hire a bid writing specialist and get your company noticed

7/31/2019 Hire A Bid Writing Specialist And Get Your Company Noticed

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Bid Management Services:

A Winning Strategy For A

Successful Bidexecutivecompass.co.uk

A bid proposal is no ordinary document because so much of the companys future rests

on this manuscript. As such, bid writing should not be taken lightly. Bid writers are

often warned of the pitfalls in writing a proposal, and listed here are some of the things

one should never do when creating a bid proposal.
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executivecompass.co.uk 1

Title Page

Guarantee Your Companys Growth and Success With Bid

Management Services 2

Bid Writing Tips for Tender Writers 4

Hire a Bid Writing Professional for Effective Bid Proposals 6

Top Three Bid Writing Tips for Companies 8Three Advantages of Hiring a Bid Writing Specialist for Your

Company 10

Why Should You Hire a Professional Bid Writing Service? 12

Highlighting Social Value in the Tender Management Framework 14

How to Answer Your Pre-Qualification Questionnaire in the

Most Compelling Way 16

Top Lessons Learned in Tender Training 18

Two Simple Things You Can Do to Create Bids and Tenders that

Can Win Important Projects 20


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Guarantee Your Companys Growth and Success With Bid Management Services

Setting up a successful business is one of the hardest things to accomplish; however, this is not

nearly as hard as getting your company to expand and grow bigger. Most small business owners

make it their goal to maintain operations at a comfortable level for a long time, focusing simply

on maintaining product quality and making sure that the companys services will alw ays have a

receiving market. Of course, getting decent profits regularly is an understandable goal, but if

you want to expand your business, then you have to take on bigger challenges such as

supplying services to larger clients. But before you can even win a contract, you will have to

apply for one and submit a bid proposal. This is where hiring experts in bid management can

help you.

Of course, you can try writing your own bid proposal. But no matter how good you might be at

writing, chances are you wont be able to make a complete and thoroughly convincing proposal

if you dont have the necessary training or experience in bid writing. A bid proposal should

contain points on what you can offer the company whose contract you are applying for, as well

as the goals you intend to achieve and how you can accomplish the objectives you are offering.

You will also have to specify how the company will benefit from your services. These are just

some of the things that have to be discussed convincingly in your bid proposal.

Getting bid management services can ensure that your proposal is written well. A team of

experienced bid managers can guide you through every step of the bid writing process, from

assessing your companys strengths and making sure these are effectively delivered in the

proposal to planning the layout and proofreading your document prior to submission.
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Of course, bid management doesnt end with writing the proposal. These experts will also

submit your proposal for you, and keep track of its progress in the tender evaluation process.

Providers of these services can also help you plan subsequent meetings related to the bid.

In addition to assisting

business owners in writing

proposals and planning

meetings, a bid management

company can also provide

special training sessions for

you or your companys

personnel. This is especially

important if you have been

invited to present your bid.

Not all people in business

have the necessary skills in

bid presentation, and training by an expert in this field can help push your proposal forward

and win you the contract.

So, are you a small business owner? Do you wish to expand your companys horizons? Dont let

other bigger business scare you off in the bidding arena hire professional bid management

services and get your company noticed.


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Bid Writing Tips for Tender Writers

Writing a bid proposal is not an easy task. Such an endeavour requires a lot of time, research,

and effort and most business owners are already swamped with responsibilities from running a

company. Moreover, this lengthy document requires some skill in business writing, an ability

that not all entrepreneurs and company personnel may possess.

But no matter how much business owners might not enjoy writing proposals, it is one crucial

part of running a company, and thus cannot be avoided altogether. This is especially true if you

are in the service industry where offering your services to clients is your main source of bread

and butter. Construction, custodian services, and food production are some of the industries

where bid writing is part of the companys routine. Business owners seeking to expand their

operations may also need to writebid proposals to win contracts

from larger clients.

The best course that a company

may take when faced with the

prospect of writing a bid proposal

is to hire tender writers with

ample skill and experience in

creating such documents. For

individuals who are drafting

business proposals, listed below

are some tips in writing an

effective bid proposal.

Place the clients needs at the top of the companys priorities: A bid proposal is simply a plan

that gives information on the companys goals for the project as well as p lans on how these

objectives can be met. However, tender writers should keep in mind that all these goals and

plans are meant to benefit the client first, and the company only second. It is thus very

important to tailor the bid to fit the clients specifications, and it is also crucial to discuss howthe companys services can benefit the client.

