hallandale beach, florida · web view2010/09/01 · presentation of ad hoc parking committee final...

REGULAR AGENDACITY COMMISSION, CITY OF HALLANDALE BEACH

WEDNESDAY, SEPTEMBER 01, 2010 10:00 AM

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PRESENTATIONS AND REPORTS

A. Presentation of Certificates to the Student Citizens of the Month

B. Presentation Regarding Activities at the Village at Gulfstream Park (Suzanne Friedman) CAD# 029/04

C. Discussion of Utilities & Engineering Construction Projects

D. Presentation of the Police Department Quarterly Report

E. Presentation to Chief Magill for the Chief of the Year Award from Florida D.A.R.E. Officer's Association

F. Presentation of Trophies to Schools Being Honored for Participation in Vice-Mayor Julian's Food Drive

G. Proclamation Proclaiming Florida's Missing Children's Day

5. PUBLIC PARTICIPATION (to be heard at 10:15 A.M.)

6. CONSENT AGENDA

A. Approval of Draft Minutes - Special City Commission Meetings of May 13, 2010, May 26, 2010, June 09, 2010 and Regular City Commission Meeting of June 16, 2010.

7. PUBLIC HEARINGS (to be heard at 10:30 A.M.)

**Time Certains are Provided as a Guide and May Not Be Heard at the Time Specified

A. An Ordinance of The City of Hallandale Beach, Florida, Vacating Certain Portions of Alleyways within The Hollywood Pines Estates Subdivision Blocks 3 Generally Located at 426 NE 5th Street Providing for Conflict, Severability and an Effective Date. This Ordinance is a Result of Application #44-10-RV by Seville General Partners (Second Reading) (Staff: Development Services Director) (See Backup)

THE CITY COMMISSION UNANIMOUSLY APPROVED FIRST READING OF THIS ITEM ON JULY 21, 2010.

B. An Ordinance of The City of Hallandale Beach, Florida, Vacating Certain Portions of Alleyways within The Hollywood Pines Estates Subdivision Blocks 3 Generally Located at 425 N Federal Highway Providing for Conflict, Severability and an Effective Date. This Ordinance is a Result of Application #45-10-RV by 425 N. Federal, LLC (Second Reading) (Staff: Development Services Director) (See Backup)

THE CITY COMMISSION UNANIMOUSLY APPROVED FIRST READING OF THIS ITEM ON JULY 21, 2010.

C. An Ordinance of the City of Hallandale Beach Florida, Amending Chapter 32, Article IV, Division 8, Landscaping, of the City of Hallandale Beach Code of Ordinances, the "Zoning and Land Development Code", Providing for Conflicts; Providing for Severability: Providing for an Effective Date. This Ordinance is as a Result of Application # 56-10-TC. (First Reading) (Staff: Director of Development Services) (See Backup) CAD# 026/07

THE PLANNING AND ZONING BOARD UNANIMOUSLY RECOMMENDED APPROVAL OF THIS ITEM ON JULY 28, 2010.

8. CITY BUSINESS

A. Presentation of Ad Hoc Parking Committee Final Report (Staff: Director, Utilities & Engineering) (See Backup) CAD# 001/09

TO BE HEARD AT 10:45 A.M.

B. Presentation by PFM Asset Management, LLC for the Investment Results for Surplus Funds for the Period April 1, 2010 through June 30, 2010. (Staff: Director, Finance) (See Backup)

TO BE HEARD AT 11:00 A.M.

C. Presentation by Principal Financial Group of the Quarterly Results of the General Employees and Professional/Management Pension Plans for the

REGULAR AGENDA - September 1, 2010

Quarter Ending June 30, 2010 (Staff: Director of Personnel & Labor Relations)(See Backup)

TO BE HEARD AT 1:30 P.M.

D. Consideration of Request for Additional Funds from General Fund Contingency Account to Cover the Cost of Outside Building Inspection Services for FY 09-10. (Staff: Director of Development Services) (See Backup) BP# 014/08

E. Discussion of the City of Hallandale Beach Neighborhood Stabilization Program (NSP1) Activities (Staff: Director of Development Services) (See Backup) CAD# 006/09

F. Pursuant to Chapter 23, Section 105, Award of Contracts, Request Authorization to Award Gibbs Land Surveyors a task order for Aerial and Surveying Services, Utilizing RFP #2007-2008-004, Continuing Services and Comprehensive Services, for an Amount not to Exceed $83,790.00. CIP #99-63-01. (Staff: Director, Utilities and Engineering) (See Backup) BP# 013/09.

G. Pursuant to Chapter 23, Section 105, Award of Contracts, Request Authorization to Award Bid #FY 2009-2010-002, 30 Slip City Marina Dock Project, Portion A, to lowest responsive responsible bidder, Shoreline Foundation, Inc. in the total amount of $739,520.54, and Portion B, to lowest responsive responsible bidder, Tenex Enterprises, Inc. in the total amount of $231,469.00. (Staff: Director, Utilities and Engineering) (See Backup) CAD #031/03

H. A Resolution of the City of Hallandale Beach, Florida, in Support of a Reapplication for a Local Government Funding Request Through the Florida Department of Environmental Protection under the Beach Management Program Florida Long Range Budget Plan for Renourishment of Hallandale Beach beaches from County Line to North City Limits. (Staff: Director, Utilities and Engineering) (See Backup) CAD #035/97

I. A Resolution of The City of Hallandale Beach, Florida, Supporting Immediate Congressional Action to Authorize Legislation Allowing Property Assessed Clean Energy Programs.(Mayor Joy Cooper)(See Backup) CAD# 008/10

