harbour room 11 march 2015 minutes - wild apricot · 2015. 3. 11. · 807 youmans, thad 823-3314...

HHCA BOARD – 11 MARCH 2015 MINUTES Page 1

Harbour Hill Condominium Apartments Association, Inc.

Board of Directors Meeting Harbour Room 11 March 2015

MINUTES The meeting was gaveled to order by Jan Gharrity at 7pm. Along with Jan, the quorum including Chase Carter, Ann Caviness, Charlie Davis, Joan Karins, Jim

Leonard, and Paul Metevia was present.

MINUTES APPROVAL from the following meetings: 21 January 2015 – MOTION to approve by Jim, seconded by Charlie, passed unanimously. 7

Feburary 2015 – MOTION to approve by Ann, seconded by Chase, and passed unanimously. 4 March 2015 – MOTION to approve by Chase, seconded by Paul,

passed unanimously. REPORTS OF OFFICERS

President The idea of monthly Board meetings (January-May & September-

December) was floated for further consideration. Unit 401 has begun remodeling. The Terms of Engagement from our new attorney – Jane Bolin of

PeytonBolin PL – has been received and filed. Jan encouraged each Board Officer and Committee Chair to submit a Book of Business, defining the purpose and

responsibilities of each at the May Board meeting. Vice President Chase had no report.

Secretary New Telephone/Email list has been circulated. Corrections will be

taken care of and the list posted on HH’s website, so the list will be current at all times and can be printed off the website for individual use. Hard copies will not be

circulated. Registration on the HH website is encouraged and a notice has been sent to 15 units not yet registered. Registration is important as it will provide owners to be notified of news and announcements via the Internet. NOTICE

ATTACHED

Treasurer The January 2015 financials (posted on the Library desk): operating cash balance is $36,615 and reserve cash balance is $53,481. FULL REPORT

ATTACHED REPORTS OF COMMITTEES

Budget & Finance At the President’s request, the Budget & Finance Committee

drafted a Mission Statement which is submitted for consideration. SEE ATTACHED STATEMENT. Researching the possibility of a Line of Credit for HH, Paul found it


not currently necessary. The Committee is looking into defining what insurance information the unit owners need for their personal insurance.

Building Lou Santoro noted: the names of the six committee members, the

projects that are in various stages of completion: sliding glass doors & hallway windows, energy reduction, Unit Access Opt-In / Opt-Out, Harbour Room remodel,

trash/recycle, dumpster on 7th Avenue, hallway storage doors, cleaning of front driveway, and window cleaning. FULL REPORT ATTACHED

Grounds Jim reported: the five committee member’s names who meet as needed. The TLC landscaping contract price for next year does not increase

given their savings on gas through part of year. The East Elevation planting renovation is in the planning phase. The Bright House towers on the Beach Drive

side will be moved to either wall-mounted boxes where possible or placing tower between balconies, at no cost to HH. A garden clean-up day is planned for

Saturday, 14 March, at 7:30am.

Library Ann reported that over 100 books were taken to CASA. Safety & Security Bev Repka reported that she is revitalizing the hallway

monitors (one per floor). A suggestion was made that Fire Drills by revived.

Social Cathy Leonard’s report on Contributions ($949.60) and Expense ($295.83) shows $653.77 remaining balance. Upcoming events: monthly Happy Hours

(second Fridays), Soup Cook-Off (29 March), and a Wine/Cheese Tasting details to come. FULL REPORT ATTACHED

Unit Transfer Chase reported that there have been no committee activities necessary since there is no action, at the moment, on Units 305 and 504.

UNFINISHED BUSINESS

Bright House – Bulk Cable for Units Paul presented six options for the Board to select one to send to Unit Owners for their vote. MOTION by Joan to select

Option 1 #1, at a cost of $57 per month which includes 300 digital channels, 15mbps Internet, 1 modem and 1 converter (either regular or DVR). This was

seconded by Paul, the vote was 6 for (Jim, Chase, Jan, Charlie, Joan and Paul) and 1 against (Ann). This cost represents a substantial savings for the vast majority of owners. Another option item presented was whether to distribute the monthly

cost by percentage of square foot or by flat rate. MOTION by Chase to distribute the cost by flat rate, was seconded by Joan, and passed by unanimous vote. A

clarification was called for: any future increases in the monthly maintenance would be calculated excluding the Bright House cable charge. REPORT ATTACHED

Trash / Recycling MOTION by Jan to approve the restatement of the Trash & Recycling for the Rules & Regulations as proposed by the Building Committee. This

was seconded by Paul, and the vote was 6 for (Jim, Chase, Jan, Charlie, Ann and Paul) and one against (Joan). SEE ATTACHED


NEW BUSINESS

Disaster Recovery Service Contract The Building Committee presented information about choosing a disaster recover firm to come to our aide in

emergencies. This contract has no cost attached and Harbour Hill, as a client of All Lines Insurance, will receive a 10% discount. MOTION by Joan moved to approve the Trinicon Certified Restoration & Reconstruction contract. It was seconded by

Paul and was voted unanimously. CONTRACT ATTACHED

Bright House Business Solutions Contract Paul presented the details of this business contract concerning Harbour Hill’s four telephone lines. This contract represents a sizeable savings. A MOTION was made by Chase to accept the three-

year Bright House Business Solutions contract. Charlie seconded and it was passed by unanimous vote.

Sundeck Entry Door Replacement MOTION by Joan to approve the Window, Door, Etc. contract to replace the Sundeck entry, was seconded by Jim, and voted

unanimously. REPORT ATTACHED

Legal Committee Establishment Paul, Joan and Jan agreed to be a working group on any legal issues.

Permanent Fixtures on Balconies This item was tabled.

Bright House Towers A MOTION made by Joan to agree to the proposed change in equipment positions on the east (Beach Drive) landscape, was seconded by Jim

and voted unanimously.

ADJOURNMENT MOTION to adjourn was made by Jan, seconded by Chase, and passed by unanimous vote at 9:25pm.

Submitted by Ann Caviness ________________________

HARBOUR HILL BOARD OF DIRECTORS MEETING

11 March 2015

AGENDA Call to Order

Quorum Verification

Approval of Minutes from Previous Meetings:

21 January 2015

7 February 2015

4 March 2015

Communications

Reports of Officers:

President – Jan Gharrity

Vice President – Chase Carter

Secretary – Ann Caviness

Treasurer – Paul Metevia

Reports of Committees:

Budget & Finance

Building

Décor

Grounds

Library

Safety & Security

Social

Unit Transfer

Unfinished Business:

Cable – Bulk Rate Price & Terms

Cable – Approve/Disapprove of Cost Allocation - Flat rate per unit rather

than cost percent per square foot

Trash / Recycling

New Business:

Disaster Recovery Service Contract

Bright House Proposal for Internet & Phones in Common Spaces

Roof Coating of 01 Stack Proposal

Sundeck Entry Door Replacement

Legal Committee Establishment

Permanent Fixtures on Balconies

Announcements

Parking Space Raffle Winners

Adjournment

24 March 2015

HARBOUR HILL

TELEPHONE & EMAIL LIST Apt Name Telephone Email 101 Reyes, Carmen & Joe 864-0826 [email protected] 102 Cockburn, Cindy 432-5862 [email protected] 103 Huprich, Elane & Art 813-778-2662 [email protected] 201 Nicoll, Candice & Fred 941-716-4178 [email protected] 202 McBride, Curtis 203-562-4468 [email protected] 203 Cripps, Norma & Donald 781-933-6514 NOT LISTED 204 Warner, Genesia & David 501-6753 [email protected] 301 Perry, Dianne& Richard 350-4866 [email protected] 302 Gharrity, Jan 798-0048 [email protected] 303 Simmonds, Kathleen 896-1259 [email protected] 304 Dunlap, Patsy & Gray 703-327-6218 [email protected] 305 Cecire, Nick 908-230-0044 (Brother, Jim, in NJ) 306 Stafford, Eileen 510-6733 [email protected] 307 Easton, Judy 896-4950 [email protected] 308 Rophie, Vanessa 800-2622 [email protected] 401 Garbin, Carla 366-8003 [email protected] 402 DeSapio, Toni & Jerry 827-2765 [email protected] 403 Hawk, Robin 430-8252 [email protected] 404 Doiron, Gloria 260-3565 [email protected] 405 Hockensmith, John 253-9707 [email protected] 406 Carter, Chase 482-2808 [email protected] 407 Repka, Beverley 644-0414 [email protected] 408 Liszewski, Donna 798-6942 [email protected] 501 Ryan, Beverly 415-1489 [email protected] 502 Whitney, Elizabeth 822-8216 NOT LISTED 503 Duttweiler, Roy 821-1680 [email protected] 504 Herzfeld, Barbara 644-4605 [email protected] 505 Bailey, Bonnie 289-7663 [email protected] 506 Frost, Judy 410-979-0158 [email protected] 507 Metevia, Gayle & Paul 289-2381 NOT LISTED 508 Luedemann, Bill 537-9073 [email protected] 601 Rudd, Sheila & Ed 641-3391 NOT LISTED 602 Davis, Joanna& Charlie 352-857-6291 [email protected] 603 Thompson, Ellen & Graham 551-4395 [email protected] 604 Karins, Joan & Bud 550-0282 [email protected] 605 Caviness, Ann 502-0870 [email protected] 606 Naas, Lynne 822-8956 [email protected] 607 Maxwell, Herb 821-2687 NOT LISTED 608 Heller, Gary 541-4431 [email protected]

