group commissioners kick-off 2016 - scouts...

Group Commissioners Kick-Off 2016

September 24, 2016LDS Church, 308 West 41st Avenue

Vancouver

Welcome

• Introductions• Housekeeping• Safety Moment

Support/Service Team Approach

National Service Team

Council Service Team

Area Support Team

Group

Scouters

Youth

PCC Council Leadership TeamCouncil Key 3

Benjamin Ng – Council Youth CommissionerBrandon Ma – Council CommissionerAlamin Pirani – Council Executive Director

Deputy Council CommissionersKate Nemeth – DCC Volunteer Support & SafetyWilliam Chan – DCC RecognitionGeorge Higgins – Community RelationsVacant – DCC TrainingVacant – DCC Program

Other Council RolesScott Lennox – Council Property ChairJaff Valiani – FinanceSteve McTaggart – Council Popcorn Coordinator

Area Support Teams

ASM: Jennifer Koel

• Burnaby– AYC: Vacant– AC: Vacant

• North Shore– AYC: Vacant– AC: Dawn Martin-Smith

• Sea-to-Sky– AYC: Vacant– AC: Mike Dean

• Sunshine Coast– AYC: Vacant– AC: Vacant

ASM: Sarah Clark

• East Vancouver– AYC: Derek Ip– AC: Jeremy Tam

• Pacific Spirit– AYC: Jasmine Leung– AC: Vacant

• Richmond– AYC: Jonathan Yien– AC: Harrison Kwan

Agenda

• Review 2015 - 2016• Roadmap for 2016 - 2017• Membership Growth & Volunteer Support• Program Quality Standards• Respect in Sports for Activity Leaders• Safety• Canadian Path Resources• Wrap-up

REVIEW 2015 - 2016

Membership Growth – August 31, 2016

Congratulations!!!PCC was 2nd amongst the 20 Scout Councils in CanadaPCC had an increase of 267 youth from 2015 to 2016 a 7.4% Growth!Last year we had a 5.9% Membership Growth43 groups out of 72 groups had a Membership Increase - 60%

Area 31-Aug-15 31-Aug-16 Diff % ChangeBurnaby Area 703 760 57 8.1%East Vancouver Area 366 462 96 26.2%North Shore Area 681 748 67 9.8%Pacific Spirit Area 999 1,023 24 2.4%Richmond Area 695 730 35 5.0%Sea to Sky Area 99 91 -8 -8.1%Sunshine Coast Area 55 51 -4 -7.3%Council 3,598 3,865 267 7.4%

PCC Top Growing Groups – Congratulations!Group 31-Aug-15 31-Aug-16 Diff % Change119th Vancouver Carleton Flyers Scout Group 4 11 7 175.0%38th Richmond Sea Dragon Scout Group 3 7 4 133.3%9th Vancouver East Group 37 66 29 78.4%151st Pacific Spirit Sholom Jewish Scout Group 13 23 10 76.9%16th Burnaby (CCM) Scout Group 10 17 7 70.0%12th Vancouver East Nazarene Group 15 24 9 60.0%16th East Vancouver Beaconsfield Scout Group 25 39 14 56.0%7th Mountain Scout Group 37 52 15 40.5%3rd Richmond Sea Dragon Sea Scout Group 40 55 15 37.5%33rd Kerrisdale Centennial Group 76 102 26 34.2%3rd West Vancouver Scout Group 87 115 28 32.2%49th Kerrisdale LDS Scout Group 10 13 3 30.0%27th Richmond Scout Group 28 36 8 28.6%1st West Vancouver Scout Group 86 110 24 27.9%13th Southwest Burnaby Ismaili Scout Group 67 85 18 26.9%1st Centre Lake Scout Group 61 76 15 24.6%13th Richmond LDS Scout Group 18 22 4 22.2%11th Seymour Scout Group 80 97 17 21.3%99th East Vancouver Scout Group 76 92 16 21.1%138th East Vancouver Group 53 63 10 18.9%4th Northview Scout Group 32 38 6 18.8%7th Richmond Scout Group 23 27 4 17.4%16th Bowen Island Scout Group 20 23 3 15.0%29th St Helens Scout Group 65 74 9 13.8%25th Dunbar Point Grey Group 88 100 12 13.6%6th Roberts Creek Scout Group 38 43 5 13.2%46th Chown Group 94 105 11 11.7%116th E.Van Scout Group S.U.C.C.E.S.S. 120 134 14 11.7%33rd Richmond Buddha's Light Scout Group 105 117 12 11.4%10th Richmond Scout Group 37 41 4 10.8%

PCC Top Growing Groups – Congratulations!

