held on tuesday 24 july 2018 - city of mandurah · minutes of council meeting: tuesday 24 july 2018...

MINUTES OF COUNCIL MEETING

HELD ON

TUESDAY 24 JULY 2018 AT 5.30PM

IN COUNCIL CHAMBERS

CIVIC CENTRE MANDURAH TERRACE MANDURAH

PRESENT: MAYOR R WILLIAMS COUNCILLOR C KNIGHT [DEPUTY MAYOR] NORTH WARD COUNCILLOR R WORTLEY NORTH WARD COUNCILLOR P JACKSON NORTH WARD COUNCILLOR D LEE [FROM 5.36 PM] EAST WARD COUNCILLOR L RODGERS EAST WARD COUNCILLOR S JONES EAST WARD COUNCILLOR M DARCY COASTAL WARD COUNCILLOR M ROGERS TOWN WARD MR M NEWMAN CHIEF EXECUTIVE OFFICER MR T FREE DIRECTOR SUSTAINABLE DEVELOPMENT MR G DAVIES EXECUTIVE MANAGER STRATEGY & BUSINESS PERFORMANCE MR D PRATTENT EXECUTIVE MANAGER FINANCE & GOVERNANCE MR T HARTLAND MANAGER COMMUNITY DEVELOPMENT MR C JOHNSON MANAGER RECREATION CENTRES & SERVICES MR D CHRISTY COORDINATOR RECREATION SERVICES MS K WILSON TEAM LEADER COMMUNITY SAFETY MRS L SLAYFORD MINUTE OFFICER MR C HAYNE MEDIA & PUBLIC RELATIONS CONSULTANT OPENING OF MEETING AND ANNOUNCEMENT OF VISITORS [AGENDA ITEM 1] The Mayor declared the meeting open at 5.30pm.

MINUTES OF COUNCIL MEETING: TUESDAY 24 JULY 2018 PAGE 2

ACKNOWLEDGEMENT OF COUNTRY [AGENDA ITEM 2] Mayor Williams acknowledged that the meeting was being held on the traditional land of the Bindjareb people, and paid his respect to their Elders past and present. APOLOGIES [AGENDA ITEM 3] Councillors Tahlia Jones and Peter Rogers (on leave of absence), Hon Councillor Riebeling and Councillor Schumacher. DISCLAIMER [AGENDA ITEM 4] The Mayor advised that the purpose of this Council Meeting is to discuss and, where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact, appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by a Member or Officer, or on the content of any discussion occurring, during the course of the meeting. Persons should be aware that the provisions of the Local Government Act 1995 (Section 5.25(e)) and Council’s Consolidated Local Laws (Section 4.86) establish procedures for revocation or recision of a Council decision. No person should rely on the decisions made by Council until formal advice of the Council decision is received by that person. The City of Mandurah expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by a Member or Officer, or the content of any discussion occurring, during the course of the Council meeting. ANSWERS TO QUESTIONS TAKEN ON NOTICE [AGENDA ITEM 5] Officers provided responses to questions taken on notice at the Committee of Council meeting held on Tuesday 10 July 2018. G.1/7/18 LEASE VARIATION – DEPARTMENT OF EDUCATION & PORT

BOUVARD SPORT AND RECREATION CLUB (RL/LP) (REPORT 3) (CC.6/7/18)

Questions surrounding changes to the foreshore boundary were responded to by the Coordinator Land Management. Clarification relating to the expiry date of the lease was taken on notice by the Coordinator Land Management. Response: Two leases are held over the site, the first with Port Bouvard Sport and Recreation Club which commenced 21 October 2008 with expiry due 20 October 2029, leaving a term of approximately 11 years. The second lease held with the Department of Education commenced 1 February 2010 with expiry due 31 January 2031, leaving a term of approximately 13 years


A separate common area licence is also held between the two parties commencing 1 February 2010 and expiring 20 October 2029, to align with the expiry date of the Port Bouvard lease. PUBLIC QUESTION TIME [AGENDA ITEM 6] [opened 5.31pm and closed 5.35pm] G.2/7/18 MR R GENT: MERRIVALE STREET, WANNANUP Mr Gent of Wannanup addressed the Council, without asking specific questions that required a response. Mr Gent was advised to place any concerns and requests in writing to the City of Mandurah. Councillor Lee entered the Chamber at 5.36pm. PUBLIC STATEMENT TIME [AGENDA ITEM 7] G.3/7/18 JUNIOR COUNCIL 2018: ANIMAL ADVOCACY PROJECT The Junior Mayor and Junior Deputy Mayor informed Council of the project chosen as the focus for the Junior Council in 2018 – Animal Advocacy. The Junior Council intend to raise community awareness of this topic via the creation of a video to be streamed on social media channels along with a radio commercial. Information sessions to Junior Council will be presented by Ranger Services and animal advocacy professionals. LEAVE OF ABSENCE REQUESTS [AGENDA ITEM 8] G.4/7/18 LEAVE OF ABSENCE: COUNCILLOR WORTLEY – 13 SEPTEMEBR – 18

OCTOBER 2018 (INLCUSIVE) MOTION: Shane Jones / D Lee That leave of absence be granted to Councillor Wortley from 13 September to 18 October 2018 (inclusive). CARRIED UNANIMOUSLY: 9/0 PETITIONS [AGENDA ITEM 9] Nil.