24 March 2015

Apt Name Telephone Email 701 Jeffries, Betsy 515-3677 [email protected] 702 Kopco, Karen & Betty 576-3057 NOT LISTED 703 Herzfeld, Barbara 644-4605 [email protected] 704 Daniels, Ginny 895-8328 [email protected] 705 Johnson, June & Derrill NOT LISTED 706 Sledge, Allen H. 894-6419 [email protected] 707 Martini, Ray &Bill Mitchell 734-883-7440 [email protected] 708 Leonard, Cathy & Jim 667-5510 [email protected] 801 Esfahani, Ann & Nabil 904-955-7578 [email protected] 802 Meehan, Linda 542-4797 [email protected] 803 Cashman, Katrina & Rick 821-7078 [email protected] 804 MacDonald, Bob & Smith, Jack 822-9766 [email protected] 805 Scoon, Debbie & Pete 413-687-2499 [email protected] 806 Teagno, Kathleen & Don 413-364-8768 [email protected] 807 Youmans, Thad 823-3314 NOT LISTED 808 Fielder, Sara & Dwight 518-260-6790 [email protected] Ph-1 Santoro, Linda & Lou 897-9543 [email protected] Ph-2 Bowen, Vince 703-328-6868 NOT LISTED

OWNERS LEASING

403 Fournet, Mary Frances 480-2303 [email protected] 704 Ponder,Jacque & Jon 303-847-8137 [email protected] 707 Smith, Sandra 804-0138 [email protected] 801 Guthrie,Ginny & Wally 522-7978 [email protected]

BOARD OF DIRECTORS OFFICERS

President – Jan Gharrity 798-0048

Vice President – Chase Carter 482-2808

Treasurer – Paul Metevia 289-2381 Secretary – Ann Caviness 502-0870

DIRECTORS AT LARGE

Charlie Davis 954-7504

Joan Karins 550-0282 Jim Leonard 667-5511

Superintendent501-6753

NON-EMERGENCY POLICE 893-7780

To View the Front Door

either96 on your TV or 732 on HDTV.

March 11, 2015

Treasurer’s Comments for Board of Directors

Financial

The financial statements for January have been sent to all Board members. The highlights are

operating cash is $36,615 and reserve cash is $53,480.

The financials are put on the projector for viewing and questions. Emphasis is on the operating

fund and what comprises it.

Projections of cash flow and operating fund balances are presented for 2015, along with an

update of the projected net income (loss) for 2015. The key issue is that the reduction in

insurance expense budgeted will offset the need to use the prior yearoperating fund balance to

pay for 2015 expenses-as things now currently stand.

Budget and Finance Committee

Presents an updated mission statement

We are preparing a package of information to go to the owners concerning our insurance

package, the owners’ personal insurance coverage and the need to allow entry to their unit if they

are away for more than 14 days. I will send it to the Board for review shortly.

We will recommend a policy to the Board concerning the Board review and approval of

proposed operating and reserve expenditures, with the emphasis on streamlining the process.

We reviewed the cost of obtaining a stand-by line of credit from our banks and found the cost to

obtain a line, at least $1,200, to be too expensive to recommend at this time.

Balance Sheet ReportHarbour Hill Gondominium Apartments Association, lnc.

As ofJanuary 31,2015

BalanceJan 31,2015

AssetsOperating Funds

1000 - BB&T Operating1220 - Petty Cash

Total Operating Funds

Reserve Funds1326 - Cornerstone MMKT

Total Reserve Funds

Accounts Receivable1510 - Maintenance Fees Receivabfe

Total Accounts ReceivablePrepaid Expenses

1600 - Prepaid lnsurance

Total Prepaid Expenses

Other Gurrent Assets1735 - Loan Receivable

Total Other Current Assets

Total Assets

LiabilitiesAccounts Payable

2000 - Accounts Payable

TotalAccounts Payable

36,614.53

200.00

36,914.53

53,480.83

53,490.93

33.00

33.00

37,749.20

37,748.20

6,639.03

6,638.03

134,714.59

7,049.23

BalanceDec 31,2014

32,044.24

200.00

32,244.24

43,629.39

43,629.39

0.00

0.00

41,179.95

41,179.95

7,10Q.77

7,100.77

124,154.25

9,ggg.g0

Change

4,570.29

0.00

4,570.29

9,851.44

9,851.44

33.00

33.00

(3,431.65)

(3,431.65)

(462.74)

(462.741

10,560.34

(2,940.67)

Printed by Manjola Kavar¡q on Tue Feb 1Z,2O1S 12:47 pm

7,049.23 91989''90 (2,940.671

Page 1 oî 2

Page 1

Balance Sheet ReportHarbour Hill condominium Apartments Association, lnc.

As of January 31,2015

BalanceJan 31, 2015

LiabilitiesAccrued Expenses

2395 - OtherAccrued Expenses

Total Accrued Expenses

Prepaid Assessments2550 - Prepaid Assessments

Total Prepaid Assessments

Notes Payable - Gurrent2600 - Window Project Loan

Total Notes Payable - Gurrent

Total Liabilities

Owners'EquitvOwners Equity - Prior Years

3000 - Owners Equity - FB

Total Owners Equity - Prior Years

Capital Reserves3282 - Pooled Reserve

TotalGapital Reserves

Total Owners'Equity

21,900.00

21,900.00

8,276.37

8,276.37

7,292.21

7,292.21

44,517.91

36,491.19

36,491.19

53,490.93

53,480.93

89,972.01

224.77

BalanceDec 31,2014

22,600.00

22,600.00

3,691.00

3,691.00

7,752.79

7,752.79

44,033.69

36,491.18

36,491.19

43,629.39

43,629.39

80,120.57

0.00

Ghange

(700.00)

(700.00)

4,585.37

4,595.37

(460.57)

(460.57)

484.13

0.00

0.00

9,851.44

9,851.44

9,851.44

224.77Net Income / (Loss)

Total Liabilities and Equity

Printed by Manjola Kavariq on Tue Feb 17,2015 12:47 pm

134,714.59 124,154.25 10,560.34

Page 2 of 2

Page 2

lncome Statement ReportHarbour Hill condominium Apartments Association, lnc.

January 01,2O1S thru January 31,2015

lncome

Assessment lncome4025 - Reserve Assessments

4070 - Maintenance Assessments

4075 - Parking

4135 - Prior Year Surplus

Total Assessment lncome

User Fee Income

4205 - Application Fees

4235 - Laundry Fees

Total User Fee lncome

Collections lncome471O - Lale Fees & lnterest

Total Gollections Income

Other lncome

4835 - Miscellaneous lncome

Total Other lncome

lnvestment lncome

4900 - lnterest Earned - Operating Accounts4910 - lnterest Earned - ReserveAc¡ounts

Total lnvestment Income

Total Harbour Hill lncome

Expense

Administrative

5000 - Gen Admin - Associa

5005 - Gen Admin-Other

5060 - lnterest lncurred

25,752.00 26,679.00 (s27.00) 25,752.00 26,679.00

Actual

9,844.00

15,908.00

0.00

0.00

Current PeriodBudget

9,844.00

15,918.00

0.00

917.00

25.00

138.00

29.00

17.00

225.00

33.00

25.00

Variance

0.00

(10.00)

0.00

(e17.00)

(3.54)

(e.56)

(110.65)

(33.00)

0.84

9,844.00

15,908.00

0.00

0.00

0.00

0.00

0_00

0.00

0-00

144.OO

14/..00

25.46

7.44

114.35

0.00

25.84

9,844.00

15,918.00

0.00

917.00

25.00

138.00

29.00

17.OO

225.OO

33.00

25.OO

0.00

(10.00)

0.00

(e17.00)

(25.00)

(138.00)

(3.54)

(e.56)

(110.65)

(33.00)

0.84

118,128.00

191,014.00

1,950.00

11,000.00

300.00

1,650.00

350.00

200.00

2,700.oo

400.00

300.00

300.00

1,650.00

324.54

192.56

2,585.ô5

400.00

274.16

Year to Date (l month)Actual Budget Variance

AnnualBudget

BudgetRemaining

'108,284.00

175,106.00

1,950.00

11,000.00

(927.00) 322,092.00 296,340.00

(25.00)

(138.00)

0.00 163.00 (r63.00)

0.00 17.OO (17.00)

0.00 17.00 (r7.00)

144.OO 58.00 86.00

14/..OO 58.00 86.00

0.00

0.00

163.00 (163.00) 1,950.00 t,950.00

17.00 (17.00) 200.00 200.00

17.00 (r7.00) 200.00 200.00

58.00 86.00 700.00 556.00

58.00 86.00 700.00 556.00

32.90 46.00 (r3.10)

25,928.90 26,963.00 (1,034.10)32.90 46.00 (r3.r0) 550.00 517.10

25,928.90 26,963.00 (1,034.10) 325,492.00 299,563.10

25.46

7.44

114.35

0.00

25.84

Printed by Manjola Kavariq on Tue Feb 17 ,2015 12:47 pm Page 1 of3

Page 3

lncome Statement ReportHarbour Hill Gondominium Apartments Association, lnc.

