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Holderness School Board

Approved 9/10/2014

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HOLDERNESS SCHOOL BOARD

Holderness, NH

Minutes

August 13, 2014 Board Members Present: Joseph Casey, Kelly Schwaner, Bonni Acton

Administration Present: Kyla Welch, William Van Bennekum, Dan Rossner

Others Present:

Agenda Review and Disposition: Add to other business: Review of 2013-2014 Budget & Review Lunch

Prices

Minutes of June 11, 2014: On a motion by Ms. Acton seconded Ms. Schwaner, the board voted

unanimously to approve the minutes of June 11, 2014.

Privilege of the Floor #1

Principal’s Report: Mr. Van Bennekum reported that the middle school math teacher, Cynthia Bruno is

settling in and excited to get started.

Consent Items A. Claims and Payroll: Manifest was signed.

B. Correspondence:

Discussion Items

1. Retreat Date: September 24th

at Common Man at 5:30. A suggestion from Dr. Casey for a topic

of discussion is to look ahead to the future of Holderness Central.

2. Tour – Summer Projects: The board took a tour of the gym renovation and the updates to the

cafeteria. There was discussion about the budget for the renovation. Mr. Rossner indicated that

currently the project is within $500.00 of what was budgeted. The one piece that hasn’t been

decided is the lighting and sound. There is a plan to have a meeting with people who work with

lighting and sound in our building to get their input on the design.

3. Budget Schedule: There was discussion about looking at the budget starting in October.

4. Playground/Capital Improvement Projects: There was discussion about items that have been

completed on the capital improvement plan and items that are still on the plan. There was

discussion about the playground and whether that would be a two or three year budget plan. Dr.

Casey suggested having input from the town on the playground as it is really a town resource and

used by many individuals.

5. CBA Amendment: On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted

unanimously to amend the CBA as requested by the HEA in regards to longevity payments.

6. 2013-2014 Budget – Mr. Rossner discussed the remaining funds in the 2013-2014 budget. There is

$6,000 remaining, he is recommending to take $10,000 that was encumbered as a contingency for

the gym floor renovation and to take $16,000 from the $25,755 encumbered for retirees health

insurance to be able to return $31,000 to town. Mr. Rossner indicated that health insurance costs

are less than anticipated and feels that we will have no problem covering the retirees health

insurance. On a motion by Ms. Acton, seconded by Mrs. Schwaner to liquidate $10,000

encumbered in June for the floor unanticipated costs and to liquidate $16,000 of the $25,755 for

health insurance for retirees, the board voted unanimously.


Approved 9/10/2014

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7. Other Business: Lunch Prices: There was discussion about the lunch prices. There is a

requirement to advance towards the federal reimbursement rate, and we are required to raise the

price at least 10 cents. On a motion by Ms. Acton seconded by Ms. Schwaner to raise the lunch

price to $2.10, the board voted unanimously.

8. November meeting moved to November 5th

.

During non-public on a motion by Ms. Acton, seconded by Ms. Schwaner the board accepted with regret

the resignation of Laura Alexander and wishes her well in her new position.

Recognition and Awards:

Privilege of the Floor # 2: Discussion about perfect attendance.

On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to adjourn the

meeting at7:50 p.m.

Respectfully Submitted,

Ann McKenney


Approved October 8, 2014

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Holderness, NH

Minutes

September 10, 2014 Board Members Present: Joseph Casey, Kelly Schwaner, Bonni Acton, Carolyn Mello, Christina

Gribben

Administration Present: Kyla Welch, William Van Bennekum

Others Present: Kim Johnstone, Jon Francis, Brian Sutherland, Nancy Voorhis, Ken Evans, Maryanna

Swanson, John Jenkinson

Agenda Review and Disposition: Add summer work status update

Minutes of August 13, 2014: On a motion by Ms. Acton seconded Ms. Schwaner, the board voted

unanimously to approve the minutes of August 13, 2014.


Principal’s Report: Mr. Van Bennekum was pleased to share that we had a tremendously successful

school opening. He acknowledged all of our faculty and staff members for all their hard work getting their

classrooms together and organized for our students upon their arrival to school. We welcomed 156

students to HCS and the smiles and excitement were noted all of our students faces.

Our K-6 teachers have started the implementation of our new reading program Wonders and have

done a remarkable job of taking time to learn this new process of teaching reading to our students. HCS

students are very excited with our new lunch offering and programs provided by The Abbey group. We

have already seen a jump in those participating in the food service program and taking advantage of the

new offerings.

Our middle school students have started their Artist in Residence Program on Monday, each

working in the selected groups with the artists as they prepare a theatrical project based on the theme of

leadership. Our 8th

grade students are using the novel I am Malala a biography about a young Pakistani

girl. The students have been discussing various aspects of leadership and how it may relate to their lives.

In closing, the faculty and staff are excited about the coming year and as we prepare for the Smarter

Balanced Assessment in the spring. Our goal this year is to prepare our children to the best of our ability to

perform well.

In closing we have several events that are coming up this fall in addition to the AIR production, on the 18th

the PTA will be hosting open house for grades K-8 in addition to the Abbey group showcasing their service

to our community with food samples. We hope to see all our parents out that night.


B. Correspondence: Letter from Ms. Voorhis regarding Wellness, new membership from NH

School Board Association

Discussion Items

1. Wellness Policy Update: Mrs. Johnstone gave an update on Wellness activities over the last year.

Several activities included hand washing instructions in classrooms, hula hoop and dance contests

during recess. There was a helmet safety program during wellness week as well as fruit and veggie

smoothies for taste testing. This year the plan is to do Wellness Wednesday’s instead of a week.

There will be Yoga offered in the mornings from December through March. There will also be

mindful stress relief for Kindergarten. The school dances offered free veggies. During indoor

recess students in K-3walk in the hallway, older students have a room they can read in, there are

also movies and games offered. We provide water for students during hot weather. The water

fountain in the gym lobby was replaced with a fountain that can fill water bottles. We are in the



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process of trying to find something for the water machine besides water that is healthy. Mrs.

Johnstone also talked about the 5-2-1-0 program that is being implemented through Speare

Memorial Hospital. The program is designed to encourage children to eat 5 fruits and veggies,

limit screen time to 2 hours, get 1 hour of physical activity and have 0 soda or sweet drinks. There

was discussion about the difficulty in monitoring outside parties. It was mentioned that there has

been a notable difference in the amount of waste during lunch times. There was discussion about

outreach to parents. There was a suggestion to have the wellness policy available during open

house and have posters in cafeteria. There was discussion about some classrooms last year had

assigned foods for parents to bring in. Ms. Voorhis mentioned that while she thinks the small steps

we are making are good that the school could be doing better and that not all celebrations are being

limited to one serving. She has concerns about students being kept in for disciplinary reasons, food

being used as a reward. She was hoping the board would support suggestions from her letter.

There was discussion about looking at what happens this year with celebrations and evaluate at the

end of the year. There was discussion about a yearly assessment of the policy, food service. Here

was a suggestion from Ms. Voorhis to add to the co-curricular stipend a wellness position. There

was discussion about the process for that would have to be included into contractual negotiations.

2. Census Data: Mr. Van Bennekum shared a list of teachers and number of students in a class.

There was discussion about the 2nd

grade class with 23 students being split. Discussion about staff

that are required by IEP. Discussion about Algebra 1 class. Discussion about the French 1 class.

There was a question about the amount of time the Health teacher is here.

