healthcare solutions materials management. materials management for great plains | 2 agenda about...

Healthcare SolutionsMaterials Management

Materials Management for Great Plains | 2

Agenda

About Binary Stream Software

Materials Management (MM) Target Markets in Health Care

MM Software and System Architecture

MM Features / Functionality

Working with Binary Stream Software

The Binary Stream Difference

How to Engage with Binary Stream Software?

Q & A


About Binary Stream Software Founded in 1999, the Binary Stream team’s

software development experience spans over 20 years

Microsoft Certified Partner – Non-selling ISV Deep software development roots in

materials management Vast array of development expertise Utilization of key Microsoft technologies

(Dexterity, .NET, Business Portal, etc.) Over 200 sophisticated customizations

completed touching almost all Great Plains modules

Over 2/3rd of our projects involved Inventory Control, Distribution and Billing

Over 10 add-on products relating to distribution and inventory control - 28 in total

Binary Stream's experience in developing customer and industry-specific applications on top of Great Plains is exemplified by their Materials Management solution for healthcare. With Binary Stream's capabilities in delivering comprehensive solutions targeted at the healthcare vertical, Tectura is proud to partner with Binary Stream Software and Microsoft in healthcare.

Travis Eliuk, Senior Consultant Tectura Corporation


Background Information

28 add-on products have been developed for Great Plains in the following vertical sectors

To empower organizations by developing powerful software solutions that help enhance operational

efficiency and effectiveness.

Distribution & Manufacturing

Financial Services

Healthcare

Real Estate

Retail

Telecommunications

Binary Stream Software is pleased to collaborate with many value-added resellers including ePartners, Tectura, RSM McGladrey, and InterDyn


Target Markets in Health Care

• Prime Target MM Markets within Health Care Hospitals and Hospital Groups - scalable from smaller,

single facilities to larger hospital groups

Outpatient Clinics

Long Term Care / Assisted Living Facilities

Life Sciences – i.e. pharmaceuticals

Physician Practices

• Characteristics of target firms for Binary Stream Health Care Materials Management:

Significant amount of inventory inflow and patient consumption/issuance outflow

Multi-site and/or departmental

Dedicated materials management department / staff

Significant inventory investment

Binary Stream’s MM solution dramatically reduce hospital operation costs by streamlining document processing, inventory control, and patient tracking.


Software Architecture

Requisition

Binary Stream Software

Materials Management

Procurement Fulfillment Consumption Reporting

Other

ISV Add-Ons

GL

Budgeting

AP

Fixed Assets

Inventory

POP

Intercompany

bPortal

Payroll

HR

HRM SelfServ

Compliance Requisitions

•Web-based requisitioning

• Seamless integration to GP Purchasing

•Dept, User, Site Security

• PO Auto Receive

•Transmit POs by Email, EDI

•Handhelds

•Labeling & bar-coding

•Web-based inquiry

•Issuance

•Intercompany

•Item usage by dept/site

•Patient charge control

•Web-based charge analytics


Laser PrintersGreat Plains

ServerWeb Server

Business Portal

Suppliers

RFIDBizTalk Server

(XML, EDI)

Executives &Managers

MM System Architecture

Back Office Users

Hospital System Integration

Handhelds and Tablet PCs: Intermec, Symbol, PSC…

Internet

Barcode Printers Wireless Access Point

`

Batch and Stationary Terminals


GP and ISV Modules• Great Plains Modules

General Ledger

Payables Management

Inventory Control

Purchase Order Processing/Receiving with Purchase Order Enhancements

Fixed Asset Management (optional)

Intercompany (optional)

• Other ISV Modules ReQlogic or eRequisition (optional)

EDI from vSync (optional)

RightFax from Captaris (optional)

Adobe PDF Writer (optional)

Binary Stream Software’s MM solution integrates with many third-party products.


MM Modules

• Available for GP Standard or Professional

• Required Modules – Core Materials Management

• Optional Binary Stream modules MM WebView

National Accounts for Payables

Bar Coding & Data Collection

MM Intercompany

Business Portal Charge Analytics

Vendor Contract Pricing & Rebates

Equipment / Rental Management

Binary Stream’s MM modular design approach offers a superior value proposition over all-inclusive solutions.


Core Materials Management

• General Enable/Disable Features by Company

Department, User, Site security

Department Driven Distributions

Automatic transaction creation and Posting

Non-Stock versus Stock Inventory Management

Deployment Templates for Item, Site, Vendors, Par Values and Historical Usage

Generic Item and Site Concept

• Utilities Assign Generic Sites to all Items,

Recalculate cost in Base Unit Of Measure, Update charge amount


Core Materials Management• Item Setup

Automatic Item Number Generation Reuse Deleted Item Numbers Additional healthcare attributes such

as Latex Free, Expired Items, Generic and Finance Trackable

Default Purchasing, Issues and Charge Unit Of Measure and also display cost

Patient Trackable and Chargeable, Password Security for Add, Create and Delete Items

Item Number Gap Report Enhancements to Item Class, Site and

Vendor Maintenance Patient Charge Schedule and Charge

roll down functionality Item Manufacturer detail



• Purchase Order Entry Assign Account by Department and

Site PO Document Types and Auto

Increment Next Numbers PO Line Numbers PO Auto Receiving Purchase Order Percentage Discount Enhanced Purchase Order Reports–

Vendor and Internal Copy Automatic Document Delivery

Processing (Email, Faxing, EDI, Phone and Print)

Header and Line Level Patient Tracking

Item Purchasing Unit Of Measure Cost

Inquiry Screen Enhancements PO Fill and Kill functionality


Core Materials Management• Purchase Order Receiving

Entry Non PO Receiving Integration –

Various Vendors such Owens and Minor

Non PO Shipment/Invoice – Assign Default Sites to Departments

Header and Line Level Patient Tracking

Monthly Receipt Report Mass Delivery Ticket Report

Printing (Based on Open and Historical PO)

