget Statement - Cash Flow - M06 December

Description Ref

2015/

16

Budget Year 2016/17

Audit

ed Outcome

Original Budget Adjusted Budget Month

ly actual

YearTD actual YearTD budget

YTD varian

ce

YTD variance

Full Year

Forecast

R thousands

1,00 %

CASH FLOW FROM OPERATING ACTIVITIES

50

Receipts

Property rates, penalties & collection charges

20 400 000,00

27687

1 5 659 299,00

9 709 000,00

-4 049 701

-42% 20 400

000

Service charges 2 520 000,00

54394

0,93 1 695 753,93

1 260 000,00

435 754

35% 2 520

000

Other revenue

27 198 775,00

-159 935

3 668 755,00

13 999 958,00

-10 331 203

-74% 27 198

775

Government – operating

222 636 000,00

73103

000 167 102 000,00

148 424 000,00

18 678 000

13% 222 636 000

Government – capital 64 902 000,00

21 515

000 52 933 000,00

43 268 000,00

9 665 000

22% 64 902

000

Interest 11 500 000,00

35678

6 3 790 540,76

4 864 000,00

-1 073 459

-22% 11 500

000

Dividends -

-

0 0

Payments

Suppliers and employees

-236 009 854,67

-25 220 321

-117 352 901,00

-111 847 619,00

5 505 282

-5% -236 009 855

Finance charges

-550 000,00

-

20184,44

-46 652,99

-113 520,00

-66867,

01 59%

-550000

Transfers and Grants -

0 0

NET CASH FROM/(USED) OPERATING ACTIVITIES

112 596 920,33

-

70 395 157

117 449 794,70

109 563 819,00

-7 885 976

-7% 112 596 920

CASH FLOWS FROM INVESTING ACTIVITIES

Receipts

Proceeds on disposal of PPE

Decrease (Increase) in non-current debtors

Decrease (increase) other non-current receivables

Decrease (increase) in non-current investments

Payments

Capital assets

-112 876 920,00

-23 404 069

-80 386 979,99

-36 198 694,00

44 188 286

-122%

-112 876 920

51

NET CASH FROM/(USED) INVESTING ACTIVITIES

-112 876 920,00

-

-23 404 069

-80 386 979,99

-36 198 694,00

44 188 286

-122%

-112 876 920

CASH FLOWS FROM FINANCING ACTIVITIES

Receipts

Short term loans

Borrowing long term/refinancing

Increase (decrease) in consumer deposits

Payments

Repayment of borrowing

-49881

23

-18 749 363,00

-

18 749 363

#DIV/0!

NET CASH FROM/(USED) FINANCING ACTIVITIES

-

-

-49881

23

-18 749 363,00

-

18 749 363

#DIV/0!

0

NET INCREASE/ (DECREASE) IN CASH HELD

-279 999,67

-

42 002 965

18 313 451,71

73 365 125,00

-280 000

Cash/cash equivalents at beginning:

179 402 945,00

179 402 945,00

179 402 945,00

179 402 945

Cash/cash equivalents at month/year end:

179 122 945,33

-

197 716 396,71

252 768 070,00

179 122 945

Part 2- supporting Documentation

2.1. Table SC3 Monthly Budget Statement - aged debtors

LIM331 Greater Giyani - Supporting Table SC3 Monthly Budget Statement - aged debtors - M06 December

52

Description Budget Year 2016/17

R thousands NT Code 0-30 Days 31-60 Days 61-90 Days 91-120 Days 121-150

Dys 151-180

Dys 181 Dys-1 Yr

Over 1Yr

Total

Total

Actual Bad Debts Written Off against Debtors

Impairment - Bad Debts i.t.o Council Policy

over 90 days

Debtors Age Analysis By Income Source

Trade and Other Receivables from Exchange Transactions – Water

–

–

Trade and Other Receivables from Exchange Transactions – Electricity

–

–

Receivables from Non-exchange Transactions - Property Rates

1 725 278,00

1 154

1 333 698,00

1 282

1 343 556,00

918 683,00

2 193

34 929

44 880

40 666

Receivables from Exchange Transactions - Waste Water Management

–

–

Receivables from Exchange Transactions - Waste Management

324 981,00

323

263 453,00

262

244 544,00

246 358,00

1 250

12 987

15 901

14 989

Receivables from Exchange Transactions - Property Rental Debtors

46 301,00

46

44 896,00

44

41 979,00

41 651,00

222

2 055

2 541

2 404

Interest on Arrear Debtor Accounts

-

(12)

-

–

-

-1 482,00

50 026

–

50 012

50 024

Recoverable unauthorised, irregular, fruitless and wasteful expenditure

–

–

Other 21 974,00

3

92 652,00

71

31 897,00

104 119,00

378

567

1 270

1 152

Total By Income Source 2 118 534,00

1 515

1 734 699,00

1 659

1 661 976,00

1 309

54 067

50 538

114

109 236

53

329,00 604

2014/15 - totals only

–

–

Debtors Age Analysis By Customer Group

Organs of State 318 210,00

87

251 969,00

267

255 554,00

236 930,00

11 669

10 268

23 354

22 697

Commercial 247 498,00

175

167 873,00

90

138 095,00

484 038,00

2 310

6 557

10 169

9 579

Households 1 036 893,00

735

785 784,00

763

723 329,00

397 435,00

5 444

8 651

18 537

15 979

Other 515 933,00

519

529 073,00

539

544 998,00

190 926,00

34 644

25 062

62 544

60 981

Total By Customer Group

2 118 534,00 1 515

1 734 699,00

1 659

1 661 976,00

1 309 329,00

54 067

50 538

114 604

109 236

2.2. Table SC4 Monthly Budget Statement - aged creditors

Greater Giyani - Supporting Table SC4 Monthly Budget Statement - aged creditors - M06 December

Description

NT Code

Budget Year 2016/17

Prior year totals for chart (same period)

0 - 31 - 61 - 91 - 121 - 151 -

181 Days -

Over 1

Total R thousands

30 Days

60 Days

90 Days

120 Days

150 Days

180 Days

1 Year Year

54

Creditors Age Analysis By Customer Type

Bulk Electricity

Bulk Water

PAYE deductions

VAT (output less input)

Pensions / Retirement deductions

Loan repayments

Trade Creditors

Auditor General

Other

Total By Customer Type

The table shows that the municipality pays its creditors within 30 days as prescribed by the MFMA.

2.3. Table SC5 Monthly Budget Statement - investment portfolio

The investment portfolio is prepared in line with the requirement of the municipal investment and PPP regulations –Gazette No.27431, 1 April 2005 issued

by the National Treasury.

55

2.4. Allocation and grant receipts and expenditure

The municipality received all the money for grant as per National Treasury schedule. National Treasury has approved 2013-2014roll-over project.

LIM331 Greater Giyani - Supporting Table SC7(2) Monthly Budget Statement - Expenditure against approved rollovers - M06 December

Description

Ref

Budget Year 2016/17

Approved Rollover 2015/16

Monthly actual YearTD actual YTD variance YTD

variance

R thousands %

EXPENDITURE

Operating expenditure of Approved Roll-overs

National Government:

Local Government Equitable Share

Finance Management

Municipal Systems Improvement

EPWP Incentive

Other transfers and grants [insert description]

Provincial Government:


District Municipality:

[insert description]

56

Other grant providers:

LGSETA

Total operating expenditure of Approved Roll-overs

Capital expenditure of Approved Roll-overs

National Government: 4 472 278,00

3 986

3 985 640,48

487

0,11

Municipal Infrastructure Grant (MIG) 4 472 278,00

3 986

3 985 640,48

487

0,11

Integrated National Electrification Grant (INEG)

–

–

–

–

Municipal Disaster Recovery Grant (MDRG)

–

Provincial Government: -

–

-

–

–

–

District Municipality: -

–

-

–

–

–

Other grant providers: -

–

-

–

–

–

Total capital expenditure of Approved Roll-overs

4 472 278,00

3 986

3 985 640,48

487

0,11

TOTAL EXPENDITURE OF APPROVED 4 472 3 985

57

ROLL-OVERS 278,00 3 986 640,48 487 0,11

LIM331 Greater Giyani - Supporting Table SC7(1) Monthly Budget Statement - transfers and grant expenditure - M06 December

Description

Ref

2015/

16

Budget Year 2016/17

Audit

ed Outcome

Original Budget Adjusted Budget Monthly actual YearTD actual YearTD budget


Full Year Forecast

R thousands %

EXPENDITURE

Operating expenditure of Transfers and Grants

National Government:

222 276 -

326

55 278 173,38

111 138 000,00

(55 860)

-50,3%

222 276

Local Government Equitable Share

219 308

–

52 922 457,38

109 654 000,00

(56 732)

-51,7%

219 308

Finance Management 1 810

-

326

1 197 716,00

905 000,00

293

32,3%

1 810

Municipal Systems Improvement

–

-

–

–

1 158

1 158 000,00

579 000,00

579

100,0%

1 158

-

–

-

–


-

–


58



[insert description]


360 -

–

-

180 000,00

(180)

-100,0

% 360

–

LGSETA

360

180 000,00 (180)

-100,0

% 360

Total operating expenditure of Transfers and Grants:

222 636

-

326

55 278 173,38

111 318 000,00

(56 040)

-50,3%

222 636

Capital expenditure of Transfers and Grants

National Government: 64 902

-

9 521

42 811 371,00

32 451 000,00

10 360

31,9%

64 902

Municipal Infrastructure Grant (MIG)

57 902

-

9 521

36 525 610,00

28 951 000,00

7 575

26,2%

57 902

Integrated National Electrification Grant (INEG)

7 000

6 285 761,00

3 500 000,00

2 786

79,6%

7 000

–

–

–

Municipal Disaster Recovery Grant (MDRG)

–




59

Total capital expenditure of Transfers and Grants

64 902

-

9 521

42 811 371,00

32 451 000,00

10 360

31,9%

64 902

TOTAL EXPENDITURE OF TRANSFERS AND GRANTS

287 538

-

9 847

98 089 544,38

143 769 000,00

(45 679)

-31,8%

287 538

2.5.Expenditure on councillor and employee allowance

LIM331 Greater Giyani - Supporting Table SC8 Monthly Budget Statement - councillor and staff benefits - M06 December

Summary of Employee and Councillor remuneration

Ref

2015/16

Budget Year 2016/17

Audited

Outcome

Original Budget Adjusted

Budget Monthly actual YearTD actual

YearTD budget


Full Year

Forecast

R thousands %

60

1,00 A B C D

Councillors (Political Office Bearers plus Other)

Basic Salaries and Wages 13 430

1 078

6 393 517,98

6 714 952,20

(321) -5%

13 430

Pension and UIF Contributions

-

–

Medical Aid Contributions

-

–

Motor Vehicle Allowance 4 492

359

2 113 421,68

2 246 021,00

(133) -6%

4 492

Cellphone Allowance 1 468

126

755 428,83

734 040,00

21 3%

1 468

Housing Allowances

-

–

Other benefits and allowances

134

13

64 274,26

67 149,50

(3) -4%

134

Sub Total – Councillors 19 524

-

1 577

9 326 642,75

9 762 162,70

(436) -4%

19 524

% increase #DIV/0! #DIV/0!

Senior Managers of the Municipality


291

1 097 301,14

2 033 805,30

(937)

-46%

4 068


128

12

71 236,20

63 894,00

7 11%

128

Medical Aid Contributions 106

7

40 687,20

53 233,20

(13)

-24%

106

Overtime

-

–

Performance Bonus

-

–


76

408 193,79

641 293,02

(233)

-36%

1 283

Cellphone Allowance

-

–

Housing Allowances

-

–


828

3

13 269,73

414 097,00

(401)

-97%

828

Payments in lieu of leave

-

–

Long service awards

-

–

61

Post-retirement benefit obligations

-

–

Sub Total - Senior Managers of Municipality

6 413

-

389

1 630 688,06

3 206 322,52

(1 576)

-49%

6 413


Other Municipal Staff


5 808

34 480 725,11

37 768 581,00

(3 288) -9%

75 537


20 254

1 235

7 399 608,85

10 126 984,50

(2 727)

-27%

20 254

Medical Aid Contributions 3 067

248

1 465 700,84

1 533 408,00

(68) -4%

3 067

Overtime 2 217

344

1 921 161,90

1 108 500,00

813 73%

2 217

Performance Bonus

-

–


657

3 918 202,99

4 388 019,00

(470)

-11%

8 776

Cellphone Allowance

-

–

Housing Allowances 288

25

147 108,00

143 808,00

3 2%

288


7 146

534

3 060 756,75

3 573 232,50

(512)

-14%

7 146


-

–

Long service awards 216

392 866,55

108 153,00

285

263%

216


-

–

Sub Total - Other Municipal Staff

117 501

-

8 850

52 786 130,99

58 750 686,00

(5 965)

-10%

117 501


Total Parent Municipality

Unpaid salary, allowances & benefits in arrears:

Board Members of Entities

Basic Salaries and Wages

62



Overtime

Performance Bonus

Motor Vehicle Allowance

Cellphone Allowance

Housing Allowances


Board Fees


Long service awards


Sub Total - Board Members of Entities

% increase

Senior Managers of Entities




Overtime

Performance Bonus


Cellphone Allowance

Housing Allowances



Long service awards


63

Sub Total - Senior Managers of Entities

% increase

Other Staff of Entities




Overtime

Performance Bonus


Cellphone Allowance

Housing Allowances



Long service awards


Sub Total - Other Staff of Entities

% increase

Total Municipal Entities

TOTAL SALARY, ALLOWANCES & BENEFITS

% increase

TOTAL MANAGERS AND STAFF

Material variance to the services delivers and budget implementation plan

64

LIM331 Greater Giyani - Supporting Table SC9 Monthly Budget Statement - actuals and revised targets for cash receipts - M06 December

