haute vallée school...2021/01/29 · location: haute vallee school has this plan been agreed by...

Haute Vallée School

COVID-19 Workplace Safety Plan

Introduction

The Government of Jersey requires all Schools to put in place workplace plans to ensure safe working practices during the COVID-19 pandemic. It is a mandatory requirement for each Department to complete this workplace safety plan before recalling employees to the workplace. Director Generals must nominate a manager to complete this on their behalf for each workplace within their department. This form documents the actions being taken to reduce the risks to students and staff whilst at work during the COVID-19 pandemic. A safety plan is required for each workplace i.e. building, school, college, workshop or area where staff are located. A workplace is defined as any place where people are required to work. This information is to help all employees to know exactly what to do and what to expect and how we share this information with them. The COVID-19 pandemic is an evolving situation – This plan will be reviewed regularly, and changes made, as required.

Department Details

Department: CYPES Name of Manager completing the form:

Stuart Hughes

Div./ Group: All Directorates

Location: Haute Vallee School Has this plan been agreed by your H&S Advisor and business continuity lead?

YES

Date of completion: 02/06/20 (Initial Version)

Revision Date: 15/01/21

Refer to the Government of Jersey guidance on coronavirus www.gov.je/coronavirus and employee support pack Employee support pack

Describe what you will do What is in place already

Identify officers responsible for agreed actions and employee responsibilities

1.What risks have you identified and what actions will be put in place to manage identified risks when restarting business activity following lock-down?

Risk – maintaining social distancing, cross contamination,

infection control and staff showing symptoms while at work.

• Business Continuity Plans (BCP) in place with teams / as

required, staff rota working both remotely at home and in

the school, to provide support for vulnerable students.

BCP administered by SLT and updated as required.

COVID-19 plans are shared weekly in staff briefing.

• Staff placement: follow Gov procedures – teaching in classroom, ensure physical distancing observed at all times. Staff to wear PPE (Face Masks and / or visors) before entering a room where others are present, remain in PPE until they leave.

BCP and staff review. Ensure Physical Distancing Staff must continue to work from home if advised to do so by their GP

Stuart Hughes, Bernie Connor All Staff

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• Separately allocated offices and desk spacing to accommodate physical distancing. Access and control being enforced on areas such as Administration, RTL, Staff Room, Learning Zone and Learning HUB.

• One-way system applied for movement around the building. Except if there is a fire. All rooms/classrooms entered from external circulation where possible. English and Mathematics Corridors – one-way system. Allocated break areas (zones) for each year group to allow social bubbles to be maintained distance.

• A safe return to work risk assessment completed with control measures implemented. Particularly important for staff who are in the higher risk categories. Risk assessment completed.

• Cleaning strategy developed with control measures implemented. Cleaning Strategy has been developed and briefing carried out with all cleaning staff, Site team hours adjusted to cover all predicted contingencies and maintain high hygiene standards. This includes contracted staff cleaning canteen after each use. Canteen to meet their own cleaning standards from within the kitchen and food areas.

• Increased cleaning regimes and hygiene standards implemented. Additional cleaning to be implemented throughout the day. The areas that have been used and accessed around the school to be identified each day and disinfected. Students wipe down their own workspaces on entry to classroom. Students sanitise hands every time they enter a new classroom.

All Staff All Staff and Students SLT, Line Managers Site Manager / Cleaning Contractor



Hand sanitiser in all classrooms and on stations all around the school. PE equipment that is handled by students is wiped down by the student and/or staff at the end of the lesson. Students to wear a mask or visor in all lessons unless exempt on medical grounds or at the request of the teacher (e.g., practical or PE lessons) Staff to wear a mask and/or visor at all times

• Controls and restrictions placed around welfare facilities (toilets, shared rest areas). Specified areas that are particular to Staff such as Admin, Finance and the Staff Room and staff toilets are cleaned on regular basis throughout the day by cleaning staff.