3. Safety Management Grant: Ms. Welch talked about a grant opportunity from NH Homeland

Security that will provide direct notification to the police department and any police staff nearby of

an incident at school. This is a software program above and beyond panic switches; teachers or staff

would press an icon on their computer or smart phone. This software would also have a map as to

which room the notification came from and have a live chat feature. The cost is $1,600 this year

and $1,200 a year after that. Response time is much quicker than with panic switches. On a motion

by Ms. Acton seconded by Ms. Mello the boards voted unanimously to have Ms. Welch go ahead

with the application or the grant.

4. Budget Review/Preliminary Planning: There will be a first look at the budget in November and a

very preliminary in October. There was discussion about any funds needed for academic support

like the reading series or math series. Mr. Van Bennekum indicated that those items are covered in

the supply line. Discussion if there are any sports or extracurricular expenses. There was

discussion with Mr. Francis if there are any facility needs. He discussed getting prices to replace

the oil tank. There was also discussion about any I.T. needs, basketball courts and playground.

There was discussion about even though our playground is grandfathered for safety are there

concerns that would need to be addressed with a new playground. The height of the slide, the tire

swing, wooden structure, and requirements for special needs access, are all items that would need to

be looked at. There was discussion about 1:1 computers for schools. Projecting capital

improvements will be helpful for the budget committee. Discussion about heating sources for other

schools.

5. Other Business: Summer Work Update: Mr. Francis reviewed the work from the summer and

the budget. Lighting & Sound system $26,000 has not been spent yet, that will be looked at over

the next month or so.

6. End of Year 2013/2014 Budget: Ms. Welch reviewed the end of year budget.

7. Board Retreat: Agenda –look at hcs present and future, discussion of committee redesign, review

board goals.

Recognition and Awards: None



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Privilege of the Floor # 2: Mr. Sutherland asked what the evaluation process is for new teachers. New

teachers are on probational status for 5 years before they reach tenure. They are being observed 3 times a

year. There is a new evaluation process for all teachers. We currently do observations and not a formal

evaluation, a performance plan is put into place if needed. There was discussion of enrollment and

populations. Mr. Sutherland also suggested that in the future if there is concern about response times,

maybe the police department should be located closer to the school. Mr. Jenkinson asked about afternoon

recess, he was told that ACE can’t go out until 3:30. We are not aware of that policy, but will check with

ACE about this.

On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to go into non-public

at 8:25 p.m.

On a motion by Ms. Mello, seconded by Ms. Gribben the board voted unanimously to enter public session

at 9:30.

On a motion by Ms. Schwaner, seconded by Ms. Acton the board voted unanimously to nominate Joan

MaGuire as a part-time aide for recess and cafeteria coverage.

On a motion by Ms. Mello, seconded by Ms. Schwaner the board voted unanimously to nominate Victoria

Bradley as a part-time aide for recess and cafeteria coverage.

On a motion by Ms. Acton, seconded by Ms. Mello the board voted unanimously to accept with regret the

retirement of Bob Strong, custodian.

On a motion by Ms. Gribben, seconded by Ms. Schwaner the board voted unanimously to adjourn the

meeting at 9:35


Ann McKenney


Approved November 5, 2014

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Holderness, NH

Minutes

October 8, 2014 Board Members Present: Joseph Casey, Kelly Schwaner, Bonni Acton, Carolyn Mello, Christina

Gribben


Others Present: Ursula Hoyt, Gwen Hoyt, Monique Hoyt, Michele Paquin, Jon Francis, Dan Rossner

Agenda Review and Disposition: Add Enrollment discussion & Update on Theatre

Minutes of September 24, 2014: On a motion by Ms. Gribben seconded Ms. Acton, the board voted

unanimously to approve the minutes of September 10, 2014. On a motion by Ms. Schwaner seconded by

Ms. Gribben the board voted unanimously to approve the minutes of September 24, 2014.


Principal’s Report: Mr. Van Bennekum began by recognizing the extraordinary effort on behalf of our K-

6 teachers of reading. Last spring they began the implementation process of the new “Wonders” reading

series. The Wonders program directly correlates reading instruction with the Common Core State

Standards and involves an entirely new approach to instruction. Throughout the summer months and into

the fall of our school year our teachers have spent many hours preparing and adjusting the pacing of the

new series. They have spent countless hours on the weekends preparing lessons and acclimating

themselves with the components of the series. We are fortunate to have skilled teachers who are able to

approach this in a professional manner using a combination of experience and new knowledge to teach all

our children how to read and become lifelong readers.

On Friday, September 26th

our students in grades 6 – 8 concluded their Artists in Residence

program with a theatrical performance based on leadership. Using the book assigned to our 8th

graders over

the summer titled “I am Malala”, and other examples of leadership, as seen throughout the eyes of our

students they put together a tremendously powerful performance. After watching the dress rehearsal and

observing their preparation he was immensely impressed with the level of thought from our students and

how they see leadership. Mr. VanBennekum wanted to thank our middle school team for their role in

working with students and the artists. In addition a thank you to our artists for sharing their talent and skills

with our students.

Mr. VanBennekum concluded with some highlights in regards to students in our school. He

remains impressed with our student body for their exemplary behavior while at HCS. Academically our

students performed well on their fall NWEA tests with many of our grades scoring in the 80% range for

those who are on grade level or above. This coming off the summer break is very encouraging as we move

forward in the school year. We are beginning to see tremendous growth in math in particularly in the

classroom from students who are in the third year of our math program. Their conceptual knowledge and

abilities to solve problems at their respective grade levels shows tremendous growth in comparison to their

counterparts in years past. We continue to work hard to provide support for those who are challenged and

this remains an integral part of our success this year at HCS.

Dr. Casey wanted to thank everyone who was a part of AIR.


B. Correspondence: The board had corresponded from ACE, and The Abbey Group. Dr.

Casey read a letter from Maureen Clark indicating her intent to retire at the end of the school

year. On a motion by Ms. Acton seconded by Ms. Schwaner the board unanimously accepted

with regret Mrs. Clark’s retirement intent. The board received a letter from ACE requesting

support for the next school year. The board also received a letter from The Abbey Group

requesting an update in subsidy for the food service program from $17,000 to $20,000. The



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letter indicated that they have a 74% participation rate. The board acknowledged that they are

in receipt of a letter sent to Mr. Van Bennekum regarding sports teams; the board has not had

a chance to review and discuss this issue yet.

Discussion Items

1. Enrollment Update: Ms. Welch handed out a report with enrollment for the SAU. We have seen a

decline in enrollment. Campton, Thornton & Plymouth are staying steady. The High School also

saw a decrease. Rumney saw a decrease a couple of years ago but seem to be steady now.

Wentworth & Waterville seem also to be steady.

2. Update on Theatre renovation: Mr. Francis discussed budget figures for the theatre renovation.

The proposal is for $31,000 plus electrical costs. He met with the Artist in Residence while they

were here as well as a vendor to get the proposal. There are some items that can be altered in the

proposal or held off on if needed. There was discussion about holding to $26,000 initially

discussed and proposed as part of the budget. Ms. Monique Hoyt asked about fundraising for

theatre upgrades. Do we have time to fundraise for this project? Occasionally we have

unencumbered funds at the end of the year that could be used towards finishing the project. The

board requested that we stay within the $26,000.00 budgeted and get an update on items that need

to be completed later.