J. A Resolution of the City of Hallandale Beach, Florida, Supporting the Florida Department of Transportation's South Florida East Coast Corridor (SFECC) Project and Its Affiliated Regional and County Transportation Agencies; Acknowledging Potential Station Location; Acknowledging the City's Commitment to the Project to Enhance Mobility in the Southeast Florida Region. (Mayor Joy Cooper)(See Backup) CAD# 014/00 & CAD# 008/10

9. COMMISSIONER REPORTS

10. OTHER


11. PLANNING AND SCHEDULING MEETING (to be heard in Room 257)


7A. CITY OF HALLANDALE BEACH, FLORIDAMEMORANDUM

DATE: August 12, 2010

TO: Mark Antonio, City Manager

FROM: Richard D. Cannone, Director of Development Services Department

SUBJECT: An Ordinance of the City of Hallandale Beach, Florida, Vacating Certain Portions of Alleyways within the Hollywood Pines Estates Subdivision Blocks 3 Generally located at 426 NE 5th Street Providing for Conflict, Severability and an Effective Date. This Ordinance is a result of Application #44-10-RV by Seville General Partners. (Second Reading)

PURPOSE

The City Commission adopt an Ordinance on Second Reading vacating an alleyway located within the property located at 426 NE 5th Street. The Ordinance (see attached) is the result of Application #44-10-RV by Seville General Partners.

BACKGROUND

On July 21, 2010, the City Commission unanimously approved on First Reading the attached Ordinance and set Second Reading for September 1, 2010.

DISCUSSION

No changes have been made to the Ordinance from First Reading.

RECOMMENDATION

City Commission adopt the attached Ordinance on Second and Final Reading.

Prepared by: _______________________________ Christy Dominguez

Director of Planning and Zoning Reviewed:

______________________________ _________________Mark Antonio, City Manager Date

____ Approved _____ Denied _____ Hold for Discussion

09/01/10


7B. CITY OF HALLANDALE BEACH, FLORIDAMEMORANDUM




SUBJECT: An Ordinance of the City Of Hallandale Beach, Florida, Vacating Certain Portions of Alleyways within The Hollywood Pines Estates Subdivision Blocks 3 Generally located at 425 North Federal Highway Providing for Conflict, Severability and an Effective Date. This Ordinance is a Result of Application #45-10-RV by 425 North Federal, LLC. (Second Reading)

PURPOSE

The City Commission adopt an Ordinance on Second Reading vacating an alleyway located within the property located at 425 North Federal Highway. The Ordinance (see attached) is the result of Application #45-10-RV by 425 North Federal, LLC.

BACKGROUND

On July 21, 2010, the City Commission unanimously approved on First Reading the attached Ordinance and set Second Reading for September 1, 2010.

DISCUSSION

No changes have been made to the Ordinance from First Reading.

RECOMMENDATION

City Commission adopt the attached Ordinance on Second and Final Reading.

Prepared by: _______________________________ Christy Dominguez

Director of Planning and Zoning Reviewed:

______________________________ _________________Mark Antonio, City Manager Date

____ Approved _____ Denied _____ Hold for Discussion


09/01/10


7C. CITY OF HALLANDALE BEACHMEMORANDUM



FROM: Richard D. Cannone, Director of Development Services

SUBJECT: An Ordinance of the City of Hallandale Beach Florida, Amending Chapter 32, Article IV, Division 8, Landscaping, of the City of Hallandale Beach Code of Ordinances, the "Zoning and Land Development Code", Providing for Conflicts; Providing for Severability: Providing for an Effective Date. This Ordinance is as a Result of Application # 56-10-TC.

CAD#026/07

PURPOSE:

The City Commission adopt on First Reading an Ordinance amending Chapter 32, Article IV, Division 8, Landscaping, of the City of Hallandale Beach Code of Ordinances, the "Zoning and Land Development Code."

BACKGROUND:

The City Commission has recognized a need to reshape the City into a more pedestrian oriented sustainable community, including the protection of the environment and the preservation of trees. Some of the initiatives already achieved towards this goal include the adoption of the Citywide Master Plan, adoption of the Green Building Ordinance and adoption of Resolution 2009-13 and amendments to the City’s Comprehensive Plan which seek to achieve a 30% or more tree canopy coverage by 2030.

The City has also recognized a need to update the City’s landscape code to promote more functional and sustainable landscape in the City. In addition, the City Commission requested the regulations be amended to allow the use of synthetic materials on a case-by-case basis in parkland, recreational areas or playground.

On July 28, 2010, the proposed Ordinance was presented to the Planning & Zoning Board which recommended approval by a vote of 7-0 subject to the Ordinance being amended to provide consistency on references to the City Manager or Director and further, to reduce the landscape credit for architectural planters from 100% to 50% credit. The attached Ordinance has been amended accordingly.

On August 12, 2010, the proposed Ordinance was presented to the Code Advisory and Permitting Board which recommended approval with no additional comments.

DISCUSSION:

Staff has drafted the proposed amendments to the City’s landscape regulations incorporating water conservation measures, the preservation of trees, promoting the use of native species, and measures to increase the City’s tree canopy coverage. The proposed amendments also encourage diversity of tree species, encourage the


reduction of urban heat island effect, promote a more “walkable” community, and overall, improve the aesthetics of the City.

ANALYSIS:

Staff conducted extensive research of landscape codes and reviewed ordinances of nearby municipalities. In addition, the draft ordinance is consistent with:

Broward County’s draft Landscape Code, which is anticipated to be adopted in September following numerous workshops; and

South Florida Water Management District’s publication, Waterwise: South Florida Landscapes.

Furthermore, staff referenced the Landscape Irrigation and Florida-Friendly Design Standards publication which was developed pursuant to Florida Statutes 373.228 and F.S. 373.185. The Statutes directed multiple agencies including the Florida Water Management Districts, the Florida Department of Environmental Protection, and the Florida Irrigation Society to work together to develop a plan for irrigation and design standards that promotes water conservation measures and sustainability.