• One member of staff at a time in toilet and reprographic areas. Signs displayed to emphasise the need for physical distancing and the need to remain 2m (recommended) apart where required for staff and students. Single use of areas for both students and staff that require them to allow for a “one in one out” approach. Only SLT and Admin allowed access to reprographic and office areas to reduce numbers of people in each area.

• A hazard identification check sheet developed and implemented, to include building maintenance/inspections and emergency procedures reviews. Existing Hazard identification sheets to be repurposed for reviews of standards/inspections and procedures. Site Manager carried out full site inspection in November Half term 2020

• Emergency procedures (mental health first aiders, first aiders, fire marshals) in place with appropriate levels of first aiders and fire marshals in situ during working hours.

Site Manager, Finance Manager, All Staff Site Manager, Site Manager, SLT, Site Manager



Emergency procedure reviewed (September 2020) and exercises conducted to comply with regulations and lists of available staff contained within BCP

• JPH mandatory PPM works completed to ensure building maintenance/inspection compliance. A close liaison is being maintained between Jersey Property Holdings (JPH) and the sub-contractors so that all of the statutory obligations have been carried out since the Covid-19 pandemic outbreak this will continue and their attendance will be scheduled to minimise the interaction with Staff and Students. JPH to continue with mandatory PPM works completed to ensure building maintenance/inspection compliance.

• Students / Staff displaying symptoms. Students sent to main office to be checked over by medical officer. Full PPE is available. Students if concern sent home or collected by parents. Negative test result requested before return to school. Designated room for suspected Covid-19 patients is S8.

Site Manager Office Team, First Aider



2.a How will you

operate your work

activities in a way

that keeps

colleagues and

others safe from

potential exposure to

COVID-19?

• Teams separated to allow a 2m distance when meeting. Support to be given to staff in the categories of vulnerable or severely vulnerable including individual risk assessments in discussion with SJH/RAL Areas such as Administration, Finance, RTL, Staff Room, Learning Zone and Learning Hub to have restricted access to allow for proper physical distancing and for Staff to conduct their additional daily tasks with minimal disturbance

• In-house and contracted cleaning services will follow enhanced cleaning procedures. Cleaning strategy has been implemented whereby all contracted staff are to attend during agreed contracted working hours and are to disinfect all areas that have been in use by the Students Staff and others. This will vary daily and will be directed by Caretaking staff in the absence of sub-contractor supervision. Inhouse and contracted staff that are present during the day will concentrate on the repeated cleaning and disinfection of Staff toilets, rest rooms and the medical room. They will be the cleaners that are given the appropriate PPE should a suspected Covid-19 case use the designated room and it requires further deep cleaning.

• On/off site meetings kept to a minimum and where possible remote meetings (Teams, Google Meet, Zoom) encouraged. This will continue with outside agencies as this has been set up and is working at present.

• BCP and line managers agree who needs to be in the workplace taking into consideration staff with underlying illness/issues.

Staff must continue to work from home if advised by their GP to do so.

Stuart Hughes and

Rob Allsopp

Site Manager,

Cleaning Contractor

All Staff

SLT



Staff who fall within government guidelines to discuss their individual needs with SJH/RAL and risk assess as appropriate.

• The Government’s guidelines on social distancing applied on site and staff informed not to put themselves at risk if these are not being followed at meetings held offsite/elsewhere. Students maintain class bubbles for lessons and year group

bubbles during the breaks and before school. Where necessary to meet, staff to meet at a 2m distance

wearing PPE (Use large conference room)

• When interacting with other people/businesses staff directed to ensure control measures are in place. Strict registration and signing in procedures are in place in reception to minimise the interaction between staff, students, visitors and subcontractors, hand sanitiser is available and most of the visitors that come to site is through prior arrangement to allow for times/dates and location to be planned. Meetings only held with outside agencies where absolutely

necessary and with full 2m distance maintained. Use of PPE

by all parties.