Description Ref

Budget Year 2016/17 2016/17 Medium Term

Revenue & Expenditure Framework

July August Sept October Nov Dec January Feb March April May June Budget

Year 2015/16

Budget Year +1 2016/17


R thousands

1,00

Outcome

Outcome

Outcome Outcome

Outcome

Outcome

Budget Budget Budget Budget Budget Budget

Cash Receipts By Source

Property rates

1 300 111,00

236

732 321,00

482

2 631 744,00

276 871,20

14 741

21 000

21 600


-

-

–


-

-

–


-

-

–


-

-

–

Service charges – refuse

422 565,00

327

163 754,00

127

111 834,00

543 940,93

824

2 580

2 640


-

-

–

Rental of facilities and equipment

92 123,88

75

27 589,07

67

78 356,81

57 971,00

401

814

821


605 479,00

1 029

618 139,76

662

518 995,00

356 786,00

7 709

11 800

12 000


-

-

–

Dividends received -

-

–

Fines

45 256,14

1

1 447,37

0

3 377,19

1 363,15

(6)

48

49

Licences and permits

867 610,00

922

-355 385,84

273

889 120,65

-282 248,00

4 886

7 300

7 400

Agency services -

-

300

300

300

65

Transfer receipts – operating

91 378 000,00

2 100

-

521 000,00

73 103 000,00

55 534

237 002

250 106

Other revenue

180 105,74

91

181 230,34

287

100 248,55

62 978,38

17 950

1 542

1 568

Cash Receipts by Source

94 891 250,76

4 781

1 369 095,70

1 899

4 854 676,20

74 120 662,66

–

–

–

–

–

102 339

282 387

296 484

–

Other Cash Flows by Source

Transfer receipts – capital

27 918 000,00

–

1 750

1 750 000,00

21 515 000,00

11 969

72 128

70 668

Contributions & Contributed assets

–


–

Short term loans

–


–

Increase in consumer deposits

–

Receipt of non-current debtors

–

Receipt of non-current receivables

–

Change in non-current investments

–

Total Cash Receipts by Source

122 809 250,76

4 781

1 369 095,70

3 649

6 604 676,20

95 635 662,66

–

–

–

–

–

114 308

354 515

367 152

Cash Payments by Type

Employee related costs

9 046 469,00

9 295

8 973 174,00

9 013

8 845 255,00

9 239 263,00

67 866

130 598

139 476


1 533 811,20

1 487

1 551 800,18

1 564

1 613 454,00

1 577 021,00

10 198

20 852

22 270

Interest paid

8 766,66 9

6 577,94

1

2 270,89

20 184,00

502

600

642

Bulk purchases –

66

Electricity –

Bulk purchases - Water & Sewer

–

Other materials

353

85 888,07

1 777

902 413,62

2 470 651,91

2 070

9 005

9 765

Contracted services

406 769,75

2 327

205 492,35

1 688

568 376,67

4 218 427,52

3 066

13 560

14 620

Grants and subsidies paid - other municipalities

–

Grants and subsidies paid – other

–

General expenses

3 315 467,50

4 646

6 375 264,55

10 950

5 607 825,00

7 714 958,00

35 457

77 041

79 206


14 311 284,11

18 117

17 198 197,09

24 994

17 539 595,18

25 240 505,43

–

–

–

–

–

119 159

251 655

265 979

–

Other Cash Flows/Payments by Type

Capital assets

10 629 291,00

8 678

7 109 094,00

20 160

10 406 761,58

23 404 069,41

32 490

138 946

125 845


-

–

Other Cash Flows/Payments

11 306 172,00

1 726

-3 280 851,00

1 174

2 837 301,00

4 988 123,00

(18 750)

Total Cash Payments by Type

36 246 747,11

28 521

21 026 440,09

46 327

30 783 657,76

53 632 697,84

–

–

–

–

–

132 899

390 601

391 824

–

NET INCREASE/(DECREASE) IN CASH HELD

86 562 503,65

(23 740)

-19 657 344,39

(42 678)

-24 178 981,56

42 002 964,82

–

–

–

–

–

(18 591)

(36 087)

(24 671)

Cash/cash equivalents at the month/year beginning:

179 402 945,00

265 965

242 225 341,22

222 568

179 889 734,88

155 710 753,32

197 714

197 714

197 714

197 714

197 714

197 714

179 123

143 036

Cash/cash equivalents at the month/year end:

265 965 448,65

242 225

222 567 996,83

179 890

155 710 753,32

197 713 718,14

197 714

197 714

197 714

197 714

197 714

179 123

143 036

118 365

67

References

Reasons for major variances between planned and actual revenue collected:

The lower collection percentage is due to non-payment by our debtors and especially residential households.

Reasons for major variances between planned and actual spending:

The lower spending percentage is mainly on capital project due to late appointment of contractor.

2.7. Parent municipality financial performance

Municipality does not have municipal entities.

2.8. Capital programme performance

LIM331 Greater Giyani - Supporting Table SC12 Monthly Budget Statement - capital expenditure trend - M06 December

Month

2015/16 Budget Year 2016/17

Audited Outcome

Original Budget Adjusted Budget Monthly actual YearTD actual YearTD budget YTD variance YTD

variance

% spend

of Original Budget

R thousands %

Monthly expenditure performance trend

68

July 9 406 410,00 10 629 291,00 10 629 9 406 410,00 -1 222 881,00 -13,0%

3%

August 9 406 410,00 8 677 687,00 19 307 18 812 820,00 -494 158,00 -2,6%

5%

September 9 406 410,00 7 109 094,00 26 416 28 219 230,00 1 803 158,00 6,4%

7%

October 9 406 410,00 20 160 077,00 46 576 37 625 640,00 -8 950 509,00 -23,8%

13%

November 9 406 410,00 10 406 761,58 56 983 47 032 050,00 -9 950 860,58 -21,2%

15%

December 9 406 410,00 23 404 069,41 80 387 56 438 460,00 -23 948 519,99 -42,4%

22%

January 9 406 410,00 65 844 870,00 -

February 9 406 410,00 75 251 280,00 -

March 9 406 410,00 84 657 690,00 -

April 9 406 410,00 94 064 100,00 -

May 9 406 410,00 103 470 510,00 -

June 9 406 410,00 112 876 920,00 -

Total Capital expenditure 112 876 920,00 – 80 386 979,99

2.9 Other supporting document

LIM331 Greater Giyani - Table C3 Monthly Budget Statement - Financial Performance (revenue and expenditure by municipal vote) - A - M06 December

Vote Description Ref 2015/16 Budget Year 2016/17

R thousand Audited Outcome Original Budget Adjusted Budget Monthly actual YearTD actual YearTD budget

YTD variance YTD

variance Full Year Forecast

%

Revenue by Vote


69

1.1 - 6801-SPEAKER

–

1.2 - 6083- MAYOR

–

1.3 - 6085- COUNCILLORS – OTHER

–

1.4 - 6053- MANAGEMENT

–

1.5 - 6055- PROJECT MANAGEMENT

–

1.6 - 6057- MANAGEMENT SUPPORT

–

1.7 - 6059- INTERNAL AUDIT

–

–

–

–


421

-

6

87 827,77

210 547,50

(123) -58%

421

2.1 - 6103 - HUMAN RESOURCES MANAGEMENT

–

2.2 - 6105 - INFORMATION TECHNOLOGY

–

2.3 - 6107 - PROPERTY SERVICES

50

5

78 668,41

25 000,00 54 215%

50

2.4 - 6108 - LEGAL SERVICES

-

–

2.5 - 6109 - OTHER ADMINISTRATION

-

–

2.6 - 6351 - SECURITY SERVICES

-

–

2.7 - 6111 - FLEET & MACHINERY

11

1

9 159,36

5 547,50 4 65%

11

2.8 - 6104 - HUMAN RESOURCES DEVELOPMENT

360

180 000,00

(180) -100%

360

-

–

-

–


355 810

-

97 632

240 940 164,28

177 905 000,00

63 035 35%

355 810

3.1 - 6113 - SUPPLY CHAIN MANAGEMENT

462

–

382 996,49

231 000,00 152 66%

462

3.2 - 6114 - ASSETS MANAGEMENT

-

–

70

3.3 - 6115 - -REVENUE

355 348

97 632

240 557 167,79 177

674 000,00 62 883 35%

355 348

3.4 - 6117 – EXPENDITURE

–

3.5 - 6119- BUDGET & REPORTING

–

3.6 - 6121 - PAYROLL ADMINISTRATION

–

–

–

–

–


576

-

33

297 344,31

287 790,00

10 3%

576

4.1 - 6151 - STRATEGIC PLANNING

–

4.2 - 6153 - ECONOMIC DEVELOPMENT

116

7

66 503,31

57 790,00 9 15%

116

4.3 - 6155 - TOWN PLANNING & ADMIN

460

26

230 841,00

230 000,00 1 0%

460

–

–

–

–

–

–

–


12 082

-

132

4 854 278,22

6 041 050,00

(1 187) -20%

12 082

5.1 - 6251- LIBRARY & ARCHIVES

4

0

985,92

1 750,00 (1) -44%

4

5.2 - 6255 - OTHER COMMUNITY FACILITIES

200

4

43 710,45

100 000,00 (56) -56%

200

5.3 - 6267 – CEMENTRIES

70

21

128 981,72

35 000,00 94 269%

70

5.4 - 6273 - OTHER COMMUNITY & SOCIAL

-

–

71

5.5 - 6353 - DISASTER MANAGEMENT

-

–

5.6 - 6401 - SPORTS & RECREATION

60

–

6 741,23

30 000,00 (23) -78%

60

5.7 - 6501 - SOLID WASTE

4 202

362 2

176 417,09 2

100 800,00 76 4%

4 202

5.8 - 6607 - TRAFFIC LICENSING & TESTING

7 547

(256) 2

497 441,81 3

773 500,00 (1 276) -34%

7 547

5.9 - 6357 - PUBLIC SAFETY

-

–

-

–


548

-

47

280 290,00

274 000,00

6 2%

548

6.1 - 6301 – HOUSING

548

47

280 290,00

274 000,00 6 2%

548

6.2 - 6551 – SEWERAGE

–

6.3 - 6601 – ROADS

–

6.4 - 6603 - PUBLIC TRANSPORT

–

6.5 - 6651 – WATER

–

6.6 - 6707 – ELECTRICITY

–

–

–

–

–


7.1 - [Name of sub-vote]

