Hello Tullahoma Band Students and Parents! We trust you are all relaxing somewhere exotic or in a full on, junk food induced, up all night, wore the same clothes since Saturday, drooling trance in front of your TV by now….and haven’t given a thought to next fall. However, we will soon begin learning our 2017 show “Lost in the Woods.”

In this packet you will find all of the information and forms you will need for band camp and this fall. Please read it all very carefully and be sure to turn in all required forms the day you arrive for camp.

Similar to last year, we will have parents set up for registration to take your forms and fees. Please refer to the forms check-list for specific section turn in days. It is required that all forms be turned in the first day you arrive for camp. We ask that you please fill out the forms prior to your arrival to help expedite the turn in process. The band fees list has all of the fixed expenses for the year. Just fill it out and add it up. Don’t worry about sizes. It isn’t an order form. We ask that you try to charge as little as possible to your account. However, the form allows you to specify how much you wish to pay at registration and how much you wish to charge to your account. Just be sure to pay off your account by the end of the school year. For lunch, students will have three options during camp. 1) You may bring your own lunch 2) Chik-Fil-A will be offering a lunch order two days during camp (order form in this packet) 3) NEW THIS YEAR! The THS Cafeteria will serve a FREE LUNCH each day during camp for all of our band students! Please remember students ARE NOT allowed to leave campus during camp (by car, foot, or any other means of transport) while they are under our supervision. In preparation for camp, start drinking lots of water now AND get outside so your body can adjust!

Please be sure to check the summer rehearsal dates and plan vacations carefully (the week of July 24-28 is a great time for vacations since there are no band activities). Also be sure to reserve the first Saturday of Fall Break (September 30th). That is a competition day.

Leadership Camp - July 11 Guard/Percussion - July 12-14

Freshman Camp - July 14 Full Band Camp - July 17-21, July 31st, and August 1st

Specific times can be found through our Google Calendar: https://tullahomaband.org/calendar/ Enjoy the remainder of your summer break and see you soon! -the Directors

2017  BAND CAMP FORMS CHECK-LIST AND TURN IN DATES 

  

PLEASE RETURN ALL OF THE ITEMS LISTED BELOW WHEN YOU ARRIVE TO CAMP. (SEE TURN IN DATES BELOW) 

 ● LEADERSHIP TEAM- TURN IN JULY 11 

● GUARD/PERCUSSION- TURN IN JULY 12 ● FRESHMEN/NEW MEMBERS- TURN IN JULY 14 

● ALL OTHER MEMBERS- TURN IN JULY 17  

THE FIRST FOUR FORMS ARE REQUIRED IN ORDER FOR STUDENTS TO PARTICIPATE IN BAND ACTIVITIES. 

   

❏ PERFORMANCE AGREEMENT                                      (If not already turned in) 

❏ MEDICAL RELEASE FORM 

❏ PARENT VOLUNTEER FORM 

❏ BAND FEES/CHARGES CHECKLIST   ❏ CHIK-FIL-A ORDER FORM (IF WANTED)   

Tullahoma High School Band Performance Agreement

2017/2018 School Year  

As a member of the Tullahoma High School Band program, I agree to do my personal best to continue the Band’s tradition of excellence. I understand that attendance and preparation for rehearsals and performances are essential for the Band to operate successfully. My parents/guardians and I have reviewed the 2017/2018 THS Band schedule and have resolved or documented any potential conflicts. Barring an extreme family emergency, I will attend all rehearsals and performances.

______________________________________________ ________________ Signature of Band Member Date

______________________________________________ ________________ Signature of Parent/Guardian Date

BAND CAMP DATES

Leadership Team Camp: July 11 Guard and Percussion Camp: July 12, 13, 14 Full Band Camp (All Members): Freshmen/New Student Camp: July 14 July 17, 18, 19, 20, 21 and July 31, August 1 *July 24-28 is a free week- No Camp Activities Scheduled

MARCHING BAND REHEARSALS Regular Fall After School Rehearsal Schedule The following schedule will begin on Thursday, August 3rd, and continue through Thursday, September 28th:

• Guard: Monday, end at 5:00 ~ Tuesday, end at 4:30* ~ Thursday, end at 4:30* • Percussion: Monday, end at 5:00 ~ Tuesday, end at 4:30* ~ Thursday, end at 4:30* • Woodwind & Brass: Tuesday, end at 4:30* ~ Thursday, end at 4:30*

*Safety regulations require that all outdoor activities cease when the heat index hits 105 degrees. In the event we experience extreme temperatures, Tuesday and/or Thursday rehearsals will be from 6:00 – 8:00 PM until temperatures return to tolerable

levels.

