May 31, 2016

5/31/2016 1

May 26, 2016

Green PurchasingOGS Procurement Services

The webinar will begin at 10:30 AM.

2/24/2015 Vehicle Marketplace

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May 31, 2016

OGS Procurement Services Contact Information

Presenter:

Todd Gardner

Phone: 518-474-3540

Email: todd.gardner@ogs.ny.gov

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Questions:

During the webinar, questions may be submitted using the “Chat” feature. We will respond to questions at the end of the presentation

May 31, 2016

AgendaPart 1: NYS Green Procurement and Sustainability Program• Executive Order Number 4 (EO4)

• Specifications

• Upcoming Specifications

Part 2: Purchasing Environmentally Preferable Products• Preferred Sources and OGS Centralized Contracts

• eMarketplace

• Green Purchasing Reference Guide

• Key contracts

Questions

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May 31, 2016

Part One: NYS Green Procurement and Sustainability Program

Executive Order #4 (2008)

• Established a state green procurement and

sustainability program;

• Directs state agencies, public authorities and other affected entities to incorporate sustainability into their operations;

• As of April 2016, forty (43) specifications have been

created for products and services

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May 31, 2016

Who is required to use the EO4 specifications?

Anyone can use the specifications, but ‘Affected

Entities’ are required to.

Affected entities are:

• State agencies

• Public authorities

• Public benefit corporations

(Except interstate or international public authorities or public benefit

corporations)

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May 31, 2016

How to Find the Specifications

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Go to http://ogs.ny.gov/EO/4/ApprovedSpecs.asp

Or

Google “NYS EO4 specifications”

• Go to the Executive Order 4 page at http://ogs.ny.gov/EO/4/Default.asp

• Under “Procurement Subcommittee”, click on ‘Approved Specifications”

May 31, 2016

EO4 Specifications

There are four specification categories:

• Electronics/Appliances (8 Specs)

• Transportation (10 Specs)

• Office and Building Operations (22 Specs)

• Food Service (2 Specs)

• Model Packaging Language (1 Spec)

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May 31, 2016

Electronics/Appliances• Computers

• Clothes Washers

• Dishwashers

• Refrigerators

• Electric Hand Dryers

• Air Conditioners

Specs contain requirements and recommendations for numerous standards including EPEAT, Energy Star, CEE, RoHS, performance criteria, etc.

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May 31, 2016

Transportation• Engine Block Heaters

• Motor & Hydraulic Oil

• Passenger Vehicles

• Pavement Marking Paint

• Pavement Sealer

• Traffic Message Boards

• Traffic Safety Products

• Treated Road Salt

• Wheel Weights

Specs contain requirements and recommendations including minimum

recycled content, minimum fuel economy, max VOC’s, chemical

composition, etc.

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May 31, 2016

Office and Building Operations

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• Ceiling Tiles

• Carpet

• Lighting

• Toilets

• Fountains

• Motion Sensitive Switches

• Mulch

• Outdoor Furniture and Playground Equipment

• Photovoltaic Systems

• Solar Thermal Systems

• Showerheads

• Reusable Bags

• Ink

• Hand Soaps and Cleaners

• Institutional Cleaning Supplies

• Vacuum Cleaners

• Recycling Services

• Pest Management

• Sustainable Landscaping

• Turf and Ornamental Management

• Printing

May 31, 2016

Food Service

• Single Use Food Containers

• Single Use Food Service Utensils

Specs include requirements and recommendations

including compostability, biodegradability, chlorine free

processing etc.

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May 31, 2016

Typical Specification Outline

• Covered Products

• Goal

• Background

• Definitions

• Standard Setting and Certification Programs

• Specifications

• Packaging Language

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May 31, 2016

Required Versus Recommended Guidelines

• Specifications typically contain both ‘Required’ and

‘Recommended’ Guidelines– Required guidelines must be met for the product or service to meet the

specification

– Recommended guidelines should be met, but are not required.

However, purchasers are strongly encouraged to buy products that

meet the recommended guidelines listed in the specification.