72







73

–

–





74







75

Total Revenue by Vote

2,00

369 436 775,00

-

97 849 137

246 459 904,58 184

718 387,50 61 741 517 33%

369 436 775

Expenditure by Vote

1,00


1.1 - 6801-SPEAKER

51 449

-

4 116 22

554 086,69 25

724 550,76 (3 170) -12%

51 449

1.2 - 6083- MAYOR 5 923

352

1 850 847,00

2 961 596,61

(1 111) -38%

5 923

1.3 - 6085- COUNCILLORS – OTHER

957

87

442 710,00

478 311,97

(36) -7%

957

1.4 - 6053- MANAGEMENT 22 813

2 086

11 968 490,00

11 406 253,98

562 5%

22 813

1.5 - 6055- PROJECT MANAGEMENT

6 813

438

1 807 446,00

3 406 322,81

(1 599) -47%

6 813

1.6 - 6057- MANAGEMENT SUPPORT

2 866

208

1 160 631,69

1 432 968,86

(272) -19%

2 866

1.7 - 6059- INTERNAL AUDIT

9 635

772

4 540 078,00

4 817 744,56

(278) -6%

9 635

2 443

173

783 884,00

1 221 351,97

(437) -36%

2 443

–

–


–

2.1 - 6103 - HUMAN RESOURCES MANAGEMENT

66 667

-

4 592 26

459 110,92 33

333 696,67 (6 875) -21%

66 667

2.2 - 6105 - INFORMATION TECHNOLOGY

4 913

285

1 665 076,57

2 456 598,14

(792) -32%

4 913

2.3 - 6107 - PROPERTY SERVICES

7 933

465

3 185 820,12

3 966 308,85

(780) -20%

7 933

2.4 - 6108 - LEGAL SERVICES

11 566

1 280

6 723 660,68

5 782 914,01

941 16%

11 566

2.5 - 6109 - OTHER ADMINISTRATION

4 621

274

353 798,00

2 310 639,67

(1 957) -85%

4 621

2.6 - 6351 - SECURITY SERVICES

10 862

751

4 650 607,02

5 430 841,92

(780) -14%

10 862

76

2.7 - 6111 - FLEET & MACHINERY

9 783

745

4 501 771,00

4 891 293,74

(390) -8%

9 783

2.8 - 6104 - HUMAN RESOURCES DEVELOPMENT

7 017

261

1 402 425,10

3 508 711,87

(2 106) -60%

7 017

9 973

531

3 975 952,43

4 986 388,48

(1 010) -20%

9 973

–


–

3.1 - 6113 - SUPPLY CHAIN MANAGEMENT

80 988

-

4 110 24

289 455,00 40

493 755,50 (16 204) -40%

80 988

3.2 - 6114 - ASSETS MANAGEMENT

2 684

83

676 723,00

1 341 869,39

(665) -50%

2 684

3.3 - 6115 - -REVENUE 35 460

304

2 047 314,00

17 729 929,86

(15 683) -88%

35 460

3.4 - 6117 – EXPENDITURE

31 951

2 318

15 470 041,00

15 975 472,00

(505) -3%

31 951

3.5 - 6119- BUDGET & REPORTING

3 144

235

1 350 705,00

1 572 122,10

(221) -14%

3 144

3.6 - 6121 - PAYROLL ADMINISTRATION

6 122

1 047

3 963 556,00

3 060 823,17

903 29%

6 122

1 627

123

781 116,00

813 538,98

(32) -4%

1 627

-

–

–

–


–

4.1 - 6151 - STRATEGIC PLANNING

9 057

-

907 3

970 277,17 4

528 553,83 (558) -12%

9 057

4.2 - 6153 - ECONOMIC DEVELOPMENT

2 779

487

1 479 769,00

1 389 689,87

90 6%

2 779

4.3 - 6155 - TOWN PLANNING & ADMIN

2 862

163

1 069 038,00

1 430 776,39

(362) -25%

2 862

3 416

257

1 421 470,17

1 708 087,56

(287) -17%

3 416

–

–

–

–

77

–

–


–

5.1 - 6251- LIBRARY & ARCHIVES

41 808

-

3 049 18

135 229,30 20

903 768,08 (2 769) -13%

41 808

5.2 - 6255 - OTHER COMMUNITY FACILITIES

684

53

243 841,70

342 124,78

(98) -29%

684

5.3 - 6267 – CEMENTRIES 3 364

209

1 314 856,00

1 681 905,95

(367) -22%

3 364

5.4 - 6273 - OTHER COMMUNITY & SOCIAL

2 992

238

1 408 083,00

1 496 029,07

(88) -6%

2 992

5.5 - 6353 - DISASTER MANAGEMENT

723

36

263 728,65

361 254,13

(98) -27%

723

5.6 - 6401 - SPORTS & RECREATION

1 909

100

617 234,30

954 410,72

(337) -35%

1 909

5.7 - 6501 - SOLID WASTE 6 260

385

2 735 103,97

3 129 918,18

(395) -13%

6 260

5.8 - 6607 - TRAFFIC LICENSING & TESTING

12 316

1 002

5 322 055,82

6 157 885,12

(836) -14%

12 316

5.9 - 6357 - PUBLIC SAFETY

13 560

1 026

6 230 325,86

6 780 240,14

(550) -8%

13 560

–


–

6.1 - 6301 – HOUSING

36 591

-

8 466 21

992 236,88 18

295 602,69 3 697 20%

36 591

6.2 - 6551 – SEWERAGE 940

80

454 157,37

470 239,26

(16) -3%

940

6.3 - 6601 – ROADS

-

–

6.4 - 6603 - PUBLIC TRANSPORT

19 688

4 866

12 879 653,71

9 844 061,07

3 036 31%

19 688

6.5 - 6651 – WATER 1 508

75

401 935,00

753 804,75

(352) -47%

1 508

6.6 - 6707 – ELECTRICITY

-

–

14 455

3 445

8 256 490,80

7 227 497,60

1 029 14%

14 455

–

78







79







80





81



Total Expenditure by Vote

286 560

-

25 240

117 400 395,96

143 279 927,51

(25 880)

(0)

286 560

Surplus/ (Deficit) for the year

–

(286 560)

-

(25 240)

-117 400 395,96

-143 279 927,51

25 880

(0)

(286 560)

Capital Expenditure - Standard Classification


28 440 858,00

–

5 614 682,00

18 293

14 220 429,00

4 072 625,00 29%

28 441

Executive and council 100 000,00

50 000,00

-50 000,00 -100%

100


-

-

Corporate services 28 340 858,00

5 614 682,00

18 293

14 170 429,00

4 122 625,00 29%

28 341


31 436 062,00

–

8 162 818,00

18 492

15 718 031,00

2 773 814,00 18%

31 436


23 436 062,00

2 796 158,00

10 407

11 718 031,00

-1 310 764,00 -11%

23 436

Sport and recreation 8 000 000,00

5 366 660,00

8 085

4 000 000,00

4 084 578,00 102%

8 000

Public safety

-

Housing

-

82

Health

-


40 600 000,00

–

7 402 704,00

24 460

20 300 000,00

4 160 408,00 20%

40 600


1 600 000,00

800 000,00

-800 000,00 -100%

1 600

Road transport 39 000 000,00

7 402 704,00

24 460

19 500 000,00

4 960 408,00 25%

39 000


-

Trading services 12 400 000,00

–

2 223 865,00

19 142

6 200 000,00

12 941 672,00 209%

12 400

Electricity 12 400 000,00

2 223 865,00

19 142

6 200 000,00

12 941 672,00 209%

12 400

Water

-


-

Waste management

-

Other

-

Total Capital Expenditure - Standard Classification

112 876 920,00

–

23 404 069,00

80 387

56 438 460,00

23 948 519,00 42%

112 877

Funded by:

National Government 61 936 062,00

13 294 168,00

46 254

30 968 031,00

15 285 634,00 49%

61 936

Provincial Government

-

District Municipality

-

Other transfers and grants

-


61 936 062,00

–

13 294 168,00

46 254

30 968 031,00

15 285 634,00 49%

61 936

Public contributions & donations

-

Borrowing

-

Internally generated funds 50 940 858,00

10 109 901,00

34 133

25 470 429,00

8 662 885,00 34%

50 941

Total Capital Funding 112 876 920,00

–

23 404 069,00

80 387

56 438 460,00

23 948 519,00 42%

112 877

83

CHAPTER FOUR: FUNCTIONAL SERVICE DELIVERY REPORT (JULY 2016-DECEMBER 2016)

Summary 2016/17 Mid-Year SDBIP Report

The attached Mid- Year performance report of the Greater Giyani municipal is a product of in- year reports which have been consistently

submitted to council and council committees. Upon the signing of the SDBIP 2016/17 on the 25 June 2016 the municipality facilitated the

84

signing performance agreements by the Senior Management led by the Accounting Officer. On a monthly basis reports on implementation of

the SDBIP were sent to Management, Portfolio Committees, and the Executive Committee and on a quarterly basis to council.

The Municipality had 124 Key Performance Indicators wherein a total of 30 KPIs were not applicable for mid- year, 95 Indicators are reported

for mid- year. 27 KPIs were not achieved as planned, the unachieved 27 KPIs does not translate in non-performance but that includes KPI’s

which were not fully actualized even though there were progress towards their attainment. This includes partially achieved Indicators. The

Overall achievement in terms of percentage stands at 72% and Unachieved at 28%.

MID YEAR KPA ANALYSIS

Key Performance Area Total SDBIP Indicators N/A Reported Mid-Year Indicators

Total Achieved Total Not Achieved

KPA 1: Spatial Rational 15 1 14 13 1

KPA 2: Institutional Development and Transformation

15 1 14 10 4

KPA 3: Infrastructure Development And Basic Services

51 18 33 21 13

KPA 4: Local Economic Development

3 1 1 1 1

KPA 5:Financial Viability 12 5 6 4 2

KPA 6:Public Participation And Good Governance

28 4 25 19 6

TOTAL 124 30 95 68 27

85

PERCENTAGE 72% 28%

Priority Issue/Programme

Development Objective

Key Performance Indicators/Measurable Objective

Baseline

Annual Targets

Project Name

Project/Indicator Description

Location

Ward

Funding Source

Budget 16/17 R'000

Start Date

End Date

Mid Year Targets

Actual Peformance

Variance

Reason For Variance

Measures to Improve Performance

Portfolio Of Evidence

Dept

4.1 SPATIAL RATIONAL

86

Spatial and Town Planning

Advance Spatial Planning

To review and align the SDF in lign with SPLUMA

Approved Spatial Development Framework (SDF)

Review the SDF by 30 June 2017

SDF Submission of the SDF to Council for Approval

Greater Giyani Municipality

Administration

Income

Operational

1/7/2016

30/6/2017

N/A N/A N/A N/A SDF and Council Resolution

P & Dev

4.2. MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT (HIGHER SDBIP)

Council Services

To develop and retain the best human capital, effective and efficient administrative and operational support syste

# of Council Meetings convened by 30 June 2017

11 Council meetings held in 2015/16

6 Council Meetings coordinated and supported by 30 June 2017

Council Meeting

Organize Council Meeting as per schedule


Administration

Income

Operational

1/7/2016

30/6/2017

2 Council Meetings

Target Achieved. 6 Council Meetings

4 Special Council Meetings were convened

None

Notices of Invitations, Minutes, Attendance Register

CORP

87

ms

Council Services

To develop and retain the best human capital, effective and efficient administrative and operational support systems

# of Executive Committee Meetings convened by 30 June 2017

13 Executive Committee held in 2015/16

12 Executive Committee Meetings to be coordinated and supported by 30 June 2017

Executive Committee Meetings

Organize Executive Committee Meetings as per schedule


Administration

Income

Operational

1/7/2016

30/6/2017

6 EXCO meetings

Target Achieved. 6 EXCO meetings coordinated

None

None

None

Notices of Invitations, Minutes, Attendance register,

MM

Council Services

To develop and retain the best

# of Portfolio Committee Meetings to be

72 Portfolio Committee Meetings held

96 Portfolio Committe Meetings

Portfolio Committee Meetings

Organize Portfolio Committee meeti


Administration

Income

Operational

1/7/2016

30/6/2017

48 Portfolio Committee Meet

Target Not Achieved.( 3 Portf

Due to Council Transition

To plan properly in the next

Notices of Invitations, Min

MM

88

human capital, effective and efficient administrative and operational support systems

held in 2015/16

(12 Per Portfolio Committee)

ng as per schedule

ings (3 per Portfolio Committee) coordinated

olio Committee meetings done for Corporate Services.)

financial year.

utes, Attendance Register

Council Services

To develop and retain the best human capital, effective and effici

# of reports developed on implementation of council resolutions

8 reports developed in 2015/16

4 progress reports on implementation of council resolutions to be

Council resolution implementation

Development of Council Resolution Register and monitor implementation of counci


Administration

Income

Operational

1/7/2016

30/6/2017

2 Council resolution implementation report

Target Achieved. 6 Council resolution report complied

4 There were special council meetings coordinated .

None

Proof of submissio and ATR

CORP

89

ent administrative and operational support systems

developed by 30 June 2017

l resolutions

Human Resources and Organizational Development

To develop and retain the best human capital, effective and efficient administrative and operational supp

To Develop Work Skills Plan (WSP) and Annual Traning Report (ATR)and submit to LGSETA by 30 April 2017

2015/16 WSPand ATR submited on the 30 April 2015

Develop and submit the WSP and ATR to LGSETA by 30 April 2017

WSP and ATR

Development and submission of the WSP and ATR


Administration

Income

Operational

1/01/2017

30/04/2017

N/A N/A N/A N/A N/A WSP, ATR and Proof of Submission

CORP

90

ort system


To develop and retain the best human capital , effective and efficient administrative and operational support system

To submit the Employment Equity report to Department of Labour (DoL)

2014/15 Employment Equity Report submitted on the 15 January 2015

Submit Employment Equity Report DoL by 31 December 2016

Equity

Development and submission of the Employment Equity Report


Administration

Income

Operational

1/10/2016

31/12/2016

Submission of Annual Training Report

Target Achieved. Annual Training Report submitted

Employment Equity Report, Proof of Submission

CORP

4.3. BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT (HIGHER SDBIP) Wast

e Magement

Accessible basic and

# of households with access

63537 having access to refuse

7609 with access to refus

Waste Management

Collection of waste in all the

Section A, D1, D2, E, F

Wards 11, 12, 13 &

Income

Operational

1/7/2016

30/6/2017

N/A N/A N/A N/A N/A Proof of collection

MM and C

91

infrastructure services

to refuse removal

removal

e removal by 30 June 2017

Townships in wards 11, 12, 13 & 21

and Kremetart

21 from the affected stakeholders.

OMM

Electricity Provision

Accessible basic and infrastructure services

# of households to be connected with electricity by 30 June 2017

980 Households connected with electricity

1064 Households to be connected with electricity by 30 June 2017

Electrification of Households

Implement all households connection project

Makhuva; Bambeni; Gandlanani; Silawa; N'wamankena; Dingamazi; Maswanganyi; Dzingidzingi; Mzilela

Wards 4, 6, 8, 21, 24, 26, 27

INEP

7 000 000

1/7/2016

30/6/2017

490 Target achieved 490 connection are done

None

None

None

Certificate of completion

MM and TECH

92



To develop detailed designs for electrification of households at Kheyi, Nkomo C, Khaxani, Mbaula, Maswanganyi and Dzingizingi by 30 June 2017

1064 Households connected with electricity

1969 households to be connected with electricity by 30 June 2017

Planning and Design of Electrification of households

Implement planning and designs for households connection projects at Kheyi, Nkomo C, Khaxani, Mbaula, Maswanganyi and Dzingizing

Kheyi, Nkomo C, Khaxani, Mbaula, Maswanganyi, and Dzingidzingi

23 and 27

INEP

5 400 000

1/7/2016

30/6/2017

N/A N/A

N/A N/A N/A Certificate of completion

MM and TECH

Roads, Bridges and Storm water

Accessible basic and infrastructure servi

Km of roads tarred by 30 June 2017

12,6 km

2,8km of roads to be tarred by 30 June 2017

Upgrading of roads from gravel to tar


Nkomo B

Ward 10

MIG

10 000 000

2016/07/01

2017/06/30

N/A N/A N/A N/A N/A Certificate of completion

TECH

93

ces



Km of roads paved by 30 June 2017

1,2km 2,2km of roads to be tarred by 30 June 2017

Upgrading of roads from gravel to pave


Bode Ward 7

MIG

3 000 000

2016/07/01

2017/06/30


TECH



To develop detailed designs for upgrading of Km of roads at Homu 14 B to 14 A, Makosha, Section F, Mbaula and Nkomo A by 30 June 2017

New Indicator

29,6km of roads to be tarred by 30 June 2017

Planning and Design of gravel roads

Upgrading of roads from gravel to tar/pave

Homu 14 B to 14 A; Makosha; Section F;Mbaula; Nkomo A

Ward ,9 14, 26 and 29

MIG

16 000 000

2016/07/01

2017/06/30

N/A N/A N/A N/A N/A Detailed Designs

TECH

94



# of bridges planned for construction by 30 June 2017

New Indicator

10 Culvert Bridges to cemetries

Planning for design of culvert bridges to cemetries

Vuhehli, Rivala, Daniel, Xitlakati, Bode, Jim-Nghalalume, homu 14c ,Mushiyani, Sekhiming, Ximausa