January 01,2015 thru January 31,Ze1S

Expense

Administrative

5090 - Office Suppties

Total Administrative

lnsurance

5400 - lnsurance Premiums

Total lnsurance

Utilities

6000 - Electric Service

6025 - Water, Sewer, Trash

6040 - Telephone

6055 - lnternet Service

Total Utilities

Landscaping

6100 - Grounds & Landscaping - Contract

Total Landscaping

Repair & Maintenance

5304 - Maintenance Labor

5335 - Auto Allowance

6402 - Building Maintenance Services

6515 - Building Repair & Maintenance

6545 - Electrical Supplies/Repair & Maintena6550 - Elevator Repair & Maintenance

6565 - Fire System Repair & Maintenance

6590 - Garage Repair & Maintenance

6625 - HVAC Supplies/Repair & Maintenancr6630 - HydranUstandpipe Repair & Mainten¿6635 - Janitorial Supplies & Maintenance

4,250.69 4,141.00

510.00 510.00510.00 510.00

4,250.69 4,141.00

s10.00 510.00

510.00 510.00

109.69 50,300.00 46,049.31

0.00 9,143.00 8,633.000.00 9,143.00 9,633.00

Actual Variance

0.00 54.00 (54.00)

140.19 337.00 (rs6.81)

3,431.65 4,608.00 (1,176.35)3,431.65 4,608.00 (1,176.35)

Year to Date (l month)Actual Budget Variance

Annual BudgetBudget Remaining

-

0.00 54.00 (54.00) 650.00 650.00

140.19 337.00 (196.81) 4,050.00 3,909.81

3,431.65 4,608.00 (1,176.35) 55,300.00 51,868.353,431.65 4,608.00 (1,175.35) 55,300.00 51,g68.35

1,274.56

2,650.17

325.96

0.00

Current PeriodBudget

1,291.00

2,458.O0

392.00

0.00

2,763.00

60.00

500.00

2,476.O0

171.00

I,962.00

109.00

150.00

40.00

121.00

438.00

1,274.56

2,650.17

325.96

0.00

1,291.00

2,458.00

392.00

0.00

2,763.00

60.00

500.00

2,476.O0

171.O0

1,962.00

109.00

150.00

40.00

121.OO

438.00

15,500.00

29,500.00

4,700.oo

600.00

33,150.00

720.O0

6,000.00

10,336.00

2,050.00

9,496.00

2,625.00

2,398.00

886.00

1,456.00

5,250.00

14,225.44

26,849.83

4,374.O4

600.00

30,601.00

660.00

5,520.64

9,409.58

2,050.00

7,655.66

1,534.78

2,398.00

886.00

1,256.18

5,250.00

('t6.44)

192.17

(66.04)

0.00

r09.69

0.00

0.00

(16.44)

192.17

(66.04)

0.00

2,549.OO

60.00

479.36

926.42

0.00

1,840.34

1,090.22

0.o0

0.00

199.82

0.00

(214.O0)

0.00

(2O.64)

(1,549.58)

(171.00)

(121.66)

981.22

('150,00)

(40.00)

78.82

(438.00)

2,549.O0

60.00

479.36

926.42

0.00

1,840.34

1,090.22

0,00

0.00

199.82

0.00

(214.00)

0.00

(2o.64)

(1,549.58)

(171.00)

(121.66)

981.22

(150.00)

(40.00)

78.82

(438.00)

Printed by Manjola Kavariq on Tue Feb 17, 2O1S 12:47 pmPage 2 of 3

Page 4

lncome Statement ReportHarbour Hill condominium Apartments Association, lnc.

January 01,2015 thru January 31,2015

-

Current PeriodActual Budget Variance Date (l month)Budget Variance

Year toActual

AnnualBudget

2,100.00

2,000.00

4,500.00

118,128.00

200.00

BudgetRemaining

Expense

Repair & Maintenance

6690 - Pest Control Supply/Repair & Mainter6695 - Plumbing Supplies/Repair & Mainten¿6725 - Roof Repair & Maintenance

6730 - Security System Repair & Maintenan<

Total Repair & Maintenance

Professional Services7000 - Audit & Tax Services

7020 - Legal Services

7(M0 - Management Fees

Total Professional Services

Reserve Expenses

9105 - Pooled Reserve Contribution

9966 - Allocated Reserve lnterest

Total Reserve Expenses

Total Harbour Hill Expense

(184.00)

(107.00)

(131.00)

0.00

7,145.16 9,212.00 (2,066.84) 7,145.16 9,212.00 (2,066.84) 79,771.00 72,625.84

(184.00)

(107.00)

(131.00)

0.00

1,506.00

2,123.O0

1,575.00

200.00

1,506.00

2,'123.OO

1,575.00

200.00

2,100.00

2,000.00

4,125.00

(167.00) 8,600.00 8,225.00

0.00

0.00

375.00

9,844.00

7.44

184.00

107.00

131.00

0.00

0.00

167.00

375.00

9,844.00

17.OO

0.00

0.00

375.00

375.00

9,8¿14.00

7.44

184.00

107.00

r31.00

0.00

0.00

167.00

375.00

542.00

9,844.00

17.OO

0.00

(167.00)

0.00

0.00

(s.56)

108,284.00

192.56

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

(167.00)

0.00

375.00 542.00 (r67.00)

0.00

(e.56)

9,851.4 9,961.00 (e.56)25,704.13 29,211.O0 (3,506.87)

Total Harbour Hill lncome / (Loss) 224.77 (2,248.001 2,472.77

Total Association Net tncome / (Loss) 224.77 l2,24g.Of/l 2,422.77

(9.56) 118,328.00 108,476.56(3,506.87) 325,492.00 299,787.87

2,472.77 0.00 (224.77')

(2,248.001 2,472.77 0.00 (224.771

9,851.44 9,961.0025,704.13 29,211.00

224.77 (2,248.001

224.77

Printed by Manjola Kavariq on Tue Feb 12, 2O1S 12:47 pmPage 3 of 3

Page 5

2/24/2015Operating cash balance projection

Feb Mar Apr May June July Aug Sept Oct Nov Dec TotalCheckbook balance beg of month 36,614 42,504 44,950 44,718 48,140 52,427 54,674 57,047 62,157 64,646 68,487 36,614

Net income (loss) per budget 2977 -467 -3144 510 1375 -1145 -1018 1719 -902 450 1906 2,261Adjust for non-cash itemsplus insurance expense- budget 4608 4608 4608 4608 4608 4608 4608 4608 4608 4608 4612 50,692minus prepaid assessments -479 -479 -479 -479 -479 -2,395minus prior year surplus-included -916 -916 -917 -917 -917 -916 -917 -917 -917 -917 -917 -10,084 in net income abovePayment to P. Wallace-unbudgeted -300 -300 -300 -300 -300 -300 -300 -300 -300 -300 -300 -3,300Insurance payment -53,000 -53,000Net increase (decrease) in cash 5,890 2,446 -232 3,422 4,287 2,247 2,373 5,110 2,489 3,841 -47,699 -15,826

Checkbook balance end of month 42,504 44,950 44,718 48,140 52,427 54,674 57,047 62,157 64,646 68,487 20,788 20,788

Reserve cash balance projection

From Building Committee Feb Mar Apr May June July Aug Sept Oct Nov Dec TotalCash balance, beginning of month 53480 63341 50102 35888 39749 49610 59471 68332 71293 79154 87915 53480Add transfers from operating 9861 9861 9861 9861 9861 9861 9861 9861 9861 9861 9857 108467less expenditures -23100 -24075 -6000 -1000 -6900 -2000 -1100 -21800 -85975

Cash balance, end of month 63341 50102 35888 39749 49610 59471 68332 71293 79154 87915 75972 75972

Page 6

Operating fund balance projection

Balance December 31, 2014 36,491Net increase (decrease) for 2015 1,828

Balance December 31, 2015 38,319Net increase (decrease) for 2016Balance December 31, 2016

Prior operating fund balances2013 422662012 504632011 67526

Net profit (loss) forecast 2015

Budget balance of year 2261less fund balance usage per budget -10084 917 x 11add insurance expense budget 50692 4608 x 11less new insurance expense -37741 3431 x 11less new Wallace exp -3300 300 x 11Adjusted net profit (loss) 1828

Page 7

February 24, 2015

Harbour Hill Condominium Apartments Association, Inc.