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May 31, 2016

Example: EO4 Specification for Desktop and Laptop Computers

All desktop, notebook (includes laptops) and tablet PCs must:

• Be registered with the Environmental Product Environmental Assessment Tool (EPEAT) Silver or better, and,

• Must meet or exceed all of the following six optional EPEAT criteria:

– 4.1.2.1 Elimination of intentionally added cadmium

– 4.1.5.1 Elimination of intentionally added hexavalent chromium

– 4.1.6.2 Large plastic parts free of certain flame retardants classified under European Council Directive 67/548/EEC

– 4.1.7.1 Batteries free of lead, cadmium and mercury (not applicable for Monitors)

– 4.1.8.1 Large plastic parts free of PVC

– 4.8.2.2 Packaging 90% recyclable and plastics labeled

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May 31, 2016

In addition, affected entities are encouraged to:

• Purchase PC’s that meet the EPEAT Gold standard, the six criteria listed

above, and EPEAT 4.8.3.2 ‘Minimum post-consumer content guidelines.

• Work with Contractors to evaluate available trade-in options (when not

using the state’s surplus program)

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Also, Contractors are:

• Required to offer programs that include take-back or trade-in programs

• Encouraged to disclose all flame retardants used in the products offered

• Encouraged to meet flame retardancy standards and flammability

requirements without the use of added flame retardants

May 31, 2016

EO4 Specification Summary

• The specifications include requirements and recommendations covering

important environmental areas such as:

– Energy Efficiency (Energy Star, Design Consortium)

– Water Conservation (Water Sense)

– Material Restrictions (restrictions on PVC, Mercury, PBDE’s, etc.)

– Recyclable Material Requirements

– Recycling Requirements

• By buying products that meet the specifications, you create a healthier

environment, reduce environmental impacts and encourage companies to

offer additional environmentally friendly products and services.

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May 31, 2016

• Disinfectants and Sanitizers

• Floor Finishes and Floor Removers

• General Purpose Cleaners (Updated)

• Hand Soap/Hand Cleaners (Updated)

• Furniture

• Lighting

• Toner Cartridges

• Travel – Meals and Lodging

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New, Tentatively Approved EO4 Specifications

May 31, 2016

Part 2: Purchasing Environmentally Preferable Products

Procurement Order of Precedence:

1. Preferred SourcesMust be considered first if product meets form, function and

utility requirements

2. OGS Centralized Contracts

3. Agency Specific Contracts

4. Open Market Purchases

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May 31, 2016

Preferred SourcesLink to OGS Preferred Source Catalog -http://www.ogs.state.ny.us/procurecounc/pdfdoc/PSList.pdf

1. Corcraft (www.corcraft.org)

Hand Soap, Cleaning Products

2. NYS Preferred Source Program For People Who are Blind(www.nyspsp.org)

Hand Soap, Cleaning Products, Lighting, Toner Cartridges

3. NYS Industries for the Disabled, Inc. (www.nysid.org)

Hand Soap, Cleaning Products, Paper Towels, Toilet Tissue

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May 31, 2016

OGS Centralized ContractsHow to find the contracts:

• Google “NYS Procurement Services”

• Go to the NYSPRO home page

• Click on “Find Contracts”

You are now at the Contract Portal. The Portal contains links for:

Commodity Contracts

Service Contracts

Technology Contracts

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May 31, 2016

The eMarketplace allows users to search for and buy products available through

preferred sources or that are on state contract

All authorized users of OGS centralized contracts can use the market place

(registration is required)

Contracts currently on the eMarketplace:

• Preferred Sources – Corcraft, NYSID, NYSPSP

• Recycled Paper Contracts

• Environmentally Preferable Cleaning Products

• Industrial Supplies

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The Portal also contains a link to the new ‘NYS eMarketplace’

May 31, 2016

Products may be labelled with vendor supplied labels:

• MWBE Icon– Indicates if the vendor is an MWBE

• Preferred Source– Indicates if the vendor is a preferred source

• Shipping Information (Charges/No Charges)– Indicates if shipping is included (green shipping icon) or is an additional charge (red shipping icon)

