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Halton CommunityHousing Corporation Halton CommunityHousing Corporation

DEVELOPMENT COMMITTEE

Agenda

March 23, 2010

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HCHC Development Committee

Agenda Item 1

�Update on Ontario St. (Milton) Project

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HCHC Development Committee

AHP-E Year 2 - Timelines

• Submission due date to the Province was Feb 1, 2010 [no

later dates are anticipated]

– Ontario St. project was submitted by the deadline

– Funding Commitments (CLC) within 30 days (end of March)

– Contribution Agreement (CA) in place 30 days after CLC (end of

April)

– Construction must start 3 months after CA is signed (end of July,

2010)

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HCHC Development CommitteeRFP Timelines

Tuesday April 13, 2010

Health and Social Services Committee Review:

- Contribution Agreement with HCHC

- Building/land lease arrangement with Region

Proposed meeting HCHC Board

Tuesday April 13, 2010

Anticipated HCHC Board approval of:

- Budget for project

- Design Builder

- Contribution Agreement with Region

- Building/land lease arrangement with Region

Within 60 days of Council ApprovalExpected date of Execution of Design-Build Agreement

Wednesday April 21, 2010Anticipated Council Approval

End of March 2010 AnticipatedAnticipated Conditional Letter of Commitment of funding from the

Province

Thursday March 18, 2010 at 2:00 pmDeadline for RFP Submission

Wednesday, March 10, 2010Deadline for Written Questions from Proponents

Thursday, March 4, 2010 from 10:00 to 11:00amNon-Mandatory Information Session on RFP

Thursday, February 25, 2010Release of RFP

Date/TimeDescription

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HCHC Development CommitteeSite Plan

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HCHC Development Committee

Preliminary Rendering

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HCHC Development Committee

Preliminary Landscape Plan

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HCHC Development Committee

South and East Elevations

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HCHC Development Committee

North and West Elevations

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HCHC Development Committee

Birdseye Rendering

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HCHC Development Committee

Site Plan Application

• Site Plan Application was submitted by Regional

Architects in coordination with Asset Management to the

Town of Milton - March 5, 2010

– Expect conditions back by mid April

• Functional Servicing Report by Valdor Engineering Inc.

confirmed water and sanitary servicing capacity

– Service Permit will allow connection and occurs after Site plan

approval

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HCHC Development Committee

Other updates

• Community Information Meeting, hosted by Local Councillors from the Town of Milton, prior to site plan submission February 24, 2010– Everyone present welcomed the project and believed that it was much needed

– The rents will still be too high for many, particularly older women with limited pension income

– Concern that if hydro costs were not included, rents would not be affordable

– Geothermal should be strongly considered because of operating cost & environmental benefits (Renewable Energy Initiative)

– Interest in whether support services for residents would be coordinated or if they would need to be arranged on an individual basis

• CCAC

• Support agencies

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HCHC Development Committee

HCHC Pre Development Business Decisions

HCHC Board Approval

Feb/10 Staff Report

Feb 2/10Board to approve design and construction approach and

issuance of RFP (HC-03-10)

HCHC Board Approval

Feb/10 Staff Report

Jan/10HCHC Development Cttee to recommend design and

construction approach and issuance of RFP

Region Approval

Feb/10 Staff Report

Feb 2/10Re-submission of revised Project to the Province for Year

Two funding (SS-05-10)

HCHC Board Approval

Apr 13/10 Staff Report

Apr 13/10Approval of Successful Proponent

Receive from Province, Region to Sign

Mar/10Director’s Letter from Province to SM indicating Terms and Conditions of Commitment

Region Approval Apr 13/10

Staff Report

Same timing as CACommitment of Project Financing committed by Region

HCHC Board Approval – Apr 13/10 Staff Report

30 days after receipt of the CLC

Execute Contribution Agreement between HCHC and the Region (SM)

ProvinceEnd of Mar/10

Anticipated

Anticipated Conditional Letter of Commitment (CLC)

from Province

RequiresTimelinePre Development Tasks

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HCHC Development Committee

Next Steps

• Regional Architects to coordinate responses to Site application

conditions – “permit ready status”

• Evaluate proponent RFP submissions

• Award RFP to proponent

• Construction start 3 months after CA is signed, (July/10)

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HCHC Development Committee

Agenda Item 2

�Update on HCHC/New Horizon Project

(Burlington)

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HCHC Development Committee

OMB Appeal• OMB hearing March 1, 2010

– All minor variances granted

– “Minutes of settlement” with appellant

• Site plan review/approval of conditions to proceed as quickly as possible– New Horizon currently working to meet all conditions

• Building Permit Application submitted February 24, 2010

• Resolution of planning issues are a condition of the Region’s draft agreements with developer

• Region will purchase land now (when permit ready) subject to conditions of the strata plan and conveyance of the commercial space after construction completion

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HCHC Development Committee

HCHC Pre Development Business Decisions

HCHC Board Approval

Feb2/10 Staff Report

Feb2/10Authority to enter into Agreements between HCHC and

Developer (HC-02-10)

Receive from Province,

Region to Sign

Mid-late NovDirector’s Letter from Province to SM indicating Terms

and Conditions of Commitment

HCHC Board Approval

Dec 1 Staff Report

Dec1/09Confirmation of Upset Limit of Project Budget

Region Approval Dec16/09

Staff Report

Same timing as CACommitment of Project Financing committed by Region

HCHC Board Approval -

Dec1/09 Staff Report

30 days after

receipt of the CLC

Execute Contribution Agreement between HCHC and

the Region (SM)

ProvinceEarly Nov/09Conditional Letter of Commitment (CLC) from Province

RequiresTimelinePre Development Tasks

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HCHC Development Committee

Other Updates and Next Steps

• Supported@home – Memorandum of Understanding

• City of Burlington – Library update

• Renewable Energy Initiative Submissions

– Must have Project approval under either SHRRP or AHPE

– must use a Vendor(s) from the Vendor List

• Purchase of Sale for the land and Construction agreements are being finalized and staff are in negotiation with developer

• Construction start by March 31, 2010