heartstrings · that funds and equipment of disbanded troops are the property of the council and...
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1www.girlscoutshs.org 800.624.4185
June 2019
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The summit will feature a variety of informative and interactive volunteer pow wows designed to increase knowledge, help you to practice new skills, and provide valuable learning and sharing with fellow volunteers, along with a special keynote address from Rose Flenorl, Manager, Global Citizenship, FedEx Corporation!
Be inspired as we honor our outstanding volunteers at the Volunteer Awards celebration, elect new board of directors members, and be the first to hear of exciting council plans, programs and news.
4th Annual Volunteer Leadership SummitSaturday, June 8
For the Kingdom CampMemphis, TN
$10 per person, includes lunch and a $10 gift card to the Trefoil Trunk to use that day!
Check-in opens at 8 a.m.Sessions start at 9 a.m.
Camp activities 4 - 6 p.m.
Full schedule will be released soon!
Come to learn. Come to play.After a day of learning, stick around to enjoy For the Kingdom Camp! This 100-acre facility offers outdoor camp fun like zip lining, obstacle course, lake fun, gaga ball and more.
Take the Journeywith Girl Scouts
4TH ANNUAL
VOLUNTEER LEADERSHIP SUMMIT
SATURDAY, JUNE 8 FOR THE KINGDOM CAMP, MEMPHIS, TN
register
CHANGE IN FINANCIAL REPORT AND BANK STATEMENT TIME LINE!
We’ve revised the time line to better work with your Girl Scout year!
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VTK ADDITIONS AND ENHANCEMENTS COMING THIS SUMMER! New badges, revised Journeys, improved email communications, and more coming this summer. Don’t lose your access - make sure you’ve renewed your membership! Page 3
What’s inside...What’s inside...
HIGHEST AWARDSLet experienced staff help you on your way to earning Girl Scouts’ highest awards, the Girl Scout Bronze Award, the Girl Scout Silver Award and the Girl Scout Gold Award.
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Due to the difficulties expressed by many troop volunteers around the September submission deadline, we are changing the time line for completing troop finance reports.
You’ll still find the Troop Finance Report in the VTK, conveniently located for you to access, upload and share. Some minor items have been updated on the report which should help address some additional concerns shared after our first year utilizing this new functionality. Among these updates are a space to indicate if your finance report is for more than one troop and a more emphasized request to upload your bank statements.
Here’s what you need to know for this submission:The reporting period has been revised to cover all income and expenses of the troop(s) from September 1, 2018 through May, 31, 2019.
The submission period has been revised. Troop Finance Reports, and the accompanying bank statements, should now be submitted to the council between June 1 and July 31, 2019.
The bank statements that will be required this year are: September 2018, December 2018 and March 2019.
A disbanded troop is a troop that is no longer meeting, or one who has not registered for at least two months from the membership expiration date (September 30, annually).
Any troop facing disbandment due to the loss of leadership should first attempt to recruit new troop co-leaders for the upcoming year. This helps to ensure continuity of the Girl Scout experience for the girls.
If the troop as a whole has decided to not return for the 2019-2020 membership year, the leadership team should follow the appropriate steps outlined in the council’s Disbanded Troop Process to notify council staff as soon as possible.
Girl Scouts Heart of the South Disbanded Troop Policy states that funds and equipment of disbanded troops are the property of the council and will be returned to the keeping of the council. If reorganization of the troop does not take place within 12 months, the resources will be used by the council in the interest of Girl Scouting.
In an effort to best serve our members and new families joining us, we’re making some exciting changes within our membership department.
We’re excited to announced that Shannon Ivy will now be serving as our New Member Specialist! While maintaining her roles as Recruitment Specialist in North MS and as SUM liaison to MS, Shannon will now be the main point of contact for new volunteers.
We know the first year can be challenging and we want to try to make that a little easier. The New Member Specialist position will allow us to have a staff member dedicated to helping our new volunteers navigate their first year, providing on-time support through registrations and renewals, engagement of family members, product programs, ceremonies and traditions, training on policies and procedures of the Girl Scout Leadership Experience.