The following is a summary of the proposed amendments in the attached draft Ordinance:

1. Amends the definition of the word “caliper” and “diameter at breast height (DBH) to clarify the proper means of measuring young versus mature trees.

2. Adds new definitions related to landscaping including the terms utilized in the Ordinance such as “Native Vegetation” and “Pervious Paving Materials”.

3. Provides a definition for the term “Florida-Friendly Landscaping” as developed under the Florida State Statute 373.185. The term “Florida Friendly” is used in the Florida Water Resources Act as an equivalent to “Xeriscape”.

4. Expands the purpose and intent provisions to recognize the City’s desire in promoting functional and sustainable landscaping.

5. The landscaped area requirements of Section 32-384 (lines 200-212) are revised to be consistent with the applicable zoning districts or uses as otherwise stipulated in other sections of the Code. The noted revisions do not result in any decrease in the amount of landscape area requirements.

6. Reduces the landscape area credit for architectural planters from 100% to 50% credit. Architectural planters are also included in the limitations of ground covers.

7. Creates a provision which allows a percentage of the landscape area required to be a pervious paving material such as porous asphalt or concrete and pervious brick pavers.

8. Eliminates the present exception for single family residences from having to plant any trees and requires such dwellings to provide a minimum of 3 trees on site.

9. Requires 50% of required trees to be drought-tolerant, native plant materials.


10. Requires a mix of plant species be utilized for projects requiring 6 or more trees.

11. Reduces the number of tree credits provided for existing trees, thus requiring additional trees be planted to meet code requirements.

12. Requires at least 50% of the trees planted within landscape area adjacent to the street be shade trees, consistent with recommendations in the City’s Master Plan to encourage more canopy shade trees along street corridors.

13. Requires at least 50% of trees within landscaped islands in parking lots be shade trees. This would assist to reduce the heat island effects of paved areas.

14. The vision clearance requirements at street intersection are adjusted by type consistent with the visual clearance requirements of Section 32-606(d) Signs.

15. Deletes the present exception for single family and duplex dwellings from having an irrigation system. However, established native vegetation would not have to be irrigated.

16. Requires the use of the lowest quality water available at the time of installation of an irrigation system.

17. Requires the grouping of plants by irrigation demand and maintenance needs.

18. Clarifies the proper manner of measuring the caliper of young trees as being 6 inches above natural grade instead of at breast height (DBH), which is used to measure mature trees.

19. Requires appropriate trees be planted when under electric utility lines.

20. Requires single credit palms such as Royal Palms to be planted at a minimum height of 20 feet instead of 15 feet for nonresidential uses.

21. Increases the amount of allowed ground cover such as pebbles, rocks and mulch in landscaped areas from 10% to 20% of the required landscaped area. Also requires the use of organic mulch containing no arsenic products.

22. Limits the amount of irrigated turf grass areas allowed on the property by type of use.

23. Permits the City Manager to allow the use of synthetic materials in lieu of vegetation in certain cases such as in playgrounds and recreational areas.

24. Requires a minimum of 30% of required hedge plants to be drought-tolerant, native species.

25. Requires additional site plan information on the plans to determine compliance with the ordinance.


RECOMMENDATION:

The City Commission adopt the attached Ordinance on First Reading and set Second and Final Reading for September 15, 2010.

Prepared By: _____________________________ Christy Dominguez, Director of Planning and Zoning

Reviewed: _______________________________ __________Mark Antonio, City Manager Date _____Approved _____Disapproved _____Hold for Discussion

Comments:

09/01/10


8A. CITY OF HALLANDALE BEACHMEMORANDUM

DATE: September 1, 2010


FROM: William M. Brant, P.E., Director of Utilities and Engineering

SUBJECT: Ad-Hoc Parking Committee Final Report CAD#001/09

PURPOSE:

City Commission to consider the Ad-Hoc Parking Committee final recommendations and as appropriate, direct staff to proceed with design and construction of specific parking improvements and to institute specific recommendations.

BACKGROUND:

The Ad-Hoc Parking Committee was established on October 15, 2009 by the City Commission for the purpose of facilitating the development of a recommended City-wide parking plan, including specific parking plans for designated areas of the City, evaluation of the use of parking structures and long term leasing of locations for parking. The Committee held various meetings during the next 18 months and on January 28, 2010 held a Special Meeting with the City Commission, at which time preliminary recommendations were presented and discussed. The Committee’s sunset date was June 30, 2010.

DISCUSSION:

Attached for your review, is the Final Report prepared by the Parking Committee. This report includes the previous Power Point presentation report presented and discussed with the City Commission on January 28, 2010.

Staff has reviewed the Committee’s suggested order of priority along with previous committee construction budget amounts and, together with the Committee, recommends the City proceed with the following improvements:

1. Atlantic Shores Boulevard - $1,013,144.

2. NE 12th Avenue - $76,927.

3. Golden Isles Drive - $2,000.

4. Foster Road - $15,000 for 20 spaces.

5. Diplomat Parkway - $219,119.

6. Diana Drive - $249,045.


The FY 2010-2011 Budget includes $200,000 for CIP#044102, Street Parking Program, and there is $97,413.00 presently in the CIP, for a total fund balance of $297,413.00. In FY11 the staff and the Committee recommend moving forward on the following projects:

NE 12th Avenue $ 76,927Foster Road $ 15,000Diplomat Parkway $109,560 Total $201,487

RECOMMENDATION:

City Commission to consider the Ad-Hoc Parking Committee final recommendations and, as appropriate, authorize the City Manager to institute specific recommendations.