Budget 1st Draft: The board reviewed the first draft of the budget. Ms. Welch indicated that line

1100.110 includes 18.8 teachers. There is one line at the bottom of the budget for health insurance

for all employees. There was discussion about spreading out the cost of AIR over three years,

instead of putting it into one year. Mr. Rossner discussed the difference between municipal

budgeting and School Budgeting. With Municipal budgets they have the ability to carry money

over from year to year, whereas a School budget does not have that ability. We could start a

Capital Improvement Fund, however you run the risk of the fund not being funded or being able to

withdraw funds from the account. There was discussion about the line “Gifted & Talented” and if

it could be labeled as something else. Mr. Rossner will look to see if there is another account

number that would reflect the true use of the account. Discussion about co-curricular accounts.

Mr. Van Bennekum will bring a copy of the co-curricular rubric at the next meeting. Discussion

about the support for ACE, the town usually matches the $2,500 for ACE. New line 2132 for

NWEA testing. In the past the school board has removed their salaries; they will discuss this

during non-public and make a decision. Mr. Francis discussed the increase in electric. We are at

the end of a 3 year contract and are anticipating a 30% increase on the power portion of the bill not

the delivery portion. There was discussion about the replacement of the tractor. Need to replace

tractor, the unit we have is 11 years old. New tractor could be utilized for other projects. There

was discussion about the option of either budgeting for this expense all at once or utilizing a

municipal lease to spread the cost out over 3 or 4 years. Mr. Francis discussed the replacement of

the oil tank. The proposal is go use a 12,000 gallon tank which would allow us to have two

deliveries a year and hopefully cut the cost per gallon. We currently have a 10,000 tank. There

was discussion if there are any unexpected expenses? Mr. Francis has built in a 20% contingency.

There was discussion about tank condition currently. There was discussion about the amount to

budget for capital improvement for building renovation. Traditionally we have placed $40,000 in

the budget for building renovation. There was discussion about placing $60,000 in capital

improvement for building renovation. There was a suggestion to have a warrant article to place a

supplemental amount from unencumbered funds to capital reserve at the end of the year. The

board decided to put $40,000 into capital reserve. There was discussion about the capital

improvement for technology. Traditionally we have put $7,500 in that line. Mr. Rondeau had

given the board a proposal for a five year technology plan. Mr. Van Bennekum discussed a

technology proposal to have one to one computers for middle school. There was discussion about

devices and programs for one to one computers. There was discussion about us as a sending

school being frustrated that the high school does not allow students to bring their own device.

There was discussion about how the program would work with parents purchasing or not

purchasing the equipment. There was a suggestion to create a warrant article for one to one

program. Mr. Van Bennekum will meet with Mr. Rondeau again and get a better idea of budget

numbers for the next meeting to update the budget. There was discussion about food service

program and we are anticipating the cost of the program to be $90,000 for next year, instead for



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the $140,000 that is budgeted. There was discussion about health insurance costs and the change

in the budget. There is a projection of a 0% increase in health insurance costs. .

There was discussion about the Playground. We have a report on the playground inspection from

2012 and one from 2014. Items from the 2012 report have been repaired. A committee has been

formed and the minutes will be posted on our website when they meet. Discussion about

playground and where it would fall on a capital improvement plan. There was discussion about

implementing pieces of new playground plan over 3-5 years or doing everything all at once.

There was discussion about Special Education Capital Reserve.

There will be a discussion of staffing for next meeting.

3. Other Business : Follow up to Health & Wellness, Dr. Casey shared pictures from the Halloween

parties last year showing different offerings. The Wellness committee is on the website, minutes

will be posted, members are listed. Mrs. Johnstone has talked to classes about the 5-2-1-0 program.

There are 6 of our coaches 6 support staff, 17 faculty members certified in first aid/cpr. Dr. Casey

asked about training for AED. There was discussion about Wellness Wednesdays this year.

On a motion by Ms. Acton, seconded by Ms. Gribben the board voted unanimously to approve Susan Axon

as 2nd

shift custodian.


Privilege of the Floor # 2:


at 9:10 p.m.

On a motion by Ms. Mello, seconded by Ms. Acton the board voted unanimously to adjourn the meeting at

9:40. There were no actions taken during non-public.


Ann McKenney


Approved December 17, 2014

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Holderness, NH

Minutes

November 5, 2014 Board Members Present: Joseph Casey, Kelly Schwaner, Carolyn Mello, Christina Gribben, Bonni

Acton (arrived 7:00)


Others Present: Catherine Wilson, Michelle Custance, Marc Rondeau, Lexi (high school student), Brian

Sutherland, Jon Francis, Maryanna Swanson, John Jenkinson

Agenda Review and Disposition: Add French 1 Trip, 8th

Grade Class Trip

Minutes of October 8, 2014: On a motion by Ms. Mello seconded Ms. Schwaner, the board voted

unanimously to approve the minutes of October 8, 2014.


Principal’s Report Mr. Van Bennekum began by recognizing the work of our teachers and staff, in

particular those in grades K-8 for their time and attention to our math program. Each week he meets with

the teachers to discuss the topics and the pace at which they are taught during our content meeting times.

At these meetings teachers are sharing the significant growth in the rigor of expectations for math at the

lower grades. To simply put it, skills that students were expected to learn and be exposed too are now

being taught and understood at a grade level lower. Teachers continue to remark each week on the ability

for students to grasp difficult concepts and how mastery is beginning to show in particular grade levels

where the program has been in place the longest. This includes growth in the middle school and with the

addition of Mrs. Bruno and her background as an Infocus Math trainer these concepts are beginning to sink

in with those students who are being exposed for the first time. Currently our students in grade three have

been in the program since its start when they were in Kindergarten. The program alone is only one

component of success.

He also shared that he continues to be impressed with our student body and their behavior at

school. We recently sponsored the Halloween dance for the SAU and he was immensely impressed with a

number of 8th

graders who stepped up to assist in setting up and cleaning after the dance was over. Several

who stayed after 10:00 pm making sure everything was put back into place and working together to ensure

the building was cleaned before leaving. A special thanks to our middle school and unified arts teachers

for their support and our partners at Rumney who helped to organize the event. (Mr. Richardson, Mrs.

Custance, Mrs. Wilson, Mrs. Cournoyer, Mr. Rondeau and Mrs. Bruno, and the three chaperones from

Rumney.)

We continue to move forward in our quest to promote wellness in and throughout the school

community. Students are exposed to a wellness theme each Wednesday, and Halloween celebrations were

much in line with expectations. At our recent faculty meeting we revisited the recess policy and examined

the New Hampshire School Wellness Policy and Assessment Form from the DOE. The committee

meeting minutes and announcements can be found on our website. Our playground committee met for the

first time on October 23rd

with 7 members who were presented ideas from Rick Doel from the Blue Ribbon

Fencing and landscape. He presented examples of playgrounds and equipment and explained variations

and cost estimates. These committee minutes and meeting times can also be found on our website.

Mr. Van Bennekum also wanted to share that he and the teachers association will be working to

develop an evaluation tool for those who serve as coaches and activity sponsors. Collaboratively, we hope

to develop expectations for each position that specifically describe responsibilities and duties that constitute

reimbursement for service. He will keep you posted to the results.

Finally, we will be instituting new procedures for recognizing academic student achievement. As

a faculty we have spent a considerable amount of time working together to develop categories that clearly

identify students who are recognized for their achievement in the classroom. We also have adjusted our

effort grades to reflect current assessments that that the number sequence matches both the NWEA and



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Smarter Balanced. These new procedures will be sent home with report cards providing parents with the

new guidelines.