Please let us know if you have any great ideas that will ensure our new volunteers feel welcomed and supported in their first year - better than we ever have before!
FINANCE REPORT AND BANK STATEMENTSIMPORTANT CHANGES TO TIME LINE
As a reminder, troops are only allowed one submission through the VTK per membership year, so do not submit before you are ready.
Also be advised that troop co-leaders experienced trouble around the site timing out. To avoid loss of data, be sure you are frequently saving your progress.
On July 1, any troop co-leaders that have not renewed their membership for 2020 and/or do not have a current background check that has an expiration date after September 30, 2019 will lose access to the VTK and, therefore, the ability to submit their finance report and bank statements until those items have been corrected.
As always, if you have any questions or need assistance, please contact a member of our Customer Care team for support at 800.624.4185 or [email protected].
DISBANDING TROOPSWHAT TO DO IF YOU’RE DISBANDING
STAFFING CHANGES A NEW FOCUS ON NEW FAMILIES
CALL FOR TROOP INFO TIME TO UPDATE YOUR TROOP DETAILS
Updates coming this summer!You don’t want to lose access to the Volunteer Toolkit this summer! There is a ton of new and exciting content being added, along with upgrades to improve the volunteer experience.
To keep your access, you must have renewed your membership for the 2019-2020 membership year, have a current background check that does not expire in the 2019-2020 membership year, and have an active co-leader role selected for the new membership year.
Here is a list of some thing to look forward to this summer:
• 45 NEW badges and awards will be released July 16• The three classic Journeys for Cadettes, Seniors
and Ambassadors will be added to the VTK in a six-session format!
• Girl Scout Daisy, Brownie and Junior Journeys already on the VTK are being revised to fit the new six-session format
• All Girl Scout Cadette badges will be available on the VTK!
• In July, Co-leaders can begin using the VTK to plan their 2019-2020 membership year
• In July, VTK troop roster will only include girls with a 2019-2020 membership
• Change to email feature- previously defaulted to a generic user address; will now default to volunteer’s email address
• In July, all 2018-2019 meeting plans will be archived
Staff members across the council are hard at work updating troop information in our online catalog to best reflect the details of your awesome troops!
You may have recently received a phone call or email asking that you contact us to update your troop information or going through that information with us.
As soon as your schedule allows, please take a moment to fill out this form, which will help us prepare for new Girl Scouts to join us in making the world a better place!
If it’s easier for you to call with this information, please contact a member of Customer Care at 800.624.4185 so that we can get your information updated.
Thanks for all you have done this year to build girls of courage, confidence and character and helping us prepare for our best membership year yet!
On July 1, some membership data will automatically be “aged” by GSUSA, including the following items:
Girl Grades – All girls in our system will have their grade levels automatically aged for the upcoming school year, based off the information that was LAST input into the system.
Single School Grade-Level Troops – All troops set to serve a single school grade, will be aged to the next appropriate grade. For instance, all 3rd grade troops this year (but not any troops that were designated as 2nd and 3rd grade troops), will be moved forward in grade, and in grade level. In this example, the 3rd grade Brownie troop for the 2018-2019 membership year will now be listed as a 4th grade Junior Troop for the 2019-2020 membership year.
Membership Years – All membership years of participation for girls and adults will move forward by one.
This is a great opportunity to do a spot check on information for your family, to ensure that our records reflect accurate information. Having accurate and up-to-date information allows the council to better serve our members and their families.
Information can be updated through your MyGS account, or by contacting Council Care at 800-624-4185, or [email protected].
AUTOMATIC AGINGMEMBERSHIP DATABASE ADVANCES GRADE LEVELS AND MEMBERSHIP YEARS
A wise Girl Scout leader once said, “A parent should only have to pay for a Girl Scout membership one time- the first year. Proceeds from the Girl Scout Cookie Program should be used in all years after.”
Girls learn about goal-setting, budgeting, and investing in themselves when they earmark the “First $25” of Girl Scout Cookie troop proceeds to re-new the troop’s Girl Scout memberships. This takes her hard work and transforms it into another year of opportunities, adventures, and fun with your troop! Talk to your girl’s troop leaders about this option to pay for membership dues.