Group 31-Aug-15 31-Aug-16 Diff % Change28th Burnaby Sea Scout Group 59 64 5 8.5%6th St Agnes Scout Group 59 64 5 8.5%28th Richmond S.U.C.C.E.S.S Scout G 83 90 7 8.4%6th Centre Lake Scout Group 62 67 5 8.1%63rd Burnaby Scout Group 34 36 2 5.9%1st Southwest Scout Group 91 96 5 5.5%7th Centre Lake LDS Scout Group 19 20 1 5.3%32nd Richmond Scout Group 104 109 5 4.8%15th Capilano Highlanders Scout Gro 65 68 3 4.6%21st Capilano Scout Group 90 94 4 4.4%4th Squamish Scout Group 58 60 2 3.4%28th Kitsilano Scout Group 89 92 3 3.4%18th Seymour Scout Group 89 91 2 2.2%8th Northview Scout Group 21 21 0 0.0%150th St. Stephen's Scout Group 61 61 0 0.0%

Safety Leadership

• Groups are focused on Safety with Safety Moments

• Groups are familiar with submitting Incident Forms and Process

• Completed 6 Incident Review Processes within the allocated timeline

• 92% Volunteers were ready within 90 days

Program Quality• Developed a Canadian Path Self-Assessments workshop• Presented over 20+ CP Self-Assessments workshops• Sections that implemented the PQS on a seasonal basis

Fall - 82

Winter - 81

Spring - 88

Summer - 5

Volunteer Support

• Area Support Teams need to continue to provide Service and Support to Groups

• In PCC we have a few vacant positions for Area Commissioners and Area Youth Commissioners as well as Area Service Teams

Group Capacity

• Friend Storming Workshop• Parent Engagement Resources• Open Houses • Welcome and Parent Orientation Nights• 3 Non Section Scouters – 52% - no change from 2015• Continue to work on recruiting more volunteers to take

on Group Committee roles• Scout Popcorn Council Gross Sales:

– 2014 - $245,465; 2015 - $215,700; A loss of 12%

PCC Roadmap 2016 - 2017

One Scouts Canada – 5 Priorities

1 • Membership Growth

2 • Safety Leadership

3 • Program Quality

4 • Volunteer Support

5 • Group Capacity

• Full time youth membership will increase by 10%• Full time youth retention rate will increase yearly

(from 63% to 66%)

• All Major incidents reviewed within 30 days• Learnings are shared• 100% volunteers are ready within 90 days

• 50% of Sections are demonstrating engagement with the Canadian Path

• 50% are using the new Program standards and self-assessment process

• 80% of members are satisfied with the quality and impact of the 3 support visits per group

• Volunteer Scouters recommend Scouts Canada to others as a great place to volunteer

• Every Group has at least 3 dedicated non section scouters on the GC

• Every Group(s) or at least 10% more than last year, has a Popcorn Coordinator

Membership Growth&

Volunteer Support

Youth Growth & Resources

• Goal for our time today is to have a discussion on youth and volunteer recruitment and growth.

• Why talk about growth?

• Resources available?

Presenter

Presentation Notes

Introduce Sarah and Jennifer and set goal for the presentation. Goal is to facilitate a discussion or best practise share to hear about groups that have grown, how they have grown and overcome obstacles and find out what obstacles still exist. Why are we even talking about growth? Because we are mission driven and our mission is to have as many youth as possible to experience the Scouting program. We are limited for time so we might parking lot some items to come back to at a later date or as a take away and in the interest of time guide some of the discussion. When we talk about available resources it might be just a reminder for our tenured GC’s (who we want to hear from in the discussion) as well as some newer GC’s that can learn from what has worked and not worked for other groups. We know typically through the group locator inquiries and the many groups that have waitlists that getting more youth interested in joining our program isn’t the problem however Can anyone share a youth/membership growth story from their group from last year. What worked? What changed? For groups that didn’t have growth, and we know some obstacles prevent this like space restrictions either size or availability – what are the biggest roadblocks or obstacles and how can we overcome them? What resources are available for participant recruitment are? BAF, open houses, school talks (if the school lets us in) community posters, community fairs and some marketing. Resources available at the office or contact your ASM.

