hall opening preparation presented by : lisa cannon

Hall Opening Preparation

Presented by : Lisa Cannon

Hall Opening Preparation

IntroductionsImportance of Planning Ahead & DelegationSetting Up Your Mail Room & Mail Clerks Tips for Residence Hall OpeningWorking with Parents and FamiliesFirst All-Hall MeetingStart Up Supplies & CostsHall Opening Check ListAdvice from Returning Staff Hands on Training – “Opening Day Check In”Questions

PLAN AHEAD!

So… You don’t feel rushed You have time to have all your questioned answered You don’t look like this…

Use your SSM

Your Mail Room

Label Boxes (good SSM task)

Hire Mail Clerk (if not already done)

Tips for Residence Hall Opening

DailyCheck Mail!

2 weeks before openingRA duty boards to the Center for printing and lamination

Request S numbers for any supplies or food that will be purchased off campus

Submit request for tables and chairs for opening day at http://134.53.72.1/home.html

Submit catering order for LLC Kickoff if you have not already done so (if applicable)


1 week beforeCustomize Check In Reminders Sheet Update and copy RHA Elections Information & Sign Up SheetVerify Catering Order, or other food purchases for Opening EventCreate and copy flyers for Opening Event & All Hall MeetingPrepare agenda for All Hall Meeting


At least 1 week beforeVerify that all keys and locks work (SSMs)Place keys in envelopes with room number written on front of each envelopeRequest replacement keys from Jay Mabry for broken and missing keysSubmit list of broken locks or locks needing oil to Jay MabryCreate SSM duty and workshifts schedule for opening


At least a Few Days Before OpeningUpdate and print flow charts and registration signage based on information receivedCreate welcome bannerCreate direction signs for halls - bathrooms, stairs, fire exitHang Directional Signs


At least a Day Before OpeningSpray paint smoking lines around building – 25 feet around entire buildingSet up tables and chairs in your check in areaPre-stuff bags with giveaways and flyersSet up stations and lay out materials –Telephone Codes, S-hooks, emergency cards, room inventory cards

Review check-in process with SSMs


Things you will receive from other departments (up to opening day)

Telephone Information CardsInformation/Brochures/Give-a-ways (Athletic Dept-Maybe)Guide to Residence Hall Living Card (ORLNSP)S-hooks for residents -1 or 2 per resident (housing manager)Room Inventory Cards (Housing Managers) Emergency Cards (ORLNSP)Smoking Prevention paint kit (Health Education)


Special NotesDuty boards should be printed and laminated through the Center and not the Copy Center

The Center does not supply lamination for student door boards. This must be covered by your hall start up funds or by the SSM funds.

Parents & Families

IntroductionsHave “all about me” information by your office

Questions & Concerns

Facility/Hall -related Questions & Concerns

Students First!!!

The First All-Hall Meeting

Encourage residents that they need to attend the All-Hall Meeting when they arrive to check-inAll Hall Meeting will be held shortly after check-in endsTopics to cover:

Self and staff introductionsPolicies and proceduresHall kick-off informationHall CouncilResources (GTRLHL, Code of Conduct)

Start Up SuppliesProvided by ORLNSP

Receipt books for lockouts 1 white key envelope per student1 pair of scissors1 ream of paper2 black & 2 red markers1 black pen1 box of paper clips1 bag of rubber bands

Start Up Supplies & Costs

$100.00 per hallDepartmental Code

Wells Hall, Shriver Center Book Store

Departmental Credit CardWal-Mart & Meijer

What to buy & what not to buyStart up money can be used throughout the year

Hall Opening Checklist

Other Advice?

Resources Available on the ORLNSP Web site - Manual

Directional Signs for Move-in DaysWhat Can I do with $100 of start-up funds?List of supplies available at WellsSample Move-In Day SSM Check-in ScheduleDaily check-list of things to do before Move-In Day

Hands on Training – “Opening Day Check In”

Welcome to

Shriver Hall

Questions

Please do not hesitate to call Lisa 9-4122 if

you have any last minute questions before you open

your hall!

hall opening preparation presented by : lisa cannon

Documents