Prepared By: _____________________ Richard Labinsky, P.E.

City Engineer Reviewed:

_______________________________ __________Mark Antonio, City Manager Date _____Approved _____Disapproved _____Hold for Discussion

09/01/10


8B. CITY OF HALLANDALE BEACHMEMORANDUM

DATE: July 23, 2010


FROM: Patricia M. Ladolcetta, Director of Finance

SUBJECT: Presentation by PFM Asset Management, LLC for the Investment Results for Surplus Funds

through June 30, 2010

The Finance Department has made arrangements for Steven Alexander, CTP, CGFO, Managing Director of PFM Asset Management, LLC., to make a presentation to the City Commission on the Investment Results for Surplus Funds April 1, 2010 through June 30, 2010 on the September 1, 2010 City Commission Meeting.

Accordingly, we have requested a time certain for the presentation, which should last about fifteen minutes.

If you need any additional information, please notify me at your earliest convenience.

_______________________________ __________Mark Antonio, City Manager Date _____Approved _____Disapproved _____Hold for Discussion

PML:baAttachment09/01/10


8C. CITY OF HALLANDALE BEACHMEMORANDUM



FROM: Radu Dodea, Assistant Director of Personnel

THRU: George Amiraian, Director of Personnel/Labor Relations

SUBJECT: Presentation by Principal Financial Group of the Quarterly Results of the General Employees and Professional/Management Pension Plans for the Quarter ending June 30, 2010

PURPOSE:

At the request of the City Commission, the Principal Financial Group (PFG) presents the quarterly results of the General Employees and Professional/Management Pension Plans.

BACKGROUND:

At the September 1st, 2010 regular City Commission meeting the Principal Financial Group (PFG) will present the investment results for the April 1, 2010 through June 30, 2010 quarter for the General Employees and Professional/Management Pension Plans. Steve Geadelmann, Investment Manager and Donald Huegerich, Senior Relations Manager, will be making the presentation to the City Commission.

Based on travel commitments, staff requests a time certain and expects the presentation to last thirty minutes.

Reviewed:

_______________________________ __________Mark Antonio, City Manager Date _____Approved _____Disapproved _____Hold for Discussion 09/01/10


8D. CITY OF HALLANDALE BEACHMEMORANDUM

DATE: May 25, 2023

TO: Mark Antonio, Interim City Manager


SUBJECT: BP # 014/08 Building Inspection Services - Request for Additional Funds to Cover Expenditures for FY 09-10.

PURPOSE:

The City Commission consider approving additional funding needed to cover expenditures for inspection and plan review services provided by Broward County Permitting, Licensing and Consumer Protection Division through an interlocal agreement.

BACKGROUND:

The Development Services Building Division has employed the Broward County Permitting, Licensing and Consumer Protection Division since 1999 in order to supplement City staff with additional personnel contracted by way of an Interlocal agreement. This agreement provides assistance with plan review and inspections of construction projects. Further, the agreement is flexible and allows the City to use the needed workforce and discontinue same as projects are completed.

A review of the Professional Services Account for the last three years shows that the City has expended an average of approximately $600,000 per year to provide the services needed as shown below. In FY 06-07 the expenditures were due to plan reviews of major developments such as the Regency Spa and the European Club. Also performed were plans review and inspections of the Mardi Gras Casino, Beach Club Towers II and III, the Gulfstream Clubhouse renovation and The Duo Condominium. In FY 07-08 and 08-09 The Village of Gulfstream Park was the main focus of the requested services along with the close-out of the above mentioned projects. Other projects like Highland Park, Hallandale Crossings and Dixie Foster Townhomes were being inspected in addition to all other minor projects in the remainder of the City.

Fiscal Year Actual Expense Adopted Budget Amended Budget Difference

FY 06-07 $633,438 $ 700,000 $ 700,000 + $ 66,562FY 07-08 $782,501 $1,325,764 $1,325,764 + $ 543,263FY 08-09 $463,036 $ 250,000 $ 597,035 +$ 133,999FY 09-10 $383,834 $ 0 $ 178,606 - $ 205,228


In FY 09-10 due to a hardship in the Nation’s financial status, economy and declining property values, the City of Hallandale Beach was forced to cut their expenditures significantly. As a result, the amount of monies approved for professional services in FY 09-10 was $0. An amount of $134,000 was carried forward from FY 08-09 to cover this fiscal year’s expenses. In addition, both City staff and Broward County personnel were committed to meeting the Village at Gulfstream’s grand opening date, keeping the remaining City projects on schedule and providing a level of continuing services our residents expect. Therefore, the amount of time expended in order to achieve the warranted duties exceeded the budgeted amount. Staff would like to note that since 1990 the City has exceeded the issuance of 3,000 permits only twice, namely in the years 1994 and 2006. This year there have been approximately 2,400 permits issued to date and it is anticipated this number will also exceed 3,000 by the end of the fiscal year. In addition, the Building Division has been able throughout the years to collect the revenues needed in order to provide excellent customer services and cover division expenditures as follows:

DISCUSSION

Broward County services were discontinued under City Manager directive at the end of July due to insufficient funds, and will not be utilized until October 1, 2010 when FY 10-11 funds become available. This was done in order to immediately stop the accrual of the monies owed to Broward County. City staff has implemented a temporary plan of action in order to manage the circumstances, including making next day inspections a number one priority as required by law, limiting meetings with inspectors to two days a week in the afternoon, requiring that contractors call between 7:30 and 8:30 AM to coordinate inspection requirements and/or ask questions, closing the counter for plan submittals only at 2:00 PM, reorganizing inspector duties to fulfill plan review and inspection assignments, maintain an acceptable level of customer service and coordinate with City Manager’s office and Code Enforcement Division which are currently providing assistance with the telephone calls.