Budget and Finance Committee Mission Statement

General

The Committee is an advisory committee to the Board of Directors and is created in the Board minutes dated November 20, 1973.

The Treasurer is the chair of the Committee and appoints the members of the Committee for the following year, after the November Board meeting. There is no set number of members but there should be a sufficient number of members to assure a variety of opinions concerning the Committee work. Committee meetings are generally held quarterly, two weeks in advance of Board meetings. There may be additional meetings during the budget preparation period in August and September.

The Committee members must be familiar with FL statutes 718.111 and .112, and administrative regulation 61.B-22, which govern various aspects of financial reporting, recordkeeping and budgeting. Members also must be familiar with Dunbar’s book “Condominium Concepts” as it relates to financial records and financial reporting. Members should understand the principles underlying the pooled method of funding reserves for future capital improvements and deferred maintenance. There is a good manual on budgeting and reserves posted on our web site in the Budget and Finance Committee section

Specific

• Committee members assist the Treasurer in preparing monthly and annual financialstatements for the Association. The objective of the financial statements is to presentclearly and accurately the financial position and operating results of the Association. Themembers review the financial statements and raise questions about the content andpresentation of the statements prior to presenting them to the Board.

• Members assist the Treasurer in preparing the annual budget for recommendation to theBoard. This assistance consists of analysis of the current year’s income and expenditures,reviewing the basis for expenditure requests, including the reserves, for the upcomingyear from other committees. This review should ascertain that committees have reviewedtheir contracts to determine that they are still in force and are the best financial choice forHarbour Hill. All this information is used to determine the necessary monthlyassessments to owners for the upcoming year to pay for the operating expenses and tofund the reserve for future capital improvements and deferred maintenance.

Page 8

• Members assist the Treasurer in determining that the accounting records, financialreports, and budgets comply with applicable legal requirements for disclosure andreporting to the owners.

• Members are charged with reviewing requests for funding for projects not in the originalbudget. The Committee recommends to the Board whether there is funding available forthe project.

• Members assist the Treasurer, in conjunction with the Association’s insurance agent, inreviewing annual insurance renewals for recommendation to the Board.

• Members assist the Treasurer in the selection of the Certified Public Accountant toperform work required by FL statutes and to prepare the Association’s necessary incometax returns.

• Members assist the Treasurer in determining investment policies for the Associationassets.

• Members assist the Treasurer in determining the necessity, and aid in negotiation ofterms, of any Association borrowings.

• Members perform any analytical and fact-finding projects that the Committee believes tobe necessary.

Page 9

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C:\Users\lsantoro\Dropbox\HH File System - Shared\Building Committee\Reports\2015-03-11 BC Report\2015-03 Building Committee report.doc

Page 1 of 3

Building Committee March 11, 2015

Committee Members:

Charlie Davis Wally Guthrie Bud Karins Cathy Leonard

Lou Santoro, Chairperson Pete Scoon

• Projects in various stages:

o Sliding Glass Door and Hallway window replacement – Cathy Leonard � Phase 3 (3 SGD’s and 7 hallway windows – Completed

Current status of Sliding Glass Door & Window Replacement attached [Sheet 4]

� PGT & RLJ Customer Service representatives onsite March 4th to address three ongoing warranty issues

o Electrical Usage – Pete Scoon

� Energy Reduction • LED lighting installed in stairwells reducing consumption by 50%

$250.00 investment, payback 1 year – Analysis attached [Sheet 5] • 18 of our oldest Emergency lights replaced with LEDF units • LED lighting solution for garage identified, evaluation ongoing with

recommendation this fall • Evaluation & testing of Led bulbs for hallways - ongoing • Evaluation of gas vs electric for hot water replacement project – in process

o Unit Access Opt-In / Opt-Out process implemented March 1st.

� 39 Units Opted In � 4 Units Opted Out � 13 Units Opted Out by default (no form submitted)

o Harbour Room remodel “plan” for project in 2017 – Charlie Davis

� Committee established. Objective is to obtain consensus on scope and develop cost estimates for board review and update of reserve plan.

o Trash/Recycling - Donna Liszewski/David Warner

� First month has been extremely successful with high level of participation � Positive feedback from many owners on service and garage appearance � Positive feedback from recycling company � Two units expressed concerns of ability to take boxes to alley � One unit express concern as to what to do with auto trash

Sheet 1


Page 2 of 3

� Process changes

• Plastic bags may be recycled • For those who do not feel comfortable taking boxes to alley dumpster,

leave item in Superintendents shop or call Superintendent and he will pick them up from unit. (does not include moving boxes or furniture/appliance delivery boxes)

• Auto trash – continue to provide convenience waste baskets at 2nd and 1st floor garages entrances to front elevator lobbies. Newspapers, water bottles and other recyclables may be placed in recycle bins. No plans to have large trash bins at superintendents shop. Prior experience was that main usage was by contractors.

� Proposed change to Page 3 of HH Rules & Regulations [Sheets 6 - 8]

o Trash/Dumpster on 7th Avenue – Lou Santoro � Letter sent to St. Petersburg Code Enforcement department [Sheets 9 - 10]

o Replacement of Hallway Storage & Unit Entry Doors – Pete Scoon

� Evaluation of proposals in process

o Evaluation of signing an agreement with a Disaster Recovery Service � Summary package distributed to Board [Sheets 11 – 19] � Recommendation is to enter into an agreement with Trinicon

o Cleaning & sealing of front driveway – Wally Guthrie/David Warner

� Completed

o Window Cleaning – David Warner � Completed using less expensive vendor - Quality of work being addressed.

• 2015 Reserve funding project forecast – Attached [Sheet 24]

o Sundeck door replacement - Finishing up paper work [Sheets 20 – 24] Pete o Hot water system - Planning [Sheet 25] Pete

• On-going challenges/issues

o Windows – warranty work – PGT/RLJ addressing o Condensation dripping (rust) from cast iron pipes in garage – Pipe replaced o Termites – wood in open hallways o Noise in 2nd and 9th floor elevator lobby

� Evaluation of a potential remediation proved to be too expensive o Noise from 07 stack exhaust fan

� Working with vendor, some remediation work provided minor improvements o Hallway carpet – degree of dirt showing at decorative block openings o Railings – initial signs of weathering

Sheet 2


Page 3 of 3

• Blue Sky discussions/thinking o Garage roof deck – Structural review initiated Bud o Solar power – initial research and analysis started Pete o Emergency Generator for elevators, emergency lights, and ? o Circular drive at West side of building o Sun Shade for the sundeck o Alternatives to Brighthouse

Submitted by Lou Santoro On behalf of Building committee:

Sheet 3

InventoryExterior Phase 1 Phase 2 Phase 3 Phase 4 Total

TypeD 58 58 58C 6 6 6B 7 7 7A 8 8 8 100%

HallwayC 32 23 2 4 29B 49 42 1 3 46A 3 3 3 93%

Sliding Glass Doors63 24 12 3 39 62%

Laundry8 8 8 100%

Openings 234 204 87%

Replaced

Window and Sliding Glass Door openings

Sheet 4

Analysis of Replacing stairwell CF bulbs with LED bulbs

9 Current wattage 4.00 current bulb cost4.5 New wattage 7.00 new bulb cost

0.11 Rate per KWH 36 Number of bulbs24 Hours per day 30 Days per month

10,000 Current expected life (hours) 1.2 YearsHours/Month 720 40,000 New expected life (hours) 4.6 YearsOld KWH/Mth 233New KWH/Mth 117

Cost Increase 0% 2% 2% 2% 2%Old Year 1 Year 2 Year 3 Year 4 Year 5Bulbs 144 144 144 144 144 Elec. 308 314 320 326 333 Yr total 452 458 464 470 477 Sum Total 452 910 1,374 1,845 2,321

New Year 1 Year 2 Year 3 Year 4 Year 5Bulb 252 ‐ ‐ ‐ 216 Elec. 154 157 160 163 166 Yr total 406 157 160 163 382 Sum Total 406 563 723 886 1,269

Yr Delta cost (46) (301) (304) (307) (94) ∑ Savings (46) (347) (651) (958) (1,053) ( ) = Savings

C:\Users\Lou\Music\Documents\My Dropbox\HH File System ‐ Shared\Projects\2015 Projects\LED Lighting\Stairwell LED lighting opportunity.xlsx 1 of 1 3/8/2015Sheet 5

CodesComplianceAssistanceP.O.Box2842St.Petersburg,FL33731‐2842 Code enforcement request: Currently the three properties located at; 656 Beach drive NE, 266 7th Avenue NE and 266 7th Avenue NE are owned by Ocean Paradise Properties of Santa Barbara California. The properties are serviced by a common dumpster which is “permanently” store on the tree line along 7th Avenue (see attached). As neighbors located at 700 Beach Drive NE we should not have to look at this untidy site. Often the dumpster is littered with overflow trash and items such as mattresses, stuffed chairs, old televisions, etc. As I travel around the city, nowhere do I see other dumpsters permanently stored on the tree line.