Establish the companys identity:While it is important to keep the clients needs in mind while

writing a bid proposal, this does not mean that the company should be set aside and given a

less distinctive image. Quite the contrary, for a client to consider working with the company,

they first have to get an idea of what the company is all about. After all, who wants to work
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with a stranger? This does not mean, however, that tender writers should use lengthy, overly

descriptive passages to establish the companys identity. Rather, succinct statements are better

at creating a good impression on the clients minds.

Keep your statements real:A bid proposal is somewhat like a companys request for a client to

accept their services. As such, it is tempting to add details that may entice a client to accept, or

exaggerate some information to make the company look better. However, this is a major no-no

in bid writing, and tender writers should avoid fabricating anything in the document. It is best

to leave clients to choose companies based on their own merits, rather than create non-

existent achievements that can only lead to damaged reputations and lawsuits.


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Hire a Bid Writing Professional for Effective Bid Proposals

A bid proposal is a document where a company details their plans and methods for a project

that they want to secure from a client. Of course, not all businesses will experience writing bid

proposals; business owners whose main goal is maintaining their operations at a comfortable

level may not find it necessary to write such a document and apply for contracts from other

companies.

However, there are certain industries where writing bid proposals is part of every new project,

and a few notable examples include the construction business, janitorial or custodian services,

and the food supply industry. Business owners who also wish to expand their company may

also need to write such proposals, since a company can only grow from taking on more

challenging tasks from a bigger client. If you are an entrepreneur in the fields mentioned or ifyou want your business to grow further, you will find that hiring a bid writing professional can

be extremely beneficial for your company, since this gives a guarantee that your bid proposal

will not go unnoticed.

Of course, anyone who has basic writing skills can write a bid proposal for you, but this doesnt

mean they will be able to produce one that can effectively deliver what you are offering and

convince a client to hire your company. It takes a certain expertise and training in business as

well as in the field of bid writing to draft a proposal that will catch a clients eye, and this

business know-how is something that most ordinary writers do not possess.


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More often than not, companies competing for a contract will submit similar documents, with

only the proposed project cost as the only differentiating factor. If you want your proposal to

stand out, then hiring a bid writing professional is your best option. Entrepreneurs who own a

fledgling company that is only venturing into the contract bidding arena for the first time may

also have the disadvantage of competing against other companies that have been establishedmuch longer and thus have a solid reputation in the business. If this is one of the problems you

are facing whenever you bid for contracts, then you really need a proposal that will get a client

hooked.

A bid writing professional can definitely give companies an edge in bidding wars by helping

business owners in writing an effective business proposal. Its always best to trust experts in

writing these documents, especially since these are not simply about stating your companys

plans for a project; they should be written in a subtle yet convincing tone that only a

professional bid writer can provide.
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Top Three Bid Writing Tips for Companies

Writing a bid proposal is something that most company owners shy away from, and for good

reason. First of all, it can be time-consuming, distracting you and some of your personnel from

other important duties that have to be attended to immediately. In addition, writing a bid can

be an overwhelming task, especially since a bid proposal requires details on many important

matters, including the project, the companys objectives, as well as the proposed methods for

achieving the companys goals. On top of all this, an effective b id proposal must have a

convincing tone that is not blatant, a writing style that can only be provided by bid writing

professionals.

A bid proposal is no ordinary

document because so much ofthe companys future rests on

this manuscript. As such, bid

writing should not be taken

lightly. Bid writers are often

warned of the pitfalls in writing a

proposal, and listed here are

some of the things one should

never do when creating a bid

proposal.

Do not write a non-compliant bid: Client companies whose contract your company is

trying to win will issue a set of requirements in their request for proposal (RFP). This request

will typically ask for more than just the prices and services that your company offers; the RFP

may also require a company to submit basic information about the business and its history, as

well as details on financial status, technical capabilities, and the companys proposed plans for

the project. However, other details such as word count and font type may be specified by the

client as well. While it is crucial to comply with the content that the client specifies, it is also

important to follow basic requirements in format and style as it gives a good impression aboutthe company. After all, if these minor details cannot be followed, how can the client be sure

that the major objectives stated in the bid can be delivered effectively?

Do not fabricate anything in the bid:It might be tempting to exaggerate the companys

credentials to entice a client to accept the offer, but this can have dire consequences on the

companys reputation when these falsifications are discovered. Moreover, youll be risking


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lawsuits, and such things are not desirable for any business owner. In bid writing, its best to

stick to the facts and deliver realistic plans.