INVEST THE FIRST $25
All three awards give you the chance to do big things while supporting an issue you care about. You might plant a community garden at your school or inspire others to eat healthy foods for your Girl Scout Bronze Award, advocate for animal rights for your Girl Scout Silver Award, or build a career network that encourages girls to become scientists and engineers for your Girl Scout Gold Award. Whatever you choose, you’ll inspire others (and yourself).
We are excited to introduce Jenny Jones and Kimberly Crafton as your support staff for higher awards. Both Jenny and Kimberly are Girl Scout Gold Award recipients and are excited to share their knowledge and experience in helping your girls earn their higher awards.
They are working on scheduling Girl Scout Gold Award Training for the fall and will release those dates soon. You can also request training-on-demand with a minimum of 5 girls. You secure the location and we’ll work together to find a date. Contact them today!
Bronze. Silver. Gold. These represent the highest honors a Girl Scout can earn.
You can pursue your Girl Scout Bronze Award if:
• You’re in fourth or fifth grade (or equivalent)
• You’re a registered Girl Scout Junior
• You have completed a Junior
Journey
You can pursue your Girl Scout Silver Award if:
• You’re in sixth, seventh or eighth grade (or equivalent)
• You’re a registered Girl Scout Cadette
• You have completed a Cadette
Journey
You can pursue your Girl Scout Gold Award if:
• You’re in high school (ninth through twelfth grade, or equivalent)
• You’re a registered Girl Scout Senior or Ambassador
• You have completed two Senior
or Ambassador Journeys OR earned the Girl Scout Silver Award and completed a Journey
Highest Awards
Kimberly [email protected]
901-334-3461
Arkansas, Tennessee and DeSoto, Marshall, Tate and Tunica counties in Mississippi
Jenny Jones [email protected]
662-350-6041
Mississippi, excluding DeSoto, Marshall, Tate and Tunica counties
Uniforms aren’t just for girls anymore! Girl Scout volunteers and adult mem-bers can proudly wear this new official navy vest to showcase their mem-bership, volunteer positions, pins and earned awards! Official Navy Vest: $30, insignia sold separately.
PRE-ORDER NOW! Estimated arrival August 2019.
This tailored, lightly brushed cotton/nylon twill vest features a stand-up collar, welt side pockets and full gold-tone metal zipper closure.
Available in the following sizes: Misses XS Misses SMMisses MD Misses LGMisses XL Misses 2XLMisses 3XL Misses 4XLMisses 5XL
These are tailored vests so we recommend sizing up if in doubt.Order Now
Uniforms are an important part of the Girl Scout experience, connecting girls to Girl Scout traditions, displaying their accomplishments, and creating memories to last a lifetime.
Girl Scout Brownies wear one required element (sash or vest) to display their official insignia, badges, patches, and awards.
The Brownie Girl's Guide to Girl Scouting handbook enhances the Girl Scout Leadership Experience, providing badge-earning activities and all of the information needed to participate.
GIRL SCOUT BROWNIE TROOP ORDER FORM
UNIFORM COMPONENT PRICE QUANTITY COST
Sash Regular $7 X = --- ---SashX-Long $7 X = --- ---
$19.50 X = --- ---$19.50 X = --- ---$19.50 X = --- ---$19.50 X = --- ---$19.50 X = .. --- ---$19.50 X = ._ --- ---$2.25 X = --- --- m$5.50 X = --- ---
$8.75 X = --- ---
$3 X = --- ---
$2.50 X = --- ---$2 X = --- ---
$19.50 X = --- ---
TOTAL: D Yes. My troop is tax exempt. D No. My troop is not tax exempt. Please add tax to my order, and email me
information on how to become tax exempt.
Troop Number:
Vest Size Small
Vest Size Medium
Vest Size Large
Vest Size Plus Small
Vest Size Plus Medium
Vest Size Plus Large
Wavy American Flag Iron-On Patch
Girl Scout Brownie Council Identification Iron-onset
Girl Scout Brownie Iron-On Troop Numerals ( 5) Troops have 5 numbers.