The current location was probably chosen to eliminate the need to have someone roll the dumpster out for collection. There are a number of areas within the confines of the property where a dumpster could be located, including on the alley between 6th and 7th Avenues.

If I have directed this request to the incorrect department, please forward.

Thank you in advance for bringing this issue to a prompt conclusion.

Louis Santoro Building Committee, Chair Harbour Hill Condominium 700 Beach Drive NE #PH 1 St. Petersburg, FL 33701-2646 E-mail : [email protected]

Sheet 9

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Sheet 10

Reserve Project Summary

Project: 9876 -Replace Hot Water System

Scope:

Reserve Budget: 4,400.00$

Forecast:

Project Leader: Pete Scoon/Wally Guthrie/Lou Santoro

Vendors/Contractors considered:

Allen's Plumbing

Teco Partners

AQC

Vendors/Contractors Selected & why:

Replace hot water system consisting of 2 electric hot water tanks, circulating

pump and cross connect piping located in trash room. As part of this project an

analysis of using gas rather than electric will be evaluated.

C:\Users\Lou\Music\Documents\My Dropbox\HH File System - Shared\Projects\2015 Projects\2015 Water Heating system - 9876\

9876 Hot Water Project Summary Form.xlsx

Sheet1 1 of 1 3/8/2015Sheet 25

Social Committee Report March 11, 2015

Chair: Cathy Leonard Members: Jerry DeSapio, Barbara Herzfeld, Elane Huprich, Donna Liszewski, Lynne Naas, Bev Repka Meeting Dates/Times: as needed Committee Responsibilities:

• Oversee use of Harbour Room and stock kitchen with supplies. • Organize Social Events for community, including monthly Happy Hour • Setup/take-down Lobby and Harbour Room holiday decorations

2015-2016 Goals

• Introduce new events • Use owner supplied funding for flowers/treats in lobby • Purchase some entertaining items for Harbour Room • Develop tracking form for expenses

Funding

• 2015 funding request sent to all owners on Oct 1, 2014 • 22 owners contributed for a total of $905 • Lynne Naas tracks expenses and reports them in HH newsletter (see attached report)

Events/Projects since last report

• Super Bowl Party, 21 attended (Lead - Cathy L) • Happy Hour - Jan & Feb • Provided cookies/beverages for Town Hall Meetings • Valentines candy/flowers for lobby

Upcoming Events/Projects

• Monthly Happy Hour • Soup-Cook Off - Mar 29 • Wine/Cheese Tasting - Date TBA

Bright House TV and Internet Options

March 11, 2015

Here are the 6 options to be discussed on Wednesday. The differences are the terms ( years of the contract) and Internet speed- 15 Mbps or 35 Mbps. We will discuss all options and select one to be presented to our owners in the form of a vote.

Option One: 15 Mbps internet 1. 5 yr term: $57 2. 4 yr term: $59.85 3. 3 yr term: $62.84 Option Two: 35 Mbps internet 1. 5 yr term: $67 2. 4 yr term: $70.34 3. 3 yr term: $73.86 As a reminder: each plan includes: Premier cable with 300 channels 1 converter either regular or DVR (DVR service is extra $11.95 under either option) 1 modem Internet Standard cable on all other TVs you may have There is a 5% rate cap per year under either option The $3 for RSN and Broadcast fees will be removed from owner’s bills A telephone will cost an additional $15 per month

Seasonal Plan Options: Basic & Plus

The Seasonal plan enables customers to suspend their service for a period of 2 to 9 months while they are away from their home, thereby avoiding their normal monthly service charge. Their full service is then reactivated when they return.

Customers can choose between two plans: Seasonal Basic or Seasonal Plus.

Seasonal Basic requires a one-time initial charge and includes the following features and restrictions:

• Service is automatically restarted when customers return. Customers do not need to return equipment when they leave or pick up new equipment when they return, and no service appointment is necessary.

• Customers retain their phone number and email address. • Customers can use their email while on Seasonal. • Customers can place free calls to 911 and 611. All other calls are disabled. • Customers can access My Services. • BHTV is not available to Customers while on the Seasonal Plan. • Single Line of Business - $21 One-Time charge. • Two Lines of Business - $28 One-Time charge. • Three Lines of Business - $34 One-Time charge.

Seasonal Plus requires a one-time initial change, plus a monthly charge while on Seasonal, and includes the following:

• All of the features of the Basic plan. • Enables third-party alarm systems to remain active. • Enables full access to Voice Mail and Easy Gadget, as well as Selective and Unconditional

Call Forwarding. • Enables free access to Bright House Networks public Wi-Fi areas, as well as

partner Cable Wi-Fi areas. • In addition to free calls to 911 and 611, customers can place, receive, and forward other

local and toll free calls at a rate of $0.20 per minute. International calls are disabled. • Seasonal Plan Plus $15.00 per month.

http://compass.mybrighthouse.com/content/billing/seasonal/seasonal-codes/http://compass.mybrighthouse.com/content/billing/seasonal/seasonal-codes/http://compass.mybrighthouse.com/content/billing/seasonal/seasonal-codes/http://compass.mybrighthouse.com/content/phone/voice-mail/enhanced-voice-mail/http://compass.mybrighthouse.com/content/phone/easy-gadget/easygadget/http://compass.mybrighthouse.com/content/phone/call-forwarding/call-forwarding-overview/http://compass.mybrighthouse.com/content/phone/call-forwarding/call-forwarding-overview/http://compass.mybrighthouse.com/content/internet/public-wifi/public-wifi-locations/http://compass.mybrighthouse.com/content/internet/public-wifi/public-wifi-locations/

11.13.2011 3

TRASH DISPOSAL

1. All garbage and trash should be tied or bagged securely before being placed the chute.

2. Bring glass bottles down to the barrels outside of the Superintendent’s shop. (Dropping glass down the chute can shatter and damage the

compacting mechanism.)

3. Newspapers, catalogs, and telephone books should be placed in the shopping carts at the far end of the 1st Floor garage.

4. Magazine may be brought to the Library for others to enjoy. Later they are sent to nursing homes, libraries, and other service

organizations. 5. Cardboard boxes and large items should be placed in, or near, the

barrels outside the Superintendent’s shop.

6. No cardboard, newspaper, or any trash should be placed in the hallways or stairwells. PLEASE, do not put pizza boxes down the trash chute. It is too easy for them to open up, get stuck and clog up the

chute.

7. Be careful of storage of hazardous or flammable items. If you need to dispose of such items, contact the Superintendent.

8. Wrap any cigarette ashes and/or smoking materials in a wet paper towel, wrap this in a plastic bag, and tie tightly before sending this

down the trash chute.

RECYCLING

The closest recycling center is at Crescent Lake. (North on 4th Street

to 13th Avenue and turn left.) This center has provisions for most

recyclable items. In our building, we currently recycle newspapers

(cart on 1st Floor garage), magazines (Library), aluminum cans (blue plastic container in garage), and batteries (in another blue container

next to the aluminum can one).

Curbside recycling began in St. Petersburg a short while ago and is

available for condominiums. We are investigating this program.

Sheet 6

LouTypewritten Text

LouTypewritten Text

LouTypewritten Text

LouTypewritten TextExisting page 3 of HH Rules & Regulations

LouTypewritten Text

New Version

Page 3 2015-03-04

TRASH DISPOSAL (updated March 2015)

1. All garbage and trash should be tied or bagged securely before being placed down the chute. Use chute between 7 AM and 11 PM only.

2. No cardboard, newspaper, or any trash should be placed in the hallways or stairwells. PLEASE, do not put large pizza boxes down the trash chute. It is too easy for them to open up, get stuck and clog up the chute. Place pizza boxes directly in alley dumpster.

3. Corrugated cardboard boxes should be flattened and taken directly to alley dumpster. If unable to do so, for other than moving or furniture/appliance boxes, please break down boxes and place in superintendent’s shop or contact Superintendent to pick up broken down box from your unit.

4. Styrofoam should be bagged and placed in the chute. When unable to fit in

chute take directly to alley dumpster.

5. Be careful of storage of hazardous or flammable items. If you need to dispose of such items, contact the Superintendent.

6. Wrap any cigarette ashes and/or smoking materials in a wet paper towel, wrap this in a plastic bag, and tie tightly before sending this down the trash chute.