PRESENTATIONS [AGENDA ITEM 10] G.5/7/18 PRESENTATION: LIQUOR ACCORD, COMMUNITIES THAT CARE,

YOUTH ALCOHOL STRATEGY AND COMMUNITY SAFETY The Manager Community Development and Team Leader Community Safety delivered a visual presentation on networks developed and core activities undertaken. Updated information in relation to CCTV coverage, Liquor Accord activities, Youth Alcohol Strategy achievements and the Communities That Care program was conveyed to Council, along with grant funding updates and safety team focus area and activities for 2018/19. G.6/7/18 PRESENTATION: AUSTRALASIAN POLICE AND EMERGENCY

SERVICES (APES) GAMES The Coordinator Recreation Services updated Council on registration figures and various marketing campaigns undertaken to promote both the APES Games and the City of Mandurah. Council was given an overview of the social hub, activities within the schedule of events and key activation sites/activities. DEPUTATIONS [AGENDA ITEM 11] Nil. CONFIRMATION OF MINUTES [AGENDA ITEM 12] G.7/7/18 CONFIRMATION OF COUNCIL MINUTES: TUESDAY 26 JUNE 2018 MOTION: Matt Rogers / R Wortley That the Minutes of the Council Meeting held on Tuesday 26 June 2018 be confirmed. CARRIED UNANIMOUSLY: 9/0 G.8/7/18 CONFIRMATION OF SPECIAL COUNCIL MINUTES: MONDAY 2 JULY 2018 MOTION: Lynn Rodgers / D Lee That the Minutes of the Special Council Meeting held on Monday 2 July 2018 be confirmed. CARRIED UNANIMOUSLY: 9/0


G.9/7/18 ANNOUNCEMENTS BY THE PRESIDING MEMBER [AGENDA ITEM 13] At the invitation of the Mayor: • Deputy Mayor Knight reported on the Launch of Headspace; Bindjareb NAIDOC

Celebrations and the Murdoch University NAIDOC event. • Councillor Lee reported on his attendance at Improving Citizen Engagement and

Experience Conference. • Councillor Darcy highlighted his attendance at the Mandurah Filipino - MFSCI Got Talent

& 7 year anniversary and Morning tea at Peel Community Legal Service. • Councillor Wortley updated Council on Coastal Planting Day. In addition Mayor Williams: • Provided an overview of Study tour of other Councils in the Eastern States. • Advised of a Meet and Greet that had taken place with Mandurah District Police. • Congratulated all involved with the Transformation Mandurah Bridge Photographic Award

Presentation Night. • Presented Nang Nguyen with the Local Legend Award for July, in recognition of his

achievements and contribution to the Mandurah community, including competing at the XXI Commonwealth Games in powerlifting. Nang has also represented Australia in wheelchair basketball; and participated in para cycling and wheelchair track racing.

DECLARATION OF INTERESTS [AGENDA ITEM 14] • Mayor Williams declared an impartiality interest in Minute CC.6/7/18 - Lease Variation

Department for Education and Port Bouvard Sport and Recreation Club because he holds the position of Chair on the John Tonkin College School Board.

QUESTIONS FROM ELECTED MEMBERS [AGENDA ITEM 15] Questions of which due notice has been given Nil. Questions of which notice has not been given G.10/7/18 MAYOR WILLIAMS: SAPRA SUBMISSION FROM CITY OF MANDURAH Mayor Williams asked if the City of Mandurah would be making a submission to the State government planning review currently underway. The Director Sustainable Development advised that the review was not currently open for public comment. The City will be monitoring the review and will comment if the opportunity is offered. BUSINESS LEFT OVER FROM PREVIOUS MEETING [AGENDA ITEM 16] Nil.


RECOMMENDATIONS OF COMMITTEES [AGENDA ITEM 17] NOTE: Council adopted en bloc (moved by Councillor Wortley and seconded by Councillor Lee), the recommendations of the Committee of Council meeting of Tuesday 10 July 2018 with the exception of Items CC.11/7/18, CC.14/7/18 and CC.15/7/18, which were dealt with separately. G.11/7/18 AUTHORITY TO EXECUTE DOCUMENTS POLICY AMENDMENT

(NP/LC) (REPORT 1) (CC.4/7/18) The Authority to Execute Documents Policy recently adopted by Council authorised various positions within the City to execute (sign) documents. The authority for external “Agents” to sign documents on behalf of the City is now also required. Council is requested to adopt the proposed amendment to the Policy to include Agents. MOTION: R Wortley / D Lee That Council adopts the proposed amendments to Policy POL-CPM 06 Authority to Execute Documents as set out below: POLICY POL-CPM 06 Objective:

To establish, in accordance with the requirements of Division 3 sections 9.49 and 9.49A of the Local Government Act 1995 (the Act):

1. Protocols for affixing and administration of the City of Mandurah Common Seal; and

2. Authority for the Chief Executive Officer, other Officers and Agents to execute (sign) documents on behalf of the City of Mandurah.