• A separate lone working risk assessment reviewed, updated, and circulated to all staff. Lone working procedures are in place, minimal use of lifts, there will be no occasions where staff will be on their own in the building during normal opening hours.

• Touchdown surfaces, handles, switches etc. disinfected on a regular basis. Use of inhouse and external cleaning staff that work throughout the day to concentrate on staff toilets, staff room and communal areas wiping down banisters, door handles and push plates (touch points).

Stuart Hughes and

Rob Allsopp

All Staff

Office Team /

Reception

Site Manager

Site Manager and

Cleaning Contractor



Students to wipe down own workspace before use, including the PE changing rooms.

• PPE provided for staff dealing with anyone showing signs of COVID-19. Full PPE has been provided in the medical room, disposable aprons, face masks, gloves and face shields, there are facilities to dispose of clinical waste bin all discarded PPE which will be double bagged for disposal.

2.b. For each area of

your building/

workplace identify what

adjustments you are

making to ensure

physical distancing and

hygiene measures are

maintained.

Area

Whole School

Measures put in place (specify

maximum occupancy levels for

each area)

Classrooms Sports Hall Gym Learning Zone Staff Work Room Reprographics

Staff 2M apart at all times

• 60 for lessons (split into two sections)

• 100 (year-group bubble) for breaks/lunchtimes.

• 90 for exam (2m distanced)

• 30 for lessons. • 100 (year-group bubble) for

breaks/lunchtimes. • 50 for exam (2m distanced)

100 (year-group bubble) Staff 2M apart at all times 2 1 1

Review and staff mapping complete

Stuart Hughes/Rob

Allsopp



Toilets Canteen and other student zones at breaks Staff Room

120 – One year-group bubble, sat away from other year groups queuing 10

3. What arrangements

have you put in place

to ensure the safety

of service users/

visitors to the

workplace?

• Teams separated between depts All visitors to the site are to immediately sanitise their hands and then sign in at reception and then wait to be collected by whomever they are on site to see. All sub-contractors to be met by a member of the Site team. Where possible social distancing to be maintained where an interview is being conducted this will be done remotely utilising Zoom, Teams etc.

• In-house and contracted cleaning services will follow enhanced cleaning procedures. As per previous entry on Cleaning Strategy

• On/off site meetings kept to a minimum and where possible held remotely (Teams, Star Leaf and Zoom encouraged). As per previous entry

• BCP and line managers agree who needs to be in the workplace taking into consideration staff with underlying illness/issues. SLT to formulate the list of available staff for BCP, consideration given to minimum staffing levels with built in redundancy measures and additional cover if required.

• The Government’s guidelines on social distancing applied and displayed on site Signage all around the school to reiterate government guidelines on social distancing.

Stuart Hughes, Rob Allsopp, Site Team SLT SLT, Site Team



Students in different year bubbles to queue 1m apart in the canteen on a staggered arrival time to prevent cross-over between year groups. All lunches served in grab and go boxes so students move directly back to their year group areas once they have bought the food. Breakfast club held as a ‘grab and go’ service outside

• Staff informed not to put themselves at risk if SD is not being followed at meetings held offsite/elsewhere. Weekly staff briefing(s) to include the risk assessment and what measures are to be taken if they do not feel social distancing is being adhered to or students and staff are ignoring guidelines. Report concerns to SJH

• Ventilation Classroom and office windows ajar and doors open to corridors, to allow air flow/change of air.

• When interacting with other people/businesses staff directed to ensure control measures are in place. Control Measures as previous entry

• A separate lone working risk assessment reviewed, updated, and circulated to all staff. Lone working control measures as previous entry – has been reviewed. Reduced working hours to minimise lone work.

• Touchdown surfaces, handles and switches disinfected on a regular basis. (Cleaning strategy developed). Cleaning Strategy as per previous entry

• PPE provided for staff dealing with anyone showing signs of COVID-19. Full PPE has been provided in the Medical room, disposable aprons, face masks, gloves and face shields, discarded PPE in clinical waste bin for disposal.