B. Correspondence: The board received a letter from Barbara Guinan with her intent to retire at

the end of the 2014-2015 school year. On a motion by Ms. Mello, seconded by Ms. Schwaner

the board accepted with regret Mrs. Guinan’s retirement. There was a correspondence from

Ms. Voorhis with a question about correspondence to the board. She also commented in her

letter that she is disheartened with the last of leadership on the issue of the wellness policy,

and that the Appendices for the wellness policy are not posted on the website. Ms. Voorhis’s

letter will be added to these minutes as well as a letter from her from August. The Appendices

for the wellness policy; these will be added to the website. The board’s usual policy is to

review correspondence at the meeting, and copies will be entered into the minutes. Dr. Casey

indicated that with respect to the wellness policy, there has been a tremendous effort on the

part of our administration and teachers to change the culture of wellness in our school and

feels that there are different perspectives on how efforts can be achieved. He would like to

thank the staff for their efforts.

Discussion Items

1. French 1 Trip: Mrs. Wilson discussed the French 1 trip to Quebec May 8, 9 & 10 are potential

dates for the trip. She handed a letter out to the board which is attached to these minutes. She is

requesting support of up to $3,200. This year she would be planning the trip on her own and not

through a tour group because the dates the tour groups are going conflict with our vacations and the

school play. On a motion by Ms. Gribben, seconded by Ms. Schwaner the board approves

supporting up to $3,200.00 for the French 1 trip to Quebec.

2. 8th

Grade Class Trip: Mrs. Custance discussed with the board the 3 options that students have

voted on for their class trip. Copies of the options are attached to these minutes. The options are

New York City with a tour group, Lake George NY, or Caratunk ME for whitewater rafting and a

ropes course. The eighth grade is looking for approval of the trips. Ms. Welch indicated that the

SAU does not recommend white water rafting. Mrs. Custance indicated that the options are listed

as the students preference. The board would support either of the two New York trips.

3. Budget Update – Draft 2: Ms. Welch discussed reducing line 1100.110 by 2 FTE’s. Mr. Van

Bennekum discussed potential options for classes next year. Grades K-5 would have 7 teachers;

grades 6-8 would have 4 teachers, there are also 2 special education teachers, 1 reading specialist as

well as unified arts teachers. There would be 1 class with 1 teacher for each grade level K-5 with

the exception of one grade that would be split, probably 3rd

grade. Class sizes for next year K –

10, 1- 11, 2 – 9, 3 – 25, 4 – 16, 5 – 24, 6 – 16, 7 – 21, 8 – 19. Third grade would most likely be

split based on number and needs. 4th

& 5th

grade would still operate as a team, math/science and

LA/Social Studies. Discussion about the option of combining K & 1 for part of the day, this would

be dependent on enrollment numbers. This would be discussed and decided later in the year. All of

these scenarios are subject to change based on enrollment numbers and needs of students. We

would not be eliminating RTI program, it would look different and staff would be allocated

differently. There was discussion about cutting 1 position instead of 2. Mrs. Swanson discussed

different models that have been used in the past; looking at the numbers we are anticipating she

feels that we can do what has been discussed with cutting 2 teachers. Mr. Sutherland questioned

the split for 3rd

grade versus 5th

grade. Ms. Welch & Mr. Van Bennekum both indicated that each

class is unique with age of students and needs for these classes. There was discussion about some

classes being co-taught with certified teachers for some of the core classes. There was discussion

about the process for budgeting with Mr. Sutherland. There was a concern from Mr. Jenkinson

about teachers learning new curriculum. Mr. Sutherland asked if we didn’t have 2 retirements

would we still be discussing this? Dr. Casey indicated that the enrollment numbers are driving this

discussion not just the retirements. Mrs. Swanson asked about increasing health teachers position

as had been talked about earlier in the year. Ms. Welch indicated that the Guidance office will be

doing some in class work with lower grades that focuses on some health issues. There was a

question about how are teachers feeling about not replacing the two positions, and having to



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possibly change grade levels. Mr. Van Bennekum indicated that not everyone knows about the

second retirement yet, however teachers have been very good about changes. There was a motion

by Ms. Schwaner seconded by Ms. Acton to reduce 2 staff members based on Ms. Welch’s

recommendation. Ms. Gribben asked if we see any other needs for staff? Ms. Schwaner talked

about the fact that we have experienced staff, and looking at small incoming classes as well as

trying to be fiscally responsible. Ms. Mello talked about taking the advice of administration, we

have opportunity with retirements to be fiscally responsible. Mrs. Swanson mentioned that we have

experienced support staff to assist teachers in classrooms. Ms. Acton talked about our declining

enrollment, she believes that administration has looked at scenarios and they are well thought out.

Dr. Casey talked about this being a difficult decision; he believes that we have strong staff that will

step up to do what’s needed; he also feels that administration has flexibility to move things around.

The board voted unanimously to cut teachers by 2 full-time positions.

Mr. Rondeau discussed leasing laptops for one to one devices for students in grades 5-8. There

would be 90 laptops leased for 4 years, the cost for the first year would be $24,433, the next three

years would be $16,514 a year. To leas 30 teacher laptops would be $11,500 the first year and

$8,500 for the remaining 3 years. There is an additional cost of $58.00 per year per laptop to cover

accidental damages. There was discussion about some schools are buying chrome books and ipads,

these laptops would be all in one devices and eliminate the need for two devices. Mr. Rondeau

mentioned to the board that if we are adding another 90 computers we will need more IT support.

There was discussion about the upcoming tech needs for the next 3-5 years, we will have a number

for December for future tech needs. There was discussion about putting student laptops in warrant

articles, and teacher laptops in a budget line or just putting them all in a budget line. The board

decided to put them into the budget in new computer line.

Mr. Francis discussed sound and lights from the renovation, he was able to stay within the $26,000

budget. There will be a wish list of items that can be added over the next couple of years. He will

move forward over Christmas break.

Mr. Francis talked about problems that the walk in refrigerator in the kitchen has had over the past

week or two. The walk in needs to be replaced, the anticipated cost is $6,000 to $7,000.

There was discussion about warrant articles and how much to put into capital reserve. There was

discussion about a warrant article to place up to $80,000 from any unreserved fund balance to be

placed in capital reserve. There was discussion about placing $60,000 into a warrant article for

capital improvement.

Dr. Casey discussed the budget committee’s timeline. There will be budget work sessions on

December 8, 15 & 22. Our budget will be presented to the budget committee on or before

December 29. There will be a budget meeting on January 29. The first Budget hearing is on

February 4th

a second hearing, if needed will be on February 11th

. The final budget meeting on is

on February 13th

. Election is on March 10th

and Town Meeting is on March 11.

4. Restraint Policy: Ms. Welch discussed with the board a policy for restraining students. The

biggest change is in the reporting of incidents. Now we have to report to parents verbally within 24

hours and notify superintendent’s office within 5 days, superintendent has to notify the parents

within 2 days. The board will have a 2nd

reading in December.


Privilege of the Floor # 2: Mr. Sutherland asked about how we gauge if the one to one is worth the

investment. Mr. Van Bennekum indicated that there have been discussions with the teachers about adding

this technology. Mr. Sutherland also asked about getting feedback from teachers who have retired. Ms.

Welch indicated that teachers have the option of meeting with Mr. Halloran.

On a motion by Ms. Schwaner seconded by Ms. Mello to approve Ted Vansant as 5/6 Boys Basketball

Coach, the board approved unanimously.