Do not use generic descriptions for the company:The goal of bid writing is to create a

proposal that can convince a client to accept your companys services. This wont be easy if the

client has no idea what your company is about. Establishing your companys identity can leave a

good impression on the clients mind, and these goals can be achieved by an effective bid

proposal.


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Three Advantages of Hiring a Bid Writing Specialist for Your Company

Bid writing is a task that most business owners are not too

enthusiastic to undertake, and for understandable reasons:

first, writing a bid proposal can take lots of time, and the

intensive research and effort it takes to create one can just

add to the long list of responsibilities that a business owner

must fulfil; and secondly, it takes a certain skill in business

writing to create an effective and convincing proposal,

something that most entrepreneurs lack.

For these reasons, a lot of companies choose to hire a bid

writing specialist for all their tender writing needs. There arenumerous advantages that come with hiring professional bid

writers, and listed below are some of the most compelling

reasons for hiring one:

Expertise in the field: This is, by far, the most important and most obvious reason why

companies should leave tender writing to a bid writing specialist. These professionals have all

the necessary skills in business writing, as well as knowledge of the most effective methods to

make a bid proposal more attractive. Besides the writing skills, professional bid writers have the

skill to respond accurately to pre-qualification questionnaires (PQQs) as well as other

documents like a request for proposal (RFP) and invitation to tender (ITT). Having the right

responses to such documents can help a company get qualified

for a certain bid, a step that is just as important as bid

writing itself.

Give an outside perspective: One of the main

drawbacks that business owners face is having limited ability

to see how their company communicates its business to

outsiders. As such, the companys owner and its employees

cannot easily determine what is lacking in their proposal. A

bid writing specialist, on the other hand, having no biases or

association with company can give an impartial evaluation

of the companys image and help correct whatever flaws

there may be in the proposal. In addition, an outside

perspective can help company owners find factors that


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differentiate them from their competitors. These aspects of the business can be exploited in

the proposal to give companies an added edge over other contenders for the contract.

Save company resources: Saving resources is perhaps the most appealing reason why

businesses should hire a well-trainedbid writing specialistrather than let the companys own

employees create the bid proposal themselves. Delegating this task to personnel with little or

no experience in bid writing can just distract them from their duties and leave companies with

second-rate bid proposals that have no chance of getting noticed. This will simply cause

wastage of time and resources, something that professional services can prevent.
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Why Should You Hire a Professional Bid Writing Service?

Bidding for contracts is an

exercise that most business

owners have to face, whether its

a routine step for every new

project, as in the construction

industry, or as part of the

companys efforts to expand the

scope of their business. However,

no matter how customary it is for

companies to create bid

proposals, most business owners

shrink from this task. Its no

surprise actually, given how much time and effort drafting this document requires. In addition,

an effective bid proposal necessitates skill in business writing, an ability that can only be

acquired from extensive training and experience in the field.

For this reason, most companies often choose to let a professional bid writing servicehandle

this delicate and all-important task. This is especially important for new businesses that are just

about to bid for contracts for the first time. Having a bid proposal that is written by an

experienced writer can help set a new company apart and establish a good presence amidstcompetitors that may have stronger reputations in the business. It is crucial to give the client a

good idea of the companys identity as this can help make the proposal more attractive to

them. After all, no one wants to work with someone they dont know.

Establishing ones corporate identity in a bid proposal seems like something that most ordinary

writers can do. However, this is not true. Imagine leaving such a task with a writer who is not

trained in business writing, and you might find lengthy passages with some portions that are

too descriptive it borders on being false. This is something that a professional bid writing

service knows not to do; instead, well-trained bid writers can help create a distinctive image for

a company without resorting to flowery, superfluous statements. Such writers are aware that

while creating a good identity is important, delivering it in a concise and factual way is also

crucial.
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Business owners may also choose

to have their own employees

create the companys bid

proposal. However, this may turn

out to be an unwise decision forthe following reasons: first,

company personnel may not have

the necessary skills in business

writing; second, writing a proposal

entails hours or days of research,

writing, proofreading, and editing,

and such tasks may distract

employees from their responsibilities; and third, having a second-rate bid proposal and a

distracted team of personnel will just lead to wasted time and money.

