GSA Expo 2009

PAULA DAVIDSONSenior Helpdesk Analyst/IBEX

Acquisition Career Acquisition Career Management Management

Information System Information System (ACMIS) Overview(ACMIS) Overview

Acquisition Career Management Information System (ACMIS) Created under The Clinger-Cohen Act (41 USC 433 (d)) to keep training records on all agency acquisition workforce System contains training, experience, educational records and warrant information for acquisition professionals and has query and report capability.

WHAT IS ACMIS

All Positions in the GS-1102 Contracting Series and non-DOD uniformed personnel Contracting Officers All Positions in GS-1105 Purchasing Series All Contracting Officer Representatives or Contracting Officer Technical Representatives or equivalent positions

WHO USES ACMIS

WHY USE ACMIS Assists agencies in collecting and maintaining information on the acquisition workforce. Allows managers to access ACMIS information to make decisions about budgeting, staffing, and training. Allows employees to easily access and update education, training, and other career information records.

ACMIS USER TRAINING SESSION COVERS

√ Access to information

√ Login procedures

√ How to navigate the system

ACCESS TO INFORMATION

• Supervisors• Training Managers• ACMIS Employees• System Administrators

Supervisors• View and approve training records

for all supervised employees

Training Managers• View and approve training records for all employees

ACCESS TO INFORMATION Cont’d

ACCESS TO INFORMATION Cont’d

ACMIS Employees• View personal records• Update training records• Grant access to view & approve records

ACCESS TO INFORMATION Cont’d

System Administrators• View all system data• Update any system data and reset passwords & accounts

LOGIN PROCEDURES

Registering as a New User

Go to www.acmis.gov

LOGIN PROCEDURES Cont’d

REGISTERING AS A NEW USER Cont’dComplete Steps 1-5

REGISTERING AS A NEW USER Cont’d

LOG-IN AS A NEW USER

EDITING MY BIOGRAPHICAL DATA

EDITING MY BIOGRAPHICAL DATA Cont’d

SUPERVISORS

MY INFORMATION: MY SUPERVISOR

MY SUPERVISOR: ADD NEW SUPERVISOR

ADD NEW SUPERVISOR: SELECT AGENCY

ADD NEW SUPERVISOR: SELECT AGENCY Cont’d

ADD NEW SUPERVISOR: SELECT BRANCH/BUREAU

SEARCH FOR SUPERVISOR BY LAST NAME

SELECT SUPERVISOR

SELECT SUPERVISOR Cont’d

TRAINING MANAGERS

MY INFORMATION: MY TRAINING MANAGER

ADD NEW TRAINING MANAGER

ADD NEW TRAINING MGR: SELECT AGENCY

ADD NEW TRAINING MGR: SELECT AGENCY Cont’dSELECT PLUS SIGN TO VIEW AGENCY

ADD NEW TRAINING MGR: SELECT BRANCH/BUREAU

SEARCH FOR TRAINING MGR BY LAST NAME

SELECT TRAINING MANAGER Cont’d

SELECT TRAINING MANAGER Cont’d

ACMIS EMPLOYEES:CERTIFICATIONS AND

WARRANTS

MY INFORMATION: FED CERTS & QUAL

FED CERTS & QUAL Cont’d

FED CERTS & QUAL Cont’d: SELECT STEP 4

FED CERTS & QUAL Cont’d: SELECT COURSE

FED CERTS & QUAL Cont’d: ACTUAL COURSE

FED CERTS & QUAL Cont’d: ADD COURSE

FED CERTS & QUAL Cont’d: COURSE ADDED

FED CERTS & QUAL Cont’d: SAVE DATA UNTIL STEP 7

FED CERTS & QUAL Cont’d: SEND FOR REVIEW

MY INFORMATION: MY INBOX

MY INBOX:REVIEW BOX FOR TRAINING SUBMITTED

MY INFORMATION: AGENCY CERTIFICATIONS

AGENCY CERTIFICATIONS: ADD AGENCY CERTIFICATION Cont’d

MY INFORMATION: OTHER CERTIFICATIONS

OTHER CERTIFICATIONS: ADD OTHER CERTIFICATIONS

OTHER CERTIFICATIONS: ADD OTHER CERTIFICATIONS Cont’d

MY INFORMATION: MY WARRANTS

MY WARRANTS: CONTRACTING OFFICER

MY WARRANTS: CONTRACTING OFFICER Cont’dCOMPLETE REQUIRED FIELDS

SYSTEM ADMINISTRATORS

SYSTEM ADMINISTRATORS

SYSTEM ADMINISTRATORS Cont’d

SYSTEM ADMINISTRATORS: SELECT AGENCY

SYSTEM ADMINISTRATORS: SEARCH BY LAST NAME

SYSTEM ADMINISTRATORS: SELECT EMPLOYEE

SYSTEM ADMINISTRATORS: EMPLOYEE BIO DATA

SYSTEM ADMINISTRATORS: RESET EMPLOYEE PASSWORD Cont’d

SYSTEM ADMINISTRATORS: RESET EMPLOYEE PASSWORD

SYSTEM ADMINISTRATORS: RESET EMPLOYEE ACCOUNT

SYSTEM ADMINISTRATORS: RESET EMPLOYEE ACCOUNT

SYSTEM ADMINISTRATORS: RESET EMPLOYEE ACCOUNT Cont’d

User will have to re-register to receive new username and temporary password

ACMIS REPORTS:INFORMATICA

REGISTRATION Access to the reporting tool requires a separate user name and password from the user name and password created within the ACMIS system.

Acquisition Career Managers and Agency Administrators can request access to the reporting tool by contacting the ACMIS helpdesk acmishelpdesk@fai.gov or (703)805-2300, Option 2.

ACCESSING INFORMATICA REPORTS

Go to www.acmis.gov or www.acmisrpts.dau.mil

ACCESSING INFORMATICA REPORTS Cont’d

LOGIN TO ANALYSIS AND REPORTS

Personal Dashboard

Accessing Contents, Reports, and Shared Documents

Accessing Contents, Reports, and Shared DocumentsRight click on desired report and select view

1 2

Running the Report

Report: Employee Warrant Cert. Level

Adding Metrics and Attributes to Existing Report

Adding Metrics

Adding Attributes

1

2

3

Saving the Report Changes with a New Name

Saving the Report Changes with a New Name Cont’d

CREATING A CUSTOM REPORT

SELECT METRIC – STEP 1

1

2

3 4

SELECTING ATTRIBUTES – STEP 2

1

2

3

4

SELECTING FILTERS – STEP 3a

Scroll down

1

2

3

SELECTING FILTERS – STEP 3b

1

2

3

SELECTING FILTERS – STEP 3c

1

2

SELECTING LAYOUT – STEP 4

1

2

SELECTING PUBLISH – STEP 5a

Scroll down

1

2

3

SELECTING PUBLISH – STEP 5b

After Scrolling downSelect the Public or Private folder where you want to Save it

Exporting Data : Choose format, export option then save

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2

3

WORKING WITH ALERTS

Highlight Metric Colum

WORKING WITH ALERTS Cont’d

Click Alert icon

WORKING WITH ALERTS Cont’d

Complete required fields

WORKING WITH ALERTS Cont’d

ACMIS HELPDESK

Help Information

ACMIS Help Desk For additional assistance,

contact the ACMIS Help Desk at: acmishelpdesk@fai.gov or 703-805-2300, Option 2.