• Recycled content– Indicates that the product contains recycled content

• ‘Green’ leaf– Currently vendor identified icon, please note that this icon does not indicate that the product meets an EO4

specification

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eMarketplace Labelling

May 31, 2016

Beware of GreenwashingMany companies “greenwash” to make their products appear to be environmentally friendly when they’re not, for example a product that claims it is “all natural” – some naturally occurring ingredients are poisonous (arsenic, uranium, mercury, formaldehyde, etc)

To protect yourself against greenwashing:

• Be skeptical and educate yourself

• Know the EO4 specifications

• Know which certification labels are meaningful

• Avoid products where claims are vague or cannot be verified

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May 31, 2016

Green Purchasing Reference

Guide:

List of commonly purchased green

products and purchasing sources

• Product

• Contract Information– Group, Award numbers

– Contract Description

– Link to contract page

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May 31, 2016

Key Green Products from the Reference Guide

Computers (Desktops, Laptops, Notebooks)

Recycled Paper Products (Copy Paper, Opaque Rolls, Envelopes)

Janitorial Paper Products

Lighting

Recycling and Composting Services

Carpet and Carpet Tile

Photovoltaic Systems (Solar Panels)

Vehicles

Re-refined Motor and Hydraulic Oil

Biofuels (Biodiesel, Bio-Fuel Oil, Ethanol)

Green Cleaning Products

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May 31, 2016

Computers – Aggregate PC Purchase Initiative

Available through the “IT Umbrella – Manufacturer Based” contract (Group 73600, Award 22802)

• Replaced the ‘Microcomputer System’ awards (Group 75350)

• Purchases may be made through the Aggregate PC Purchase Initiative

- Highly recommended

- Pricing for the 2016 initiative will be available soon

- Computers exceed the EO4 specification and are EPEAT Gold

- Significant price savings are achieved through the aggregate buy

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May 31, 2016

Recycled Paper ProductsCopy Paper

• Truckload lots

– Group 50213, Award 22446 - 100% Post consumer Fiber (PCF)

• Less than truckload lots

– Group 50211, Award 22478 - 100% and 30% PCF

– NYSID - 30% PCF

Opaque Rolls

– Group 50208, Award 22551 - 30% PCF

Envelopes, Wove Kraft

– Group 50030, 22508 - 30% PCF

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May 31, 2016

Janitorial Paper ProductsPaper Towels with recycled content

• NYSID – 100% recycled with 40% PCW

• Environmentally Preferable Cleaning Products (Group 39000, Award 22830) – 100% recovered materials with 50% PCW

Toilet Tissue with recycled content• NYSID – 100% recycled fibers

• Environmentally Preferable Cleaning Products (Group 39000, Award 22830) – 100% recovered materials with 25% PCW

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May 31, 2016

Lighting – Fluorescent & LED

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Preferred Source -NYS Industries for the Disabled

• DLC Listed LED Tube Kits (Linear Fluorescent Retrofit)

OGS Centralized Contract - Group 05400, Award 22788

Piggyback off of WSCA Contract 1862, ‘Lamps Ballasts and

Fixtures’ Category

• Includes increased discounts on frequently purchased

lighting products, including many EP products

• Includes ‘EO4 & EP Products’ Guide for each Contractor

that lists E04 and EPP products

• MBE/WBE resellers available

May 31, 2016

Lighting – EO4 & EP Product Guide

• CFL’s that meet the EO4 Specification for Compact

Fluorescent Lamps

• Lamp recycling kits

• Energy efficient linear fluorescent lamps

• Energy efficient LED screw in bulbs

• Energy efficient LED T8 replacement lamps

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May 31, 2016

Recycling and Trash Removal Services

Group 79013, Award 22760

• Contract uses a Mini-bid format

• Eleven Recycling Lots

• Two Composting Lots

• Four Trash Removal Lots

• Contract includes reporting requirements

• Some recycling lots include revenue sharing

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May 31, 2016

Recycling and Composting Statistics & Savings

• The use of recycling has increased, but improvements still need to be made

• The EPA estimates that in 2013, only 34.3% of trash was recycled, although about 75% is recyclable