Please write your troop number below.
Girl Scout Brownie Insignia Tab
World Trefoil Pin
Girl Scout Brownie Membership Pin
Brownie Girl's Guide to Girl Scouting Handbook
Troop Leader: Email Address: Phone Number:
Which Trefoil Trunk shoR location will you pick up your order? D Memphis, 717 South W hite Station Rd., Suite 2, Memphis, TN 38004 D Tupefo, 1140 West Main St., Tupelo, MS 38801 □ Jackson, 1007 Old Humboldt Ra., Jackson, TN 38305
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Uniforms are an important part of the Girl Scout experience, connecting girls to Girl Scout traditions, displaying their accomplishments, and creating memories to last a lifetime.
Girl Scout Juniors wear one required element (sash or vest) to display their official insignia, badges, patches, and awards.
The Junior Girl's Guide to Girl Scouting handbook enhances the Girl Scout Leadership Experience, providing badge-earning activities and all of the information needed to participate.
GIRL SCOUT JUNIOR TROOP ORDER FORM
UNIFORM COMPONENT PRICE QUANTITY COST
$8 X = --- ---$8 X = --- ---$20.50 X = --- ---$20.50 X = --- ---$20.50 X = --- ---$20.50 X = --- ---$2.25 X =
�--- ---
$5.50 X = --- ---
ti $8.75 X = --- ---
$3 X = --- ---
$2.50 X = --- ---$2.50 X = --- ---$19.50 X = --- ---
Sash Regular
SashX-Long
Vest Size Medium
Vest Size Large
Vest Size XL
Vest Size2X
Wavy American Flag Iron-On Patch
Girl Scout Junior Council Identification Iron-onset
Girl Scout Junior Iron-On Troop Numerals ( 5) Troops have 5 numbers. Please write your troop number below.
Girl Scout Junior Insignia Tab
World Trefoil Pin
Girl Scout Membership Pin
Junior Girl's Guide to Girl Scouting Handbook
TOTAL: D Yes. My troop is tax exempt. D No. My troop is not tax exempt.
Please add tax to my order, and email me information on how to become tax exempt.
Troop Leader: _______________ __ Troop Number: ________________ _ Email Address: _______________________________________ _ Phone Number: ------------------------------------- - --
Which Trefoil Trunk shoR location will you pick up your order? D Memphis, 717 South W hite Station Rd., Suite 2, Memphis, TN 38004 D Tupefo, 1140 West Main St., Tur:ielo, MS 38801 □ Jackson, 1007 Old Humboldt Ra., Jackson, TN 38305 girl scouts�
heart of the south
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Uniforms are an important part of the Girl Scout experience, connecting girls to Girl Scout traditions, displaying their accomplishments, and creating memories to last a lifetime.
Girl Scouts wear one required element (sash or vest) to display their official insignia, badges, patches, and awards.
The Girl's Guide to Girl Scouting handbook enhances the Girl Scout Leadership Experience, providing badge-earning activities and all of the information needed to participate.
GIRL SCOUT CADETTE, SENIOR OR AMBASSADOR TROOP ORDER FORM
UNIFORM COMPONENT PRICE QUANTITY
$9 X ---$9 X ---$26 X ---$26 X ---$26 X ---$26 X ---$26 X ---$26 X ---$26 X ---$2.25 X ---
$5.50 X ---
$8.75 X ---
Sash Regular
SashX-Long Vest Size Small
Vest Size Medium
Vest Size Large
Vest Size XL
Vest SizelX
Vest Size2X
Vest Size3x
Wavy American Flag Iron-On Patch
Girl Scout C/S/A Council Identification Iron-onset
Girl Scout C/S/A Iron-On Troop Numerals ( 5) Troops have 5 numbers. Please write your troop number below. Girl Scout C/S/A Insignia Tab $3 X ---World Trefoil Pin $2.50 X ---Girl Scout Membership Pin $2.50 X ---Girl's Guide to Girl Scouting $19.50 X ---Handbook □ CadetteD SeniorD Ambassador TOTAL:
COST
= ---= ---= ---= ---= ---= ---= ---= ---= ---= ---
= ---
= ---
= ---= ---= ---= ---
D Yes. My troop is tax exempt.