The professional services expenditures up to the end of July is $382,000 which exceeds the re-appropriated amount of $134,000 by $248,000. The City is anticipating a payment of approximately $153,000 for inspection/plan review services rendered to The Village at Gulfstream Park project under a cost recovery agreement. Therefore, the funding needed to balance the account will be $95,000.

RECOMMENDATION:

1. The City Commission to authorize a transfer of $ 95,000 from General Fund Contingency, Account Number 001-8010-519-3701, to Account Number 001-5040-524-3402, Professional Services, to cover the services provided by Broward County through July 2010.

2. The City Commission to authorize the allocation of an additional $30,000 from General Fund Contingency, Account Number 001-8010-519-3701 to enable continuing the use of Broward County for the month of September 2010 in order to maintain the level of service previously being provided to contractors and residents. If approved, the funds will be transferred to Professional Services Account Number 001-5040-524-3402.


Prepared by: _________________________Tony Gonzalez, Building

OfficialReviewed: _______________________________ ____________Mark Antonio, Interim City Manager Date _____Approved _____Denied _____Hold for Discussion

Comments:_____________________________________________________________________

09/01/10


8E. CITY OF HALLANDALE BEACH, FLORIDAMEMORANDUM



FROM: Richard D. Cannone, Director of Development Services

SUBJECT: Discussion of the City of Hallandale Beach Neighborhood Stabilization Program (NSP1) Activities

CAD# 006/09

PURPOSE

The purpose of this item is to update the City Commission on staff’s activities regarding the City’s participation in the Broward County’s Neighborhood Stabilization Program (NSP1).

BACKGROUND

The City of Hallandale Beach was awarded $1,775,140 in funds for the NSP1 program. City Commission approved the NSP Interlocal Agreement between Broward County and the City on November 17, 2008. The City Commission also authorized staff to negotiate with Broward County in order to administer its own NSP1 Program.

In November of 2008, the Department of Housing and Urban Development (HUD), through Broward County, awarded grant funds to the City of Hallandale Beach in the amount of $1,775,140 to carry out eligible NSP1 activities within the City; however, at that time the County was requesting to administer the NSP1 Program for the City. As staff considered it would be in the best interest of the City and its residents to administer its own NSP1 Program, in November 17, 2008, the City Commission authorized staff to participate in Broward County’s NSP1 Program as a sub recipient of funds. Furthermore, the City Commission authorized staff to negotiate with Broward County in order to administer its own NSP1 Program by incorporating same within the City’s Housing Program. Accordingly, an Interlocal Agreement between Broward County and the City of Hallandale Beach was executed in August 2009.

An Interlocal Agreement was entered between the City and Habitat for Humanity. On March 3, 2010 the City Commission authorized the City Manager to designate Habitat for Humanity as a sub recipient of the NSP for the purchase, demolition, rehabilitation and/or reconstruction of foreclosed properties within the City to an amount not to exceed $443,785. Subsequent to the allocated amount of $443,785, City staff needs to allocate $236,619 to fund the rehabilitation work being completed on the property purchased at 133 NW 1st Avenue.

An amendment to the Interlocal Agreement between Broward County and the City of Hallandale Beach to extend the contract was granted one year from the original contract expiration date to ensure NSP project completion (August 27, 2011). This will allow the


City to encumber all funds provided by NSP and complete all projects designated for NSP reimbursement.

DISCUSSION

The following chart is a recap of the allocated funding:

Project NSP Funding CRA Funding Total

Service Delivery Cost $96,000 $0 $96,000 Low-Income Strategy (50% AMI)

$443,785 $236,619* $680,404

(Partnership with Habitat for Humanity activities include but are not limited to property acquisition & rehabilitation) Acquisition & Rehabilitation

$1,050,355 $62,587 $1,112,942

Down Payment Assistance

$160,000 $0 $155,000

Demolition $25,000 $9,761 $34,761 TOTAL $1,775,140 $308,967 $ 2,079,106.89

*The total of $236,619 is an estimate of the specifications for rehab of 8 total units at 129 NW 1st Avenue. This estimate may decrease. Habitat for Humanity informed they may be able to cover a portion of the specification’s expense.

To date, staff has completed the following activities related to the City’s NSP1 program:

1. Acquisition & Rehabilitation – The City purchased the Carver Heights property located at 840-848 NW 9th Street, also known as Carver Heights Townhomes. The townhomes consist of 8 units which will be sold as Affordable Housing (the amount to be sold will be determined at a later date). Staff completed a Memorandum of Understanding (MOU), required by the County, between the Development Services & Public Works Departments. The MOU outlines all specifications of work needed to be completed at Carver Heights to make the units occupant. The rehabilitation will commence October 1, 2010 and the anticipated date for property to be available for occupancy is April, 2011. The total cost outline is:

Purchase of Carver Heights Property $ 826,057.92Appraisal of Property $ 3,000.00Rehab of Property $ 143,592.00Total $ 973,009.92

The City purchased a property located at 200-208 NW 5th Street (8 units) for $77,350. This property will be demolished for future parcel redevelopment.

200-208 NW 5th Street $ 77,350.00Grand Total $1,050,359.92

2. Habitat for Humanity - Habitat for Humanity has purchased a nine unit property at 133 NW 1st Avenue. Habitat has also submitted all specifications for


rehabilitation of eights units and one storage located at the property. Habitat for Humanity will manage the rehabilitation work completed on the property per the contract between the City and Habitat for Humanity. The property will be used for Affordable Housing. Funding for this portion of the program has been fully encumbered. The total cost outline is:

Purchase of 133 NW 1st Avenue $404,712.89 Appraisal of Property $ 1,600.00Land Survey $ 350.00Rehab of Units at Property $274,566.00 Total $681,228.89

3. Down Payment Assistance – Staff has committed $155,000 of the $160,000 to four First Time Home Buyer applicants. Two applicants have closed on properties located at 121 SW 1st Avenue (i.e., Kenty Jacquet-$35,000) and 424 NE 2nd Street (i.e., Igor Melnikov-$40,000). Two applicants have received award letters and are pending the purchase of a property (i.e., Danielle Menachem-$40,000 and Methuan & Sheena James-$40,000).