4


at 9:30 p.m.


Ann McKenney


Approved January 14, 2015

1


Holderness, NH

Minutes

December 17, 2014 Board Members Present: Joseph Casey, Kelly Schwaner, Carolyn Mello, Christina Gribben, Bonni

Acton


Others Present: Jon Francis, Brian Sutherland

Agenda Review and Disposition: Add Board recruitment

Minutes of November 5, 2014: On a motion by Ms. Acton seconded Ms. Mello, the board voted

unanimously to approve the minutes of November 5, 2014.


Principal’s Report Mr. Van Bennekum is pleased to report that we recognized 39 students in grades 5-8

for honor roll with a t-shirt, certificate and a pin. He would also like to recognize the 8th

grade class and

PTA for their hard work at the Holiday Fair. He acknowledged Mrs. Custance, Mr. Richardson, Mrs.

Sargent & Mrs. Van Sickle for their effort. Mr. Van Bennekum discussed the upcoming winter program

beginning on January 9th

. We have a storyteller named Papa Joe coming on December 18th

for grades K-5

that is being sponsored by PTA. Thank you to the faculty and staff for purchasing holiday gifts for

students.


B. Correspondence: None

Discussion Items

1. Restraint Policy – 2nd

Reading: On a motion by Ms. Acton, seconded by Ms. Gribben to approve

the Restraint Policy. There was discussion that this policy reflects changes in the laws and other

schools have approved this policy and are having success with it. The board voted unanimously to

approve the policy.

2. Budget Review: Ms. Welch reviewed the budget with the board. Salary lines include retirement

stipends and $7,000 for summer technology upgrades. The new equipment line includes software

upgrades, and added funds for the one to one device for grades 5-8. There was a decision to leave

$1 for School Board salaries. There was discussion about the increase in the electricity line. We

are ending a 3 year contract, increase is based on an expected increase of 30%. Mr. Francis

discussed replacement of the oil tank and the possibility of switching to propane. The cost to

replace the oil tank is projected to be $127,535, to switch over to propane is expected to cost

$77,800. There was discussion about prices. Currently oil is $3.12 a gallon, we use about 18,000

gallons for a cost of $56,100. Propane is projected at $1.39 a gallon with a use expected of 23,400

gallons for a cost of about $32 526. There was discussion about putting in $40,000 in the budget

line for propane. On a motion by Ms. Schwaner, seconded by Ms. Acton the board voted

unanimously to change the fuel oil budget to $40,000 and change the line for oil tank replacement

to $77,800. The board reviewed the revenue page. Discussion about two warrant articles, a non-

contingent warrant article would add $60,000 to capital reserve as part of the budget and would

affect the tax rate. Contingent warrant article uses unencumbered funds, does not affect the tax

rate. On a motion by Ms. Acton seconded by Ms. Mello to approve the warrant articles as

discussed.



2

3. Other Business: Board recruitment: Dr. Casey asked board members if they have anyone in

mind to reach out to them for the position that will be open with Ms. Acton not running for re-

election this year. Mr. Van Bennekum discussed the lunch program with the board.


Privilege of the Floor # 2: Mr. Sutherland talked about his appreciation of the 4th

& 5th

grade student

council and the winter concert. Mr. Sutherland questioned the salary lines in regards to the two

retirements, and the line for behavior consultant. Ms. Welch answered that the salary lines include stipends

and contractual obligations, behavior consultant is IEP driven.


at 7:25 p.m.


Ann McKenney



3


Approved March 11, 2015

1


Holderness, NH

Minutes

January 14, 2015 Board Members Present: Joseph Casey, Kelly Schwaner, Carolyn Mello, Christina Gribben, Bonni

Acton


Others Present: John Jenkinson, Brian Sutherland

Agenda Review and Disposition: Capital Asset Records Retention Policy will be added

Minutes of November 5, 2014: On a motion by Ms. Acton seconded Ms. Gribben, the board voted

unanimously to approve the minutes of December 17, 2014.


Principal’s Report Mr. Van Bennekum began by recognizing three of our coaches this season who are all

parents of students at HCS. Mrs. Molly Whitcomb, Nordic Team, Mr. Ted Vansant, 5th

& 6th

grade boys

basketball & Mrs. Amanda Bussolari, 5th

& 6th

grade girls basketball and acknowledge their excellent work

this season and their incredible dedication to the students and the teams they all coach. Each has been an

incredible asset to our school but more importantly they put in a tremendous amount of time to coach our

kids and he wanted to share with all of you how thankful he is to have them working with our kids.

He also wanted to inform you all that we have decided to use the movie “Akeelha and the Bee” to

focus our attention on civil rights this year. As we are changing the direction we have done in the past this

year we will be showing the move to grades 3 – 8 students and using time afterwards to discuss as a whole

group. In addition, teaches will use the themes that are brought out in the movie and how they impact the

lives of our students and how they can make a change. Mr. St. James has created questionnaire that

surrounds themes in the movie that will be utilized as the catalyst for discussion.


B. Correspondence: None

Discussion Items

1. Budget Review: Draft 5 of the budget was reviewed. There are two revisions in draft 5 that are a

result of discussions with the budget committee. The budget committee is recommending

purchasing the one to one devices outright instead of leasing and to revise the number of devices

purchased to 102. The cost is $86,280. On a motion by Ms. Acton seconded by Ms. Schwaner the

board voted unanimously to approve $86,280 to purchase 102 one to one devices. The second

revision is for the conversion to propane. The budget committee has recommended that we

purchase the propane tanks instead of leasing at a cost of $18,000. On a motion by Ms. Acton

seconded by Ms. Mello the board voted unanimously to place $18,000 in the budget to purchase

propane tanks. On a motion by Ms. Acton, seconded by Ms. Gribben the board voted unanimously

to approve draft 5 of the budget as proposed. Dr. Casey thanked Kyla, William & Jon for their

work on the budget. There was discussion about warrant articles. Article 2 approve 7,500 for

technology upgrades, Article 3 to approve $50,000 capital reserve fund for renovations , Article 4

raise $4,382,954 in support of the budget. On a motion by Ms. Schwaner, seconded by Ms. Mello

the board voted unanimously to approve the warrant articles as written.

2. February Meeting Dates: Budget hearing date is February 4th

at 7:00, the board will meet at 6:00

for non-public and 6:15 for public meeting. Ms. Gribben will not be able to attend that meeting.

We will not have a meeting on February 11th

. Annual district meeting at 6:30 on March 11th

, meet



2

at 5:30 non- public and 5:45 for public before the district meeting. There is a 2nd

meeting

scheduled for the following week if needed.

3. Other Business: Ms. Welch handed out the capital assets records retention policy, the board will

review and discuss at the February meeting.


Privilege of the Floor # 2: Mr. Sutherland asked about open School Board positions. Mr. Jenkinson asked

about feed-back for the lunch program, concern about menu changes at the last minute. Mr. Van

Bennekum met with The Abbey Group a few weeks ago and made some suggestions about the program,

they have been responsive to the suggestions.


at 6:40 p.m.


Ann McKenney



1


Holderness, NH

Minutes

February 4, 2015 Board Members Present: Joseph Casey, Kelly Schwaner, Carolyn Mello, Bonni Acton


Others Present: Dan Rossner, Maryanna Swanson

Agenda Review and Disposition:

Minutes of January 14, 2015: Will be approved at the March meeting.