Volunteer Recruitment

• What about Volunteer Recruitment?

• How?

• Who?

• When?

Presenter

Presentation Notes

What about volunteer recruitment? This is obviously a big challenge for most groups. If we had more qualified/trained Scouters at most groups we would be able to take in more youth and possibly eliminate waitlists. Who can share a volunteer recruitment story from last year that worked? Who is responsible for asking parents to volunteer? How and when do you ask parents to volunteer? Maybe a role play?

New Ideas - Before

Presenter

Presentation Notes

We keep hearing that it is hard to recruit volunteers. So, I want to share with you the success that we had last night at our opening night. Last Spring, we already recruited 11 new Scouters to support my own group's growth. We grew 14% last year and I know that with minimal effort, we can easily surpass it. Last night, we recruited an additional 18 parent helpers and 8 Scouters. At our opening night, we displayed three boards: our volunteer needs (Popcorn, Apple Day, Fall Camp and Winter Camp along with the exact dates and time commitments), a list of all families who have not volunteered yet and another list with our Scouter needs. We did online registration this year so these families are not prospects. Their children are actual registered members. After our usual opening night presentation, we told them that we are all volunteers and they can help their children get the most out of our program if they help a bit, e.g., three hours to check attendance for Apple Day. If they want to do more, they can volunteer as Scouters so that they can spend overnight at camps with their children. If they cannot commit to the weekly meetings, they can commit to once a month or every other week. For Scouters whose children have already moved up to another section but are still volunteering in that section, we asked them to come forward to remove their names so that they can be mentors to new Scouters. For Scouters with multiple roles, we asked them to remove their other roles so that they only have one role. We then asked the parents who have not volunteered yet to remove the sticky notes with their names on it and stick it to the volunteer position that they’d like to do. After that, we gave them hotdogs and corns for dinner ... funded by popcorn sales from the year before! �John A. Estrella�National Commissioner�Scouts Canada�[email protected]�C 647.444.JOHN

New Ideas - After

Presenter

Presentation Notes

Thoughts? Could this work in your group? What other creative ideas do you have?

Resources

• What resources are available for volunteer recruitment?

• What has worked for you in the past?

Presenter

Presentation Notes

Ask the GC’s what resources there are available and discuss what has worked in the past?

Resources• School newsletter Blurbs• Online Postings• Community poster/flyer blitz• Volunteer postcards and Volunteer posters• Community events – parades/fairs/ etc.• Marketing and ads• Assisting with Scouter interviews• Location Scouting for new Groups/Sections

• What else?

Presenter

Presentation Notes

We heard GC’s loud and clear over the last couple of years that they wanted volunteer recruitment tools specifically - not youth ones and we had postcards and posters made locally to use. Thank you! What else is missing or would help in the recruitment of volunteers?

Why do you do it?

• How do you communicate with potential volunteers?

• Short TED Talk Video Clip with Simon Sinek “People Don’t Buy What You Do, They Buy Why You Do It”.

Presenter

Presentation Notes

How do you communicate with potential volunteers – with passion or desperation?

TED Talk with Simon Sinek

• Insert video here:• https://www.youtube.com/watch?v=u4ZoJKF_VuA

Presenter

Presentation Notes

https://www.youtube.com/watch?v=u4ZoJKF_VuA

Summary

Other Questions or comments?

Presenter

Presentation Notes

First off – thank you for being a volunteer and bringing the program to youth in your community and thank you for participating in this session today.