Statement: The Act provides local governments with the ability to authorise its Chief Executive Officer (CEO), other Officers and Agents to sign documents on behalf of the City of Mandurah (the ‘City’).

For the purposes of this policy, a document will be considered duly executed by the City if: a) the Common Seal is validly affixed to it; or b) it is signed by an officer authorised by Council to do so.

For the purpose of this policy any reference to the “execution” of a document will be referred to as “sign”. This policy covers the categories of documents signed by the City and is supported by the Authority to Execute Documents Procedure which should be read in conjunction with this policy. It applies to all officers preparing documents for signing and those who have been authorised through the provisions of this policy to sign documents on behalf of the City. It is the responsibility of the officer authorised to fully inform themselves of the matter they intend to sign on behalf of the City.


Conditions / Restrictions 1. Documents and correspondence which relate to day-to-day routine communications or

transactions do not require specific authorisation through this Policy as they are the subject of Section 5.41(d) of the Local Government Act 1995 prescribing the CEO’s duty to manage the day to day operations of the City. Such duties are undertaken by “acting through” Officers.

2. The following takes precedence over this Policy:

• Legislation. • Formal requirements of a Commonwealth or State department, authority or agency

(as described in a policy or procedure). • A Council decision. • The City’s Register of Delegated Authority.

3. Officers authorised may only sign documents relevant to matters within the scope of their position description and their approved financial expenditure limits. Where the matter is the responsibility of multiple Directorates, it may only be signed by the CEO.

Signing on Behalf of Another Person In the absence of an officer authorised by this policy, another officer may only sign on behalf of that officer if they have been approved to act in that position via the formal approval processes of the City. Document Categories Documents signed by the City are managed in the following four categories: Category 1 Common Seal

• Affixing the Common Seal • Signed by Mayor (and the CEO). • Record of signature required.

Category 2 CEO Only Signature

• Authorised by Council. • Requires the signature of the CEO only, as the City’s representative. • Record of signature required.

Category 3 CEO, Executive Leadership Team, Manager, or Agent Signature

• Authorised by Council. • High risk of legal complexity, political or community sensitivity. • Record of signature required.

Category 4 Manager, Coordinator or other Officer Signature

• Authorised by Council, managed by Directorate. • Low risk and operational in nature. • Record of signature NOT required.


Officers Authorised to Sign Officers authorised to sign documents in the above four categories are listed in this policy’s Appendix. Authorised Agents Agents means the City’s legal advisor(s) or settlement agent(s), as appointed from time to time, who are authorised to the extent described within a written instruction approved by the City to execute documents on behalf of the City.

CARRIED UNANIMOUSLY: 9/0 (This item was adopted en bloc) G.12/7/18 SHARED OVAL AGREEMENT DEPARTMENT FOR EDUCATION AND

OAKWOOD PRIMARY SCHOOL MEADOW SPRINGS (DC/LP) (REPORT 2) (CC.5/7/18)

The City has been approached by the Department of Education with a request to enter into a Shared Use agreement for a junior oval over portion of Lot 988 & 987 Pineknoll Gardens, Meadow Springs being Reserve 48180 which is set aside for Public Recreation. The Department for Education has begun the construction of the Oakwood public Primary School adjacent to Reserve 48180 with Kindergarten facilities being occupied this year. Plans to extend the primary services at the school are on an ongoing basis to accommodate approximately 1535 students once at capacity. The Department of Education has commenced the construction of the junior oval, at their cost, which is adjacent to the Oakwood Primary school and will include portion of Reserve 48180. The oval is proposed to be utilised by the school during school hours and will be available to the public at all other times. The City has undertaken public consultation on the proposal prior to the City’s request to the Minister for Lands for Power to Licence over the Reserve 48180. Council is requested to support a Licence for a Shared Oval Agreement with the Department of Education over portion of Lot 988 & 987 Pineknoll Gardens, Meadow Springs, for a period of 21 years, subject to the approval of the Minister for Lands. MOTION: R Wortley / D Lee That Council: 1 Approves a Licence over portion of Reserve 48180 to Department for Education for

the purpose of a Shared Oval Agreement for a period of 21 years with all maintenance costs to be shared equally between the parties.

2 Acknowledges the Shared Oval Agreement will be subject to the approval of the

Minister for Lands, and approval of the Power to Licence, which is required over the City managed Reserve.

3 Acknowledges each party will cover their own costs in relation to the preparation of

the Licence for the Shared Oval Agreement.