7. When using the Harbour Room recycle all items as indicated below and take sealed bagged “trash” to alley dumpster

8. Residents are responsible to take other household debris directly to alley

dumpster. If unable to do so, contact Superintendent to pick up and remove from your unit.

RECYCLING (updated March 2015)

1. Newspapers, office paper, phone books, junk mail, catalogs, magazines, and shredded paper can be placed in the designated green gallon container at the far end of the 1st floor garage near North exit gate. Be sure to close lid securely.

2. Magazines may be brought to the library for others to enjoy. Later they are sent

to nursing homes, libraries, and other service organizations.

3. Corrugated cardboard and Styrofoam currently CANNOT be recycled. See above procedure under TRASH DISPOSAL.

Sheet 7

LouTypewritten Text

LouTypewritten Text

LouTypewritten Textto replace existing page 3

New Version

Page 3 2015-03-04

4. Glass, plastic, aluminum and steel containers can be co-mingled in the designated green gallon container at the far end of the 1st floor garage near North exit gate. Be sure to close the lid.

5. Batteries can be placed in designated small black container on the wall adjacent to the Recycle Center at the far end of the 1st floor garage.

6. Fluorescent bulbs can be placed in the designated small black container on the wall adjacent to the Recycle Center at the far end of the 1st floor garage.

7. Styrofoam, cellophane, and dirty pizza boxes CANNOT be recycled.

Sheet 8

Business Solutions Order FormContract ID 1757592

Order Type New Client ID 1578128Business

Name HARBOUR HILL CONDOSCurrentProvider VERIZON

Contact Name JAN GHARRITY Contact # 727-821-9898ServiceAddress

700 BEACH DR NE SAINT PETERSBURG, FL 33701 Billing Address

700 BEACH DR NE SAINT PETERSBURG, FL 33701

PremisesOwner Account

Executive

Alex Acuna Office: 727-365-5570

Fax: 727-498-7109SS or Tax IDTax Exempt Federal State Local Other

Terms of Service: 36 months Survey Date: Installation Date:

Telephone Number Details

Line # Telephone Number(Caller ID)Hunt

Group Sequence VM CW 3WC CB Directory Name

1-BPhone

727-821-9898HARBOUR HILLS CTP Private

2Phone


3Phone


4FAX


Services, Fees, and Terms

Services Selected Quantity One TimeChargeMonthly

Recurring FeeMonthly

Recurring TotalInitial Service

Period Months3YR FULL FEATURED 3 LINES BUNDLE 1 $0.00 $105.00 $105.00 36

(BOGO Full Feature Line 3yr) 1 $0.00 $0.00 $0.00 363YR 25 X 2 Mbps BUNDLE 1 $0.00 $50.00 $50.00 36

BHN WIFI Hotspot 1 $0.00 $0.00 $0.00 *Total: Prices do not include taxes, equipment and fees. $0.00 $155.00

I (The Customer) UNDERSTAND THAT I AM RESPONSIBLE FOR ALL EQUIPMENT AND PAYMENT OF ALL APPLICABLE SERVICES AND PRODUCTS PROVIDED BY BRIGHT HOUSE NETWORKS. BY PROVIDING MYSIGNATURE BELOW, I UNDERSTAND AND ACKNOWLEDGE THAT AS A BRIGHT HOUSE NETWORKS CUSTOMER, I HAVE BEEN PROVIDED THE BUSINESS SOLUTIONS SERVICES AGREEMENT (“SUBSCRIBERAGREEMENT”), WHICH IS AVAILABLE AT BUSINESS.BRIGHTHOUSE.COM, AND THAT I AGREE TO THE TERMS OF THE SUBSCRIBER AGREEMENT. I EXPRESSLY ACKNOWLEDGE THAT I HAVE READ ANDUNDERSTAND THE ARBITRATION PROVISION SET FORTH IN THE SUBSCRIBER AGREEMENT AND THAT I WILL BE BOUND BY IT UNLESS I OPT OUT. IF I AM A BUSINESS PHONE CUSTOMER, I EXPRESSLYACKNOWLEDGE THAT I HAVE READ AND UNDERSTAND BHN’’S 911/E911 NOTICIES AS SET FOR IN THE SUBSCRIBER AGREEMENT.

*Business TV, Equipment charges and Ancillary Services are delivered on a month to month basis and subject to increases.Business Solutions customers will receive a complimentary WiFi Hotspot with any new Broadband Internet Services ordered unless otherwise noted above.

Line Type: "B" notation designates the Billing Telephone Number Dir Listing: (YPHV) Yellow Page Heading VerbiageFeatures: (HG) Hunt Group, (SEQ) Hunt Group Sequence, (VM) Voice Mail, (CW) Call Waiting, (3WT) Three Way Transfer, (AC) Account Codes, (NSF) No Star FeaturesOutbound: (900) 900 Numbers, (INT) International, (900INT) 900 and International, (ACB) All Charges Blocked: 411, 900, 976, INTL, OSDA, (OBR) Outbound Restricted: Allows only 611 and 911Inbound: (COL) Collect, (TP) Third Party, (CTP) Collect and Third Party, (IBR) Inbound Restricted

Authorized Name ____________________________________________________ Authorized Signature ___________________________________________ Date _____________

Business Solutions Order FormCustomer Business Name / Street Address: HARBOUR HILL CONDOS - 700 BEACH DR NE Explanation of One Time Charges The work performed as part of this fee includes the following:

Professional installation in designated equipment room of required BHN equipmentVerification that service is operational at existing functional outlets (defined as a wall plate with all necessary wiring behind the wall plate)One (1) new outlet or jack, including one wall fish if required (process where line is concealed inside the finished wall and connected from source to outlet)Installation of High Speed Data includes verification of internet connectivity and Bright House email (as applicable) on one (1) PC

Service QuantityAdditional

Fee

AdditionalFee

Total*EXIST PHONE OUTLET ACTIVATION 0 $40.00 $0.00

ADDITIONAL OUTLET 0 $60.00 $0.00Total* $0.00

I acknowledge that this form is subject to the terms of my Bright House Networks Business Solutions Services Agreement and that the aboveadditional work is being requested by me, to be performed at the time of installation. I am aware that the above items will be shown on the installationwork order and will be billed at $0.00 to my account. (Standard Install Fee + Additional Work) Customer Name (Print) _________________________________________ Customer Signature ___________________________________________ Contact Number _______________________ Notes: FF-4; PORT FROM VZ; HSD25; BHN HOT SPOT Business Solutions Sales Outlet Form

Bright House/Verizon Telephone Comparison

3/11/2015

Bright

Description House Verizon

821-9898 35 40

823-4075 35 40

823-4139 35 40

Total Basic Charge * 105 120

Taxes and Govt. Fees-estimated by BH 24 32

Verizon surcharges

Fed Universal Service 0 9

Fed Subscriber and Access

Recovery Fee 0 32

Equipment 4 0

Long distance 0 4

Total 133 197

821-3793

Basic charge **** 0 65

Taxes and fees 0 13

Verizon surcharges 0 14

0 92

Internet 50 37

Total 50 129

Grand Total 183 326

Annual saving $1,716

Free wifi hotspot in HR yes no

Length of contract 3 Yrs. none

Cancellation fee $350 none

**** After 3 years-$35 per month plus taxes

* 3 year fixed amount

Sheet 12

Sheet 13

2840 46th Avenue North, Saint Petersburg, Florida 33714 Phone 727‐521‐5667 Facsimile 727‐521‐5668

Florida CGC‐1515778 & CCC‐1328690

EMERGENCY RESPONSE AGREEMENT

Between

and

TRINICON, LLC

Dated: ________________

Sheet 14

Trinicon Fast Track Response Agreement Page 2

EMERGENCY RESPONSE AGREEMENT

This EMERGENCY RESPONSE AGREEMENT (hereinafter referred to as the “Agreement”), which begins on ______________ of 20____, (hereinafter referred to as the “Effective Date”) is between ________________________________________ with its principle place of business at _____________________________________ (hereinafter referred to as the “Client”) and TRINICON, LLC (hereinafter referred to as “Trinicon”) with its principle place of business at 2840 46th Avenue North, St. Petersburg, Florida 33714, collectively referred to as “the Parties.”

WHEREAS, Trinicon is in the business of providing emergency mitigation and reconstruction services and seeks to become a provider of such services to Client; and

WHEREAS, Client wishes to retain the services of Trinicon in the event it experiences a loss at one of its locations in the United States;

NOW, THEREFORE, in consideration of the recitals set forth above and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and intending to be bound, the Parties agree as follows:

1. MITIGATION SERVICES: A. Definition: Mitigation Services (“Services”) means those emergency measures to preserve and protect

property from further damage following a water, fire, smoke or any other event. These services include, but are not limited to, extraction of water, corrosion control, deployment of specialized drying and/or dehumidification equipment, board-up services, emergency power and temporary structural repairs. The Services are intended to minimize interruption of your business and accelerate the return to pre-loss conditions and may be performed by employees of Trinicon or on of Trinicon’s subcontractors.