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D No. My troop is not tax exempt. Please add tax to my order, and email myinformation on how to become tax exempt.
Troop Leader: Troop Number: Email Address: Phone Number:
Which Trefoil Trunk shoR location will you pick up your order? D Memphis, 717 South W hite Station Rd., Suite 2, Memphis, TN 38004 D Tupefo, 1140 West Main St., Tur:ielo, MS 38801 □ Jackson, 1007 Old Humboldt Ra., Jackson, TN 38305 girl scouts�
heart of the south
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TROOP UNIFORM ORDER FORMSOrder your troop’s uniform with these easy-to-use group order forms!
Download the form and enter the quantities of each uniform component you need. Save the form and email to [email protected]!
We’ll pull your order and give you a call for payment and pick-up instructions!
JUNEJune 8 Volunteer Leadership Summit Memphis, TN June 29 Mississippi Braves Campout on the Field Pearl, MS
JULYJuly 7-12 New York, New York! Trip New York, New YorkJuly 13-14 Girl Scouts Love State Parks State ParksJuly 16 Project Lift Off Council-wideJuly 18 Leader Labs: All things STEAM Memphis, TN July 19-21 Camp TIk-A-Witha 50th Anniversary Reunion Camp Tik-A-Witha, Van Vleet, MS
AUGUSTAugust 10 National S’mores Day NationwideAugust 24 WCBI-TV Station Day Columbus, MSAugust 24 S’mores Day Camp Cookie Reward Kamp Kiwani
EVENT CALENDARFind out more about events online at www.girlscoutshs.org/calendar
FUTUREWOMEN ENGINEERSPROGRAM
Presented bySTEM CENTER FOR WOMEN AND DIVERSITY
Summer Program for High School Female Students
JULY 8-12, 2019 • $100
ELIGIBILITY• For Female students in grades 8-12• Strong interest and math and science
TENTATIVE SCHEDULEMONDAY, JULY 8
9:30 - 11:30 a.m. Mechanical EngineeringHands-on Workshop
11:30 a.m. - 12:30 p.m. Lunch
Industrial Tour1:00 - 3:30 p.m.
TUESDAY, JULY 9
9:00 - 11:30 a.m. Civil EngineeringHands-on Workshop
11:30 a.m. - 12:30 p.m. Lunch
1:00 - 3:30 p.m. Meet and Greet ProfessionalWomen Engineers
WEDNESDAY, JULY 10
9:30 - 11:30 a.m. Chemical Engineering Hands-on Workshop
11:30 a.m. - 12:30 p.m. Lunch
1:00 - 3:30 p.m. Meet Female Engineering Students and CBU Tour
THURSDAY, JULY 11
9:30 a.m. - 11:30 a.m. Electrical/Computer Engineering Hands-on Workshop
11:30 a.m. - 12:30 p.m. Lunch
Industrial Tour1:00 - 3:30 p.m.
FRIDAY, JULY 12
9:30 - 11:30 a.m. Packing Engineering Hands-on Workshop
11:30 a.m. - 12:30 p.m. Lunch
1:00 - 2:00 p.m. Certificate Awarding Ceremony andClosing Remarks
PROGRAM DESCRIPTIONThe activities of this five-day summer program include hands-on activities in areas of Civil & Environmental, Chemical & Biochemical, Electrical & Computer, and Mechanical Engineering. The program also includes industrial tours and talks by professional women engineers and scientists.
TO APPLY, VISIT
www.cbu.edu/FWEP
Calling all rising 4th and 5th Grade Girls! The Trefoil Leadership Academy is Coming Soon!
Designed specifically for girls in 4th and 5th grade, the Trefoil Leadership Academy equips girls with the skills to be a leader in all aspects of their life. While remaining true to the core values of Girl Scouts - courage, confidence, and character - the Trefoil Leadership Academy focuses on social and emotional learning in order to prepare girls for a lifetime of leadership.