4 Authorises the Chief Executive Officer to finalise the terms of the licence. CARRIED UNANIMOUSLY: 9/0 (This item was adopted en bloc) G.13/7/18 LEASE VARIATION – DEPARTMENT OF EDUCATION & PORT

BOUVARD SPORT AND RECREATION CLUB (RL/LP) (REPORT 3) (CC.6/7/18)

At the Council meeting of July 2017, Council granted approval for the endorsement of the draft Land Use Plan for the South East Dawesville Channel Site. Approval was also granted for officers to engage with Port Bouvard Recreation and Sporting Club (PBRSC) and the Department of Education (DoE), who currently hold tenure over part of Reserve 30624, to revise their lease area in line with the draft Land Use Plan. Officers have since engaged with the relevant lessees in relation to amending their current lease boundary for the betterment of both lessees and the community. The required variation would see an amendment to the lease area which will enhance a wider range of useable space along the South Eastern foreshore for both lessees and the community. The variation will also assist facilitating a request received from Port Bouvard Recreation and Sporting Club, for additional space to accommodate their need for extra storage within their lease area. Council is requested to approve a variation of the current lease agreements held between the City, the Department of Education and Port Bouvard Sporting and Recreation Club, as identified in Attachment two of this report. All other terms and conditions of the current lease agreements will remain in place, with the variations being subject to the approval of the Minister for Lands. MOTION: R Wortley / D Lee That Council: 1 Approves the variation of leases held with the Department of Education and Port

Bouvard Recreation and Sporting Club over portion of Reserve 30624 as identified in Attachment two of this report. All other terms and conditions of the current lease will remain in place, subject to the approval of the Minister for Lands.

2 Acknowledges all costs associated with the variation will be borne by the City. 3 Authorises the Chief Executive Officer to finalise the conditions of the variation of

lease agreements. CARRIED UNANIMOUSLY: 9/0 (This item was adopted en bloc)


G.14/7/18 SPONSORSHIP OF VOLUNTEERS TO ATTEND AUSTRALIAN ASSOCIATION OF ENVIRONMENTAL EDUCATORS NATIONAL CONFERENCE 2018 (BB/BBR) (REPORT 4) (CC.7/7/18)

The City has entered a submission in partnership with the WA Chapter of the Australian Association of Environmental Education (AAEE) to host the 2020 AAEE national conference in Mandurah. The submission is likely to be successful and it is expected that a delegation will be sent to the 2018 AAEE national conference to showcase what will be on offer at the 2020 conference. The 2018 conference is being held on the Gold Coast from October 22-25. It is suggested that a delegation be formed that consists of two officers, an elected member and two environmentally-focused volunteers to demonstrate the partnerships that form the foundation of environmental education in Mandurah. In addition, volunteer attendance at this conference would further build capacity of local environmental volunteers. However, to ensure the attendance of two volunteers at an interstate conference is feasible, it is proposed the City provides a $2,000 scholarship to each of the two successful applicants to cover the cost of conference registration, flights and accommodation. Volunteer nominations for this scholarship would be requested from registered participants of the Mandurah Environmental Volunteer Action Committee (MEVAC). The scholarship application process would mimic that currently used by the City to select the Kids Teaching Kids Melbourne Conference Scholarship. Applicants will be invited to enter a submission in whatever format they choose, responding to two basic questions:

1. Describe how you have contributed to promoting environmental education in Mandurah?

2. How will you use the experience of attending the 2018 National AAEE conference to further promote environmental education in Mandurah?

Submissions will be presented to a selection panel consisting of two officers, two Elected Members and a representative of the Mandurah Environmental Advisory Group (MEAG). MOTION: R Wortley / D Lee That Council: 1 Supports sending a delegation of two officers, an Elected Member and two

volunteers that are registered participants of MEVAC to the 2018 Australian Association for Environmental Education national conference in the Gold Coast to showcase Mandurah as the host of the 2020 conference.

2 Appoints Mayor Williams as part of the delegation that is sent to the 2018

Australian Association for Environmental Education National Conference in the Gold Coast.

3 Appoints Councillors Peter Rogers and Deputy Mayor Councillor Caroline Knight to

form part of the selection panel that will select the two volunteers that will form part of the delegation that is sent to the 2018 Australian Association for Environmental Education National Conference in the Gold Coast.

CARRIED UNANIMOUSLY: 9/0 (This item was adopted en bloc)


G.15/7/18 PARTNERSHIP FUNDING FOR CLONTARF FOUNDATION – COODANUP CLONTARF ACADEMY (TH) (REPORT 5) (CC.8/7/18)

The Clontarf Foundation operates the highly successful ‘Coodanup Clontarf Academy’ which is located at the Coodanup Community College, with almost 70 local Aboriginal youth currently in the program. The Foundation has approached the City and seeks Council’s consideration for support of a community partnership funding agreement of $18,000 per annum, over three years, the funds will support their program to further develop. The Foundation also seek Council’s support to enter into an agreement, to establish a framework for improved opportunities for their participant’s employment, training and volunteering in partnership with the City. MOTION: R Wortley / D Lee That Council: 1 Agrees to a three year 2018/19 to 2020/21 Community Partnership Fund Agreement

with the Clontarf Foundation for the Coodanup Clontarf Academy. 2 Approves the annual grant expenditure to the Clontarf Foundation for 2018/19 to