All staff



• Physical distancing – one at a time applied to toilets, kitchens and reprographic and waiting areas - separation barriers or screens if required. Toilets used in nearest location to classroom with only one student is permitted to visit the toilet at a time therefore ensuring that the “one in one out” rule is applied to student toilets at all times. Students have been informed. Signs displayed. Canteen requires those not in the same year group to queue 1m apart before returning to year group bubbles. Staggered arrival times to the canteen to prevent any cross-over. Staggered departure time from school with Y7 and 8 leaving 5mins before the rest of the school.

4.How will you share

this information with

colleagues to ensure

they all know how to

keep themselves

safe from exposure

to COVID-19?

Weekly Staff Briefings

• Providing guidance (posters displayed), generic risk assessments, example safety plans and building and facilities hazard identification check sheet. The student timetable, risk assessments, workplace safety plans have been shared with all staff members via internal e-mails, weekly briefings.

• Team Meetings with staff, Unions, and senior leads to discuss process implementation, distancing, hygiene and layers of protection. These meetings are scheduled as and when required to discuss and alleviate concerns. Approved actions shared when required.

• Weekly review meetings in place. Weekly Site Manager and Finance Manager review meetings are held with Head Teacher.

• During implementation - individual site meetings to provide support and advice with the development of safety plans, risk assessments and internal property reviews.

Health, safety and wellbeing advice on MyStates. COVID-19 Risk assessment template (see link above)

Stuart Hughes, Rob Allsopp, Bernie Connor SJH SJH, DM, CLM, TL Site Manager, SJH SLT



Working team established for meetings to identify information, look at current legislation and government guidelines leading to the formulation and implementation of the working strategy. To review the content of Health and Safety Risk assessments, working Safety Plan and review concerns and questions from Students and Staff. Government guidelines reviewed regularly, and practices / policies adjusted in light of the findings or changes recommended. All information shared with school Union representatives and wider staff.

• The department’s Governance and staff Hub teams regularly reviewed via site visits. (Notes of visits and compliance inspections. The department’s (CYPES) governance have attended site twice to inspect the site, and compliance with procedures and policies as agreed.

5.How will you gather

information to assess

the wellbeing of your

staff to ensure that

they are safe to work?

• Regular updates and discuss and agree with line managers what options are available with workers for how checks/follow-up meetings will be made. Regular communications requesting questions concerns to be shared with HT. Any members of staff that have a problem to contact SJH or RAL to discuss their needs, this has been conveyed to staff.

• Follow-up procedures for absent workers, workplace contact tracing information (e.g., if off with Covid-19). Sign posting to corporate HR support and helplines. Administration and SLT to follow up on any absence and required action if any members of the Haute Vallee Community contract Covid-19.

• Return to work meetings. As and when required

Haute Vallee Risk Assessment

All line managers

SLT



6.What will you do if

an employee falls ill

at work with COVID-

19 symptoms and

how will you manage

suspected exposure

to others?

Attach agreed

procedure.

• Isolation procedures in place - Staff/student/patient

placement: follow Gov procedures - in a single designated

room so far as possible and defined containment zone. Staff

should wear PPE before entering any containment zone and

remain in PPE until they leave.

As previous entry for isolation if a member of staff or

Student falls ill whilst in school.

• Gathering, recording, and using workplace contact tracing information. Register held for all cleaning staff, Staff members and Sub-Contractors within reception, Students to be marked against predicted attendance lists and registers emailed to admin.

• Clean down procedures (both in-house and contracted services) in operation.

As per previous entry on Cleaning Strategy regular clean downs conducted throughout the day by inhouse and contracted staff

• PPE provided for staff supporting staff and children with

COVID-19 symptoms. Staff are aware of the coronavirus

helpline 01534 445566.

Full PPE has been provided in the medical room, disposable aprons, face masks, gloves and face shields, discarded PPE in clinical waste bin for disposal.

