h5. mm activity 2 - mm cycle

8/8/2019 H5. MM Activity 2 - MM Cycle

1/5

Check status of various accounts.The power of an ERP system is that the business transactions are simultaneously recorded in all ofthe affected areas of the business in real time. In order to understand this we want you todetermine which accounts should be affected by the transactions that follow. In this case thefollowing accounts should be checked:

Check inventory in materials managementCheck inventory in the general ledgerCheck cash in the general ledgerCheck accounts payable in the general ledgerCheck goods received/invoice received account in the general ledgerCheck accounts payable in the subsidiary ledger

These checks should be done after each step of the transaction. Open a series of SAP sessions todo this checking and then refresh the screen after each business transaction step.

Check MM inventory: Logistics-Material Management-Inventory Management-Environment-Stock-Stock Overview: MMBE (double click on your item or scroll to the right to see all fields in theinventory inquiry screen.)Check GL Accounts: Cash, GL Inventory, GL AP and Goods Received/Invoice Received All ofthese can be seen from: Accounting-Financial Accounting-General Ledger-Information System-GLReports-Line Items-GL Line Items-GL Line Items, List for Printing:S_ALR_87012282Check sub-ledger: Accounting-Financial Accounting-Accounts Payable-Account-Display / ChangeLine Items: FBL1N Or simple line item report that we already used for vendors S_ALR_87012332

MM Inv.

Qty

GL

Cash

GL

Inv.

GL

AP

GL

GR/IR

Vendor

SubledgerAfter Step 5After Step 7After Step 9After Step 11After Step 13

Enter the balance in each of these accounts, (not the change in value), after each step noted. Youwill be completing this table as you go through the subsequent steps. (Note: on some of the abovetransactions if there is no value in the account, you may get an error message when trying todisplay the balance. This is normal and simply means that the balance in the account is zero.)

Step 7: Create a Purchase Order to buy the Finished Product

Logistics Materials Management Purchasing Purchase Order CreateVendor/Supplying Plant Known (ME21N)

On the Create Purchase Orderscreen:Field Input

(Field) (will be

defaulted)

Standard purchase

order

SAP AG 2009 / SAP University Alliances


2/5

2

Vendor 96XXDocument date Today date

Note: If the screen looks like the following, click on Header and Item Overview

icons to expand those areas.

Click on the Org. Data tab page, enter the following data:

Field Input

Purchasing org. 90XXPurchasing group AXXCompany code 90XX (if default is 80XX,

change to 90XX

Click on Enter. (If you get an error message, hit Enter. again and enter the data for thepurchasing group)

Click on Enter again. You may get another warning.

Click on Enter again to continue.

Enter the following data under item overview area:

Field DataMaterial Big_TrophyXX

Quantity requested 50Delivery date Todays datePlant 90XXStorage location 0010

Click on Save .

Write down purchase order number _________4500017132__________.

Step 8: Repeat the checks in step 6 and record in that table.

Step 9: Receive the Product from the Vendor



3/5

3

Logistics Materials Management Inventory Management Goods MovementGoods Receipt For Purchase Order PO Number Known. (MIGO)

OR

Logistics Materials Management Purchasing Purchase Order Follow-on Functions Goods Receipts(MIGO)

Goods Receipt Purchase Order screen appears.

Field InputPurchase Order Purchase order # from step

7

Delivery Note XX

Click on Enter and all the data will be copied from the purchase order

Select Item OK box to confirm the receipt. (this is at the bottom of the screen)

Click on Save .

Write down Material document number ___________________.


Step 11: Receive the Invoice from the Vendor

Logistics Materials Management Purchasing Purchase Order Follow-onFunctions Logistics Invoice Verification (MIRO)

Note: If a small window appears asking for company code, enter90XX as companycode. If the company code shown is not your company code selectEdit Switch company code and enter your company code.Make sure the company code should be the one assigned to you.

Field Input

Invoice date Todays datePosting date Todays dateUnder PO reference tab

Purchase Order/Scheduling Purchase order # from step 7



4/5

4

Agreement

Click on Enter , the information will be copied from the purchase order to the invoice

EnterAmount (in Basic data tab) same as the Balance shown in the right corner

Click on Enter , the Balance should be 0.00 and the light should be green.

Click on Post (Save) .

Write down Invoice number ___________________.


Step 13: Make the Payment by Cash to the Vendor

Accounting Financial Accounting Accounts Payable Document Entry OutgoingPayment Post (F-53)

Field Input

Document Date Todays datePosting Date Todays dateCompany Code 90XXCurrency/Rate USDUnder Bank Data areaAccount 1001 (Cash Account)Amount Amount of paymentUnder open item selectionareaAccount (the vendornumber)

96XX

Automatic search Select

Click on Process Open Items Button

The Not Assigned amount should be 0.00 .

Post (Save) the transaction.

Write down the document number.____________________________


Step 15: Write down the journal entries the system made



5/5

5

By using the information contained within the table in step 6, construct all of the journal entries thatwere made by SAP for these transactions. For each journal entry show the step number of thetransaction, the accounts debited and credited and the dollar amounts involved. Use the followingformat:

Step #: Account 1 $$$Account 2 $$$

Step #: Account 3 $$$Account 4 $$$

etc.


h5. mm activity 2 - mm cycle

Documents