Leadership means knowing who you are. With cohorts forming in Greater Memphis, North Mississippi, and West Tennessee, participants in the Trefoil Leadership Academy will meet 7 times (twice monthly for 3 months) for inspiring sessions focusing on self-advocacy, compassion, compromise, conflict resolution, critical thinking, personal responsibility, and resilience.
For more information, visit our web page.
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FAMILY BRIDGE CAMPYour family is invited to come play with us this summer. Why?♠ Bridge (a STEM activity) can raise
standardized test scores.♥ Students will learn a fun game and
improve their inferential skills.♣ Registration is free for Juniors
(< age 25), Adults ($50). ♦ All campers receive a T-Shirt, bridge
book, prizes and snacks.
June 17–21: Beginning Bridge
June 24–28: Play of the Handat Academic Advantage
376 Perkins Ext. • Ste. 101 • Memphis TN 38117For more info and to register contact:
Dr. Linda Sherrell 901–237–[email protected]
Unit 144 TN Bridge Association
CAMPOUT ON T HE F IELDCAMPOUT ON T HE F IELDSATURDAY, JUNE 29 AT 6:05 PM
Cub Scouts, Boy Scouts, Girl Scouts, leaders, family and friends are invited to attend our annual Scout Night Campout at Trustmark Park! Please place your order early to guarantee your spot before space runs out! ALL GROUPS MUST REGISTER IN ADVANCE FOR THE CAMPOUT. NO WALK-UPS.
Tickets may be picked up at the “Scout Night Will Call” table outside the Trustmark Park Main Gate starting at 4:30PM on Saturday, June 29th.
After the game and post-game activities, those participating in the campout will re-enter the stadium to begin setting up for the night.
Please read all rules and regulations that are posted on page 2.
STAY CONNECT ED
FOR MORE INFO PLEASE CONTACT JACOB LORD AT 601.664.7606 OR EMAIL [email protected]
PATCHTRADINGIf you enjoy trading patches or want to learn about trading patches, there will be time between the end of the game and the start of the post-game movie to trade patches among other attendees. Trading is open to anyone who brings patches. Minors must trade with minors and adults must trade with other adults. Follow the Scout Oath and Law when dealing with others and all will go smoothly for everyone in attendance.
CAMPOUT PACKAGE DETAILSOne (1) Field Level TicketOne (1) Fun Zone WristbandOne (1) M-Braves commemorative “Scout Night” patchPre-game parade around the warning track on the fieldMovie after the gameCampout in the outfield
PRICING$15 per person (Campout Package)$9 per person (Game Ticket ONLY)Everyone camping overnight needs the Campout Package
RAIN DATESaturday, July 20th
DEADLINE TO PARTICIPATEFriday, June 21st
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MEMPHIS JACKSON TUPELO717 South White Station Rd., Ste. 2 1007 Old Humboldt Rd. 1140 West Main St.Memphis, TN 38117 Jackson, TN 38305 Tupelo, MS 38801
Girl Scouts Heart of the South staff are committed to providing quality customer service to our volunteers, families and community.
Our Council Care team is available to assist you during normal business hours: 800-624-4185 or [email protected].
Hours: Monday - Thursday 8 a.m. to 5 p.m.Friday 8 a.m. to noon
Shop online anytime at www.girlscoutshs.org/shop
Girl Scouts Heart of the SouthLeadership Centers and Trefoil Trunk Shops
Bridging Kit $6Make your Bridging Ceremony a snap with a Bridging Kit! Kit includes: official Bridging patch, Bridging certificate, membership star and disk, Bridging fun patch, and Bridging ceremony insert sheet. WHILE SUPPLIES LAST. In store only.
TREFOIL TRUNKCOUNCIL SHOP
Recognize Her Accomplishment with a Girl Scout Bridging Kit
Pricing is for complete Girl Scout Kit as shown aboveDaisy Tunic $60 / Vest $62Brownie Vest $63 / Sash $50.50Junior Vest $64.50 / Sash $52 Cadette, Senior or Ambassador Vest $70 / Sash $53