Canadian Path – Discover your New World

• Welcome to Your New World – Cartoon Video

• You can use this to orient your parents and youth to the Canadian Path

• https://www.youtube.com/watch?v=nPyTWjAYMT4

http://www.scoutinglife.ca/video/welcome-new-world/

Canadian Path&

Program Quality Standards

Canadian Path - Program Quality Standards

• Program Cycles• Setting Goals• Seasonal Assessments• How to involve youth• Group Committee’s Role• Enter into myscouts

Presenter

Presentation Notes

PQS Introduction At the last Group Commissioner Kick-Off we introduced the new Program Quality Standards and Assessment Process a part of the Canadian Path Program. Show of Hands �- Who has heard of the acronym PQS and/or PQA?�- Who thinks they participated in the PQS review at some point during the last Scouting year?�- Who still has questions about what it is and why we are doing it?�*Just like how all Groups are on a different place on the Canadian Path, all Groups are at a different place with the new PQS and review

Program Cycles

• You can show this video to Scouters and Parents at a Parent Orientation Night, GC Meetings, etc. so that everyone is understanding how the review process works and how the youth is involved in the program

• Download and Insert Program Cycles video here• http://www.scouts.ca/canadianpath/videos.html

• https://www.youtube.com/watch?v=WWFBW8NSLA0

Presenter

Presentation Notes

PQS Cycle Video��Introduce video, its purpose, where one can find it on the CP website ��You can show this video to Scouters and Parents at a Parent Orientation Night, GC Meetings, etc. so that everyone is understanding how the review process works and how the youth is involved in the program Download and Insert Program Cycles video here http://www.scouts.ca/canadianpath/videos.html https://www.youtube.com/watch?v=WWFBW8NSLA0 �

http://www.scouts.ca/canadianpath/videos.html

AssessmentsUsing the PQS Section Specific Standards 1) Youth evaluate their Program and Self-Assess2) Section Leadership Team Assess3) Section Scouter shares plans and accomplishments with Group

Committee4) Group Commissioners will indicate on each Section’s profile which

Seasonal Reviews have been completed through a new 'PQA' tab in Myscouts.ca

5) Myscouts.ca will automatically confer the Program Quality Award to those Sections that have completed three of the four Seasonal Reviews during the Scouting Year and have shared the results with their Group Committees.

6) Sections that have earned the Program Quality Award will have the PQA icon appear in 'Find a Group' results.

Presenter

Presentation Notes

PQS Steps��Ask�- To a GC who earlier said they had participated in the process, can they outline the steps of the PQS Assessment?�- What worked? What didn’t work?�- How did your Scouters incorporate the youth?�- Any feedback?�- Did anyone adapt their calendar and/or program activities based on these reviews?�

http://www.scouts.ca/canadianpath/download/pqs/program-quality-standards.pdf

http://scoutscanada.informz.ca/z/cjUucD9taT02NDcyOTcmcD0xJnU9OTA3NTE3Mzc2JmxpPTQ2Mzg3NTM/index.html

Group Commissioner / Group Committee Assessment

• GC support visits after each cycle - during a Committee or a Section Leadership Team Meeting.

• A new copy of this form should be used for each visit, with each Section.

• Helps Support Scouters identify areas where they can help the Section improve its program quality.

• GC to enter into myscouts

Presenter

Presentation Notes

Group Commissioner/Committee Role��Ask�- As a GC, what do you think your role is with PQA? Facilitator? Observer? Leader? Changemaker? ALL!��Introduce GC resource guide �Ask�- Has anyone seen this? Has anyone used this?��Purpose of resource:�To help facilitate and guide your review �Useful tracking/recording tool �Keep it on file and refer to it at any Group support meetings with your Area or during your re-chartering meeting. �Refer to it when you are entering your meeting details into myscouts.��*You can find this guide at on the CP website underneath Support Resources – Program Quality Standards – Group Committee Role.�Also…….FAQ, the new section specific standards and review questions

PQA on myscouts

Presenter

Presentation Notes

MYSCOUTS��Ask�- How does a Group receive the PQS Award?�- Has anyone gone through the steps? Yes, can a GC walk us through it?�- Was it user friendly?�- What Scouters are able to enter this data? �*Can still input for 2015/2016��

Safety Leadership

Respect in Sport for Activity Leaders

• Why and how?• FAQs

Safe Scouting - Nobody Gets Hurt

• Vast majority of injuries to young Canadians are preventable and predictable

• Core element to Scouts Canada programs is ensuring “nobody gets hurt”

• We all have a role to play in equipping our volunteers and youth with the knowledge and skills that will enable them to be safe in all of their pursuits