Follow procedure in place for when an employee falls ill at work.

Use designated room – S8.

Dedicated

suspected Covid-

19 patient area –

S8.

Stuart Hughes/Gail Godden

7.How do any changes

to the way you will be

working impact on the

• Hazard identification checks completed in line with department policy with new control measures implemented.

H&S Risk management systems

Stuart Hughes, Bernard Connor



risks of the work that

you do?

As previous entry existing Hazard identification sheet to be used for risk reviews

• Review existing critical risks and whether changes will affect current risk management of a return to work. A review has been carried out on Fire evacuation procedures to make sure that sufficient staff available to cover critical areas

• Temperature of rooms due to ventilation Heating set points raised to compensate – staff and students have been advised to wear any extra layer to minimise any impact felt.

• Regular check-ins with colleagues about how they are coping with the changes to be completed. Email feedback requests to all staff on the way in which the school is being used, the movement of staff and students and any other concerns that they might have. Staff meetings held on teams on a Monday with the

opportunity for staff to ask any questions and for information

to be shared.

• Staff feedback and learning log during the return to work will be developed. If required by the department then a learning Log can be implemented starting with list of concerns from both Students and Staff members

• Department health and safety risk management systems fully implemented (policies and procedures disseminated and embedded into department processes). Department Policies adhered to within the existing Haute Vallee School Policies and Procedures



• Security risks considered, and control measures implemented to accommodate changes in employee work patterns and numbers. See the Risk Assessment

8.How will you evaluate

whether your work

processes or risk

controls are effective?

• Regular SLT meetings and operational reviews of our safe exit strategy plans conducted with learning outcomes and improvements implemented and communicated to all key stakeholders. All findings to be disseminated to all staff members at the earliest opportunity to be open and transparent and accountable to Staff and Students

• Notes of visits and compliance inspections will be conducted. To be included as part of the review process

• A process of self-evaluation and continuous improvement implemented – Plan, Do, Check, Act. Use of the National decision-making model to be implemented as gives more robust and accountable result; Gather information, Assess the risk and threat, look at policies and procedures, consider the options and devise working strategy - action and review. Staff have been informed to report all and any concerns to designated safety lead. This will aid the collation of concerns and rapid response.

• Regular meetings with section leaders and senior management teams. Weekly team meetings and SLT discussion to be fed back to all staff, daily meetings if required to respond to any rapidly changing situation

Stuart Hughes, Rob Allsopp, Sarah Smith



• Staff feedback processes in place and relayed to line managers/senior officers. Use of internal emails and the staff briefing forum on Monday afternoons

• Buddy systems implemented to assist those for whom English is not their first language. Staff have been regularly made aware of the Government of Jersey wellbeing and support mechanisms. Individual staff members have had regular update meetings with senior staff. Designated wellbeing coordinator providing support as required.

9. How will you monitor

this plan to keep it on

track?

• Regular SLT operational reviews of our safe exit strategy plans conducted with learning outcomes and improvements implemented and communicated to all key stakeholders.

• Implementation team reviews. MLT members to be first point of contact for staff to review the situation which can then be fed back to SLT

Team agreed SLT

CHECKLIST

This checklist has been provided to assist you in completing the workplace safety plan. Not all the questions will be relevant to all types of

workplaces.

When completing the Plan ensure you identify what you have done and how you have implemented the change. For example. ensured

physical distancing is possible in the shared the shared kitchen area by removing all seating and marking out the floor with 2 metre squares.

QUESTION ITEM Comment and action taken

1. Risks How will colleagues travel to and from work? Car, bicycle and walking Car parking and bicycle parking available.

How will colleagues move about buildings, workshops, schools etc maintaining safe distancing?

As detailed above Open areas allow for social distancing. Clear guidelines given to staff regarding use of communal areas, e.g., staff room.

In the office what arrangements are being made for safe distancing, spacing between desks? Are desks being moved where necessary? Are you using screens dividers to separate people or areas?