4. Demolition – Seven blight properties have been identified under the NSP1 requirements for demolition. The total cost outline is:

Location City OwnedPrivately Owned Cost Status

631 NW 10th Court-rear bldg. $4,004 completed

815 NW 3rd Terrace-rear bldg. $4,815 completed

749 NW 4th Street $3,295 completed

513 N. Dixie Highway $6,300 in progress

822 NW 3rd Terrace $3,800 in progress

200-208 NW 5th Street $7,047 in progress

212 NW 5th Street $5,500 in progress

Total $34,761


RECOMMENDATION

Staff recommends the City Commission consider revising the contract with Habitat for Humanity from $443,785 to $680,404. The additional $236,619 is available through our CRA Affordable Housing Program.

Prepared by: _________________________ Liza M. Torres, CRA Manager

Reviewed:

______________________________ _____________Mark Antonio, Interim City Manager Date

___ Approved ___ Denied ___ Hold for Discussion

Comments: ______________________________________________________________________

______________________________________________________________________ ______________________________________________________________________

09/01/10


8F. CITY OF HALLANDALE BEACHMEMORANDUM




SUBJECT: Pursuant to Chapter 23, Section 105, Award of Contracts, Request Authorization to Award Gibbs Land Surveyors a task order for Aerial and Surveying Services, Utilizing RFP #2007-2008-004, Continuing Services and Comprehensive Services, for an Amount not to Exceed $83,790.00. CIP# 99-63-01, BP# 013/09

PURPOSE:

Request City Commission authorization to execute a task order with Gibbs Land Surveyors for Aerial and Surveying Services for use in the design of the flood control project in the Southwest Quadrant of Hallandale Beach for an amount not to exceed to $83,790.00.

BACKGROUND:

The Southwest Quadrant of the City of Hallandale Beach experiences severe flooding, particularly in areas adjacent to the Schaffer Canal. The City has been working diligently on several projects in an effort to help the residents near the Schaffer Canal with their drainage concerns. One such project included a grant awarded by the South Florida Water Management District for the installation of exfiltration trenches, drains and swales in the streets that are affected by the Schaffer Canal. This project was substantially completed in July. Although staff is confident that this Grant project will mitigate the flooding in the area, additional work needs to be completed to ensure homes are not flooded during major rain events.

At the July 7th, 2010 Commission meeting, the Commission authorized the contract for Calvin Giordano & Associates to perform the Reasonable Assurance Report (RAR) and the design services for a major new drainage project in the SW quadrant. The survey and aerial work is one component of this project.

DISCUSSION:

The project that is currently being proposed in the Southwest Quadrant is similar to the drainage project being designed in the Northeast Quadrant. As with the project in the NE Quadrant, this project entails drainage pump stations, injection wells and storm drainage pipes. The design and permitting portion of this project is very complex. The aerial and surveying services are required to determine the existing elevations of the full drainage basin and the finished floors of all the houses in the basin. This information is needed to perform the design analysis for flood mitigation and the cost benefit of the improvement project. The proposed task order is for Aerial and Survey Services for use


by the design consultant (Calvin, Giordano & Associates) as part of the project design for the drainage basin study, final engineering and permitting of the project. Staff has chosen the firm of Gibbs Surveying based on their expertise and experience with similar projects, most notably in our NE area. By using this firm the City will be able to fast track the project due to the consultant’s familiarity with the project requirements, and realize a cost savings as well.

The aerial and surveying portion of the project is scheduled to be funded in FY 2010-2011. Staff recommends approval, contingent upon the Commission adoption of the FY-2010/2011 Budget.

Attached for your information is the proposal and scope of work from Gibbs Land Surveyors and Southern Resource Mapping, Inc., Gibbs Land Surveyors subcontractor.

RECOMMENDATION:

City Commission to:

Authorize City Manager to execute a task order with Gibbs Land Surveyors Aerial and Surveying Services, utilizing RFP #2007-2008-004, Continuing Services and Comprehensive Services, for an amount not to exceed $83,790.00 contingent upon the Commission adoption of the FY-2010/2011 Budget (attached for your information is the proposal and Scope of Work from Gibbs Land Surveyors & Southern Resource Mapping, Inc., Gibbs Land Surveyors subcontractors).

Authorize the City Manager to execute the pertinent documents to implement the project; and

Authorize the City Manager to establish accounts and make expenditures to implement the project.


City Engineer Reviewed: _______________________________ __________Mark Antonio, City Manager Date _____Approved _____Disapproved _____Hold for Discussion 09/01/10


8G. CITY OF HALLANDALE BEACHMEMORANDUM




SUBJECT: Pursuant to Chapter 23, Section 105, Award of Contracts, Request Authorization to Award Bid #FY 2009-2010-002, 30 Slip City Marina Dock Project, Portion A, to lowest responsive responsible bidder, Shoreline Foundation, Inc. in the total amount of $739,520.54, and Portion B, to lowest responsive responsible bidder, Tenex Enterprises, Inc. in the total amount of $231,469.00. CAD#031/03

PURPOSE:

Request City Commission authorization to award a contract to Shoreline Foundation, Inc. for the construction of Portion A of the City Marina Project in the amount of $739,520.54, and authorization to award a contract to Tenex Enterprises, Inc. for the construction of Portion B of the City Marina Project in the amount of $231,469.00.