• Changes to our safety approach include enhancing our incident and review process

Emergency Plans

• More than the Camping/Outdoor Form• Planning and risk management doesn’t just apply to high

risk activities• Take the time to talk with youth and Scouters about

safety considerations for routine activities too• Do your Sections have Emergency Plans for their

meeting place?– Regular Meeting time

• What would you do in case there is a power outage?– Flyer Drop in neighbourhood– Beaver Scout Sleepover

Incident ReportsReview of an Incident Report

Be specific: Location of the injury (e.g. left forearm) Medical treatment received & any follow up required Full name, birthdate Full address, including the postal code! Who is it: a youth member, a Scouter or a parent helper? Date of the incident…& don’t forget the year! Place & nature of the activity when injury occurred (use separate page if

necessary) Description of the incident Hospital/Clinic attended Any witnesses (complete information) Information of the Group Reporting member’s information - name and contact info (phone & email)

Safety – Incident Forms & Reviews

• Some Case Studies and Learnings

Safety Moments

• Key Learnings should be shared on a regular basis at all meetings

• Group Committee, Section meetings. Good way to get parents involved. Use outings/activities as examples of where injuries can occur

• Safety Tips readily available on the Scouts Canada website-seasonable based for timeliness

• Just because an activity has been done in the past, does not negate the need for safety checks! These can be your safety moment.

CANADIAN PATH RESOURCES

Canadian Path - Videos• Welcome to Your New World (Framework Video)• Canadian Path Overview

– Welcome to the Canadian Path– Youth-led– Plan-Do-Review– Adventure– Intro to the SPICES– Outdoor Adventure Skills

• Instructional Videos– Self-set Badge Requirements– Personal Progression– How do I Review for the SPICES– Section Leadership Teams– Program Cycles– The Role of the Scouter

http://www.scoutinglife.ca/video/welcome-new-world/

Canadian Path - Videos

• Myth Slayer Series– Linking gets in the way of our plans– Reviewing is boring– Beavers can’t do Youth-led– An Adventure is always a challenge– Youth-led means Scouters don’t Plan– A Scouter is a leader– STEM is its own program– Scouts take the summer off

• Testimonials– Scouter testimonials– OAS testimonial

Canadian Path Transition – Goals for 2016 - 2017

Scouts Canada – 5 Challenging Programs

Four Elements of the Canadian Path

Youth-led

Plan-Do-Review

SPICES

Adventure

Who

How

Why

What

Six Program Areas

Environment & Outdoors Leadership

Active and Healthy Living Citizenship Personal

Interest

Beliefs & Values

Presenter

Presentation Notes

Thats why we created maps. But more about those later!

Smart Charts

9 Outdoor Adventure Skills – 9 Stages

Personal Achievement Badges

Beaver Scouts Cub Scouts Scouts

Top Section Award

The North Star Award

The Seeonee Award

Chief Scout’s Award

Queen’s Venturer Award

Canadian Rover Scout Award

Personal Progression

Presenter

Presentation Notes

Beaver Scouts Some Beavers have different tail colours. There are Blue Tail, Brown Tails and White Tails. The colours match Beavers’ ages. They also match Beavers’ different roles in the Colony. Cub Scouts You can see that some Cubs have different whiskers on their woggles. The whiskers on the woggles let you know if a Cub is a Runner, a Tracker or a Howler. Scouts Just like great Canadian explorers, you will progress in stages by becoming a Pioneer, a Voyageur, a Pathfinder and finally a Trailblazer. Venturer Scouts It is through these challenges that you make your way beginning from the Trailhead to the Tree Line to Snow Line, eventually reaching the Summit. Rover Scouts Your personal journey as a Rover Scout is all about setting and achieving goals that matter to you, all with the valuable support of a mentor.

www.scoutinglife.ca/canadianpath

http://www.scoutinglife.ca/canadianpath

Upcoming Jamborees

CANADIAN JAMBOREE 2017CAMP NEDOOAE, ELDERBANK

NOVA SCOTIAJULY 8–15, 2017

WORLD JAMBOREE 2019THE SUMMIT BECHTEL RESERVE

WEST VIRGINIA, USA

WRAP-UP

group commissioners kick-off 2016 - scouts...

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