2020/21 for $18,000. 3 Approves entering into a Memorandum of Understand between the City of Mandurah

and the Clontarf Foundation which establishes agreement on:

3.1. Introducing Clontarf Foundation to local businesses/potential funders 3.2. Developing employment options for Coodanup Clontarf Academy graduates,

with consideration of providing traineeships and opportunities to gain work experience

3.3. Providing access to facilities such as sporting grounds 3.4. The Foundation submitting an annual report to the City on outcomes of the

Coodanup Clontarf Academy. 4 Authorises the City’s Chief Executive Officer to finalise funding agreements and a

Memorandum of Understanding with the Clontarf Foundation. CARRIED UNANIMOUSLY: 9/0 (This item was adopted en bloc) G.16/7/18 CONFIDENTIAL ITEM: RENT ARREARS (LC/LP) (CONFIDENTIAL

REPORT 1) (CC.11/7/18) This item was withdrawn by Council for discussion and considered behind closed doors in accordance with the Local Government Act. Please refer to Minute G.31/7/18 below for further details.


G.17/7/18 CONFIDENTIAL ITEM: LAND SALES (DC) (CONFIDENTIAL REPORT 2) (CC.12/7/18)

MOTION: R Wortley / D Lee 1 Acknowledges that immediately following the tender process a six month direct to

market sales campaign will commence, with the direct to market sale prices being adopted as detailed in Table One of the report;

2 Authorises the Chief Executive Officer to finalise the sale and settlement of any

property that meets Council approved criteria for all lots during the term and six month marketing campaign;

3 Acknowledges that a further report will be presented to Council at the completion

of the six month direct to market sales campaign. 4 Keeps this report and resolutions confidential, until all lots in the estate have been

sold, except for resolutions 3, 5 and 6 as contained within the report. CARRIED UNANIMOUSLY: 9/0 (This item was adopted en bloc) G.18/7/18 CONFIDENTIAL ITEM: LAND SALES (DC) (CONFIDENTIAL REPORT 2)

(CC.13/7/18) MOTION: R Wortley / D Lee That Council: 1 Notes the impact on five of those blocks within the subdivision in terms of the

Bushfire Attack Level rating. 2 Reiterates its previous concerns and submission to the State Government on this

matter. 3 Authorises the Mayor to undertake further correspondence with the State

Government regarding Bushfire Attack Level rating concerns. CARRIED UNANIMOUSLY: 9/0 (This item was adopted en bloc) G.19/7/18 CONFIDENTIAL ITEM: LOAN AND LEASE MODEL RESTRUCTURE (DC)

(CONFIDENTIAL REPORT 3) (CC.14/7/18) This item was withdrawn by Council for discussion and considered behind closed doors in accordance with the Local Government Act. Please refer to Minute G.33/7/18 below for further details.


G.20/7/18 CONFIDENTIAL ITEM: LOAN AND LEASE MODEL RESTRUCTURE (DC) (CONFIDENTIAL REPORT 4) (CC.15/7/18)

This item was withdrawn by Council for discussion and considered behind closed doors in accordance with the Local Government Act. Please refer to Minute G.34/7/18 below for further details. G.21/7/18 ‘MODERNISING WESTERN AUSTRALIA’S PLANNING SYSTEM’

GREEN PAPER CITY OF MANDURAH SUBMISSION (BD/NL) (REPORT 6) (CC.15/7/18)

The Minister for Planning has commissioned an independent review of the planning system to identify ways to make it more efficient, open and understandable. A Green Paper has been developed by the Planning Reform team, led by Evan Jones, proposing five key reform areas – strategically-led, legible, transparent, efficient and delivering smart growth. The Minister has released the green paper for public comment and all feedback will help inform the preparation of a White Paper that will be provided to the State Government for consideration. The Green Paper is a discussion paper and does not commit the State Government to adopt the proposals. It does, however, include many detailed reform initiatives which officers have provided review and comment. Broadly, many of the reform initiatives are supported in light of recent experience in preparing and presenting a Local Planning Strategy and Local Planning Scheme to the Western Australian Planning Commission. As a result, it is recommended that Council endorse this report as the City’s submission prepared in response to the Green Paper. MOTION: R Wortley / D Lee That Council: 1. Supports reform to the WA planning system and endorses this report and the

detailed comments included in the Response Template in Attachment 1, to be forwarded as part of the City’s submission on the Green Paper Reform May 2018.

2. Supports City Officer’s being actively involved and engaged in opportunities to be a

pilot Local Government for the implementation of Comprehensive Local Planning Scheme.