1, 2,7,8,12, 19,23, 25, 27 and 30

MIG

1500000

2016/07/01

2017/06/30

N/A N/A N/A N/A N/A Design Report

TECH

Sports Facilities


# of sports facilities upgraded by 30 June 2017

1 2 Sports facilities upgraded by 30 June 2017

Upgrading of sports facilities

Development of sports facilities

Section E; Mageva

Ward 11 and 24

MIG

7 500 000

2016/07/01

2017/06/30


TECH

Waste

Accessibl

# of waste

New Indicat

1 Wast

1 Wast

Planning and

Giyani

ward 21

MIG

10 000

2016/0

2017/06

N/A N/A N/A N/A N/A Project

TEC

95

Disposal Site

e basic and infrastructure services

disposal site to be constructed by 30 June 2017

or e Disposal Site Constructed b 30 June 2017

e Disposal site to be constructed

construction of waste disposal site

000 7/01

/30 progress report, handover certificate

H

Building and Construction


# of community Hall to be constructed at Thomo community 30 June 2017

New Indicator

Construction of Thomo Community Hall by 30 June 2017

Thomo community hall

Building of Thomo community hall

Thomo

Ward 17

MIG

6 936 062,00

2016/07/01

2017/06/30


TECH

Buildi

ng and Construction


T o construct Municipal building at Civic Centre Phase 2 by 30 June 2017

Phae 1 completed

Construction of Civic Centre Phase 2 by 30 June 2017

Civic Centre

Construction of Civic centre

Giyani

CBD LGES

14 045 400,00

2016/07/01

2017/06/30

Installation of electrical works and mechanical works and Land scaping,

Certificate of completion

TECH

96

furninshing the offices

4.4. LOCAL ECONOMIC DEVELOPMENT (HIGHER SDBIP) Job

Creation

To Create An Enabling Environment For Sustainable Economic Growth

# of jobs created through EPWP programme by 30 June 2017

550 662 Jobs to be created through EPWP and 1065 through CWP by 30 June 2017

EPWP and CWP

jobs created through the implimentation of labour intensive methods

Giyani

All Wards

LGES

Operational

1/07/2016

30/06/2017

N/A N/A NA N/A Database of all people appointed in the program and payment spreed sheet

P & Dev

Support to SMME's

To Create An Enabling Environm

# of SMME's to be exposed to LED market

4 8 SMMEs exposed to led

Support to SMME's

SMMEs exposed to market by taking

Giyani

all wards

LGES

Operational

1/07/2017

30/06/2018

4 SMM

Es exposed to led

Target

Not Achieved

. 3 SM

One Due to clashing of vents

To arrange it in the third

Invoice and Reports

P & Dev

97

ent For Sustainable Economic Growth

by 30 June 2017

market b 30 June 2017

them along to different exhibition, tourism indaba,marula festival and rand show

market

ME's exposed to

LED Market

quarter

Support to SMME's

To Create An Enabling Environment For Sustainable Economic Growth

# of SMME's to be trainned by 30 June 2017

5 10 SMMEs trained to be trained by 30 June 2017

Training of SMME's

Capacity building workshops and trainings facilitated by different institutions

Giyani

All Wards

LGES

Operational

1/07/2017

30/06/2019

7 SMME to be

trained

Target

Achieved. 13 SM

ME's trained.

Six More requests for training received

None

Minutes and attandence registers

P & Dev

4.5 MUNICIPAL FINANCE MANAGEMENT AND VIABILITY (HIGHER SDBIP Budg

et and

To improve

To obtain unquali

Qualified Audit

Unqualified

Unqualified

Complying with

Greater Giya

Administration

Incom

Operational

1/7/2016

30/6/2017

N/A N/A N/A N/A N/A AGSA Audi

B&T

98

Reporting

financial management systems to enhance venue base

fied adit opinin by 30 June 2017

Opinion

Audit Opinion Obtained by 30 June 2017

Audit Opinion

legislative frameworks, keeping records and submit AFS

ni Municipality

e t Report

Budget and Reporting

To improve financial management systems to enhance venue base

% MIG Budget spent by (R57902 000 Value spent/R57902 000 Value Budget)

78 660 000

100% MIG Budget spent by 30 June 2017(R57902 000 /R57902 000)

MIG Spending

Spending 100 % of MIG allocated fund( R57902 0000)

Giyani Section E,Nkuri (zamani), Nkomo B,Mbaula, Homu 14b, Makosha , Bode ,Mageva, Nko

7, 9, 10,11, 14, 17, 24, 26,30

MIG

57 902 000,00

1/7/2016

30/6/2017

N/A N/A N/A N/A N/A MIG Spending Report

B&T and TECH

99

mo A,

4.6 GOOD GOVERNANCE AND PUBLIC PARTICIPATION (HIGHER SDBIP)

Integrated Development Planning

To develop governance structures and systems that will ensure effective public consultation and organizational discipline

To review the IDP for 2016/2017 and development of 2017/18 IDP financial year by 31 May 2017

IDP review for 2015/2016was completed and approved by Council before 31 May 2016

IDP review for 2016/2017 and development of 2017/18 IDP and approved by Council by 31 May 2017

IDP Review

Compile IDP analysis phase, Organise the IDP rep forum. Conduct Strategic Planning session and present to the IDP rep forum, Draft IDP completed and submitted to Counc


Administration

Income

400 000,00

1/7/2016

30/6/2017

Complete the IDP analysis phase and conduct the IDP representative forum and Conduct Strategic Planning session and compile the IDP strategic

Target Achieved. IDP analysis phase and conduct the IDP representative forum and Conduct Strategic Planning session and compile the

None

None

None

Council resolutions, Draft IDP, Strategic plan report, Attendance register, Invitations for strategic plan, IDP Consultation attenda

100

il for adoption by 31 March 2017, IDP Public participation, Final IDP submitted to council for adoption by 31 May 2017

chapter

IDP strategic chapter completed.

nce register, IDP Analysis phase

Performance Management

To develop governance structures and systems that will ensu

To develop the SDBIP 2017/2018 and submit to the Mayor for signature within 28 days

SDBIP 2016/2017 was developed and submitted to the Mayor within 28 days after

Development and submission of the 2017/2018 SDBIP to the

SDBIP Development

Collect information from departments, Develop a draft SDBIP, Submit to


Administration

Income

Operational

1/4/2016

30/6/2017

N/A N/A N/A N/A N/A Signed SDBIP

MM

101

re effective public consultation and organizational discipline

after approval of the budget

approval of the budget

Mayor for signature within 28 days after approval of the budget

departments for inputs, Incorporate inputs and submit to council for approval by 31 March 2015. Submit to the Mayor for signature, Submit to council for noting.

Risk Management

To develop governan

To cordinate 14 risk manage

13 activities were cordina

14 risk activities to be

Risk Management proje

Facilitate and coordinate

Greater Giyani Mun

Administration

Income

Operational

1/7/2016

30/6/2017

5 risk activities (Dev

Target Not Achi

Risk Management

Awaiting the app

To Fast track the

Attendance regis

MM

102

ce structures and systems that will ensure effective public consultation and organizational discipline

ment activities by 30 June 2017

ted cordinated by 30 June 2017

ct risk management meetings

icipality

elop Quarterly Strategic Monitoring Risk Report, Operational Risk Assessment Report developed, Risk Management Committee Meeting held)

eved. 4 Risk activities implemented. (Development of Quarterly Strategic Monitoring Risk Report and Operational Risk Assessment Report

Committee Meeting held

ointment of Risk Chairperson

appointment of the Risk Chairperson

ter, Minutes and Programme

Internal Auditi

To develop

To develop the

Internal Audit Charter

Internal Audit

Internal Audit

Develop the Intern

Greater Giya

Administratio

Incom

Operational

1/4/201

30/6/201

N/A N/A N/A N/A N/A Internal

MM

103

ng governance structures and systems that will ensure effective public consultation and organizational discipline

Internal Audit Charter, and Audit Committee Charter and submit to Audit Committee and council for approval by 30th June 2017

, Audit and Committee Charter was developed and submitted to council for approval

Charter and Audit Committee Charter developed and submitted to Audit Committee and council for approval

Charter and Audit Committee Charter

al Audit charter and Audit Committee Charter submit to council for approval

ni Municipality

n e 7 7 Audit Charter and Audit Committee Charter and Council Resolution

Enforcement of By laws

To develop governance structures and systems

# of by laws to be developed by 30 June 2017

20 By-laws in place

8 by laws to be developed by 30 June 2017

Development of Municipal By-laws

Development of the of the following by laws:1. Disaster


Administration

Income

Operational

1/7/2016

1/7/2016

Development of the draft bylaws and Submit

Target Achieved. Draft by laws developed

None

None

None

Bylaws newspaper notice, attendance

COMM

104

that will ensure effective public consultation and organizational discipline

Management, 2. Solid Waste Management ,Public open space,4. Public Health,5. Spatial Planning and Land Use Management ,6. Property rates ,7. Credit control and debt collection and 8. Indigent

draft bylaws to Council for provisional approval

registers for public consultation, 2 Council resolutions and Promulgation notice for the 8 by laws in the provincial gazzete

105

management

Public Participation


# of public participation to be implemented by 30 June 2017

7 4 Public Participation

Consult members of the public on service delivery issues


All wards

Income

Operational

1/7/2016

30/6/2017

2 Target Achieved. 2 Public Partcipation meetings held

None

None

None

Attendance register and Programme

CORP

Integrated Development Planni

To develop governance

To review the IDP for 2016/2017

IDP review for 2015/2016was comple

IDP review for 2016/2017

IDP Review

Compile IDP analysis phase, Organi

Greater Giyani Municipal

Administration

Income

400000

1/7/2016

30/6/2017

Complete the IDP analysis

Target Achieved. IDP anal

None

None

None

Council resolutions, Draf

STRAT

106

ng structures and systems that will ensure effective public consultation and organizational discipline

financial year by 31 May 2017

ted and approved by Council before 30 May 2016

completed and approved by Council by 31 May 2017

se the IDP rep forum. Conduct Strategic Planning session and present to the IDP rep forum, Draft IDP completed and submitted to Council for adoption by 31 March 2017, IDP Public partici

ity phase and conduct the IDP representative forum and Conduct Strategic Planning session and compile the IDP strategic chapter

ysis phase and conduct the IDP representative forum and Conduct Strategic Planning session and compile the IDP strategic chapter completed.

t IDP, Strategic plan report, Attendance register, Invitations for strategic plan, IDP Consultation attendance register, IDP Analysis phase

107

pation, Final IDP submitted to council for adoption by 31 May 2017




Baseline

Annual Targets

Project Name


Location

Ward

Funding Source

Budget 16/17 R'000

Start Date

End Date

Mid Year Targets

Actual Performance

Variance

Reason For Variance



Dept

108

SPATIAL RATIONAL


To develop an effective spatial framework that promotes intergrtaed and sustainable devlopment

% application for PTO attended to within 90 days after receival by 30 June 2017

100% (# of application received/(# of application attended to within 90 days).

100% (# of application received/(# of application attended to within 90 days) by 30 June 2017

Permission to Occupy

Application received, Site visits, Stand demarcated and compile a report


All wards

Income

Operational

1/7/2016

30/6/2017

100% (# of application received/ (# of application attended to within 90 days).

Target Achieved.100% of application received and attended to within 90 days.

None None None Site inspection report, Register of applications

P & Dev

109



% building plans assessed by 30 June 2017 (# of building plans assessed/# of building plans received)

New Indicator

100%( # 0f building plans asssessed by 30 June 2017

Building Plans

Application received, Site visits, for assessment. Development plan committee sit and check the plan. Response to applicant in writing


All wards

Income

Operational

1/7/2016

30/6/2017

100% (# of building plans assessed/# of building plans received)

Target Achieved. (40 received and asssessed)

Building plans register

P & Dev

110



% of zoning certificates issued by 30 June 2017 (# of applications processed/# applications received)

40% processed

100% (# of applications processed/# applications received) by 30 June 2017

Zoning of land

Application received, Site visits, for assessment. Development plan committee sit and check the plan. Submit the report to Council for approval. Response to applicant in writing.


All wards

Income

Operational

1/7/2016

30/6/2017

100% (# of applications processed/# applications received)

Target Achieved.100% of applications received and processed (0ne ERF 571 Giyani-F)

None None None Zoning certificates issued

P & Dev

111



% rezoning, subdivision, special consent and consolidation applications assessed by 30 June 2017 (# of applications processed/# applications received)

100% processed

100% (# of applications processed/# applications received) by 30 June 2017

Rezoning of land



All wards

Income

Operational

1/7/2016

30/6/2017

100% (# of applications processed/# applications received)

Target Achieved. No application received.

EXCO resolutions

112



% application for land use rights inspection conducted within 14 days by 30 June 2017

100% (# of application for land use rights inspection conducted within 14 days/# of application received)

100% (# of application for land use rights inspection conducted within 14 days/# of application received) by 30 June 2017

Land Use Management



All wards

Income

Operational

1/7/2016

30/6/2016

100% (# of application for land use rights inspection conducted within 14 days/# of application received)

Target Achieved.100% (# of application for land use rights inspection conducted within 14 days/# of application received)

Site inspection report, Register of applications

P & Dev

113



% application for pegging attended to within 15 days after receival.

0% (# of applications processed/# of applications received)


Pegging Applications

Application received, Site visits, development plan committee sits, Generate report to council, Notify the client


All wards

Income

Operational

1/7/2016

30/6/2017


Target Achieved. 6 applications received and processed.

Application Assessment Report, Register of applications

P & Dev


To develop an effective spatial framework that promotes intergrtaed and sustainable devlo

% application for demarcation of new site attended to within 30 days after receival by 30 June 2017



Demarcation of sites



All wards

Income

Operational

1/7/2016

30/6/2016


Target Achieved. No application received for demarcation of sites.

Application Assessment Report, Register of applications

P & Dev

114

pment



% property application processed within 30 days of receival


100% (# of applications processed/# of applications received) by 30 June 2017

Property application



All wards

Income

Operational

1/7/2016

30/6/2016


Target Achieved. 12 received and processed.