All the drawbacks mentioned above can be alleviated by hiring a professional bid writing

service. Bid writers have the necessary skills and they can deliver a top quality proposal in much

less time than untrained employees, saving a company time and resources, while increasing the

companys chances of winning the contract they were bidding for.


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Highlighting Social Value in the Tender Management Framework

When the topic at hand is about

contract procurement, stakeholders

will almost automatically think of the

deal in terms of monetary value: How

much will the contract cost? Which

bidders offer the most affordable

prices? Do they offer discounts? What

are the payment terms? How much

will the company earn? How can the

deal be more profitable for the firm?

All these questions mainly focus on

financially related concerns. The most

often used phrases for wisely

weighing competing contracts are

those that encourage choosing the company that offers more value for your money, and a

contract that is cost-effective and suitable for your budget.

While it is the nature of business organisations to seek profit from every endeavour, a new

approach to tender management suggests that the best contracts offer not just financial gains

for the company, but can benefit the immediate community, the environment, and the society

at large. This principle can be rooted from the concept of corporate social responsibility, and

made more widespread due to raising concerns about protecting the environment and natural

resources. Within this framework, the concept of social value is highlighted as an important

criterion for choosing the winning business proposal.

Echoing this socially relevant framework, lawmakers recently passed the Public Services (Social

Value) Act of 2012. The act legally requires government agencies and institutions to prioritise

proposals that highlight best practices that promote environmental sustainability and

community benefits. The act is exclusively targeted for the procurement process in public

offices, which are said to be the largest buyer of goods and services in the country at 236

billion spent on procurement every year. However, more and more private firms are also

aligning their selection criteria on the Social Value Act as it is a great guideline for making sure

no environmental laws and peoples rights are desecrated under their projects.

Social Enterprise UK defines social value as the additional benefit to the community from a

commissioning/procurement process over and above the direct purchasing of goods, services


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and outcomes. Interpreted loosely, it generally means the project, right from the procurement

process itself, should be able to improve social, environmental and economic well-being. With

this in mind, winningtender managementwriting now dedicates a huge portion for identifying

the social and community benefits of a project. Contracts that create jobs for the unemployed,

provide solutions to youth and women issues, or help alleviate poverty are typical examples ofa socially relevant project.

Tender writing that highlights social value assures a company will be a compelling candidate in

any bidding process. With or without the newly enacted Social Value Act of 2012, winning

proposals will always be the ones that offer benefits on a grander and more encompassing

scale.
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How to Answer Your Pre-Qualification Questionnaire in the Most

Compelling Way

The pre-qualification questionnaire (PQQ) is one of the most critical documents in your bidding

process. Several businesses make the mistake of treating the PQQ as mere a formality or simply

a way to gauge if your company meets the minimum requirements of the contract. On the

contrary, a huge percentage of your proposal can be scored based on the form and content of

your PQQ answers. In fact, insider information states that a lot of bidding processes, especially

in the government sector, even use this document as a tie-breaker to set the winning bid

among companies that fared similarly well in all other areas.

The PQQ is admittedly a lengthy document, as it touches

on a comprehensive range of components of yourbusiness. In general, the questionnaire will ask you to

provide detailed information on the following areas:

organisation status, finances, quality verifications,

environmental sustainability and awareness, health and

safety practices, equal opportunities policies, proof of

ability to deliver (such as technical expertise), and more.

You will also be required to provide documents,

references, and other evidence as proof of your

declarations.

Due to the highly thorough scope and meticulous

paperwork involved in completing the pre-qualification

questionnaire, some businesses take the easy way out by

merely ticking off boxes without further explanation, or answering Refer to attachment to

some questions. However, bear in mind that your PQQ is being scanned along with a dozen or

possible hundreds of other candidates that the reviewers may not have time to go over various

other documents just to determine your answer. The most serious bidders pay much time and

attention to completing and submitting this questionnaire, with a majority even hiring PQQ

specialists to help them answer every question in the most transparent, effective, and

persuasive way possible, without overselling the company.

Aside from coming up with the most compelling content for the questionnaire, a PQQ team will

also focus on making the document easily readable. Presentation is as important as substance,

and seemingly small details such as neat typefaces, page numbers, index pages, and other


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additions that can promote easy navigation and understanding of your document can reflect on

your firms professionalism and competency.