3. Advises the Green Paper Reform Team that further reforms could be identified such

as: 3.1 Integrating regional and local planning provisions therefore abolishing the

need for a regional planning scheme and dual development approvals under local planning schemes and region planning schemes;

3.2 Integrate references to the ‘Responsible Authority’ into local planning

schemes to make a clearer understanding of the approval body for various proposals, whether this be the WAPC, DAP or local government, together with delegation arrangements for regional reserved land and zoned land under Clause 21 of the Peel Region Scheme and Clause 32 Metropolitan Region Scheme;


3.3 Modifications are required to the Regulations so that local planning schemes (including deemed provisions) are subject to ongoing update and review, therefore abolishing the need for a review of the scheme or the need for new schemes; and

3.4 Improve integration between approvals and outcomes for subdivision and

development by modifying Section 143 of the Planning and Development Act 2005 to require local planning schemes to be considered in determining subdivision applications;

CARRIED UNANIMOUSLY: 9/0 (This item was adopted en bloc) NOTE: Council adopted en bloc (moved by Councillor Shane Jones and seconded by Councillor Lee), the recommendation of the Strategy Committee meeting of Tuesday 17 July 2018 with the exception of Items S.7/7/18, which was dealt with separately. G.22/7/18 WORKFORCE PLAN (RK/GD) (REPORT 1) (S.6/7/18) The Workforce Plan makes reference to the Community and Business Planning processes as inputs to identifying how the City’s operations will change in coming years and more specifically how the City builds and maintains the capability to meet these changing needs. Other sources of input include scanning of the external and internal environments to identify other drivers of change including factors such as economic conditions, the labour market, changing community expectations, population growth, the impact of technology and automation and legal and regulatory changes into the future. Research for the 2018-2022 Workforce Plan has shown that in recent years there has been fluctuations in the economic conditions and the labour market. The City has moved from times where it has been difficult to recruit key skills to more recent times where it has been more an employer’s market. These conditions may change again within the next four years particularly in our ability to recruit to our changing capability needs. Community expectations around services have been increasing and our opportunities to leverage technologies should be seen as a means of meeting those future demands. Our business planning process has identified the need to focus on changing capability needs in the business that will help us with the transformation required to build the systems, processes and capability to ensure the City works smarter into the future. In order to ensure the City has the capacity and capability to move with the rapidly changing environment, there is a need to focus on a number of Workforce Planning Strategies that will enable us to develop the agility to transform. These strategies contained within the Workforce Plan include:

• Culture • Leadership • Talent • Sourcing • Learning • Diversity • Systems and Analytics and • OSH and Risk Management


Council is requested to note the Workforce Plan 2018-2022 as the key document in developing the City’s workforce capability into the future. MOTION: Shane Jones / D Lee That Council notes the 2018 – 2022 Workforce Plan. CARRIED UNANIMOUSLY: 9/0 (This item was adopted en bloc) G.23/7/18 ADVOCACY POSITION PAPERS (TF) (REPORT 4) ( At the Strategy Committee meeting on 17 July 2018, consideration of this item was referred to the Council meeting. As such, this item was withdrawn by Council for discussion and considered within the current reports. Please refer to Minute G.27/7/18 below for further details. REPORTS [AGENDA ITEM 18] G.24/7/18 FINANCIAL REPORT – JUNE 2018 (PB/DP) (REPORT 1) The Financial Report for June 2018 together with associated commentaries, notes on investments, balance sheet information and the schedule of accounts are presented for Elected Members’ consideration. MOTION: Shane Jones / C Knight That Council: 1 Receives the Financial Report for June 2018. 2 Receives the Schedule of Accounts for the following amounts:

Total Municipal Fund $ 12,706,533.00 Total Trust Fund $ 13,933.30

$ 12,720,466.30 3 Approves the write off of the following boat pen debtors balances:

• Mr Jonathan Stevenson - $2,083.65 CARRIED UNANIMOUSLY: 9/0 G.25/7/18 8POINT8 REGIONAL INNOVATION & SMALL BUSINESS CONFERENCE

22-23 AUGUST 2018 (MN) (REPORT 2) Council is asked to consider the attendance of an Elected Member (s) at the 8point8 Regional Innovation and small Business Conference to be held in Wagga Wagga 22-23 August 2018.


Report Recommendation: That Council approves the attendance of Mayor Rhys Williams and an Elected Member at the 8point8 Regional Innovation and Small Business Conference to be held in Wagga 22-23 August June 2018. Mayor Williams advised he had not nominated for attendance nor had any interest in attending. The Mayor called for nominations to attend the conference, with one nomination being put forward, being from Councillor Shane Jones. MOTION: Matt Rogers / Lynn Rodgers That Council approves the attendance of Councillor Shane Jones at the 8point8 Regional Innovation and Small Business Conference to be held in Wagga 22-23 August 2018. CARRIED UNANIMOUSLY: 9/0 G.26/7/18 MUSEUM ADVISORY GROUP APPOINTMENT (TF/NR) (REPORT 3) The City has been approached by the recently retired Professor Robert Pearce AM RFD who wishes to become more involved in his local community. With a wealth of professional experience, Professor Pearce has expressed an interest in joining the Museum Advisory Group. However, current vacancies on the group only exist for an education department or Mandurah business community representative. This report seeks approval to allow for an extra position of community representative on the Museum Advisory Group to be established which Professor Pearce would be directly appointed to. MOTION: Matt Rogers / R Wortley That Council appoints Professor Robert Pearce AM RFD as an additional position of community representative on the Museum Advisory Group. CARRIED UNANIMOUSLY: 9/0 G.27/7/18 ADVOCACY POSITION PAPERS (TF) (REPORT 4) Council is requested to consider a number of advocacy position papers in relation to environmental, transport and development related matters. The position papers reflect the position of Council in relation to the individual matters covered by the position papers, which will be used to advocate the City’s position to the State and Federal Governments. Many of the position papers cover matters which have been long term positions of Council. It is considered appropriate that these positions be documented and approved by Council, to provide continuity as to the position of Council and to assist the Mayor and Chief Executive Officer with their interactions with relevant ministers, candidates and non-government parties. Specifically, Council is requested to approve the following position papers: 1. Public Transport Priorities 2. Road Project Priorities 3. Development of Mandurah as a Strategic Centre