None None

None Application Assessment Report, Register of applications

P & Dev

115



% request for use municipal property processed within 5 days by 30 June 2017



Property application

Receive application, Send to MM for approval, Notify the applicants to go and pay, After receiving the proof of payment a venue is booked.


All wards

Income

Operational

1/7/2016

30/6/2016


Target Achieved. No application received.

None None

None Bookings register

P & Dev

116



% by law contraventions notices issued within 5 days after identification by 30 June 2017

0% (# of contravention notices issued within 5 days/# of contravention identified) by 30 June 2017

100% (# of contravention notices issued within 5 days/# of contravention identified) by 30 June 2017

By Law Enforcement

Conduct inspection, Upon identifying a contravention a notice is issued


All wards

Income

Operational

1/7/2016

30/6/2017

100% (# of contravention notices issued within 5 days/# of contravention identified)

Target Achieved. E.1005( 1 contravention identified and 1 notice issued.

None None None Duplicate notices

P & Dev


To develop an effective spatial framework that promotes intergrtaed and sustai

# of routine inspection conducted by 30 June 2017

240 240 Routine Inspection to be conducted by 30 June 2017

Routine Inspection

Inspect the area, If find contravention issues notice, If no respond final notice issued, If no response a


All wards

Income

Operational

1/7/2016

30/6/2017

120 Target Achieved. 120 Rotine Inspection Conducted.

None None None Inspection form, Register

P & Dev

117

nable devlopment

fine is written, if no response the matter is taken to legal

118


To develop an effective spatial framework that promotes integrated and sustainable development

To formalize a new settlement at Makosha and Risinga Villages by 31 December 2016

New Indicator

Formalization of Makosha and Risinga Village by 31 December 2016

Formalization of new settlements (rural) Makosha Risinga extensions

Appointment of Service provider for studies, Environmental Impact Assessment, GEO tag, Services Report, Heritage study, Public Participation, Presentation of draft layoout plan, submission for approval, Generating SG diagram , submit to

Makosha and Risinga Village

Ward 14

Income

700 000

1/7/2016

31/12/2016

Development of Specifications and Submit to BTO for Appointment of service provider and Formalization of Makosha and Risinga Villages

Target Achieved. Development of Specifications and Submit to BTO for Appointment of service provider and Formalization of Makosha and Risinga Villages done

None None None Specifications, Appointment Letter of Service Provider and title deed

P & Dev

119

survey general for approval. Formalization

120



To formalize a new settlement at Xikukwani Village by 31 December 2016

New Indicator

Formalization of new settlement at Xikukwani Village by 31 December 2016

Formalization of a new settlement (Xikukwani Village

Appontment of Service provider for studies, Evinromental Impact Assessment, GEO tag, Services Rport, Heritage study, Public Participation, Presentation of draft layoout plan, submission for approval, Generating SG diagram , submit to survey general for

Xikukwani Village

Ward14

Income

600000

1/7/2016

31/12/2016

Development of Specifications and Submit to BTO for Appointment of service provider and Formlization of new setllement at Xikukwani Village

Target Achieved.

None None

None Specifications, Appointment Letter of Service Provider and title deed

P & Dev

121

approval. Formalization

122

Spatial

and

Town

Planni

ng

To

devel

op an

effec

tive

spati

al

fram

ewor

k

that

prom

otes

inter

grtae

d and

susta

inabl

e

devlo

pme

nt

To

expand

Ngove

Village by

31

Decembe

r 2016

New

Indic

ator

Expa

nsion

of

Ngov

e

Villag

e by

31

Dece

mber

2016

Town

Expa

nsion

(Ngo

ve

Villag

e)

Appont

ment

of

Service

provid

er for

studies

,

Evinro

mental

Impact

Assess

ment,

GEO

tag,

Service

s

Rport,

Heritag

e

study,

Public

Partici

pation,

Presen

tation

of draft

layoou

Ngo

ve

Villa

ge

W

ar

d

21

Inc

om

e

300

000

1/7

/20

16

31/1

2/20

16

Devel

opm

ent

of

Speci

ficati

ons

and

Subm

it to

BTO

for

Appo

intm

ent

of

servi

ce

provi

der

and

Expa

nsion

of

Ngov

e

villag

e

Targe

t Not

Achie

ved.

Devel

opme

nt of

Specif

icatio

ns

and

Subm

it to

BTO

for

Appoi

ntme

nt of

servic

e

provi

der

and

Expan

sion

of

Ngov

e

Devel

opm

ent

of

Speci

ficati

ons

and

Subm

it to

BTO

for

Appo

intm

ent

of

servi

ce

provi

der

and

Expa

nsion

of

Ngov

e

villag

e

The

agre

eme

nt

betw

een

the

Tradi

tion

al

Auth

ority

and

the

mun

icipa

lity

not

yet

finali

zed.

To

fast

track

signi

ng of

the

agre

eme

nt

Speci

ficati

ons,

Appoi

ntme

nt

Lette

r of

Servic

e

Provi

der

and

title

deed

P

&

D

e

v

123

t plan,

submis

sion

for

approv

al,

Genera

ting SG

diagra

m ,

submit

to

survey

general

for

approv

al.

Formal

ization

villag

e not

yet

done

124




Baseline

Annual Targets

Project Name


Location

Ward Funding Source

Budget 16/17 R'000

Start Date

End Date

Mid Year Targets

Actual Performance

Variance

Reason For Variance



Dept

5.2. MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT (LOWER SDBIP)


To develop and Retain the best Human Capital , Effective and Efficient Administrative and Operational Support System

To Compile OHS reports on site inspection conducted BY 30 June 2017

4 4 OHS 0n site inspection conducted developed by 30 June 2017

Occupational health

Development of the OHS report


Adminstration

Income

Operational

1/7/2016

30/6/2017

2 progress report on OHS

Target Achieved.2 progress report on OHS Compiled

None

None

None OHS implementation report

CORP

125



To review HR policies Framework by 30 June 2017

HR Policies

Review of the HR policies by 30 June 2017

HR Policies

Reviewing of the HR Policies for levels


Administration

Income

Operational

1/7/2016

30/6/2017

Invite inputs from departments regarding the new HR policy

Target Achieved. Inputs invited from department departments regarding new HR policy

None

None

None HR policies and Council Resolution

CORP

126



To review the Organogram by 30 June 2017

Approved Organogram 2015/2016

Approved Organogram by may 2017

Organogram review

Reviewing of organizational structure


Adminstration

Income

Operational

1/7/2017

30/6/2017

Invite inputs from departments regarding the new organogram

Target Achieved. Inputs invited from departments regarding new Organogram

None

None

None Approved Oganogram and Council Resolution

CORP


To develop and Retain the best Human Capital ,

# of posts filled in terms of the approved priority list by 30 June 2017

Approved Organogram 2015/2016

38 Post filled in terms of the organogram

Personnel Recruitment

Personnel Recruitment as per priority list


Adminstration

Income

Operational

1/7/2016

30/6/2017

18 Positions to be filled

Target not achieved .15 positions filled.

3 Some Positions were re- adverised

To fast tract appointment of advertised positions

Advertisement, Shortlisting reports, Interview report

CORP

127

Effective and Efficient Administrative and Operational Support System

s and Appointment letters

128

Informaton Technology


To maintain network Infrastructure by 30 June 2017

Network Infrasture maintainned in 2015/16

Maintanance of network Infrastructure

Infrastructure Maintanance

Maintaning of the network infrastructure


Adminstration

Income

Operational

1/7/2016

30/6/2017

Maintanance of network Infrastructure

Target Achieved .Network Infrastructure is being maintained b.

None

None

None Maintanance Register

CORP

129



% update of municipal website by 30 June 2017

Website updated 100% in 2015/16 Financial Year

100% updating of municipal website by 30 june 2017

Update of Municipal website

Placing of compliance documents on municpal website


Adminstration

Income

Operational

1/7/2016

30/6/2017

100% information sent to SITA to update the website

Target Achieved. 100% information sent to SITA to update the website

None

None

None Sent Mail

CORP


To develop and Retain the best Human Capital ,

# of IT Steering Committee Meetings to be coordinated by 30 June 2017

1 meeting held in 2015/16 Financial year

4x IT Steering Committee meetings to be coordinate

IT Governance, Risks and Compliance

Coordination of the IT Steering Committee Meeeting


Adminstration

Income

Operational

1/7/2016

30/6/2017

2 x IT steering committee meetings coordinated

Target Achieved. 2 IT Steering Committee meeti

None

None

None Attendance Registers and Minutes

CORP

130

Effective and Efficient Administrative and Operational Support System

by 30 June 2017

ngs coordinated.

Management of litigation

To develop and Retain the best Human Capital , Effective and Efficient Administrative and Operational Suppo

% litigation cases finalized(# of cases addressed/# of cases received) by 30 June 2017

10% of litigation finalized in 2015/16 financial year( Out of 10 Litigation only 1 fnalized)

100% cases finalized (# of cases addressed/# of cases received) by 30 June 2017

Management of litigations

Attending and finalizing all litigation cases of the municipality


Administration

Income

Operational

1/7/2016

30/6/2017

100% cases finalized (# of cases addressed/# of cases received

Target not achieved. 100% cases finalized

None

None

None Litigation Register and Report

MM

131

rt System

132

Priority Issue



Baseline

Annual Targets

Project Name

Project Description

Location Ward

Funding Source

Budget 16/17 R'000

Start Date

End Date

Mid- Year Target

Actual Performance

Variance

Reason For Vaiance


Portfolio of Evidence

Dept

5.3. BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT (LOWER SDBIP)


To develop sustainable infrastructure networks which promotes economic

To connect 450 households at N'wamankena and Dingamazi by 30 June 2017

1158 households connected

450 households at N'wamankena and Dingamazi Connected with electricity by 30 June 2017

Electrification of N'wamankenan and Dingamazi Villages

Construction of Electrical Network Infrastructure

Nwamankena and Dingamazi

Ward 4

INEP

1 .6 M

1/07/2016

30/06/2017

Development of specifications, approval of specs, Advertisement for appointment

Target not Achieved. Development of specifications, approval of specs, Advertisement for appointment contr

Advertisement for appointment contractor, Evaluation, Adjudication and appoint

The budget allocated for N'wamankena was not enough to cater for all connections as

N'wamankena village to be budgeted separately inorder to cater for all extension as

Certificate of Completion

TECH

133

growth and improve quality of life?

contractor, Evaluation, Adjudication and appointment and Site handover, appointment of labour, Surveying of pole holes, excavating the

actor, Evaluation, Adjudication and appointment and Site handover, appointment of labour, Surveying of pole holes, excavating the pole holes, dressing and planting of poles, stringing of

ment and Site handover, appointment of labour, Surveying of pole holes, excavating the pole holes, dresing and planting of poles, stringi

there have been an increase on the connections.

recommended in the designs. DOE has approved additional connections and shall be done in the budget adjustment in February 2017

134

pole holes, dresing and planting of poles, stringing of conductors

conductors. at Dingamazi 190 connections completed and energized

ng of conductors only in Nwamankena


To develop sustainable infrastructure networks which promot

To connect 354 households at Bambeni by 31 December 2016


354 householdsat Bambeni connected with electricity by 31 December 2016

Electrification of Bamabeni


Bambeni Ward 26

INEP

R1, 500. 000M

1/10/2016

31/12/2016

Completion of MV and LV networks and Connect and energise 354 hou

Target achieved. Completion of MV and LV networks 354 households.

None

None

None


TECH

135

es economic growth and improve quality of life?

seholds.


To develop sustainable infrastructure networks which promotes

To connect 260 households at Gandlanani and Silawa by 31 December 2016


260 households at Gandlanani and Silawa connected wit elecricity by 31 December 2016

Electrification of Gandlanani and Silawa


Gandlanani and Silawa

Ward 8

INEP

R 400 000

1/07/2016

31/12/2016

Completion of MV and LV networks and Connect and energise 354 househ

Target achieved. Completion of MV and LV networks and Connect and energise 354 household

None

None

None


TECH

136

economic growth and improve quality of life?

olds.

s.

137


To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?

To connect 600 households at Mninginisi Block 3 by 30 April 2017

1032 Households connected

600 households at Mninginisi block 3 connected with elecricity by 30 April 2017

Electrification of Mninginisi Block 3


Mninginisi Block 3

Ward 16

INEP

R1 M 1/07/2016

30/04/2017

Planting of poles, stringing of MV and LV lines and Completion of MV and LV networks.

Target achieved. Planting of poles, stringing of MV and LV lines and Completion of MV and LV networks.

None

None

None


TECH

138



To connect 1082 Mbaula,Mushiyani,Kheyi,Xitlakati,Mzilela & Khaxani by 30 June 2017


1082 households at Mbaula,Mushiyani,Kheyi,Xitlakati,Mzilela & Khaxani connected with elecricity by 30 June 2017

Electrification of Mbaula,Mushiyani,Kheyi,Xitlakati,Mzilela & Khaxani

Construction of Electricity Network Infrastructure and connection of 1082 households

Mbaula,Mushiyani,Kheyi,Xitlakati,Mzilela & Khaxani

Ward 23 and 27

INEP

3,215,500M

1/07/2016

30/06/2017

Development specification for contractor, materials and works, Approval of specification, advertisement, evaluation, adjudication and appoint

Target not achieved. Development specification for contractor, materials and works, Approval of specification, advertisement, evaluation, adjudication and appointment and Site handover

Development specification for contractor, materials and works, Approval of specification, advertisement, evaluation, adjudication and appoint

Only 2 villages were handed over to start with implementation due to budget consteaints and contimuos increase of connections

Budget adjustment.