Privilege of the Floor #1: Mrs. Swanson asked the board about the decision to purchase laptops instead of

leasing. Dr. Casey indicated it was a consensus between the budget committee and the board to purchase.

The general feeling was that we would have some assets left with purchasing and with leasing we would

not have any.

Principal’s Report: No Principal’s report this month.


B. Correspondence:

Discussion Items

1. Budget Hearing Review:

2. Capital Asset Records Retention Policy: Tabled until the March Meeting.

3. Other Business:

On a motion by Ms. Acton seconded by Ms. Mello the board approved unanimously the residency

issue discussed during non-public.

On a motion by Ms. Acton seconded by Ms. Mello the board voted unanimously to approve

maternity leave for Jadi Mercer.



On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to adjourn the

meeting to attend the budget hearing at 6:27 p.m.


Ann McKenney


Approved April 8, 2015

1


Holderness, NH

Minutes

March 11, 2015

Board Members Present: Joseph Casey, Kelly Schwaner, Carolyn Mello, Christina Gribben


Others Present: Dan Rossner, Maryanna Swanson


During nonpublic the board discussed a student issue.

Minutes of January 14, 2015 & February 4, 2015: On a motion by Ms. Gribben, seconded by Ms.

Schwaner the board voted unanimously to approve the minutes from January 14th

and February 4th

.

Privilege of the Floor #1:

Principal’s Report: Mr. Van Bennekum discussed the Smarter Balance testing.


B. Correspondence: Audit letter verifying that the audit was completed and there were no

problems.

Discussion Items

1. District Meeting Review: There was no review for the district meeting.

2. Capital Asset Records Retention Policy: 1st Reading: Mr. Rossner discussed the Capital Asset

Records Retention Policy. His recommendation is to set the threshold for entering items into the

system at $1,000.00. Items that include groups of items totaling $1,000.00 or more will also be

included as well as computer equipment. On a motion by Ms. Schwaner, seconded by Ms. Acton

the board unanimously approved the policy.

3. 2015-2016 Calendar: There was discussion about the proposed calendar. There was discussion

about the day before Thanksgiving being a ½ day of school or a no school day. It was decided to

revise the calendar to a no school day the day before thanksgiving. On a motion by Ms. Schwaner,

seconded by Ms. Mello to approve calendar as revised the board voted unanimously.

4. Other Business:



On a motion by Ms. Mello, seconded by Ms. Schwaner the board voted unanimously to adjourn the

meeting to attend the School District Meeting at 6:25 p.m.


Ann McKenney


Approved May 13, 2015

1


Holderness, NH

Minutes

April 8, 2015

Board Members Present: Joseph Casey, Kelly Schwaner, Carolyn Mello, Christina Gribben, Bonni

Acton


Others Present: Christian Stewart, John Jenkinson, Jonathan Stewart

On a motion by Ms. Schwaner, seconded by Ms. Mello the board voted unanimously to appoint Dr. Casey

as Chair of the Board. There was discussion about needing a vice chair that would be willing to take over

as chair in a year or two.

Agenda Review and Disposition: Review Town Meeting

Minutes of March 11, 2015: On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted

unanimously to approve the minutes from March 11, 2015.

Privilege of the Floor #1:

Principal’s Report: Mr. Van Bennekum began by sharing with several accomplishments and ongoing

activities with our students. We recently completed the 2nd

trimester and recognized 38 students in grades 5

– 8 for Principals List, Academic Honor Roll and Effort Honor Roll. Each student is the recipient of a

collectors pin, certificate and T-shirt recognizing their accomplishments. Our annual school play is in the

final weeks of preparation and will open up next Friday Night, April 17th

at 7:00 PM. This year’s play

titled Snow off White features students in grades 5 – 8. We have over 50 students involved in the

production. Saturday April 18th

@ 2:00 is the final show. We are currently underway with our spring

sports. Though the weather and remaining snow is still causing the typical spring delays, the coaches are

all set to move forward. We will be participating in three sports this spring. Track & Field Grades 5 – 8

Coaches, Silas St. James & Molly Whitcomb, Girls Softball Ms. Ann Barney, Boys Baseball Mr. Mike

Uhlman. Again, we have excellent participation with over 50 students participating in a spring activity;

this does not include Lacrosse, spring soccer, AAU Basketball, dance all other activities our students

participate in outside of school. We are also encouraging our students to once again participate in the

Circle Trot program, as we annually have a tremendous support from our students and who last year earned

for the school $400.00 to support wellness. This event occurs on Sunday April 19th

. We are also involved

with the Voice against Violence Community Dancing with the Stars, our students are supporting this event

by donating $1.00 to this cause in exchange for participation in the school wide workout Wednesday dance,

on April 15th

where all those who participate and dance together in the gym. As many of you may be aware,

our students have started the new Smarter Balanced Assessment. The test is administered to students in

grades 3 – 8 in Language Arts & Math. These assessments have several components and each grade level

requires roughly a two week window to complete. We have currently tested grades 3 & 4 in math, and will

be finished up the Language Arts component this week with the 3rd

and 4th

graders. Next week will begin

grades 5 & 6 and then two weeks later complete testing with grades 7 & 8. In preparation for these tests

our students took part in our quest for the test program, this was aimed at developing a comfort level with

our students in addition to practicing, then discussing problems as a class in preparation. It was extremely

successful and those who performed well during the practice session went on a quest. With the help of a

local restaurant, a large chair was donated and those who performed well were given the opportunity to

have their picture taken and placed on the wall. Each week the theme changed but accomplished its

mission by helping to ease anxiety some of our students may have been feeling. You can see all the

students who were successful as their pictures are displayed down the hallway. On June 2nd

our school is

planning to take a field trip together and explore the seacoast region at Odiorne Park. This will include all

students, teachers and staff in grades k-8 as a chance for our school to all go together and explore our ocean

front. We will be inviting parents to join us for the day if they would like too. Notice and information will


Approved May 13, 2015

2

be sent out after the spring break with more information. We have set a date for the eighth grade

graduation, class day and dance for Tuesday June 16th

. Class day will begin at 1:00 PM, Graduation at

7:00, followed by the dance from 8:00 – 10:00. The 8th

grade has decided to go to Lake George NY for

their class trip which is scheduled for June 8, 9 &10.

As you can see we have had a very busy month as we continue to move forward in the year. This could not

be done without the assistance of several people on staff and in our community.

I would like to recognize the following for work and assistance.

Mr. Marc Rondeau & Janna Swanson for all their work ensuring the testing process was smoothly

administered and a very complex schedule was created to meet the needs of our students.

Mrs. Ann McKenney and Kim Johnstone for making sure we had fresh fruit and vegetables avaialbe to

choose from during their break time from testing.

Mr. Chris Donahue, for taking the time after work to plow off our baseball field so that the snow would

melt and the grass would dry up quicker for play.

Mrs. Monique Hoyt who donates a tremendous amount of time each afternoon painting and preparing our

sets for the play. She has done this for numerous years all voluntarily.

Mr. Jon Spence for his time building and constructing the sets of our play

Mrs. Heather Goodwin who in acting promptly and avoided a student from choking on a piece of food that

was lodged in the child’s throat and was having a hard time breathing. With her quick action she was able

to dislodge the food using training she received through the CPR training preventing a major medical

emergency from occurring.