Label Printing PO Receiving Accrual Report Calc – Expense Report Basic Capital Project Tracking with

Integration to Fixed Assets Inquiry Screen Enhancements



• Issue Inventory Issue Transactions include Issues,

Adjustments, Department Transfers Issues and Transfers (Based on

department and site) InterCompany Issues Header and Line Level Patient

Tracking Issue Summary and Detail Report Item Usage Reports Item Usage Export to Excel

• Inventory Returns Returns and Expired Returns Vendor Returns PO Receiving Adjustments (Vendor

Returns with Auto Generate PO)



• Cycle Counting Cycle Counting in Required Unit

of Measure

Cycle Counting Report Changes

• Par List Par List Maintenance

Par List Templates and Copy Templates

Par List Report

Requisition Report

Export to Excel



• Patient Tracking Patient Maintenance Patient Tracking Maintenance Patient Tracking Report Patient Information Integration

• Patient Charge Functionality Chargeable/Non Chargeable Items

by Item Class Patient Price Schedule 832 Cost Change Import Charge Impact Inquiry and Report Patient Charge Inquiry and Log

Charge Integration with ORSOS or other systems like GE in near future


MM WebView

This module is a true .NET application that is accessible through the internet. It allows users to inquire on the status of Purchase Orders, access a Par Level list and/or check inventory usage.


National Accounts for Payables

This module is similar to the Great Plains National Accounts for the Receivables module except that it applies to the Payables Management module. Hospitals can purchase from multiple related vendors and then issue a check to the parent vendor that covers all of the related purchases.


Data Collection

User security Supports most makes of Handhelds,

both Batch and RF Terminals - Intermec, Symbol, Datalogic and Casio (Windows CE and Pocket PC)

Enter Par Level counts - the system auto-generates an internal requisition for the balance

Item Maintenance updates directly from the handheld

Direct Charge Transfers Par Inquiry - displays the suggested par

levels. User can make a decision regarding how many of an item to requisition and then use handheld to generate the requisition

Item Maintenance updates directly from the handheld


Data Collection

Great Plains Uploads PO Preview and Print

Labels

Create Purchase Orders

Consolidate Purchase Orders

Direct Charge Transfers

Item Update


Bar Coding — Labels

Print Labels on Laser and Bar Code Printers - Most Printers supported

Location Wall Labels

Direct Charge Labels

Piggy Back labels – Charge labels

Shelf Labels – Item Labels


MM Intercompany

This module handles the automatic generation of the general ledger journal entries (due-tos and due-froms) and the automatic inventory adjustments if materials are transferred from one company to another (e.g. if you are transferring materials from the hospital to an affiliated physician clinic).


Requisitions

Integration to eRequisitions or ReQlogic web-based solutions

Seamless integration with Great Plains Inventory & POP

Full support for mobile devices

Reviewer approval ensures requisition validity

PO Preview listing of requisitions ensures proper control before PO creation in Great Plains


Vendor Contract Pricing & Rebates

Determine the optimum contract based on Item, Quantity & Unit of Measure

Distributions are updated to reflect rebate calculations

Mark Invoice or Rebate rebates as Submitted. Contract & Rebate details are supported for Returns based on the original Invoice.

Seamless integration with Great Plains Inventory & POP


Business Portal Charge Analytics

Standard Business Portal role-based security

View actual revenue from third party data sources against GP budget data

Filter data for reports based on users’ Area of Responsibility restricting which departments can be viewed


Working with Binary Stream

• As an ISV, our role is to aid and assist VARs in a successful sales cycle: Respect the primary VAR / prospect

relationship Strict Confidentiality Total support of the VAR sales process

• Benefits of partnering with Binary Stream Friendly, helpful, and timely approach Always amiable to changes for customer

requirements Generous margins

Our relationship with Binary Stream Software has significantly strengthened our reach in the hospital space. Their materials management solution for hospitals adds considerable value to ePartners Healthcare solutions, where we offer comprehensive Microsoft Business Solutions, ERP and business intelligence. ePartners believes that working together with Binary Stream will result not only in many opportunities where we can both succeed but provide a significant impact in the industry.

Mark Tumblin, Director of HealthcareePartner Solutions


The Binary Stream Difference

Strong Materials Management background and dedication

Solid foundation for product development, delivery, and support

As an ISV only, we are solely and 100% committed to product development

Proven development expertise illustrated through our partners

Distribution model with no conflicting interests

Responsive technical support

I am convinced that Binary Stream is the leading authority on barcoding and warehouse management in North America. Their expertise ranges from wireless networks to stock tracking and data collection. With over 20 years experience, Binary Stream has consistently measured up to our standards and we are proud of our partnership with them.

Stephan Cross, Managing DirectorATMS PLC


How To Engage With Us?

Engaging with Binary Stream Software is as simple as a phone call or email to either:

• George Tonzetich – Sales Manager

Office: 604-444-9213 ext 110

Cell: 604-720-0433

Email: [email protected]

• Lak Chahal – President

Office: 604-444-9213 ext 104

Email: [email protected]

Questions?

George Tonzetich – Sales ManagerOffice: 604-444-9213 ext 110Cell: 604-720-0433Email: [email protected]

Lak Chahal – PresidentOffice: 604-444-9213 ext 104Email: [email protected]

healthcare solutions materials management. materials management for great plains | 2 agenda about...

Documents

materials management

binary stream difference

binary streams capabilities

interdyn slide

powerful software solutions

inventory inflow

isv modules reqlogic

modules available