• Recycling and composting lots have lower tipping fees compared to disposal

• Significant savings can be realized by increasing the amount of recycling and composting

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May 31, 2016

Savings Examples for Use of Recycling/Composting Lots

Disposal of Municipal Solid Waste (Lot 1) versus Single Stream Recycling (Lot 5):

Dumpsters

Lot 1, $6.00 per CY; Lot 5, $2.50 per CY = $3.50 per CY savings for recycling

Disposal of Municipal Solid Waste (Lot 1) versus Composting of Food Waste (Lot 16):

Roll-Off Tipping Fees

Lot 1, $80.00 per ton; Lot 16, $40.00 per ton = $40.00 per ton savings for recycling

Disposal of Construction & Demolition (Lot 3) versus Recycling of C&D (Lot 17):

Roll-Off Tipping Fees

Lot 3, $75.00 per ton; Lot 17, $35.00 per ton = $35.00 per ton savings for recycling

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May 31, 2016

Carpet and Carpet Tile:Floor Coverings and Related Services (Group 20600, Award 22819)

Piggyback contract off of NJPA Master Contract 022712

• Contract includes products (carpet, carpet tile, LVT) and services (installation, removal, recycling)

• EO4 Product Guide – identifies carpet products that meet the ‘Carpet and Carpet Tile’ specRequired

– Carpet fiber and facing is PVC free

– Product is CRI Green Label Plus certified

– Product meets NSF/ANSI 140, Platinum Level

– Adhesives are available with low VOC’s

Encouraged

– Product contains recycled content and is recyclable

– Recycling of old carpet is available on some contracts

– Carpet backing is PVC free for most products

– Carpet backing is free of styrene butadiene latex for most products

To purchase EO4 products start with the product guide, and then request products that match the guide.

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May 31, 2016

Carpet - EO4 Product Guide

• The guide lists Broadloom and Carpet Tile products that

meet the specification

• The backing is the most important element of the carpet

• Products that use the backing listed in the guide will

meet the specification

• Note: For some Contractors the ‘EO4’ backing will not be

standard and must be specifically requested by the

Purchaser

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May 31, 2016

Photovoltaic Systems (Group 05302, Award 21806)

• Contract includes products and

ancillary services:– Solar powered parking lot, street lighting

and perimeter lighting

– Photovoltaic, grid connected power

systems

– Portable solar power systems

– Services such as installation, maintenance

and training

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May 31, 2016

Vehicle Marketplace (Group 40451, Award 22898)

• Mini-bid contract

• User is responsible for vehicles specifications

• Fully electric or hybrid vehicles can be purchased through

this contract

• DEC is currently developing an aggregate buy for electric

vehicles – for more information contact Brendan Woodruff

at brendan.woodruff@dec.ny.gov or 518-402-9159

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Vehicles – Light Duty, Electric, Hybrid Electric

May 31, 2016

Motor Oil (Group 05700, Award 22300)

• Oil with at least 55% re-refined content is available

for all container sizes and zones except for bulk

delivery in zones 8, 10 and 11 (Hudson Valley, NYC

& Long Island)

Hydraulic Oil (Group 05701, Award 22260)

• Derived from re-refined stock with 90% recycled

content

• Available in 55 gallon, returnable drums in zones 8

and 10

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Re-refined Motor and Hydraulic Oil

May 31, 2016

• IFB for various motor oil viscosity grades (5W-30, 10W-30, 5W-20, 15W-40)

• Re-refined content was not required by the Solicitation, however a 10% pricing

preference was given to products containing re-refined content

• To qualify for the pricing preference, the product needed to contain at least 50% post-

consumer material by weight

• The bidder needed file a manufacturer’s affidavit of recycled content or must have

been authorized as recycled by the DEC

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IFB for Oil Lubricating, High Detergent (Motor Oil, Group 05700, Award 22300)

May 31, 2016

• Products which met both of these requirements qualified for the pricing preference

• The Preference for Recycled Products’ clause stated:

“If a proposed recycled product complies with the above and is priced not more than 10% above

a low bid on products manufactured from virgin materials meeting specifications, the award will

be made on the recycled product. An additional preference, not exceeding a total preference of

15%, will be allowed if at least fifty percent of the recycled content materials utilized in the

manufacture of the product is generated from the waste stream in New York State.”