*Please make every effort to schedule medical, dental, eye, and other appointments outside of rehearsal time. Wind players have Monday and Wednesday afternoons free. All marching band members have Wednesday afternoon free. Try to utilize this time for appointments during marching season. If an appointment must be made during rehearsal time, try to schedule it at the

beginning of rehearsal to maximize the amount of time you will have when you return.

*Any student who has excessive absences from band camp and/or rehearsals will lose performance privileges with the marching band

MARCHING BAND PERFORMANCES Football Games: August: 18, 25 September: 1, 8, 15, 22, 29 October: 6, 20, 27 November: 3, 10 (Playoffs)

*Competition Dates: September 9 September 16 September 23 September 30 *All will be full days – Do not plan any other activities on these dates.

March-A-Thon Christmas Parade: October 21 December 1 or 8 (TBD)

FALL/ SPRING CONCERT PERFORMANCES (Winds and Percussion Only)

Concerts: December 10, February 22 or 27 (TBD), May 6

Please list any known conflicts and their dates on the back of this agreement.

Tullahoma City Schools Band Program Permission for Medical Treatment 

2017-2018 School Year

Student: _______________________________________________________ To Whom It May Concern: I, the undersigned, being the parent or legal guardian of the above-named student, do hereby authorize any necessary medical treatment for this person while participating in Tullahoma City Schools Band activities. Birth date of Student: ___________________ Home Phone Number: __________________________ Other Emergency Phone Number(s): _____________________________________________________ Name of Parent or Guardian (Please print): _______________________________________________ Street Address or PO Box: ____________________________________________________________ Town: ______________________________________________ Zip: __________________________ Name of Insurance Company: __________________________________________________________ Insurance Identification Number (if any): _________________________________________________ List any allergies to foods, medications, etc: _______________________________________________ __________________________________________________________________________________ Describe any existing medical problems: _________________________________________________ Is this student currently on any medication? ___________ If yes, please list below: __________________________________________________________________________________ Date of last tetanus shot (if known): _________________________________ Our chaperones keep some over-the-counter oral medications that could be administered to your child when needed. Please respond to the following:

· ______ Yes, a chaperon has my permission to administer the following medications to my child when necessary (indicate your choice by circling the medications):

Ibuprofin Acetaminophen Benadryl Pepto Bismol Immodium Ginger Root (for upset stomach)

· ______ No, I would prefer that no oral medications are administered to my child. Signature of Parent or Guardian: ___________________________________ Date_____________

Tullahoma High School Band Booster Club VOLUNTEER REGISTRATION FORM 

2017-2018 

Please check all areas that you are available to help 

❏Water and Snack Committee Help serve water and snacks to students during camp, at games, and at contests 

❏Chaperones Help monitor the best band students in the world and ride buses to special events 

❏Concessions Give a few hours to help work concessions on Friday nights and other events 

❏Field Crew Get a front row seat to each show and help move equipment on and off the field 

❏Bus/Semi Driver Help transport the band equipment and students to events 

❏Guard Moms Help assist staff and guard captain with dress, hair, and make-up 

❏Set Construction Help paint and build sets for the fall band show and any other equipment needed 

❏Food Committee Help make food and desserts for special band events 

❏Flag/Costume Sewing Help sew flags and guard uniforms for the fall show and concert uniforms 

❏Fundraisers Volunteer to work and/or help with band fundraisers (Work a shift at Bonnaroo, help distribute  orders during 

fruit sale, help secure corporate sponsorship for the March-A-Thon) LOTS OF WAYS TO HELP AND GET INVOLVED! 