Physical distancing (SD) controls applied, separate officers and signage displayed. Classrooms are set up to accommodate students at social distancing guidelines of 1M, 2M if possible.

Is there a one-way system in and out of the building? Between classes students where possible are to use outdoor access to enter and exist. Classrooms entered from external doors. If accessing upper cluster, Horizon corridor for EN, MLF entrance for Maths.

How will safe distancing be managed for meetings when virtual meetings can’t be held?

SD applied, remote working and virtual meetings. If unable to use virtual meetings, then discussions with Site manager who will allocate a bigger room to allow social distancing and then have that room disinfected properly

What cleaning arrangements are in place for the building? Enhanced cleaning implemented – cleaning strategy developed As described in this document

What cleaning arrangements are in place for workstations, surfaces and equipment?

Disinfectant wipes provided to staff, cleaning increased Workstations will be cleared at the end of each day, leaving a clear surface that can be easily identified and cleaned appropriately. In addition, staff have personal laptops that only they use and will keep with them when moving around School.

Are there alternative arrangements to prevent sharing of desks, equipment etc? For workers using the same equipment how will you clean before and after use?

Separate officers allocated Rooms that are used identified to Site team who will then make sure they are disinfected

How are you reducing building occupancy and by how much?

N/A Following CYPES guidance regarding students attending

Are hand sanitiser and wipes provided and where are they located? Is there enough? Who do staff tell if supplies run out?

Yes Hand sanitiser stations around open areas so that Students and staff can socially distance themselves whilst waiting to use them. Hand sanitiser available in every classroom. Staff checks to maintain supplies.

What notices are being displayed reminding colleagues of hygiene requirements and where are they?

Gov notices displayed Notices displayed in all areas where students, staff and visitors will frequent.

How is safe distancing managed in toilet areas/showers? One at a time, notices displayed Staff monitor in classrooms to enforce ‘one in one out’ rules

How is safe distancing managed in kitchen/canteen areas?

Staff to maintain physical distancing in the Staffroom

Are colleagues aware they shouldn’t share food, crockery etc with others?

Yes Staff can purchase from canteen. Disposable cutlery and containers. Staff to place all used items into the dishwasher in the staffroom after use

Who are the first aiders, mental health first aiders, and fire marshals?

First Aiders:

Sarah SMITH

Victoria SHANKLYN

Mel DUDLEY

Christina JARVIS

Marcia FREITAS

Lisa BOWMAN

Polly HATLEY

Jack POSTLETHWAITE

Sophie MCKENNA

Nicola ARNELL

Jean-Pierre VAINES

Kim PALLOT

John A'COURT

Stephanie LANGFORD

Jonathon BUESNEL

Clare FROST

Jennifer COCHRANE

Tracy LUCE

Kayleigh MUIR

Claire MOULSON

Fire Marshals: PPA → JAC → SL → RA

JW → SBO → JBU → SQ

Site Manager > Caretakers

Mental Health First Aiders: Sophie Roberts Stuart Hughes Clare Frost Lauren Flambard Sindy Rodrigues

Are procedures in place if there is a fire and it is necessary to evacuate?

Yes – policy in place and fire action plans displayed All current and up to date

How do we report accidents?

Policy in place and reported online As per usual policy – to reception. Log kept

2. Safe Operation Who needs to be in the workplace? All staff that are able to work should be in the workplace. Follow Gov guidance for higher risk categories

What arrangements are being made for flexible working, staggered working times, homeworking, splitting teams, etc?

As above

Who will colleagues interact with? Work colleagues and students Visitors will be kept to minimum

What arrangements are in place for meetings? Are you using remote working tools to hold meetings, close small meeting rooms or use them as offices for vulnerable workers?

Large indoor or outdoor areas used that will allow for social distancing for smaller meetings. Microsoft Teams used for meetings of medium to larger sized groups.