Consider the pre-qualification questionnaire as a marketing tool, and think about getting a

writing team specialising in tenders and bid management to help you present your

organisations skills and resources in the best possible light. Once you get the attention of

reviewers through this document, your chances of being invited to the final steps of the

procurement process is ensured.
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Top Lessons Learned in Tender Training

If youre a young, upstart and highly ambitious company, winning lucrative contracts that will

help you earn profit and build your reputation as a highly competent firm is a the best way to

make your name known to potential clients, stakeholders, and the industry in general. Going

undertender trainingcan equip your team with the practical and theoretical knowledge of how

to submit winning bids for your company.

Expertise in tendering is important if you want to be prepared to play against the bigger

corporations in the business. The bidding process is not for the faint-hearted; it can be a highly

drawn-out, tension-filled period in which every inch of your business proficiency, patience, and

organisational skills are required to see you through the end. You may be confident of your

teams talent and expertise and you may have invested in the right technical and operationalmachineries to ensure the success of each project. However, without the right tender

management solutions that include a winning proposal and a compelling strategy, your chances

of standing out from the competition are very low.

Tendering requires a special set of writing, marketing, and pitching skills, as well as a detailed

and up-to-date knowledge of the process for every industry. The intensive task of tenderingleaves a serious contender with two options: hire tender specialists to assist you every step of

the way, or get your most trusted staff to enrol in tender training courses so you can have

resident tender specialists within the organisation.

Tender writing and management courses can be one-day workshops or an on-going class.

Depending on the skill and knowledge level of the participants, you can sign up for a training
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course from a highly reputable tender management services company. A sample curriculum

may include a comprehensive scope that highlights the following lessons:

How to choose which bids to apply for. Tender documents can be considered legal and

binding. Its not advisable to apply only for the experience of it; you have to go through the

process with open eyes and sufficient commitment that you will be able to deliver what the

application asks for. Not being able to continue the rigorous process because you were not

prepared or enthusiastic enough can earn you a bad reputation in the industry.

How to sell yourself without exaggerating. Impressive tender writing involves stating all

your strengths and assets without hyper-marketing the company. Make sure the content is

compelling enough by providing provable facts on how getting your supplies and services is the

best solution to a firms operational needs.

How to follow the rules. Tendering is a highly bureaucratic process; you will need to knowand follow every required step to get to the next level. With the right tender training course,

youll know how to collate and present facts, documents, ISO certifications, reference

materials, and legal attachments according to the latest recommended process. Meeting not

just the minimum requirements, but rising above expectations, is the best way to make your

business shine through your next contract application.


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Two Simple Things You Can Do to Create Bids and Tenders

that Can Win Important Projects

Its been said time and again that bidding for projects is cutthroat. Companies who have been

invited to tender are usually the best in the league so for your company to receive an invitation

is already an important indicator that your business is generating buzz within the community it

belongs to.

To further establish your company

in the league of strong players,

scoring the most coveted bid

project should be your goal. This is

no easy feat because competition

is fierce and they probably have

more experience and have even

won major projects before so its

imperative that you and your team

go the extra distance in creating

bids and tenders that will be both

impressive and persuasive.

However, if your company is handling the bid for the first time and youre uncertain if your bestefforts are at par with what the competition will dish out, there are two simple things that you

can do to ensure that your company has a greater chance of snagging the bid project even if its

just your first try.

Hiring a bid management specialist is the first thing. A specialist knows all the unwritten tricks

of the trade and has the advantage of experience. He can direct your teams efforts in the most

organised manner, lessening mistakes, providing advice on how to go about certain tasks in a

highly efficient way. A bid management specialist also knows how to spot the important details

that can set the tender apart; he can take a step back and evaluate the different components of

the business that the team may be too involved in to notice.

The second thing to do is hire a bid writing specialist. The art of writing compliant and

persuasive bids and tenders is not something that any person who shows some potential in

writing can learn in a short span of time. Going with someone who already has a record of wins

can surely provide your company the advantage; the other members of the team can just

concentrate their efforts on their specific assignments because the bid writing specialist already


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knows the process, and can state

the companys intended system

to best accomplish the goals of

the bid project, in a manner that

will have the evaluators favouringyour company.

Its a great tactic to learn the

strategies of experts that can

ensure a victorious outcome and

once the other players find out

that you have the best people

assisting you in your bid, they will

recognise that your company is truly a force to be reckoned with. Hiring experts for your first

bidding effort can change the course of your business because there will certainly be more

profitable opportunities awaiting your company after a successful first try.

hire a bid writing specialist and get your company noticed

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