❏Other ________________________________________________________  

Tullahoma Band Fees Checklist (2017-2018)

Turn in this form the first day you arrive for camp along with payment

Brass, Woodwind, and Field Commander Members: $ # of Total Pay Now Charge to Account

Undershirt for Uniform (suggested 2 per student)* $11

Approved shorts for under uniform* $11

Viper Marching Shoes* $40

Gloves* $5

Band Camp $100

Sight Reading Factory $2

Fall/Spring Fair Share (per family) $75/$50

Percussion Members: $ # of Total Pay Now Charge to Account

Stick Fee $50

Undershirt for Uniform (2 per student)* $11

Approved shorts for under uniform* $11

Viper Marching Shoes* $40

Band Camp $100

Sight Reading Factory $2

Fall/Spring Fair Share (per family) $75/$50

Guard Members: $ # of Total Pay Now Charge to Account

Guard Uniform $75

Guard Shoes $35

Accessories Fee (make-up, hair supplies, etc) $15

Band Camp $100

Sight Reading Factory (instrumentalists only) $2

Fall/Spring Fair Share (per family) *only guard members who play an instrument will be charged spring fair share

$75/$50

Student Name_________________________Section (circle one): W.W. Brass PERC. GUARD F.C.

Total To Be Paid__________

Amt Paid_______Amt Charged to Account_______ (Check Number______and/or Cash_______)

All above must be paid or fundraised by the end of the 2017-2018 school year

* Upper-classmen may already have some of these items

Required Items for Band Camp:   

-Lace-up Tennis Shoes -Large Water Jug  

(½ Gallon or Larger) 

-Sunglasses -Shorts 

-Light Colored/Breathable Clothing -Sunscreen 

-Music Binder/Pencil  (Instrumentalists only) 

-Healthy Lunch  (Students are not allowed to leave campus during lunch/camp hours) 

     

2017-2018 THS BAND YEAR-AT-A-GLANCE SCHEDULE

The purpose of this table is to give some specific dates for some events and for

those not yet scheduled to let you know the month in which they occur. For more detailed info, refer to our online calendar & sync with your smart device

at www.tullahomaband.org/calendar JULY ● Band Camp (dates on Google calendar www.tullahomaband.org) AUGUST ● School begins

● After school rehearsals begin ● First performance ● Football season begins

SEPTEMBER ● Home and away ball games ● After school rehearsal continue ● Marching Contests

OCTOBER ● March-A-Thon Fundraiser ● Fall break ● Home and away ball games continue ● Citrus fruit sale begins

NOVEMBER ● Play-offs begin, so keep those Friday nights open ● Junior High Mid-State Auditions ● Fruit sale ends

DECEMBER ● Christmas Parade, first Friday in December ● Senior High Mid-State Auditions and Mid-State Jazz Auditions ● Holiday Band Concert

JANUARY ● Mid-State Band Clinic (Selected Students) FEBRUARY ● Rehearsals for concert MARCH ● Senior High Band Concert

● Concert Performance Assessment ● Spring Break

APRIL ● Ensemble month ● Jazz Night Out ● Solo & Ensemble Festival ● All State Band

MAY ● Spring Concert ● Recitals ● Band Banquet – This is a great way to wrap up the year and

remember all the fun and excitement. JUNE ● Bonnaroo Fundraiser- Please sign up to help!

Supplies Needed for Band     

Each Year we assign items for each section to bring in to help us keep the cost down for everyone throughout the marching season.  Please bring in your assigned items 

with you to band camp.  Thanks!     

Flutes- 2 cans of hairspray   Clarinets- Package of Long Black Men's Socks   Saxophones- Windex and Paper Towels   Horns- Large box of Bobby Pins (get at Sally's)   Trumpets- 2 boxes of quart size freezer bags   Trombones- 2 bottles of Febreeze  Euphoniums- 2 packages of Baby Wipes  Tubas- 2 packages of black non-metal ponytail holders  Front Ensemble- Micro Fiber Cloths   Drum Line- Laundry Detergent ERA ONLY   Field Commanders- 3 Containers of Clorox Wipes   Guard- Large box of Bounce Fresh Linen Dryer Sheets  

How to log­in to Charms Ho 

 Initial Charms Log-in: Step 1 Go the Charms website (link below) ( https://www.charmsoffice.com/charms/plogin.asp ) Step 2 Enter the School Code: thsband Step 3 Enter your Student Area Password: S###### Please make sure the "S" is capitalized and followed by a six digit number. Most students have this number memorized for testing purposes. If you need this number, please contact a director. Step 4 You will be prompted to create your own password (and hint) after you initially sign-in. Please make sure to write this down somewhere. Also, you will want this password to be shareable by anyone who needs access to this account. Step 5 Explore Charms. Make sure you click the green update button when you change anything or your information will not be saved.