4. Full Private Building certification 5. Winter Aerial Larviciding Treatments 6. Infill Sewerage Request 7. Governance Structure for the Peel Harvey estuary 8. Peel Water Quality Improvement Plan 9. Establishment of a state wide wetlands policy under the planning framework 10. Funding for River Action Plans including the Serpentine River 11. Provision of funds to improve water quality through stormwater retrofits 12. Sustainable water source alternatives for irrigating Public Open Space in North Mandurah Councillor Knight moved the report recommendation, noting that amendment had been made to the wording of item 6 – Infill Sewerage Request as per information circulated at the meeting. Councillor Matt Rogers seconded the motion. MOTION: C Knight / Matt Rogers That Council adopts the following advocacy papers as the Council’s advocacy position: 1 Public transport Priorities 2 Road Project Priorities 3 Development of Mandurah as a Strategic Centre 4 Full Private Building certification 5 Winter aerial Larviciding Treatments 6 Infill Sewerage Request 7 Governance Structure for the Peel Harvey Estuary 8 Peel Water Quality Improvement Plan 9 Establishment of a state wide wetlands policy under the planning framework 10 Funding for River Action Plans including the Serpentine River 11 Provision of funds to improve water quality through stormwater retrofits 12 Sustainable water source alternatives for irrigation Public Open Space in North

Mandurah. CARRIED UNANIMOUSLY: 9/0 MOTIONS OF WHICH NOTICE HAS BEEN GIVEN [AGENDA ITEM 20] G.28/7/18 MAYOR WILLIAMS: MANDURAH AND PEEL TOURISM ORGANISATION

(MAPTO) Since its inception, the Mandurah and Peel Tourism Organisation (MAPTO) has made considerable progress at promoting Mandurah and the Peel Region as a tourist destination. In this time, significant achievements have been made, including a significant increase in bookable product in the Region, and Mandurah being recognised as a Top Tourism Town. This Motion serves to refocus the expertise of MAPTO, with a focus on specifically growing Mandurah's visitor economy. In addition, the motion seeks to ensure the City of Mandurah's considerable investment into MAPTO is being utilised to enhance Mandurah's brand as a desirable destination, and that resources are being allocated towards supporting the growth of local tourism operators, and attracting new tourism opportunities to the City.


MOTION: R Williams / Shane Jones That Council: 1 Advises the Mandurah and Peel Tourism Organisation of its intention to cease the

current funding arrangement, effective 31 August 2018. 2 Invite MAPTO to enter into a new four year funding agreement with Council to begin

1 September 2018, based on the following conditions:

a) The exclusive focus of MAPTO be on the development of the visitor economy in Mandurah;

b) MAPTO to include within their scope of services a focus on product development, investment attraction and destination branding, including working with the City of Mandurah on the development of a new Mandurah destination brand;

c) MAPTO amend their constitution to reflect the changes listed above. 3 Endorses the Mayor and Chief Executive Officer to negotiate new terms of the

agreement and key performance indicators with MAPTO representatives. CARRIED UNANIMOUSLY: 9/0 G.29/7/18 MAYOR WILLIAMS: CITY OF MANDURAH VISION Council's agenda for the future of Mandurah is evolving. As we enter a period of review and reprioritisation, an opportunity exists for us to engage widely with our community to identify a long term, aspirational vision for our City Through this process, Council will have the opportunity to engage directly with our community, and to establish a citizen-led perspective on the future of our City that we can then utilise as a foundation for our future agenda. As the elected representative body closest to the community, Council is best placed to engage with our citizens directly in a conversation about their aspirations for the future of Mandurah, and work as facilitators on their behalf to see this vision come to fruition. MOTION: R Williams / Matt Rogers That Council requests officers to: 1 Establish a framework for facilitating a City-wide community engagement campaign

aimed at establishing a clear, citizen-led vision for Mandurah's future. 2 As part of this campaign, convene the Future of Mandurah Summit for the purpose

of engaging closely with local stakeholders and community members to consider priorities for the future, and to define the desired 'story' for Mandurah in the decades ahead.

3 Engage closely with Elected Members on the design and implementation of the

campaign.


4 Use the findings of this process as a foundation for reviewing the City of Mandurah Strategic Community Plan, and associated strategic priorities.