TECH

139

ment and Site handover to the contractor, site establishment, appointment of labour, surveying pole holes, excavating pole holes, dress

to the contractor, site establishment, appointment of labour, surveying, pole holes, excavating pole holes, dress and plant pole holes and string of conductors, only at Kheyi and Mzilela

ment and Site handover to the contractor, site establishment, appointment of labour, surveying pole holes, excavating pole holes, dress

140

and plant pole holes and string of conductors

and plant pole holes and string of conductors, only at Mbaula, Xitlakati, Mushiyani, and Khaxani

141



To connect 898 Shikhumba,Nkomo C, Nkomo B, Dzingidzingi & Maswanganyi by 30 June 2017

3621 households conected

898 households connected at Shikhumba,Nkomo C, Nkomo B, Dzingidzingi & Maswanganyi by 30 June 2017

Electrification of Shikhumba,Nkomo C, Nkomo B, Dzingidzingi & Maswanganyi


Shikhumba,Nkomo C, Nkomo B, Dzingidzingi & Maswanganyi

Ward 29, 27and 23

INEP

3,784,500M

1/10/2016

30/06/2017

Completion of MV and LV networks and Energising of Dzingidzingi & Maswanganyi

Target not achieved. Completion of MV and LV networks and Energising of Maswanganyi

Completion of MV and LV networks and Energising of Dzingidzingi

Slow progress by service provider

To intention to terminate to the service provider and fast track the implementation of the project.


TECH

142



To develop detailed designs for 369 households at Mhlava-Willlem ,Sekhiming, Mbatlo and Shivulani by June 2017


Development of detailed designs for 369 households at Mhlava- Willem, Sekhiming, Mbatlo and Shivulani by 30 June 2017

Development of the detailed designs for electrification of Mhlava-Willem, Skhiming, mbatlo and Shivulani

Development of the detailed designs for electrification of Mhlava-Willem, Skhiming, mbatlo and Shivulani

Mhlava-Willem, Skhiming, mbatlo and Shivulani

Ward 16, 8and 20

INEP

500 000

1/04/2017

30/06/2017

Specification, Advertisement, Appointment of Engineer

Target not achieved. Specification, Advertisement, Appointment of Engineer not done.


Not enough budget to implement the project.

Project to be moved to next financial year during budget adjustment

Specifications, Advertisement, appointment letter, Designs

TECH

143



To develop designs 225 Vuhehli, Ndindani, Gawula and Mahlathi by June 2017


Development of detailed designs for 225 households designs at Vuhehli, Ndindani, Gawula and Mahlathi by 30 June 2017

Development of detailed designs for electrification of Vuhehli, Ndindani, Gawula and Mahlathi

Development of detailed designs for 225 households designs at Vuhehli, Ndindani, Gawula and Mahlathi by 30 June 2017

Vuhehli, Ndindani, Gawula and Mahlathi

Ward 31, 19, 18

INEP

500 000

1/04/2017

30/06/2017


Target achieved. Specification, Advertisement, Appointment of Engineer

None

None

None


TECH

144



To develop designs for Hlomela Siyandani, Babangu and Ntshuxi by June 2017

2236 Households connected

Development of detailed designs for 450 households at Hlomela Siyandani, Babangu and Ntshuxi by 30 June 2017

Development of detailed designs for electrification of Hlomela Siyandani, Babangu and Ntshuxi

Development of detailed designs for 450 households at Hlomela Siyandani, Babangu and Ntshuxi by 30 June 2017

Giyani Ward 19, 7 and 3

INEP

500 000

500 000

30/06/2017


Target achieved. Specification, Advertisement, Appointment of Engineer

None

None

None


TECH

145

Waste Disposal


To Construct Waste disposal site by30 June 2017

Dumping Site Available

Construction of waste disposal site by 30 June 2017

Waste Disposal site

Construction of Waste Disposal Site

Giyani Ward 21

MIG

10 000 000,00

1/07/2016

30/06/2017

Specification, Advertisement, Appointment of Contractor

Target not achieved. Draft tender document

Appointment of contractor

Finalising of tender document

To fast track appointment of contractor

Designs, Appointment letter for labourers, Project progress report,

TECH

146

Sports Facilities


To Construct Section Sports E Centre by 31 December 2016

Phase 1 constructed

Section E Sports Centre to be Constructed by 31 December 2016

Section E Sports Centre

Construction

of Sectio

n E Sports Centre

Secion E Ward 11

MIG

1 000 000,00

1/07/2016

31/12/2016

Grassin

g; Installation of

runnin

g tracks;

finishing of Guard

house

and Ablutio

n Bloc

ks and Practical

completion

Target not Achieved. Consultant/Contract is busy with gates for the guard house, completed earthworks on soccer pitch and traditional games.

Grassin

g; Installation of

runnin

g tracks;

finishing of Guard

house

and Ablutio

n Bloc

ks and Practical

completion

Budget constrains

VO approve to address it.

Completion Certificate

TECH

147



# of km roads tarred at Nkomo B by 31 March 2017

New Indicator

construction of 2.8Km road at Nkomo B tarred by 31 December 2016

Nkomo B Upgrading of roads from gravel to tar

Nkomo B Upgrading2,8 km of road from gravel to tar

Nkomo B Ward 10

MIG

10 000 000

1/07/2016

31/12/2016

Box cutting; Road Layer works; Installation of KerbsSurfacing; Road marking; Installation of signs and Practical Completion

Target achieved. Box cutting; Road Layer works; Installation of KerbsSurfacing; Road marking; Installation of signs and Practical Completion

None

None

None

Completion Certificate

TECH

148



# of km road at Homu 14 B tarred by 30 June 2017

New Indicator

Construction of 4.3 Km road at Homu 14 B by 30 June 2017

Homu 14b To 14a Upgrading From Gravel To Tar

Upgrading of 4,3km from Gravel to Tar

Homu 14A and 14B

Ward9 and ward 12

MIG

4 000 000,00

1/07/2016

30/06/2017

N/A N/A N/A N/A N/A Appointment letter, acceptance letter, Progress report, minutes and IA

TECH

149



# of Km roads paved at Makosha by 30 June 2017

New Indicator

Paving of 5.2 Km road at Makosha by 30 June 2017

Makosha Upgrading From Gravel to Paving Blocks

Makosha Upgrading Of 5.2km From Gravel To Paving Blocks

Makosha Ward 14

MIG

4 000 000,00

1/07/2016

30/06/2017

N/A N/A N/A N/A N/A Appointment letter, acceptance letter, Progress report, minutes, IA and practical completion.

TECH

150



To appoint a Consultant for development of detailed designs of 10 Km paving at Giyani Section F streets Phase 3 by 30 June 2017

New Indicator

Development of detailed designs of 10 Km of paving at Giyani Section F streets Phase 3 by 30 June 2017

Giyani section f streets phase 3

Giyani section f streets phase 3 - storm water

Giyani Section F

Ward 13

MIG

5 500 000,00

1/07/2016

30/06/2017

Appointment of consultant and Acceptence letter.

Target achieved. Appointment of consultant and Acceptence letter.

None

None

None

Appointement letter, acceptance letter, Scoping report, preliminary design report , Detailed design report, and draft tender document and IA

TECH

151



# Km of roads to be paved at Bode by 30 June 2017

New Indicator

Paving of 2.2 Km at Bode by 30 June 2017

Bode paving of internal streets

Bode paving of 2.2km from gravel to paving blocks

Bode Village

Ward

MIG

3 000 000,00

1/07/2016

30/06/2017

Appointment of contractor, Site establishment and Box cutting; Road Layer works; Installation of Kerbs

Target not achieved Detailed design have been concluded and approved.

Appointment of contractor, Site establishment and Box cutting; Road Layer works; Installation of Kerbs

The project is a 6 months project and implementing the project at this stage will have an impact on MIG allocation causing over commit

Project to be advertised next financial year

Appointement letter, acceptance letter, Progress report, minutes, IA and practical completion.

152

ment


To develop sustainable infrastructure networks which promotes economic growth and improve

To construct culvert bridges to cemeteries by 30 June 2017

New Indicator

Construction of 10 culvert bridges to cemeteries by 30 June 2016

Culvert bridges to cementries

Construction of Culvert Bridges to Cemeteries

Vuhehli, Rivala, Xitlakati, Bode, Jim-Nghalaume, Homu 14 C, Mushiyani, Sekhiming and Ximausa

1, 2,7,8,12, 19,23, 25, 27 and 30

LGES

1 500 000

1/07/2016

30/06/2017

Appointment of contractor, Site establishment and Site clearence, and base preparation

Targe

t not

Achie

ved.P

roject

is on

desig

n

stage

_Deta

iled

desig

n to

be

finali

zed

Appointment of contractor, Site establishment and Site clearence, and base preparation

The available budget was only enough to do analysis and partly the design

Project to be advertised next financial year and should be done in phases


TECH

153

quality of life?


To develop sustainable infrastructure networks which promotes economic growth and improve qua

To develop detailed designs for construction of 9.9 Km of tarred road at Nkomo A by 30 June 2017

New Indicator

Development of detailed designs for construction of 9.9Km of roads tarred at Nkomo A by 30 June 2017

Nkomo a upgrading from gravel to tar

Development of detailed designs for construction of 9.9Km of roads tarred at Nkomo A by 30 June 2017

Nkomo A Ward 26

MIG

1 500 000

1/07/2016

30/06/2017

Detailed design report and draft tender document

Target Achieved.Detailed design report and draft tender document have been submitted

None

None

None

Preliminary design report , Detailed design report, and draft tender document and IA

TECH

154

lity of life?

Sports Facilities

To develop sustainable infrastructure networks which promotes economic growth and improve qua

To Construct mageva sport centre by 30 June 2017

New Indicator

Construction of mageva sport centre by 30 June 2017

Mageva sport centre

Construction of Sports Centre at Mageva

Mageva sport centre

Ward 24

MIG

6 500 000

1/07/2016

30/06/2017

Installation of palisade fence, earthwork on soccer pitch, drilling of borehole and all weather courts and

Target not achieved. Project is onhold due to Site issues. Council has taken a resolution to engage traditional authorities through the mayo

Installation of palisade fence, earthwork on soccer pitch, drilling of borehole and all weather courts and

Site issues

Dzumeri tribal office to write a letter to GGM to advise on the location.


TECH

155

lity of life?

Installation of pavilion, construction of guard house, erection of high lights

r’s office.

Installation of pavilion, construction of guard house, erection of high lights

Community facility

To develop sustainable infrastructure networks whi

To construct Thomo Community hall by 30 June 2017

New Indicator

Construction of Thomo community hall by 30 June 2017

Thomo Community hall

Construction of Thomo Community Hall

Thomo village

Ward 17

MIG

6 936 062

1/07/2016

30/06/2017

Brick laying for the hall, plastering and casting of conrete

Target achieved. Brick laying for the hall, plastering and casting of conrete on

None

None

None

Appointement letter, acceptance letter, Progress report, minutes, IA and practical

TECH

156

ch promotes economic growth and improve quality of life?

on the floor and construction of guard house, digging of septic tank, plumbing works and glazing

the floor and construction of guard house, digging of septic tank, plumbing works and glazing

completion.

Municipal building

To develop sustainable infr

To construct Civic Centre phase 2 offices by 30 June 2017

Phase 1 completed

Construction of Civic centre phase 2 offices by 30 June 2017

civic centre building, phase 2

To construct civic centre office phase 2 offices

CBD CBD

LGES

17, 380, 858 M

1/07/2016

30/06/2017

Installation of electrical works

Target achieved. Installation of electrical

None

None

None

Progress report, minutes, IA and practi

TECH

157

astructure networks which promotes economic growth and improve quality of life?

up to 100%

and mechanical works and Installation of air condition, tiling and painting

works and mechanical works and Installation of air condition, tiling and painting

cal completion.

Municipal building

To develop sustainable infrastructure net

To upgrade parking lot by 30 June 2017

Available Parking lot

Upgrading of parking lot at Civic Centre & Brickyard By 30 June 2017

Upgrading of packing lot

To upgrade the parking lot within the municipal offices

GGM offices

CBD

LGES

1, 500, 000 M

1/04/2017

30/06/2017

Site Handover, Site Establishment, Installation of

Target not achieved. Construction of phase 1 is completed

Site Handover, Site Establishment, Installation of

The project only focused on the one phase this fina

Project should budget for the next phase and be

Appointement letter, acceptance letter, Progress report, minutes, IA

TECH

158

works which promotes economic growth and improve quality of life?

Car Ports and Intallation of Boom Gates, Parking Dermacations

Car Ports and Intallation of Boom Gates, Parking Dermacations

ncial year.

advertised to be implemented in the next financial year

and practical completion.

Municipal building

To develop sustainable infrastructure networks which

To refurbish Giyani Arts and Culture by 30 June 2017

Arts and Culture Cente in place

Refurbishment of Giyani Arts and Culture by 30 June 2017

Refurbishment of Giyani Arts & Culture Centre

To refurbish giyani arts and arts culture and paving parking lot.

Giyani arts and culture centre

CBD

LGES

500 000,00

1/04/2017

30/06/2017


Target Achieved. Detailed design report and draft tender document submitted

None

None

None

Appointment letter, acceptance letter, Progress report, minutes, IA and practical compl

TECH

159

promotes economic growth and improve quality of life?

etion.

Municipal building

To develop sustainable infrastructure networks which promotes eco

To install public transport shelters by 30 June 2017

New Indicator

Installation of public transport shelters at CBD by 30 June 2017

public transport shelters

To install public transport shellter on public transport routes

All townships

CBD

LGES

1000000

1/04/2017

30/06/2017

Specification, Advertising, Appointment of Consultant and appointment

Target Achieved. Consultant was appointed and busty with scoping report.

None

None

None

Appointment letter, acceptance letter, Scoping report and preliminary design report

TECH

160

nomic growth and improve quality of life?

of Consultant

Municipal building

To develop sustainable infrastructure networks which promotes economic growth

To develop detailed designs for construction of Ndhambi taxi by 30 June 2017

New Indicator

Development detailed designs for construction of ndhambi taxi by 30 June 2017

Ndhambi taxi rank

Development of detailed design for construction of Ndhambi taxi rank

Ndhambi rank

Ward 25

LGES

500000

1/04/2017

30/06/2017


Target Achieved. Detailed design report and draft tender document submitted

None

None

None

Appointment letter, acceptance letter, Progress report, minutes, IA and practical completion.