• The result was that award was made to products with re-refined content for all oil

viscosities and zones except for bulk delivery of 15W-40 in Regions 8, 10 and 11.

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May 31, 2016

Biofuels Biodiesel

• Diesel Contract (Group 05602, Award 22781)

• B5, B10 and B20 fuels (5%, 10% and 20% biofuel)

Fuel Oil

• Fuel Oil Contract (Group 05500, Award 22779)

• B2 and B5 fuels (2% and 5% biofuel)

Ethanol (E85)

• Gasoline Contract (Group 05600, Awards 22782 and 22951)

• E85 is 85% Ethanol, 15% conventional regular unleaded gasoline

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May 31, 2016

The IFB included Biodiesel Fuel Specifications for the B5, B10 and B20 fuel

items:

• The materials used to make the biodiesel were specified

• Physical and chemical requirements were specified (flash point, viscosity,

cetane numbers, etc)

• Award was made by county and item based on lowest cost

• Either B5, B10 or B20 was awarded in almost all counties, with B5 the most

common

• Contract users can choose which type of fuel to purchase (regular, premium

or biodiesel)

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Diesel Fuel, Ultra-Low Sulphur and Biodiesel (Group 05602, Award 22781)

May 31, 2016

Green Cleaning Products

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Disinfectants and Sanitizers

Floor Finishes and Finish Removers

Hand Soap/Hand Cleaners

Industrial/Institutional Cleaning Products -

(General Purpose Cleaners)

Preferred Sources:

• Corcraft Products

• NYS Industries for the Disabled

• NYSPSP for People Who Are Blind

OGS Centralized Contracts:

• Environmentally Preferable Cleaning Products (Group 39000, Award 22830)

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Environmentally Preferable Cleaning Products (Group 39000, Award 22830)

All products offered are Environmentally Preferable

• General Purpose Cleaners• Floor Maintenance Chemicals• Disinfectants and Sanitizers• Specialty Cleaners• Powered Janitorial Equipment &

Service• General Cleaning Supplies, Equip &

Service• Hand Soaps, Sanitizers and Personal

Care Products• De-icing and Snowmelt Products• Waste/Recycling/Composting Can

Liners• Disposable Janitorial Paper Products• Entryway and Other Matting Systems

May 31, 2016

• Multi-state cooperative solicitation (Massachusetts, New York, Connecticutt,

Vermont and Rhode Island)

• Mandatory environmental specifications were included in the solicitation for

each product category

• Examples of the specification requirements included:

– Third party certifications (i.e. Green Seal/UL Ecologo, Design for the

Environment, LEED, Energy Star)

– Prohibited ingredients

– Acceptable ingredients

– Packaging requirements

– Minimum recycled content

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Environmentally Preferable Cleaning Products (Group 39000, Award 22830)

May 31, 2016

From Section 3.2 Commodity Specifications:

“All commodity specifications for all categories identified within this RFR is available as an attachment

on COMMBUYS www.commbuys.com in Attachment A: FAC85 Mandatory Specifications and

Desirable Criteria…”

and

“In order for a Bidder’s products to be considered for a contract award, they must comply with the

specifications indicated in Attachment A: FAC85 Mandatory Specifications and Desirable Criteria…”

As a result of these mandatory requirements, all products on the contract are environmentally

preferable.

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Language from the Solicitation:

May 31, 2016

Questions?

Todd Gardner, OGS Procurement Services

todd.gardner@ogs.ny.gov

518-474-3540

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