What arrangements are in place for lone workers? No Lone workers envisaged on site

What arrangements are there for staff who are out and about as part of their role?

All trips and visits have been cancelled in the immediate future Any wellbeing checks are completed using physical distancing guidelines

Has appropriate PPE been provided in accordance with public health guidelines?

PPE provided for staff dealing with anyone showing symptoms Full PPE provided in medical room

For front facing staff how will you reduce contact with service users? (staff rotas, reduced face to face activity, barriers, screens, etc.)

Please see risk assessment. New reception has full screen shielding staff Teaching staff have 2m zones taped on the floor / barriers. Students advised to remain outside of the teacher’s zone.

What guidance, operating arrangements have been put in place for home visits?

Each case to be individually risk assessed and appropriate action taken after thorough consultation. Physical distancing to be maintained at all times

What extra equipment may be needed? PPE and cleaning materials Sufficient stocks held and reviewed weekly

If safe distancing is not possible what alternative arrangements are in place to safeguard staff?

SD implemented Yes

What arrangements are being made for delivery of mail and goods?

Deliveries to front reception areas – SD implemented Ongoing since outbreak of pandemic.

What consideration is being given to quantity of goods

being delivered e.g., bulk deliveries v single items, and how

they will be moved from delivery point to where it is

required?

For deliveries single point of control identified. Goods cleaned and delivered to department area.

Ongoing since outbreak of pandemic.

3. Service Users What arrangements are in place for service users, and other members of the public and visitors who may visit?

SD controls in place, sign in and out, registers kept. Yes

Have separate entrance/ exits/ facilities been put in place for service users/ visitors?

Not required, SD possible through one entrance/exit. Deliveries arranged at rear of school. MAL entrance

How are you ensuring physical distancing is maintained in waiting areas/ queues/ service counters/ desks etc. Are you able to use outside areas, put barriers in place?

Barriers in place to encourage physical distancing, hand sanitiser station in reception and by appointment only so that visitor numbers can be managed. Outside area to be utilised if required for waiting visitors, staff, students.

What alternative ways to provide services are being adopted?

Deliveries directed away from main reception and accepted in alternative entrances where possible. Rear of school

What steps are being taken to ensure the same person is not in a customer facing role for a whole day? What arrangements are being made to swap staff in and out of customer facing roles, minimise their contact?

Admin area will have minimum of five operators throughout the day. 2M SD possible

How are you limiting the number of customers on site, promoting on-line service, encourage service users to come alone where possible?

Encourage Social distancing, hand sanitiser station in reception and by appointment only so that visitor numbers can be managed

How are you communicating the changes with your customers, what signage and visual aids are you using?

Signage displayed; barriers implemented Yes, as required

4. Information sharing What arrangements are in place for sharing information between colleagues who may be in different work locations? How is this plan reaching them?

Email and online team meetings (as required)

5. Assessing wellbeing What arrangements are there in place for staff wellbeing? Team meeting, 1-2-1 meetings with LM and SLT. School Specific Wellbeing coordinator and Mental Health First Aider. Staff members and school counsellors also directed to Gov.je website for further contacts

How do I access support for my staff? Updated guidance via SLT / SJH. Use Gov.je website and Covid-19 hotline

6. Illness at work Do I know where to find the procedure if someone falls ill at work?

Yes

What measures are there to trace contacts for staff if they fall ill at work?

Registers in reception

7. Work activity changes Are there any new risks as a result of changes to working practices? How are they assessed?

None, risks assessed in normal way

8. Evaluation of risks Have risk assessments been carried out? Yes

9. Monitoring of risks What measures are in place to make sure safe distancing and hygiene practices are monitored on a regular basis?

Yes, all staff aware of need to monitor SD of students and to maintain SD themselves at all times. Site team regularly checking all areas for monitoring of hygiene levels and replenishment of supplies, i.e., hand sanitiser, wipes etc.

haute vallée school...2021/01/29 · location: haute vallee school has this plan been agreed by...

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