TECH

161

and improve quality of life?



To appoint consultant for Construction of access roads to tribal offices by 30 June 2017

New Indicator

Appointment of consultant for development of detailed designs for Construction of access roads to 4 tribal offices by 30 June 2017

access roads to tribal offices

Development of detailed design for construction of access roads to tribal offices

Ngove, Thomo, Makhuva and Blinkwater

1, 17, 21 and 29

LGES

500000

1/04/2017

30/06/2017

N/A N/A N/A N/A N/A Appointment letter, acceptance letter, Scoping report and preliminary design report

162

quality of life?

Municipal building

To develop sustainable infrastructure networks which promotes economic growth and

To Appoint a consultant for development of detailed designs for construction of indoor sport centre by 30 June 2017

New Indicator

Appointment of consultant for construction of indoor sport centre by 30 June 2017

Mavalani indoor sports centre

Development of detailed design for construction of indoor sport centre at mavalani village

Mavalani Ward 20

LGES

500000

1/04/2017

30/06/2017


TECH

163

improve quality of life?

Municipal building


To Appoint a consultant for construct community hall by 30 June 2017

New Indicator

Appointment of consultant for construction of Jim- Nghalalume community hall by 30 June 2017

Jim-nghalalume community hall

Development detailed design for construction of community hall at Jim-nghalalume village

Jim-Nghalalume

Ward 30

LGES

500000

1/04/2017

30/06/2017


TECH

164


Municipal building


To Appoint a consultant for construction of community hall by 30 June 2017

New Indicator

Appointment of consultan for construction of community hall by 30 June 2017

n'wadzekudzeku community hall

Design Development of community hall at N'wadzeku-dzeku village

N'wadzeku-dzeku

Ward 15

LGES

500000

1/04/2017

30/06/2017


TECH

165

quality of life?

Municipal building


To Appoint a Consultant for construction of erecting palisade fence at Muncipal Pound by 30 June 2017

New Indicator

Appointment of Consultant for construction of erecting palisade fence at Municipal Pound by 30 June 2017

extension of pallisade fence at pound station

Development detailed design fr construction of Pound Station Fencing

Dzingi-dzingi

Ward 07

LGES

500000

1/04/2017

30/06/2017


TECH

166


Road and Stormwater Infrastructure Maintenance


To patch potholes utelising asphalt at Municipal roads by 30 June 2017

20 sqm potholes patched

Patching of 9300m2 Potholes utelising asphalt at Greater Giyani access road by 30 June 2017

preventative maintenance of tarred roads in greater giyani municipality

To issue work orders to contractors,contractors to prepare the surface for patching and to patch utelising hot mix asphalt and complete works on site

Giyani Township

Ward 12,13,11,21

LGES

5000000

1/07/2016

30/06/2017

7300 square metres of potholes to be patched

Target not achieved. 3735.48 square metres of potholes to be patched

3564,52

Limited financial and human resource.

Increment on EPWP beneficiary intake. Internal EPWP and permanent employees to work over

work order, certification by ward councillors, practical completion certificates

TECH

167


weekends to counter the variance.



To blade and regravel Municipal roads by 30 June 2017

105 km roads bladed and regravelled

Blading and regravelling of 120 Km of Municipal roads by 30 June 2017

Routine maintenance of gravel roads

To fill job itinerary for the relevant plant operator, blade and or regravel road and signing of confirmation letter by ward counci

Giyani Township and Villages

All wards

LGES

2500000

1/07/2016

30/06/2017

60 km road to be bladed

Target achieved. 60kn road bladed

None

None

None

copy of the completed itinerary,confirmation letter from ward councillor

TECH

168


llor



To pave shoulder lane next to bus shelters by 30 June 2017

New Indicator

Paving of 4400m2 shoulder lane next to bus shelters by 30 June 2017

Routine maintenance of surface roads for Public shelter

To issue work orders to contractors,contractors to prepare the surface for paving purposes and to seal utelising paving and complete

Giyani Township a

Ward 12,13,11,21

LGES

1000000

1/07/2016

30/06/2017

2200 square metres of paving to be laid

Target achieved. 3089 square metres of paving laid

889 Under estimation for quantities

None

copy of the completed itinerary,confirmation letter from ward councillor

TECH

169


works on site

Municipal building Maintanance

To develop sustainable infrastructure networks which promotes economic growth and imp

To maintain all Municipal buildings by 30 June 2017

Poor condition of municipaal buildings

Maintainance of municipal buildings and sports facilities by 30 June 2017

Routine maintenance of Municipal buildings and sports centres as when required

Renovation of buildings, maintanance of water and sewer , replacement of doors , windows and painting

Giyani Township and Villages

Municipal Buildings

LGES

2000000

1/07/2016

30/06/2017

N/A N/A N/A N/A N/A Copy of job cards signed by ward councellors and close up reports

TECH

170

rove quality of life?

Municipal buildings


To build change rooms at Section E park and water and sanitation store room at section A by 30 June 2017

Dilapidated change room at water and sanitation store room

Construction of Change rooms at Section E park and Water Sanitation storeroom at Section A by 30 June 2017

Construction of change rooms

Design and construct change rooms at section E and section A

Giyani Township

Ward 11 and 12

LGES

1500000

1/07/2016

30/06/2017

Outsourcing building designs and Purchasing of building materials

Target Not Achieved. Only Purchasing of building materials completed.

Outsourcing building designs

late appointment for service providers for the designs

To fast track appointment of service providers

Copy of signed completion certificate

TECH

171


Environmental Awareness Campaign


# of environmental awareness to be conducted by 30 June 2017

8 8 x Awareness campaigns and Educational programs to be conducted

Environmental Awareness Campaign

Conduction Education awareness campaigns on environmental management to communities

Greater Giyani

All wards

Income

operational

01/07/2016

30/06/2017

4 Environmental Awareness Campaigns.

Target Achieved. 10 Environmental Awareness Campaign Conducted

8 The municipality received personnel appointed by the Department of Environmental Affairs to assi

None

Attendance Regissters

COMM

172


st the municipality on environmental awareness

Parks Maintenance

To develop sustainable infrastructure networks which promotes economic gro

# of Parks to be Maintained at Section A, B and C by 30 June 2017

3 Parks maintainned in 2015/16

Maintain 3 parks in Section A, B and E by the 30 June 2017

Parks Maintenance

Maintanance of Parks at Greater Giyani

Sectiion A, B and C

Ward 12 and 21

Income

Operational

01/07/2016

30/06/2017

3 parks to be maintained

Target Achieved. 3 x parks well maintained

None

None

None

Progress Report., Attendance registers

COMM

173

wth and improve quality of life?

Scholar Patrol


# of scholar patrol conducted

8 scholar patrols conducted in 2015/16

To conduct 8 scholar patrols

scholar patrol conducted

Conducting of Scholar patrols

All Wards

Operational

01/07/2016

30/06/2017

Conduct 4 scholar patrols

Target Achieved. 8 scholar patrols conducted

4 The unit decided on additional speed checks due to the high number of accidents reported aro

None

Reports

174


und the area

Speed Checks


# of speed checks conducted

20 speed checks done in 2015/16

20 Speed checks conducted

Speed Checks

Conduction of Speed Checks

All Wards

income

Operational

01/07/2016

30/06/2017

10 Target Achieved. 12 Speed Checks Conducted

7 The unit decided on additional speed checks due to the high number of accidents

None

Reports

COMM

175


176




Baseline

Annual Targets

Project Name


Location

Ward

Funding Source

Budget 15/16 R'000

Adjustment budget

Start Date

End Date

1st Q Target

2nd Q Targets

3rd Q Targets

4th Q Targets

16/17 R'000

17/18 R'000


Dept

5.4. LOCAL ECONOMIC DEVELOPMENT (L0WER SDBIP)

NO ACTIVITIES FOR LOWER SDBIP ON KPA 4

177




Baseline (2015/2015)

Annual Targets (

Project Name

Project Description

Location

Ward Funding Source

Budget 16/1617 R'000

Adjustment budget

Start Date

End date

Mid Year Targets

Actual Performance

Variance

Reason For Variance

Measures to Improve erformance


Dept

5.5. MUNICIPAL FINANCE MANAGEMENT AND VIABILITY (LOWER SDBIP)

Revenue Management


To review the revenue enhancement policies by 30 June 2017

Revenue enhancement policies were reviewed

Revenue enhancement policies reviewed

Revenue enhancement policies review

Send the policies for inputs by other department. Present the draft review to management.


Administration

Income

Operational

Operational

1/1/2017

30/6/2017

N/A N/A N/A

N/A N/A Draft/Final Policies (Rates Policy, Tariff Policy, Credit Control Policy, Debts Collection Policy)

B&T

178

Submit to council for approval.

Contract Management


To coordinate the signing of contracts and SLA by 30 June 2017

07and 01 SLA Contracts Coordinated in 2015/16

Coordination of signing of 54 contracts and SLA

Contract Managemnt

Coordinate the signing of Contracts and SLA of appointed Service Providers


Administration

Income

Operational

Operational

1/1/2017

30/6/2017

39 Contracts

Target not Achieved.11 Contracts

28 28 Tenders are on the evaluation and adjudication stage

Contracts will be concluded in mid third quarters

Signed Contracts and signed SLA'S

B&T

179



To table the draft budget to council by 31 March 2017

Draft budget was tabled to council

Draft budget tabled to council

Draft budget

Collect budget from departments, Consolidate the budget, Present the draft to management, Submit to council for approval


Administration

Income

Operational

Operational

1/1/2017

31/3/2017

N/A N/A N/A

N/A N/A Draft budget and Council Resolution

B&T

180



To submit the final budget to council by 31 May 2017

Final budget was submitted to council

Final budget submitted to council

Final budget

Take the draft budget for public participation with the IDP. Incorporate inputs and submit the budget for final approval


Administration

Income

Operational

Operational

1/4/2017

31/5/2017

N/A N/A N/A

N/A N/A Final budget and Council Resolution

B&T

181



To submit the Financial statements submitted to AG by 31 August 2016

Financial statements was compiled and submit to AG on the 31 August 2015

Financial statements compiled and submit to AG by 31 August 2016

Financial statements

Compile the financial statement. Review the compiled financial statement. Present to management meeting. Submit to AG for auditing.


Administration

Income

Operational

Operational

1/7/2016

31/8/2016

Financial statements compiled and submitted to AG

Target Achieved. Financial statements compiled and submitted to AG

None

None

None

Copy of Financial statements

B&T

182



Number of section 71 reports submitted to Treasury within 10 days after the end of the month by 30 June 2017

12 Reports submitted in 2015/16

12 Section 71 Reports to be submitted to Treasury by 30 June 2017

Section 71 report submission

Compile the section 71 report. Submit to treasury within 10 days after month end. Submit to council for approval.


Administration

Income

Operational

Operational

1/7/2016

30/6/2017

6 Target Achieved. 6 Section 71 Reports Compiled and Submitted to Treasury

None

None

None

Copy of acknowledgement of receipt by Treasuries

B&T

183

Supply Chain Management


% of tenders adjudicated within 90 days of closure period (# tenders adjudicated/# of tenders closed and due for adjudication) by 30 June 2017

100% (# tenders adjudicated/# of tenders closed and due for adjudication)


Tender adjudication

Set date for adjudication committee. Adjudicate tenders within timeframe (90 days after closure of the tender). Write adjudication report to the Accounting Offic


Administration

Income

Operational

Operational

1/7/2016

30/6/2017


Target not Achieved .11 tender adjudicated, that is, 55% achieved

09 Tender, that is, 45% not achieved

Budget constrain

Secure budget during budget adjustment

Monthly Tender Reports

B&T

184

Supply Chain Management


% quotations processed within 18 days after approval by Accounting Officer (# of quotations processed/# of quotations received)by 30 June 2017

100% (# of quotations processed/# of quotations received)

100% (# of quotations processed/# of quotations received) by 30 June 2017

Quotations

Set date for quotation committee. Assess the quotation within timeframe (90 days after closure of the tender). Write adjudication report to the Accounting Officer.


Administration

Income

Operational

Operational

1/7/2016

30/6/2017

100% (# of quotations processed/# of quotations received)

Target Achieved. 100% % quotation processed

N/A

N/A N/A Quotations Report

B&T

185

Asset Management


To update a GRAP compliant Asset Register by 30 June 2017

GRAP Compliant Asset Register was updated

GRAP Compliant Asset Register updated by 30 June 2017

Asset Register

Receive new acquisitions, Bar code and capture into the asset register. Capture the expense of the project in progress. When the project is completed the unbundling and


Administration

Income

Operational

Operational

1/7/2016

30/6/2017

Receive new acquisitions, Bar code and capture into the asset register. Capture the expense of the project in progress. When the project is completed the unbundling and capit

Target Achieved. New acquisition received and bar code captured into the new assets

None

None

None

Schedules of Asset Register movement

B&T

186

capitalisation into the asset register takes effect

alisation into the asset register takes effect

187




Baseline

Annual Targets

Project Name

Project Description

Location

Ward

Funding Source

Budget 16/17R'000

Start Date

End date

Mid -Year Target

Actual Performance

Variance

Reason For Variance

Measures to Improve Performane


Dept

5.6. GOOD GOVERNANCE AND PUBLIC PARTICIPATION (LOWER SDBIP)

Fraud and Anti - Corruption

To develop governance structures and systems that will ensure effective public consultatio

% Fraud and Anti - Corruption cases attended by 30 June 2017 (# of cases attended/# of cases reported)

100% (# of cases attended/# of cases reported) by June 2017

Fraud and Anti - Corruption

Investigate allegations of fraud and corruption


Admistration

Income

Operational

1/7/2016

30/6/2017

100% (# of cases attended/# of cases reported)

Target Achieved. No Fraud and Corruption reported.