B. Correspondence:

Discussion Items

1. Lunch Program Renewal: Ms. Welch is recommending renewing the contract with The Abbey

Group. Mr. Van Bennekum discussed the food service program. Suggestion for getting parent

feedback at the end of the year. On a motion by Ms. Acton, seconded by Ms. Gribben the board

voted unanimously to approve the contract for The Abbey Group for next school year.

2. Review of Town Meeting: The consensus was that town meeting went smoothly. Discussion

about the one to one devices and the logistics of implementing them and the financial expectations

going forward for future budgets.


Privilege of the Floor # 2: Mr. Jenkinson asked about the playground and the projected timeline for

replacement. At this time a timeline is still up in the air, and will be looked at again.

On a motion by Ms. Mello, seconded by Ms. Schwaner the board voted unanimously to go into non-public

for discussion of personnel items at 7:05 p.m.

On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to accept support staff

nomination slate as read for 2015/16.

On a motion by Ms. Acton, seconded by Ms. Gribben the board voted unanimously to accept professional

staff nomination slate as read fir 2015/16.

The meeting was adjourned at 8:30


Ann McKenney


Approved June 10, 2015

1


Holderness, NH

Minutes

May 13, 2015

Board Members Present: Joseph Casey, Kelly Schwaner, Bonni Acton, Christina Gribben

Administration Present: Kyla Welch, William Van Bennekum, Jon Francis

Others Present: Brian Sutherland, John Jenkinson

Agenda Review and Disposition: End of year budget update, review of needs list and capital

improvements

Minutes of April 8, 2015: On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted

unanimously to approve the minutes from April 8, 2015.

Privilege of the Floor #1: Mr. Sutherland indicated that we had a great spring concert. He also asked

about teacher assignments for next year. Mr. VanBennekum responded that not all teacher assignments

have been announced for next year at this time, it will be done soon.

Principal’s Report: Mr. VanBennekum recognized our student body for an outstanding Spring Concert performance. On

Wednesday May 6th

with a large crowd present our students in grades K-8 performed various musical

routines and songs orchestrated by our talented music teacher Mrs. Chandra Hazelton. It was nice to see

so many families in attendance and as a community we were able to recognize both retiring teachers Mrs.

Maureen Clark and Mrs. Barbara Guinan with our community present. To finish off the evening we

celebrated Mrs. Hazelton’s 40th

birthday with a sing-a-long with the crowd and students together. It was a

really nice evening for our school.

The French students returned safely back to Holderness after their weekend retreat to Quebec City.

Each student gets the opportunity to experience a city and all it had to offer for our students. Mrs. Wilson

commented that the kids had a great time and the chance to be immerged in the French culture. It is our

intent to have the students attend the next board meeting to share their experience.

The week after the Spring break was a busy one, not only with our schools musical performance

and the French Trip but it was it was a week to recognize the work of our teachers and staff with teacher

and staff appreciation week, but also recognizing the work of our school nurses on Wednesday May 6th

.

On behalf of the faculty and staff, he recognized our PTA for providing lunch on Monday and breakfast

Friday morning, in addition to a plant that was given to one teacher each afternoon, but also the purchase of

a new microwave for the teacher’s room. It was extremely generous gift and we are all very appreciative.

Mr. Van Bennekum is very proud of our students in grades 3 – 8 who will complete the Smarter

Balanced assessment this Friday. For the past six weeks students have been taking these assessments and

their effort, determination and time to do their very best was evident in each testing session. He

appreciates, applauds and acknowledges how impressed he is with their effort. In addition we will be

taking a school wide field trip to Odiorne State Park on June 11th

for the day, K – 8 with our entire faculty

and staff and those parents who would like to join us for the day. The kids are excited about getting the

chance to explore this part of our state. On June 2nd

Mrs. Cynthia Bruno, and I will host a night for middle

school parents on the math program at HCS and the transition to high school. Parents will have the chance

to ask questions as we outline math instruction from grades 6 -8 and into the 9th

grade. A flyer will be sent

home informing all of our parents.

He recognized the following individuals:

Mr. Tom Davis – Getting our school grounds back together after the long winter season. He has worked

tirelessly sweeping up sand, raking grass and getting our grounds ready to plant grass and plants.

Ann McKenney – Making sure each day our students receive a nutritious snack of their choice during their

break from testing. The kids really looked forward to having this opportunity to take a break with

something to eat.

Consent Items



2

A. Claims and Payroll: Manifest was signed.

B. Correspondence: Abutter letter that will not affect school lines, attached to these minutes.

Discussion Items

1. Disposing of Old Equipment: Ms. Welch shared a policy for disposal of old equipment that the

high school uses. It was suggested to bring this policy as a first reading to the board in June.

2. End of year budget: Ms. Welch reviewed the end of year budget with the board. Mr. Francis

discussed the tanks for the propane conversion. The tanks cannot be placed in front of the school

where the current oil tank is, the will be placed in the island in the parking lot. The price we have

locked in for next year for propane is $1.17. Mr. Francis also talked about the tractor replacement;

he will have a proposal for the next meeting. He talked about fencing for the field. He hopes to

have an update on playground for next month. He has looked at the well and is proposing a new

filtration system, new pump, anticipating a cost of about $20,000.00. Mr. Francis also talked about

paving by tennis courts; he would like to move up on the time table. There was also discussion

about basketball courts upgrade and stage lighting to improve lighting in the front of the stage.

When the renovations were done, we did short the light bars to keep within the budget. There was

discussion about switching both inside and outside lighting to LED. There was also discussion

about mulch for the playground, charging station for laptops, library furniture. Dr. Casey asked if

there were any academic needs for students. We believe that all of the academic needs are being

met through the budget for students, there was discussion about STEM.

Recognition and Awards: Ms. Welch congratulated Mr. VanBenenkum on his performance in Dancing

with the Stars.

Privilege of the Floor # 2: Mr. Sutherland asked about NECAP testing for 4th

& 8th

grade, as well as the

time frame for the test scored from Smarter Balanced testing. Ms. Welch indicated that the results from the

Smarter Balanced testing will not be quicker because of computer based testing, and did not have an exact

time frame yet for the results. There was discussion about students taking Algebra II honors next year at the

high school. Mr. Jenkinson would like to see the playground upgraded next year and not have to wait

three or four years or do it in pieces. Mr. Jenkinson asked if the trip to Odiorne Point will be based on the

historical significance or science. Mr. VanBennkeum indicated that the teachers are working on lessons for

the day.



On a motion by Ms. Schwaner, seconded by Ms. Gribben the board voted unanimously to accept with the

regret the resignation of Victoria Bradley.



Ann McKenney



3


Approved September 9, 2015

1


Holderness, NH

Minutes

June 10, 2015

Board Members Present: Joseph Casey, Kelly Schwaner, Bonni Acton, Christina Gribben

Administration Present: Kyla Welch, William Van Bennekum, Dan Rossner, John Francis

Others Present: Tammy Zmuda, Amanda Bussolari, T.J. Bussolari, Michele Tyrie, Nina Sargent, Steve

Mitchell, John Jenkinson, Molly Whitcomb, Ivar Dahl


Minutes of May 13, 2015: On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted

unanimously to approve the minutes from May 13, 2015.

Privilege of the Floor #1: Mr. Jenkinson talked about getting some movement on the playground. Dr.

Casey discussed the playground as part of the capital improvement plan. There was discussion about the

process.