BACKGROUND:

On September 2, 2003 The City Commission authorized the City Manager to pursue the design, permitting and grant application for the construction of a marina. Subsequently staff has obtained grants, designed and permitted the project, and received proposals for its construction.

The project consists of the construction of a 30 slip marina that will have 7 small boat slips, 23 large boat slips, a dock system constructed of thermoplastic lumber and fiberglass decking with a life expectancy of 50 years, water and electric service to each dock and a fire protection system. There will be a slip and lift for the Police Department Marine Patrol boat and a sanitary pump out facility for boats. Three of the slips will also be designated as transient boater slips for temporary overnight dockage of boaters passing through the area. The upland Portion B of this project consists of a paved parking lot with pervious paver parking spaces, bathroom, pavilion, storm drainage, lighting, landscaping, entrance sign and a flag pole. The project was bid in two portions to allow for both portions of the project to be evaluated independently depending on final costs for the project.

Refer to bid tabulations sheet attachment and summary for details.

DISCUSSION:

The City has obtained multiple grants totaling $627,495.00 to fund this project from Florida Inland Navigation District (two grants, $27,000.00 and $420,495.00 totaling $447,495.00), and the Broward Boating Improvement Program ($180,000.00). The $420,495 grant has only been matched by $340,000; an additional $80,495 is needed to


maximize this grant. The City also has funds from developer contributions ($100,000.00) and had budgeted $60,000 in FY 09/10. The City has spent $68,644.00 for design and permitting to date. The remaining funds needed to cover the total of these contracts will be provided by the City. The net City funds needed to cover these contracts is $171,643.54 plus the $80,495.00 match for a total of $252,138.54.

If approved, funding for the City’s portion of this project, $252,138.54 is available in CIP#086302, Parks Master Plan Improvements, Account #348-6520-519-6629.

The project will commence with the construction of the marina in October followed by construction of the upland facilities and be completed by January 2011.

RECOMMENDATION:

Pursuant to Chapter 23, Section 105, Award of Contracts, Authorize the Award of Bid #FY 2009-2010-002, 30 Slip City Marina Dock Project, Portion A, to lowest responsive responsible bidder, Shoreline Foundation, Inc. in the total amount of $739,520.54, and Portion B, to lowest responsive responsible bidder, Tenex Enterprises, Inc. in the total amount of $231,469.00.

Authorize City Manager to execute a contract with Shoreline Foundation, Inc. in the total amount of $739,520.54.

Authorize City Manager to execute a contract with Tenex Enterprises, Inc. in the

total amount of $231,469.00.

Authorize the City Manager to execute the pertinent documents to implement the projects; and

Authorize the City Manager to establish accounts and make expenditures to implement the projects.


City Engineer Reviewed: _______________________________ __________Mark Antonio, City Manager Date _____Approved _____Disapproved _____Hold for Discussion

09/01/10


8H. CITY OF HALLANDALE BEACHMEMORANDUM



FROM: William Brant, P.E., Director, Utilities & Engineering

SUBJECT: A Resolution of the City of Hallandale Beach, Florida, in support of a reapplication for a Local Government Funding Request through the Florida Department of Environmental Protection under the Beach Management Program Florida Long Range Budget Plan for Renourishment of Hallandale Beach beaches from County Line to North City Limits. CAD #035/97

PURPOSE:

Request Commission approval of a resolution in support of the reapplication for a Local Government Funding Request through the Florida Department of Environmental Protection (FDEP) Under the Florida Beach Management Program Long Range Budget Plan (LRBP) for renourishment of Hallandale Beach beaches from county line to north city limits. BACKGROUND:

At the August 5, 2009 Commission meeting, the Commission authorized Coastal Systems International to prepare and submit the LRBP funding request to FDEP in the amount of $2,900,000. One requirement of the LRBP funding request is a resolution in support of the application, which the Commission passed as Resolution Number 2009-18. Further, the Commission authorized Coastal Systems International to perform the permitting and preliminary design for the beach renourishment project. The previous funding request indicated an eventual City match of $2,900,000.

DISCUSSION:

The Bureau of Beaches and Coastal Systems is updating the FY 2011-2021 Florida Beach Management Program Long-Range Budget Plan (LBRP) and developing the FY 2011-2012 prioritized list of beach erosion control projects. The culmination of this process is the preparation and submittal of the Department’s Fixed Capital Outlay, Local Government Funding Request (LGFR) that contains funding priorities for FY 2011-2012.

Each year funding requests lapse and thus must be resubmitted. As part of this process each local government submits a funding request and a current resolution from the governing body indicating support of the proposed project and ability to provide necessary local match. This reapplication was timely submitted on August 6, 2010, contingent upon City Commission approval. There is no additional consultant fee for this funding resubmittal.

The City will need to execute an updated resolution supporting this application and


acknowledging its willingness to fund the matching share of this application, which is 51% or $2,015,860.10. The estimated budget for the City of Hallandale Beach’s project is $3,952,667.00. The percentage of City match is based on the previous match percentage used for the funding of the Segment III beach project completed by Broward County in 2005. This budget amount and funding request is less than the previous 2009 request because the project has been reduced in size, based upon design and permitting comments received from the agencies.

This funding may include reimbursement of a portion of the consultant costs for permitting and preliminary design. Should the grant funding be awarded, staff will identify and allocate the matching funds from the appropriate accounts. Funding is not required until the City decides to move forward with the construction of the project. The City presently has $200,000 currently budgeted and a FY 2011-2012 request for an additional $500,000 for a total of $700,000.