N/A N/A N/A Case Register

MM

188

n and organizational discipline


To develop governance structures and systems that will ensure effective public consultation and

To coordinate 310 ward committee meetings by 3o June 2017

210 310 Ward Committee meetings coordinated by 30 June 2017

Support services for monthly ward committee meetings

Support services through PPOs to have monthly ward committee meetings in each of 31 wards


Admiration

Income

Operational

1/7/2016

30/6/2017

Coordinate 62 ward committee meetings and submit quarterly ward committees' report to Council.

Target Not Achieved. 40 Ward Committee meeting coordinated

20 Council Transition

To adhere to schedule of meetings after the re-establishment of new Ward Committees

Minutes, Attendance register, Ward committee quarterly report

CORP

189

organizational discipline

Internal Auditing


To submit the three (3) year Internal Audit rolling plan and Annual plan to council for approval by 30 June 2017

Three (3) year Internal Audit rolling plan and Annual plan was approved

Approved three (3) year Internal Audit rolling plan and Annual plan by 30 June 2017

Internal Audit 3 Year Plan

Develop the internal audit 3 year plan


Administration

Income

Operational

1/4/2017

30/6/2017

N/A N/A N/A N/A N/A Copy of the plan

MM

190


Internal Auditing

To develop governance structures and systems that will ensure effective public consultation

% implementation of the Approved Internal Audit Plan by 30th June 2017 (# of queries addressed/# of queries in the action plan)

75% implementation in 2015/16

100% implementation of the Approved Internal Audit Plan by 30 June 2017

Internal Audit Plan

Implementation of the Approved Internal Audit Plan


Admistration

Income

Operational

1/7/2016

30/6/2017

100% (# of projects executed/# of projects in the action plan)

Target Not Achieved.71% of internal audit queries resolved

29% of internal audit queries

some queries were raised during the second quarter

Continues monitoring of implementation of the action plan

Internal Audit report to Audit and Performance Audit Committee

MM

191

and organizational discipline

Internal Auditing


% implementation of the AG(SA) action plan by 30 June 2017

80% implementation AG(SA) actional

100% implementation of the AG(SA) action plan by 30 June 2017

AG(SA) action plan

Implementation of the AG(SA) action plan


Admiration

Income

Operational

1/7/2016

30/6/2017

100% (# of queries resolved/# of queries in the action plan)

Target Not Achieved. 80% of queries resolved

20% of queries

The remainder of the queries could only be certified resolved after 2015/16 AGSA report issued

Obtain AGSA report and verify implementation status. Ensure monthly monitoring of implementation of the new action plan.

Progress report

MM

192


Internal Auditing


# of Audit and Performance Audit Committee meetings held by 30 June 2017

4 4 Audit and Performance Committte to be held by 30 June 2017

Audit and Performance Audit Committee

Organize Audit and Performance Audit Committee meetings


Admistration

Income

Operational

1/7/2016

30/6/2017

2 Audit and Performance Audit Committee

Target Achieved. 4 audit and perfomance committee meetings held

2 audit amd perfomance committee meetings

2 special audit and perfomance committee meeting held

None Minutes, Attendance register, invitations

MM

193


Internal Auditing

To develop governance structures and systems that will ensure effective public consultation and organiz

# of Audit and Performance Audit Committee Reports developed and submitted to Council by 30 June 2017

4 4 Audit and Performance Audit Committee Reports developed and submitted to Council by 30 June 2017

Audit and Performance Audit Committee Reports

Develop Audit and Performance Audit Committee Reports


Admistration

Income

Operational

1/7/2016

30/6/2017

2 Audit and Performance Audit Committee Reports

Target Achieved. 2 Audit and performance committee Reports developed

None

None None Council resolution, Attendance register

MM

194

ational discipline

Internal Auditing


# of Audit Steering Committee meetings held by 30 June 2017

12 Audit Steering Committee held in 2015/16 Financial Year

8 Audit Steering Committee meetings held by 30 June 2017

Audit Steering Committee

Organize Audit Steering Committee meetings


Admistration

Income

Operational

1/7/2016

30/6/2017

4 Audit Steering Committee

Target Achieved. 10 Audit steering committee meeting held

6 audit steering committee meetings

There were special meetings due to AGSA being in the office

None Minutes, Attendance register, invitations

MM

195



To develop governance structures and systems that will ensure effective public consultation and organizatio

# of organisational performance reports developed and submitted to Council by 30 June 2017

8 8 organisational performance reports developed and submitted to Council by 30 June 2017

Quarterly performance reports

Develop a reporting template and send to departments, Receive completed template and consolidate into one


Admistration

Income

Operational

1/7/2016

30/6/2017

3 SDBIP reports developed. (Draft Annual Report 2015/2016 in term of Section 46 MSA, Fourth Quarter SDB

Target Achieved.3 SDBIP reports developed. (Draft Annual Report 2015/2016 in term of Section 46 MSA, Fourth Quarter SDBIP performance Report 2015/2016 and (First Quarte

None

None None Draft Annual Report, Fourth Quarter SDBIP Report 2015/2016, First Quarter SDBIP Report 2016/2017, Mid Year

MM

196

nal discipline

report. Organise SDBIP Management meeting to consider the report. Submit the report to Council for approval.

IP performance Report 2015/2016 and (First Quarter SDBIP performance Report 2016/2017)

r SDBIP performance Report 2016/2017) Compiled

Performance Report 2016/2017, Oversight, Final Annual Report, Council Resolutions

197



% Section 54/56 Managers with signed performance agreements by 30 June 2017 (# of managers with signed performance agreements/# of managers appointed)

100% (5/5)

100%(5/ 5) Secion 56 Manager signed Performance Agreements in 2015/16

Performance agreements

Develop draft performance agreements. Engage the relevant Section 54/56 Managers. Submit the final performance agreement to Municipal Manager for


Admistration

Income

Operational

1/7/2016

30/6/2017

100%(5/ 5) Secion 56 Manager signed Performance Agreements in 2016/17

Target Achieved. 100%(5/ 5) Secion 56 Manager signed Performance Agreements in 2016/17

None

None None Signed Performance Agreements

MM

198

signing. Submit the signed agreement to MEC for Cooperative Governance Human Settlement and Traditional Affairs.

199



# of section 54/56 managers individual assessment conucted by 30 June 2017

2 Assessment conduted in 2015/16

5 section 54/56 managers individual assessment conducted

Individual Performance Assessment

Write a memorandum for approval of panel members and dates. Invite the participate Conduct assessment and compile assessment report.


Admistration

Income

Operational

1/7/2016

30/6/2017

2 Assessmnets conducted (1 Annual Assessment 2015/2016) and 1 (Informal Assessment 2016/2017)

Target Achieved. 2 Assessments Conducted.

None

None None Scorecards, Attendance Register

MM

200

Promote community and environmental welfare


To award 15 bursaries to qualifying learners by 30 June 2017

10 Buraries awarded in 2015/16

15 Bursaries to be awarded qualifying needy learners by 31 March 2017

Bursaries

Awarding of bursaries to needy students


All wards

Income

R 150 000

1/7/2016

30/6/2017

Advertisement for applicants to respond and Selection of the qualifiying students

Target Achieved.Advertisement for applicants to respond and Selection of the qualifiying students done

None

None None Advert and Letters of bursary awards

CORP

201

Promote community and environmental welfare


# of activities conducted on special programs by 30 June 2017( HIV/AIDS, Disability, Gender, Child and Old age and Youth)

16 Special programs coordinated in 2015/16

20 Special Programs organized by 30 June 2017

Special Programs

Organize and conduct the special programs undertaken in the different desks of the Special Programs Unit


All wards

Income

R1.100.00

1/7/2016

30/6/2017

8 Target Achieved. 8 Special Programms conducted.

None

None

None Attendance registers, Signed minutes, Invitations, programs Close out report

MM

202

Communication


To review Greater Giyani Communications Strategy by 30 September 2016

Draft Communication Strategy in place

Communication Strategy reviewed by30 September 2016

Review of Communication Strategy

Submission of the draft commucation strategy to council


Admistration

Income

Operational

1/7/2016

30/09/2016

Submit the Draft Communication Strategy to Council for approval

Target Achieved. the Draft Communication Strategy to Council for approval not yet submitted to Council

Submit the Draft Communication Strategy to Council for approval

To be Submitted to Council in

Approved Communication strategy and council resolution policy and council resolution

MM

203



# of imbizos convened by 30 June 2017

2 Imbizos held in 2015/16

4 imbizos convened by 30 June 2017




Admistration

Income

300 000

1/7/2016

30/06/2017

2 Imbizo

Target Achieved. 4 Imbizos held

2 Responding to Comminity needs.

None Attendance register and Programme

MM

204



# Councillors Report back meetings coordinated by 30 June 2017

120 Report back meetings held

124 Report Councillors Back meetings convened by 30 June 2017

Ward Public Report Back meetings



All wards

Income

Operational

1/7/2016

30/06/2017

62 Ward Public Meetings

Target Not Achieved.

Attendance Registers and Minutes

CORP

205

Public Hearing of MPAC


# of MPAC Public Hearing to be coordinated by 31 March 2017

1 MPAC Public hearing conducted on the 23 Feb 2016

1 MPAC Public Hearing to be coordinated by 31 March 2017

MPAC Public Hearing

Conduct public hearing of the 2015/16 Annual Report


Admistration

Income

Operational

1/7/2016

31/03/2017

N/A N/A N/A N/A N/A Attendance registers and Advert

CORP

206

Customer Satisfaction Survey


To conduct Customer Satisfaction Survey by 30 Septmber 2016

New Indicator

1 Customer satisfaction Survey conducted by 30 September 2016

Customer Satisfaction Survey

Distribution of Customer Satisfaction survey quationaire to communities to collect information on customer satisfation


All wards

Income

Operational

1/07/2016

30/09/2016

Development of Customer Satisfaction Survey Forms and distribute to communities for completion and Compile a report

Target Achieved. Customer Satisfaction Survey Forms and distributed to communities for completion and report compiled

None

None None Reports and Quationaires

MM

207

Disaster Response coordination


% Disaster cases attended to

100% disaster cases attended

100% ( 500)Disaster cases attended as and when need arises BY 30 June 2017


Attending to disaster cases

All wards

Income

Operational

1/07/2017

30/06/2017

100% Disaster cases attended as and when need arises

Target Achieved. 100% Disaster cases attended as and when need arises

None

None None Assessment reports

MM

208



% national disaster recovery projects coordinated

100% disaster recoevery projects coordinated in 2015/16

100%(32 National Projects) Disaster Recover Projects Cordinated

Disaster Recovery Projects

Coordination of national disaster projects


All wards

Income

Operational

1/07/2016

30/06/2017

100% Disaster Recover Projects Coordinated

Target Achieved. 100% Disaster Recover Projects Coordinated

None

None None Reports

MM

209

Disaster risk reduction


To develop of Disaster Management Plan

Disaster Reponse Framework

1 Disaster Management Plan developed

Disaster Management Plan

Development of the disaster managemnet plan


All wards

Income

550000

1/07/2016

30/06/2017

Appointment of service provider & project schedule and Research

Target Achieved. Service provider appointed, & project schedule developed and research conducted an draft DMP report in place.

None

None None Copy of approved DM plan

MM

210

DM Awareness Campaigns


# of disaster campaign conducted

1 Campaign conducted in 2015/16

Conduct 4 disaster risk reduction awareness campaigns by 30 June 2017

Disaster Awareness Campaigns

coordinate disaster campaigns


All wards

Income

Operational

1/07/2016

30/06/2017

Conduct 2 awareness campaign

Target Achieved. 5 awareness campaigns conducted

3 Development and implementation joint capacity building action plan with WVSA

None Reports and Attendance Register

MM

211

1. BUDGETED MONTHLY CASH FLOW

LIM331 Greater Giyani - Supporting Table SA30 Budgeted monthly cash flow

MONTHLY CASH FLOWS Budget Year 2016/17 Medium Term Revenue and

Expenditure Framework

R thousand July August Sept. October November December January February March April May June Budget

Year 2016/17



Cash Receipts By Source 1

Property rates





Service charges - refuse revenue

Service charges - other

Rental of facilities and equipment



Dividends received

Fines

Licences and permits

Agency services

Transfer receipts - operational

Other revenue

Cash Receipts by Source

212

Other Cash Flows by Source

Transfer receipts - capital

Contributions recognised - capital & Contributed assets


Short term loans


Increase (decrease) in consumer deposits

Decrease (Increase) in non-current debtors

Decrease (increase) other non-current receivables

Decrease (increase) in non-current investments

Total Cash Receipts by Source


Employee related costs


Finance charges

Bulk purchases - Electricity

Bulk purchases - Water & Sewer

Other materials

Contracted services

Transfers and grants - other municipalities

Transfers and grants - other

Other expenditure


Other Cash Flows/Payments by Type

Capital assets


213

Other Cash Flows/Payments

Total Cash Payments by Type

NET INCREASE/(DECREASE) IN CASH HELD

Cash/cash equivalents at the month/year begin:

Cash/cash equivalents at the month/year end:

References

1. Note that this section of Table SA 30 is deliberately not linked to Table A4 because timing differences between the invoicing of clients and receiving the cash means that the cashflow will differ from budgeted revenue, and similarly for budgeted expenditure. However for the MTREF it is now directly linked to A7.

214

CHAPTER 5: MUNICIPAL MANAGER ‘S QUALITY CERTIFICATION

I MALULEKE RISIMATI HITLER The Acting Municipal Manager of Greater Giyani Municipality ,hereby certify that:

The Section 72 report ending 31 December 2016 on implementation of the IDP/Budget and state of affairs of the Municipality

For the year 2016/17 in accordance with Municipal Finance Management Act and Regulations made under the ACT.

Print Name: MALULEKE RISIMATI HITLER

Acting Municipal Manager of Greater Giyani Municipality LIM331

Signature

greater giyani municipality mid year report -2016/17 giyani... · pmu project management unit r...

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