CARRIED UNANIMOUSLY: 9/0 G.30/7/18 MAYOR WILLIAMS: SINGLE USE PLASTICS Single-use plastics continue to have significant environmental impact, both on a local and global scale. Of particular concern is the contamination of single-use plastics in our waterways. The City of Mandurah has been a leader in environmental protection for the more than a decade. By phasing out the use of single-use plastics across our organisation, and providing an opt-in opportunity for local business to engage in their own plastics reduction efforts, Council continues to role-model to our community the actions required to keep our local environment strong and healthy. MOTION: R Williams / M Darcy That Council requests officers to: 1 Develop and implement a plan to phase out the use of single-use plastics within all

business units and activities of the City of Mandurah within twelve months. 2 As part of this plan, include a strategy for engaging local businesses in an opt-in

campaign to reduce use of single-use plastics across Mandurah. CARRIED UNANIMOUSLY: 9/0 NOTICE OF MOTIONS FOR CONSIDERATION AT THE FOLLOWING MEETING [AGENDA ITEM 21] Nil. LATE AND URGENT BUSINESS ITEMS [AGENDA ITEM 22] Nil. CONFIDENTIAL ITEMS [AGENDA ITEM 23] RESOLVED: D Lee / R Wortley That the meeting proceeds with closed doors at 6.54 pm in accordance with Section 5.23(2)(e) of the Local Government Act 1995,to allow for the confidential discussion of items containing information about businesses and financial affairs. CARRIED UNANIMOUSLY: 9/0


Members of the media, non-senior employees and persons in the gallery left the meeting at this point. The Manager Recreation Centres and Services, Coordinator Recreation Services, Minute Officer and the Media and Public Relations Consultant remained with Senior Officers.

THE MEETING PROCEEDED WITH CLOSED DOORS AT 6.55 PM G.31/7/18 CONFIDENTIAL ITEM: RENT ARREARS Confidential discussion ensued regarding this issue. MOTION: C Knight / R Wortley That Council: 1 Approves Aftica Pty Ltd trading as Mandurah Boat Sales remain in a holding over

period until 31 January 2019, or two months after the breach of lease has been rectified. 2 Approves a breach of lease for non-payment of rent and outgoings be issued to Aftica

Pty Ltd with the breach to be rectified by the 31 January 2019. 3 Subject to rectification of the breach by the 31 January 2019, Council approves the

balance of the further term as detailed in the current lease with the additional requirement of a bank guarantee equivalent to four month’s rent ($19,566).

4 Approves the termination of the lease with Aftica Pty Ltd, if the breach of lease is not

rectified on or before 31 January 2019, giving one month’s notice to vacate. 5 Acknowledges an independent valuation determined the annual rent of $58,700 per

annum (excluding GST). 6 Approves the adoption of the new rental rate of $58,700 per annum (excl GST)

commencing from 1 July 2018. 7 Acknowledges all costs associated with document preparation to be borne by the

lessee. 8 Keeps the report confidential and makes resolutions public, with the exception of

resolution 1 as set out in the report. CARRIED UNANIMOUSLY: 9/0 G.32/7/18 SUSPENSION OF CITY’S STANDING ORDERS 8.5.1 AND 8.6.1 MOTION: C Knight / Shane Jones That the City’s Standing Orders 8.5.1 and 8.6.1 be suspended at 6.57 pm in order to facilitate debate. CARRIED UNANIMOUSLY: 9/0


Councillor Lynn Rodgers left the Chamber at 6.58pm, returning at 7.02pm. G.33/7/18 CONFIDENTIAL ITEM: LOAN AND MANAGEMENT MODEL Confidential discussion ensued regarding this issue. MOTION: D Lee / Lynn Rodgers 1 That Council adopts the course of action agreed. 2 Approves for this report to remain confidential with recommendations to remain

confidential until the new license agreement has been finalised. CARRIED UNANIMOUSLY: 9/0 G.34/7/18 CONFIDENTIAL ITEM: LOAN AND MANAGEMENT MODEL Confidential discussion ensued regarding this issue. MOTION: C Knight / Shane Jones 1 That Council adopts the course of action agreed. 2 That the report and recommendations remain confidential. CARRIED: 8/1 G.35/7/18 REINSTATE CITY’S STANDING ORDERS 8.5.1 AND 8.6.1 MOTION: D Lee / Lynn Rodgers That the City’s Standing Orders 8.5.1 and 8.6.1 be reinstated at 7.56 pm. CARRIED UNANIMOUSLY: 9/0 G.36/7/18 MOTION: Shane Jones / Lynn Rodgers That the meeting proceeds with open doors. CARRIED UNANIMOUSLY: 9/0

THE MEETING PROCEEDED WITH OPEN DOORS AT 7.56 PM


G.37/7/18 MOTION: M Darcy / Lynn Rodgers That Council endorses the resolutions taken with closed doors. CARRIED UNANIMOUSLY: 9/0 CLOSE OF MEETING [AGENDA ITEM 24] There being no further business, the Mayor declared the meeting closed at 7.57 pm. CONFIRMED ……………………………………………….. (MAYOR)