hands on activity 4.8b merging documents and envelopes

Merging Documents and EnvelopesHands On Activity 4.8b

1 Begin with 4-FCTCruiseLtrMainDoc-4-8-HOA-B open.

2 Click the Mailings tab, click the Select Recipients button in the Start Mail Merge group, and then click Use an Existing List at the drop-down list.

3 At the Select Data Source dialog box, navigate to the Paradigm Documents subfolder in the Documents folder and then double-click 4-FCTDataSource -4-8-HOA-C.

4 Move the insertion point a double space above the first paragraph of text in the letter and then click the Address Block button in the Write & Insert Fields group.

5 At the Insert Address Block dialog box, click OK.

This inserts the necessary field code to insert the client name and address in the letter.

6 Press the Enter key two times and then click the Greeting Line button in the Write & Insert Fields group.

7 At the Insert Greeting Line dialog box, click the arrow at the right side of the option box containing the comma (the box to the right of the one containing Mr. Randall) and then click the colon at the drop-down list.

8 Click OK to close the dialog box.

9 Move the insertion point to the end of the first paragraph, type With your, and then press the spacebar.

10 Insert the Membership field by clicking the Insert Merge Field button arrow and then clicking Membership at the drop-down list.

11 Press the spacebar, type membership, you will receive an additional, and then press the spacebar.

12 Insert the Discount field by clicking the Insert Merge Field button arrow and then clicking Discount at the drop-down list.

13 Press the spacebar, type discount, and then type a period.

The sentence you just typed should look like this: With your «Membership» membership, you will receive an additional «Discount» discount.

14 Click the Save button on the Quick Access Toolbar.

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Marquee Series © Paradigm Publishing, LLCWord 365, 2019 Edition: Section 4, Activity 4.8b Hands On Activity

15 Merge the letter with the records in the data source file. Begin by clicking the Finish & Merge button in the Finish group on the Mailings tab and then clicking Edit Individual Documents at the drop-down list.

16 At the Merge to New Document dialog box, click OK.

The letters are merged with the records and displayed in a new document.

Step15



Los Angeles Office

3588 Ventura Boulevard Los Angeles, CA 90102

(213) 555-0962

January 8, 2021

Mrs. Kristina Herron 4320 Jackson Street Long Beach, CA 90801

Dear Mrs. Herron:

First Choice Travel has partnered with Ocean Vista Cruise Lines to offer fantastic prices on cruises along the west coast of the United States and Canada. From now until the end of September, we are offering special reduced prices for three-day and four-day cruises. With your Premiere Choice membership, you will receive an additional 3 percent discount.

All ground transportation is included in the special cruise price as well as a complimentary shore excursion. Consider joining one of the following cruises and enjoy the beauty of the west coast.

Three-day Cruises

Seattle, Victoria B.C., Nanaimo B.C. $519 to $999

Vancouver B.C., San Francisco $599 to $1399

Four-day Cruises

Seattle, Vancouver B.C., Victoria B.C., Nanaimo B.C. $589 to $1179

Vancouver B.C., Astoria, San Francisco $639 to $1439

Our special prices are good through September 30, 2021. Please give us a call or stop by our office and let us help you plan your dream cruise.

Sincerely,

Jordan Keyes

XX FCTCruiseLtr.docx

Los Angeles Office


(213) 555-0962

January 8, 2021 Mr. and Mrs. Walter Noretto 3420 114th Avenue Glendale, CA 91201 Dear Mr. and Mrs. Noretto: First Choice Travel has partnered with Ocean Vista Cruise Lines to offer fantastic prices on cruises along the west coast of the United States and Canada. From now until the end of September, we are offering special reduced prices for three-day and four-day cruises. With your Ultimate Choice membership, you will receive an additional 5 percent discount. All ground transportation is included in the special cruise price as well as a complimentary shore excursion. Consider joining one of the following cruises and enjoy the beauty of the west coast. Three-day Cruises


Vancouver B.C., San Francisco $599 to $1399 Four-day Cruises


Vancouver B.C., Astoria, San Francisco $639 to $1439 Our special prices are good through September 30, 2021. Please give us a call or stop by our office and let us help you plan your dream cruise. Sincerely, Jordan Keyes XX FCTCruiseLtr.docx

Los Angeles Office


(213) 555-0962

January 8, 2021 Ms. Cathy Washington 321 Wildwood Street Torrance, CA 90501 Dear Ms. Washington: First Choice Travel has partnered with Ocean Vista Cruise Lines to offer fantastic prices on cruises along the west coast of the United States and Canada. From now until the end of September, we are offering special reduced prices for three-day and four-day cruises. With your Ultimate Choice membership, you will receive an additional 5 percent discount. All ground transportation is included in the special cruise price as well as a complimentary shore excursion. Consider joining one of the following cruises and enjoy the beauty of the west coast. Three-day Cruises





Los Angeles Office


(213) 555-0962

January 8, 2021 Mr. Jerome Ellington 12883 22nd Street Inglewood, CA 90301 Dear Mr. Ellington: First Choice Travel has partnered with Ocean Vista Cruise Lines to offer fantastic prices on cruises along the west coast of the United States and Canada. From now until the end of September, we are offering special reduced prices for three-day and four-day cruises. With your Premiere Choice membership, you will receive an additional 3 percent discount. All ground transportation is included in the special cruise price as well as a complimentary shore excursion. Consider joining one of the following cruises and enjoy the beauty of the west coast. Three-day Cruises