Mrs. Whitcomb discussed coaching for sports. Mrs. Bussolari spoke on behalf of her son who is

concerned about the 7/8 grade soccer coach possibly not returning to HCS next year. Mr. Dahl asked if we

are in danger of losing the soccer team. Dr. Casey discussed the declining enrollment and staffing and how

that affects sports and coaching. Mr. Van Bennekum discussed the challenges for coaches needing to be

here earlier than 2:00 in the afternoon for a game at 3:30 because of the times that the bus can pick our

students up. Mr. Van Benenkum discussed the responsibilities of coaching. Ms. Tyrie suggested that rules

for sports need to be defined so that parents and students can follow. Mr. Dahl asked if there is anything

that can be done to support a particular coach, if they are not asked to come back. Dr. Casey indicated

that the board appreciates the input from parents, and has heard their concerns.

Principal’s Report: Mr. Van Bennekum began this evening by recognizing our 8th

grade class who will

be returning from their class trip tonight around 8:00 PM. Even though they experienced some challenging

weather, he heard from the class advisors that they had a great time on the trip and everything went well.

Our 20 - 8th

grade students will be graduating on Tuesday night at 7:00. We are very proud of their

accomplishments this year and look forward to celebrating their time at HCS.

On June 2nd

Mr. Van Bennekum and Cynthia Bruno hosted a middle school math night for parents

who have children in grades 5, 6, & 7. We had a good showing of parents and took the opportunity to

explain how Middle School Math @ HCS is designed and interwoven within the In Focus math program

and the transition from HCS to High school. The discussion that followed our presentation was valuable to

all who participated. After reflecting, we would like to host in the fall a presentation for parents on the

literacy program “Wonders” grades K – 6 to provide an overview of how children at HCS to learn

Language Arts.

The last week in May our 5th

grade students traveled to Deerwood in Holderness to and spend a

few days at camp and experienced all our local area has to offer. The students experienced a wide variety

of activities including hiking, experiments at the Squam Lakes Science Center and the Squam Lakes

Association where the kids conducted experiments and learned about the lake environment. The week

concluded with two rounds of frisbee golf and 5th grade DARE graduation.

To conclude our student body will be traveling to Odiorne State Park for a field trip tomorrow and

the annual principal’s field day on Wednesday June 17th

.

He acknowledged a few individuals for their outstanding work and service to HCS this year.

Officer - Mike Barney – For his continued support of our 5th

grade students and the DARE

program.

Michelle Jenkinson & Heather Goodwin for their continued dedication and hard work with our 5th

grade camp experience.

Mitch Richardson & Michelle Custance – for their work with the 8th

grade and their personal time

spent with our students.



2


B. Correspondence:

Discussion Items

1. Disposing of Old Equipment Policy: On a motion by Ms. Acton, seconded by Ms. Gribben the

board unanimously approved the School Equipment & Supplies Disposal Policy.

2. Concussion Policy Approval: On a motion by Ms. Gribben, seconded by Ms. Schwaner the board

unanimously approved the Concussions & Head Injuries Policy, with the understanding that we will

develop protocols for the diagnosis of a concussion or head injury.

3. FY 15 Budget Discussion: Mr. Rossner discussed with the board the anticipation of approximately

$226,793 fund balance if all revenue comes through as expected, this includes $180,000 scheduled

to be withdrawn from capital reserve. Items that contributed to the fund balance are; placement

tuition, health insurance premium return, staffing level, actual rate for health insurance. The board

reviewed the expenditure balance worksheet, which is attached to these minutes. Ms. Welch

recommends encumbering $50,000 for an unexpected anticipated out of district placement. Dr.

Casey asked about the balance in Capital Improvement Special Education. Mr. Francis discussed

adding 2 additional propane tanks at a cost of $5,500.00, computer storage for 1:1 devices,

$4,300.00, paving the sidewalk at the location the propane tanks will be located $3,300.00, data

work (upgrade servers) $3,000.00, Exterior Lighting $10,000.00, fencing at backside of field

$17,000.00, for a total cost of $42,800. Mr. Francis also discussed items on the items on the long

terms capital improvement list. These items include; paving the parking lot at the tennis court

$45,300, well upgrade $20,000, exterior basketball court $30,000, post & chain fence at the circle

$25,000. Mr. Francis is suggesting hiring a consultant to look at a plan for the playground to put

together a plan for a K-8 playground. On a motion by Ms. Schwaner, seconded by Ms. Acton the

board voted unanimously to encumber $50,000 to special education into line 1210.561for

anticipated out of district placement. On a motion by Ms. Schwaner, seconded by Ms. Gribben the

board voted unanimously to authorize $42,800 to complete projects discussed earlier by Mr.

Francis, including propane tanks, computer storage, paving the sidewalk, fencing the backside of

the field, upgrading servers, exterior lighting. There was discussion about additional sound and

lighting for the gym. On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted

unanimously to encumber $5,000 for 4 wall lights and 3 hanging mics for improvements to sound

and lighting for the gym. On a motion by Ms. Gribben, seconded by Ms. Schwaner the board voted

unanimously to encumber $2,000 towards a playground consultant. On a motion by Ms. Schwaner,

seconded by Ms. Acton the board voted unanimously to withdraw $80,000 as previously approved

from the capital improvement/ capital reserve fund to pay for the gym renovation. On a motion by

Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to reserve any remaining fund

balance up to the maximum allowable amount into the school board reserved fund balance

previously authorized by the governing body.

4. Other:

Recognition and Awards: The board would like to formally recognize Barbara Guinan & Maureen

Clark who will be retiring at the end of this school year. The board thanks them both for their years of

service to Holderness Central and wishes them both well and congratulations on their retirement.

Privilege of the Floor # 2: Mr. Jenkinson asked about out of district placements. He wanted to know

what is done to keep a student mainstreamed and part of the community. We do as much as we can to keep

students here, the students that we have in out of district placement are students who have moved from

other communities to Holderness.



On a motion by Ms. Schwaner, seconded by Ms. Gribben the board voted unanimously to come out of non-

public at 9:15.



3

On a motion by Ms. Schwaner, seconded by Ms. Acton the board voted unanimously to accept the

nomination of Ashley Gagnon for the Middle School English/ Language Arts teacher for the 2015/16

school year.

On a motion by Ms. Acton, seconded by Ms. Schwaner the board voted unanimously to accept the

recommended raise for the Building Principal.



Ann McKenney



4

Holderness School District

Date: 6/9/2015

Expenditure Balances Worksheet

Available Balance per Report

$ 270,293

Title I & Title II Funds in Fund 10

$ (26,000)

Projected Revenue Shortfall (Medicaid) $ (15,000)

Items not yet encumbered:

After School Program

$(2,500)

$(2,500)

Flexibility $ 226,793

This number will not include expenses contemplated that are

not yet encumbered (e.g. Field Trip/Transportation)

Significant Account Balances:

Health Insurance Premium Return

$ 47,099

Other Health Insurance Changes

$ 44,700

Instructional Printed Media

$ 24,265

Instructional Supplies

$ 5,579

Professional Services for Instruction $(5,440)

Teacher Salaries (Net of Subs overage) $(44,217)

PreSchool Tuition

$8,921

Out of District Tuition

$95,084

ESY Program

$2,673

SpEd Professional Services

$(15,948)

SpEd Aides

$42,620

Regular Ed Transport

$9,006

SpEd Transport

$(7,492)

Gifted & Talented

$8,183

Bilingual

$(6,372)

Professional Development

$20,432

Legal

$(3,964)

Repairs & Maintenance

$12,753

Custodial Equipment

$2,921

Workers Comp/Unemployment

$4,798

Construction Services $(20,970)

$224,631

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