B. Dispatch: When a request for service is received from the Client through the Trinicon call center at 888-521-5667, direct contact with a Trinicon employee or some other manner, Trinicon shall assign the project to the appropriate office to perform the Services.

a. Non-Catastrophic / Daily Losses:

- Trinicon will establish communication with client within thirty (30) minutes of initial loss notification.

- Trinicon will be on-site to provide mitigation services within two (2) hours, unless otherwise dictated by initial conversation with client.

b. Catastrophic Losses: - Trinicon shall use its reasonable best efforts to establish communication with client within

three (3) hours of initial loss notification. - Response time for mitigation services will be dictated by environmental conditions post

event. Trinicon shall use its reasonable best efforts to be on-site within three (3) to five (5) hours, unless otherwise dictated by initial conversation with client.

Client will identify the address and specific area(s) of premises where the Services shall be performed. Trinicon shall use its reasonable best efforts so that, after experiencing property damage as a result of any man-made or natural disaster, such as riot, act of vandalism, terrorist act, fire, hurricane, tornado, flood, unusually severe weather, or other such event that inflicts damage upon Client’s premises, Trinicon shall provide Client and other customers that have entered into a similar agreement preference in response times over commercial customers that have not executed an Agreement.

C. Pricing:

a. Non-Catastrophic/Daily Losses: Client shall be charged by Trinicon at the then-current (as of the date of loss) Xactimate regional pricing minus a 10% percent discount from the line item total sum. Trinicon agrees to work with the client's insurance carrier to determine an agreed upon scope of loss.

Sheet 15


b. Catastrophic Losses: For Emergency Services client shall be charged by Trinicon at the then-current (as of the date of loss) Xactimate regional pricing minus a 10% percent discount from the line item total sum. Trinicon agrees to work with the client's insurance carrier to determine an agreed upon scope for the emergency services.

Disclosure Notice to Client: Trinicon reserves the right to withhold a percentage or negotiate early payment discounts to vendors and/or subcontractors paying their invoices within a specific timeline. Trinicon assumes the risks by paying all vendors and subcontractor’s invoices during the project; no earned discounts as described above will be listed as project credits or applied as project credits.

D. Payment and Collection: Payment will be due to Trinicon net thirty (30) days of receipt of invoice. Any undisputed balance that remains outstanding for more than thirty (30) days after the date of receipt of the invoice shall be subject to a finance charge of one and one half percent (1 ½%) per month, or eighteen percent (18%) annually. If Client’s account is referred to any agency or attorney for collection, attorney’s fees and costs of collection shall be recoverable by the prevailing party. The obligation for such payment shall survive the termination of this Agreement.

E. Scope: The scope of any project undertaken hereunder shall be described in a Scope of Work and signed by a representative of the Client. The Scope of Work will specify the work to be performed and the Recovery Unit Rate Schedule that will be used to determine cost.

2. TERM and TERMINATION: The term of this Agreement commences on the Effective Date and continues for one year. On the anniversary of the Effective Date, the Agreement automatically renews unless terminated by either Party. At any time either party may terminate the Agreement for any reason upon no less than thirty (30) days prior written notice to the other Party.

3. INSURANCE: Trinicon shall maintain insurance coverage in amounts not less than the following: A. Comprehensive General Liability Insurance $1,000,000.00 per incident B. Worker’s Compensation Statutory Limits C. Automobile Liability $1,000,000.00 combined single limit –

bodily injury and property damage

D. Umbrella Coverage $2,000,000.00

4. WARRANTY: Trinicon warrants that the materials furnished under the Agreement will be of good quality and new

unless otherwise required or permitted herein, and that the workmanship will be free from defects. The materials and workmanship are warranted for period of one year from the date the services are completed and Trinicon is paid in full for all invoicing. TRINICON DISLCAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE.

5. GOVERNING LAW: This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. If any terms of this Agreement are invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule or law, such term shall be deemed reformed or deleted only to the extent necessary to comply with such statute, regulation, ordinance, order or rule, and the remaining provisions of this Agreement shall remain in full force and effect.

6. ENTIRE AGREEMENT: This Agreement, the relevant Scope of Work and the then-current Recovery Unit Rate Schedule comprise the entire Agreement between the Parties with regard to the work on a project. This Agreement supersedes all previous agreements between or among the Parties respecting such, and there are not

Sheet 16


other agreements or understandings between or among the Parties other than as set forth herein. The Agreement may be executed in multiple counterparts, which together shall comprise one original.

7. MISCELLANEOUS PROVISIONS: A. Independent Contractors: Nothing in this Agreement shall create a partnership, joint venture or establish

the relationship of principal and agent or any other relationship of a similar nature between the Parties. The Parties to this Agreement shall be independent contractors and neither Party is granted the right or authority to assume or create obligation on behalf of or in the name of the other.

B. Amendment: No amendment to this Agreement shall be valid or binding unless expressed in writing and signed by each Party. The captions of each section are added as a matter of convenience only and shall be considered of no effect in the construction of any provision of this Agreement.

C. Notices: All notices under this Agreement shall be in writing, delivered in person, by certified mail, return receipt requested, by express delivery, or by facsimile with written confirmation, and shall be deemed delivered upon receipt.

D. Consent: Client hereby consents to the use of Client’s logo, pictures, and other publicly available information about Client, for use on a list of Trinicon clients that will be posted on the Trinicon website and/or used in Trinicon marketing materials.

E. Confidential Information: As a matter of preparation for future loss remediation, it may be necessary for the Parties to provide proprietary or confidential information to each other, including, but not limited to, insurance coverage's and carriers, engineering and technical drawings, and other information pertinent to Client and Trinicon. Each Party agrees to hold such information in confidence and not to disclose any such information to unauthorized persons or third parties without the prior written consent of the other Party.

IN WITNESS WHEREOF, the Parties by their duly authorized representatives entered into this Agreement as of the Effective Date.

By: By:

_________________________________ Trinicon, LLC

By:______________________________ By:______________________________ Signature Signature Printed Name:_____________________ Printed Name:_____________________ Title:_____________________________ Title:_____________________________ Date:_____________________________ Date:_____________________________

Sheet 17

1

Louis Santoro

From: Peter Wallace [mailto:[email protected]]

Sent: Monday, December 15, 2014 12:23 PM To: Louis Santoro Cc: 'Janet GHARRITY'

Subject: RE: FW: Request for review

Hi Lou—I don’t have any problems to flag with this proposed Agreement. It is clean and clear and offers certain pricing and prioritization advantages to Harbour Hill in exchange for the exclusivity that Trinicon

achieves. You might want to discuss the Consent provision in 7(D) regarding use of photos and information about Harbour Hill.

I reviewed the Trincon website and saw no issues there either. I think the primary issues for Harbour Hill are whether (a) Trinicon’s capabilities are sufficient to meet your needs if required; and (b) its pricing is

competitive with alternative providers. I haven’t attempted to resolve these two issues.

I kept thinking “this looks familiar,” and so went back to my electronic file and retrieved the attached

document from Restore One. I’m not sure whether this Authorization was actually put into place back in

2007, but you should check the Association’s files. If the Authorization was given by Harbour Hill, there is some chance that it has rolled over and is still effective. If so, it would need to be terminated (30 days

notice) before you enter into the Trinicon Agreement.

Thanks and please let me know if you have any questions.

Peter

From: Louis Santoro [mailto:[email protected]] Sent: Friday, November 21, 2014 9:15 AM

To: Peter Wallace Subject: Request for review

Peter

Budget & Finance along with Building Committee are looking into Disaster Recovery options.

Our insurance company has introduced us to Trinicon, a local company which a number of their customers have worked with.

We would like you to review and provide your thoughts.

There is no upfront cost to sign up?????

