www.gsa.europa.eu/r-d/h2020

Katarina Lenova, 4 February 2014

H2020 - RULES FOR PARTICIPATION AND FINANCIAL RULES

RULES FOR PARTICIPATION• GSA types of actions• Minimum No of participants per Consortium• SMEs and Associated countries• Who can get funding• Company registration and validation

GSA: 4 topics & 2 types of actions

Innovation action (IA)(activities aimed at producing plans and arrangements or designs for new, altered or improved products, processes or services.)

Coordination and support action (CSA)(consisting of accompanying measures such as standardisation, dissemination, awareness-raising and communication, networking, policy dialogues and studies)

• GALILEO-1-2014: EGNSS applications• GALILEO-2-2014: Small and Medium

Enterprise (SME) based EGNSS applications

• GALILEO-3-2014: Releasing the potential of EGNSS applications through international cooperation

• GALILEO-4-2014: EGNSS awareness raising, capacity building and/or promotion activities, inside or outside of the European Union

• Some rules are different for IA and for CSA

Minimum No of participants• IA: Minimum three independent legal entities

established in different member state or associated country

• CSA: Minimum one legal entity

• GSA encourages creating consortia with more beneficiaries!

• GALILEO-2-2014: Small and Medium Enterprise (SME) based EGNSS applications -> Coordinator must be an SME

Definition of ‘SME’Definition: micro-, small- and medium-sized enterprise

– Enterprise: any entity engaged in an economic activity, irrespective of its legal form, e.g.:

• self-employed persons or family businesses• partnerships or associations

• SMEs:– employ fewer than 250 persons – annual turnover is not exceeding EUR 50 million and/or– annual balance sheet total is not exceeding EUR 43

million

Definition of ‘Associated country’Definition: third country which is party to an international agreement with the Union:• Latest list of countries available at:http://ec.europa.eu/research/participants/data/ref/h2020/wp/2014_2015/annexes/h2020-wp1415-annex-a-countries-rules_en.pdf

• For example:– acceding countries, candidate countries and potential candidate

countries– European Free Trade Association (EFTA) members, or countries

covered by the European Neighbourhood Policy

Who can get funding?• Any legal entity established in a Member State or

associated country, or created under Union law• Any international European interest organisation• Any legal entity established in a third country if

certain conditions apply– List of countries will be published in H2020 online

manual

Company registration

• Registration:– Every participant has to register!– To check if registered:

http://ec.europa.eu/research/participants/portal/desktop/en/organisations/register.html

– Info for registration:• legal status and • info on finances

• Proposal submission:– Described in another presentation

Proposal submission

Validation of organisationRegistration of organisation

Financial viability checkLEAR appointment

Company validation

• Validation:– Only if proposal accepted– Supporting docs will be requested to prove legal name,

form and address• LEAR - Legal Entity Appointed Representative• Financial viability check

– Always for coordinators of projects with > EUR 500K funding unless they are public bodies

– May be needed for others – EC contacts you

Proposal submission

Validation of organisationRegistration of organisation

Financial viability checkLEAR appointment

FINANCIAL RULES• Funding rates• Indirect cost rate• Subcontracting and 3rd parties• Reporting requirements

Single funding rate for direct costs

One project = one rate

• Same rate for all beneficiaries and all activities in the grant.

• Rate depends on the type of action

Maximum reimburseme

nt rates

Research and technological development activities (*)

Demonstration activities

Other activities

Network of excellence

50%75% (**)

100%

Collaborative project(****)

50%75% (**)

50% 100%

Coordination and support action

100% (***)

Funding rates for GSA grants• Innovation action (IA)

– 70% of the total eligible costs– Exception: 100% of the total eligible costs for non-

profit legal entities

• Coordination and support action (CSA)– 100% of the total eligible costs

No differences among cost categories (RTD, mgmt, dem, oth)!

Indirect costs

• 20%?• 60%?• Real?• Simplified?

• 25% of the total eligible costs excluding:– Subcontracting– Costs of resources made available

by 3rd parties – Financial support to 3rd parties

Subcontracting• Same rules as in FP7:

– may cover only a limited part of the action– best value for money or, if appropriate, the lowest

price– must avoid any conflict of interests– Subcontracted tasks and related costs in Annex 1

Third partiesDefinition: entities which participate in the action but do not sign the GA (including entities linked to the beneficiaries)

• Can get funding:– Max GSA contribution is EUR 60.000 to each 3rd party

• Certain criteria must be fulfilled. See: http://ec.europa.eu/research/participants/data/ref/h2020/wp/2014_2015/annexes/h2020-wp1415-annex-k-fs3p_en.pdf

• Can provide contributions in kind

Reporting – working time• Time recording:

– Still needed for everybody– Exception: when person is working full-time on the

project• Annual productive hours – option to choose:

– Fixed number (1720)– Individual annual productive hours (calculated on the

basis of the ‘annual workable hours’ of the employee: hours worked + overtime - absences)

– Standard annual productive hours (calculated based on usual accounting practices)

Reporting - certificates• Certificate on the financial statement:

– Grant claimed > EUR 325,000– At the end of project

• Certificate on the methodology to calculate unit costs– Needs to be accepted by the EC

Ex-ante checks

Thank you!

• Additional info:– H2020 EC website:

http://ec.europa.eu/programmes/horizon2020/en – Participant Portal: http://

ec.europa.eu/research/participants/portal/desktop/en/home.html