Attached for your information is a copy of the grant application.

RECOMMENDATION:

City Commission:

1. Approve the attached resolution in support of a reapplication for a Local Government Funding Request through the Florida Department of Environmental Protection under the Beach Management Program Florida Long Range Budget Plan.

2. Authorize the City Manager to execute all necessary documents to submit this application.

3. Authorize Coastal Systems International to resubmit an updated funding request on behalf of the City.

Prepared By: ___________________Richard Labinsky, P.E.

City Engineer

Reviewed: _______________________________ __________Mark Antonio, City Manager Date _____Approved _____Disapproved _____Hold for Discussion

09/01/10


8I. CITY OF HALLANDALE BEACHMEMORANDUM



FROM: Mayor Joy F. Cooper

SUBJECT: Request for Agenda Item – Resolution Supporting Property Assessed Clean Energy (PACE) Programs

Property assessed clean energy (PACE) programs enable local governments to finance renewable energy and energy efficiency projects on private property, including residential, commercial and industrial properties. Successfully, implemented in various states, these programs eliminate the chief barrier to clean energy installations: the large upfront cost. Generally, PACE is rooted in traditional land-secured municipal finance. A local government creates an improvement district; a bond, secured by real property within the district, is issued; and the bond proceeds are used to fund renewable energy and energy efficiency projects. Property owners then repay the debt service on the bond in fixed payments as part of their property tax bill. There are two major characteristics, however, that make PACE unique. First, property owner participation is 100% voluntary. Only those property owners who choose to participate in the PACE program pay additional costs. Second, the bond proceeds are used to pay for prequalified clean energy improvements on participating properties. Improvements that a property owner may often choose from include renewable energy technology like solar panels and water conservation measures.

PACE is a powerful tool for municipal governments to stimulate the local green economy while providing a competitive financing program for commercial and residential property owners. While PACE builds upon a common and well-understood municipal finance tool, the “assessment district”, new federal and state legislation has been crucial to ensuring the legality of programs and increasing the robustness of the mechanism. Furthermore, state and federal legislators have demonstrated tremendous support for the PACE concept by passing language in the Reinvestment and Recovery Act as well as state enabling legislation: $150 Million have been dedicated by the White House and the U.S. Department of Energy to develop PACE programs.

PACE requires that the county or city have the ability to form a “special tax district” or “assessment district” to finance energy improvements. Some states already have this authority, but most require enabling legislation. California, Colorado, Illinois, Louisiana, Maryland, Nevada, New Mexico and New York figure among the states that have passed or introduced PACE legislation. In addition, Florida and Hawaii are believed to have pre-existing authority to establish PACE Programs.

Notwithstanding the importance of these programs towards economic development, job creation and energy conservation, the Federal Housing Finance Agency (FHFA) and the Office of the Comptroller of the Currency (OCC) have issued statements that forced existing PACE programs to halt operations and froze the development of other PACE programs nationwide.

The attached Resolution supports the continuation of PACE Programs. Understanding the importance of such programs towards economic development, environmental stewardship as well as job creation, I would like to discuss this resolution with my colleagues and request their support.

Accordingly, please place this item on the agenda for discussion.09/01/10


8J. CITY OF HALLANDALE BEACHMEMORANDUM



FROM: Mayor Joy F. Cooper

SUBJECT: Request for Agenda Item – Resolution Supporting the Florida Department of Transportation’s South Florida East Corridor Transit Analysis Study

As you might know, the Florida East Railway (FEC) corridor was historically operated as a passenger rail line along Florida’s east coast, which traverses the Southeast Florida Region. This resulted in the development of cities along Florida’s east coast which were strategically located around train stations along the FEC railroad. Presently, utilizing lessons from the past, cities along the Florida east coast are implementing programs to redevelop their historic downtowns built around train stations, hoping this would enhance their redevelopment and economic development opportunities, as well as their residents’ quality of life.

It should be noted that as part of these redevelopment efforts, improved mobility is highly desired in the Southeast Florida Region and throughout the State of Florida, and that t ransit, including rail transit, is considered a key component of improved mobility, especially between cities and throughout the Southeast Florida Region. Therefore, to this end, many State, County and Local Agencies and municipalities believe that the reintroduction of passenger service along Florida’s east coast will provide not only improved mobility but also, near-term jobs and economic stimulus for Florida’s residents and businesses. Moreover, the reduction of Vehicle Miles Traveled (VMT) and the changes to the distribution of trips by transportation mode would reduce fuel consumption and the amounts of pollutants emitted in the Southeast Florida Region, thereby promoting environmental solutions

It has long been contemplated that the FEC Railway Corridor right-of-way represents a unique and strategic transportation corridor which would provide vital freight and transportation rail services to and from South Florida, and as such, the 2006 Florida Rail Plan identified passenger transit along the FEC Railway corridor as a potential “Coastal Route” for new passenger rail service in the State of Florida. To this end, various feasibility studies have been commissioned to determine the potential environmental effects, possible routes, and costs of utilizing the FEC Railway Corridor right-of-way as a transportation corridor.

The subject study is a collaborative effort between the Metropolitan Planning Organizations of Palm Beach, Broward and Miami-Dade Counties, the Florida Department of Transportation, the South Florida Regional Transportation Authority, Miami-Dade Transit, and Broward County Transit. Said study will consider alternatives along an 85-mile corridor, centered on the Florida East Coast Railroad that passes through various municipalities located within Palm Beach, Broward and Miami-Dade counties.

The attached Resolution supports the Florida Department of Transportation South Florida East Corridor Study. Understanding the importance of such studies towards the establishment of efficient transit systems, I would like to discuss this resolution with my colleagues and request their support.

Accordingly, please place this item on the agenda for discussion.09/01/10


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