Regards

Lou

Lou Santoro 700 Beach Drive NE #PH 1 St. Petersburg, FL 33701-2646 E-mail : [email protected]

Sheet 18

Selector Description Unit Act Unit PriceACT Remove wet ceiling tile & drywall and bag for disposal SF - 0.95ACT3 Remove wet ceiling tile & drywall and bag - Cat 3 SF - 1.37ACT3A Remove wet ceiling tile & drywall and bag - Cat 3 aft hrs SF - 1.99ACTA Remove wet ceiling tile & drywall, bag for disp. after hrs SF - 1.37ACTAS Remove wet ceiling tile w/staples - bag for disposal SF - 0.73ACTAS3 Remove wet ceiling tile w/staples - bag Cat 3 SF - 1.07ACTAS3A Remove wet ceiling tile w/staples - bag Cat 3 - aft hrs SF - 1.57ACTASA Remove wet ceiling tile w/staples, bag for disp. - aft hrs SF - 1.07ACTS Remove wet suspended ceiling tile and bag for disposal SF - 0.33ACTSA Remove wet susp. ceiling tile, bag for disp. - after hrs SF - 0.48ACTSS Remove wet suspended ceiling tile and bag - Cat 3 SF - 0.48ACTSSA Remove wet suspended ceiling tile and bag - Cat 3 aft hrs SF - 0.7BAG Plastic bag - used for disposal of contaminated items EA + 2.89BARR Containment Barrier/Airlock/Decon. Chamber SF + 0.76BARRA Containment Barrier/Airlock/Decon. Chamber - after hours SF + 1.13BARRP Containment Barrier - tension post - per day DA + 3.3BARRZ Peel & seal zipper EA + 10.28BARRZ+ Peel & seal zipper - heavy duty EA + 12.62BARRZA Peel & seal zipper - after hours EA + 12.52BARRZA+ Peel & seal zipper - heavy duty - after hours EA + 14.11BASE Tear out baseboard LF - 0.44BASEA Tear out baseboard - after business hours LF - 0.69BASEB Tear out baseboard and bag for disposal - up to Cat 3 LF - 0.82BASEBA Tear out baseboard and bag for disp. - up to Cat 3 aft hrs LF - 1.11BASED Baseboard - Detach LF + 1.03BASEDA Baseboard - Detach - after hours LF + 1.54BASERS Baseboard - Detach and reset LF + 1.73BIDITM Water Extraction & Remediation (Bid Item) EA + 0BLK Block and pad furniture in room EA + 46.87BLK< Block and pad furniture in room - Small amount EA + 36.02BLK> Block and pad furniture in room - Large amount EA + 59.22BLKA Block and pad furniture in room - after hours EA + 70.42BLKA< Block and pad furniture in room - Small amount - after hrs EA + 54.15BLKA> Block and pad furniture in room - Large amount - after hrs EA + 88.9BLKHR Block and pad furniture - hourly charge HR + 60.23BLKHRA Block and pad furniture - hourly charge - after hours HR + 83.54CABFHD Cabinet - full height unit - Detach LF + 18.05CABFHDA Cabinet - full height unit - Detach - after hours LF + 25.33CABLWD Cabinet - lower (base) unit - Detach LF + 18.2CABLWDA Cabinet - lower (base) unit - Detach - after hours LF + 25.43CABUPD Cabinet - upper (wall) unit - Detach LF + 15.57CABUPDA Cabinet - upper (wall) unit - Detach - after hours LF + 21.75CABVND Cabinet - vanity unit - Detach LF + 15.44CABVNDA Cabinet - vanity unit - Detach - after hours LF + 21.75CALC Calcium Chloride moisture test - per sample EA + 83.14CTFBSD Backsplash - flat laid/solid surface - Detach LF + 1.1CTFBSDA Backsplash - flat laid/solid surface - Detach- after hours LF + 1.65

Sheet 19

Reserve Project Summary

Project: 9838 ‐Replace entrance to Sun Deck

Scope:

Reserve Buget: 2,500.00$

Forecast: 4,500.00$

Project Leader: Pete Scoon/Donald Teagno/Lou Santoro

Vendors/Contractors considered:St Pete Glass and MirrorWindow, Door, Etc.Door and Glass Services CompanyAAA Glass

Vendors/Contractors Selected & why:Window, Door, Etc.

Price, flexibility & workability

Replace doorway system at entry to sundeck with system similar to door system installed at at rear alley entry on 1st floor. Frame color to be white similar to sliding glass door and tint to be gray similar to sliding glass door. This system will be hurrican rated. Alley door is not.

C:\Users\Lou\Music\Documents\My Dropbox\HH File System ‐ Shared\Projects\2015 Projects\2015 Sun Deck Entryway ‐ 9838\Project Summary ‐ 9838 Entrance to Sun Deck.xlsxSheet1 1 of 1 3/8/2015Sheet 20

CGC: 010151 PROPOSAL Date: 01/26//2015 Revised 02/25/2015 Final 3/06/2015

1150 19th Street North Saint Petersburg, FL 33713-4001 (727) 323-5443 (727) 323-0237 [email protected]

Project Name: Harbor Hill

PROPOSAL TO: Quote Valid Until: 45 Days

Harbor Hill Condo

700 Beach Drive Ne

St. Petersburg, FL

Attn: Max Scoon 413-531-8678

Prepared By: Gina Discianno

Comments or Special Instructions:

Description

White Hurricane Impact Commercial Storefront & Commercial Door System 3100 Series Front Flush Glazed Manufactured by Trulite Glass Mono 9/16” Impact Grey Laminated Glass Standard Push Pull Hardware & Door Closer Included, Hardware to be Determined by Fire Plan Review

Remove Existing Non-Impact Non-Rated Door and Replacing w/ Sidelight Door Sidelight Combo Up on Existing Curb Concrete Curb W/ Be Touched Up If Necessary

Opening # 1 Sidelight Door Sidelight

Approximate Overall Width & Height = 70.50” x 81.75”

Fabrication, Installation, Dow 995 Hurricane Sealant & Materials $4,365.13

Price Includes Removing Exterior 1” x 4” & Replacing With Corner Bead & Stucco Blend

& Interior Removing Existing Colonial Casing For Door Removal & Replacing w/ New Casing

City of St. Pete Commercial Building & Fire Permit - $350.00

Permit Has Been Approved & Acquired

Price Does Not Include Any Additional Requirements by Fire Department Via City of St. Pete

Manufacturing Lead Time Approximately 3 – 3 1/2 Weeks Installation Time - Approximately 1 1/2 Days

Please Note Windows Doors Etc Will Perform Any MINOR Necessary, Waterproofing, Drywall Or Stucco Repair To Openings From

Removal Of Windows & Doors. Windows Doors Etc Will Not Be Responsible For Any Painting.

We hereby propose to furnish materials – complete in accordance with the above specifications for the

sum of: $ Payments Furnished Under 1/3 Material Contract with Progress Installation Draws With payments to be made under conditions governed by the master contract. Material Draws Ready For Installation and

Progress Installation Payments

All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alterations from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the agreements contingent upon strikes, accident or delays beyond our control. This proposal subject to acceptance in 30 days and it is void thereafter at the option of the undersigned.

The above Prices, specifications and conditions are hereby accepted subject to the signing of the master contract. Accepted: Date:

Sheet 21

By:

Gina Discianno Gina Discianno Manager

Sheet 22

Sheet 23

2015 Reserves Forecast - Cash FlowBudget 1/1/2015

Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total9922 Landscaping 6,000 6,000 12,000

9858 Laundry Floors 7,175 7,175

9962 Window Inst 8,000 8,000

9616 Recoat 01 Roof 4,000 4000 8,000

9876 Hot water system 2,200 2,200 4,400

9804 Contractor Access Control 5,000 5,000 10,000

9838 Sundeck Entrance 2,500 2,500

9840 Sundeck tile 20,000 20,000

Other 1,000 6,900 2,000 1,100 1,800 12,800

Total 8,000 4,700 17,200 22,175 0 0 0 1,000 6,900 2,000 1,100 21,800 84,875 84875YTD 8,000 12,700 29,900 52,075 52,075 52,075 52,075 53,075 59,975 61,975 63,075 84,875

Forecast 2/17/2015Account Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Vs Budget

Landscaping 6,000 6,000 12,000 0

9858 Laundry Floors 7,175 7,175 0

9962 Windows 5,000 5,000 -3,000

9616 Recoat 01 stack 7,350 7,350 -650

Hot water 4,400 4,400 0

9804 Contractor access 6,000 6,500 12,500 2,500

9838 Sundeck entrance 4,750 4,750 2,250

Sundeck tile 20,000 20,000 0

Other 1,000 6,900 2,000 1,100 1,800 12,800 0

Total 0 0 23,100 24,075 6,000 0 0 1,000 6,900 2,000 1,100 21,800 85,975 1,100YTD 0 0 23,100 47,175 53,175 53,175 53,175 54,175 61,075 63,075 64,175 85,975

U/O -1,100Forecast + Under BudActual - Over BudDelay

Completed Projects

C:\Users\Lou\Music\Documents\My Dropbox\HH File System ‐ Shared\Financial\2015 Financials\2015 Reserve Plan\Reserve Forecast 2015‐01‐07.xlsx2015‐02 Proj Forecast 1 of 1 2/17/2015Sheet 24

B&F report.pdfB & F agenda 3-4-15HH financial pages Jan 2015HHCA cash flow schedule 2-24-15Sheet1Sheet2

HH Budget and Finance Committee missionHH line of credit costs 2-2015Harbour Hill Unit Owner Letter 2-2015

Bright House tv-internet 3-11-15.pdfBright House TV options 3-11-15Bright House Seasonal Plan Options 2015Seasonal Plan Options: Basic & Plus

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