how to apply online: getting started with eugene school district 4j human resources department | 200...

How to Apply Online: Getting Started with edZapp 2

We use the edZapp service for online applications. This is how it works… edZapp is an online application accepted by

many Oregon school districts. 4J is a “Private Label” subscriber to edZapp

that allows us to customize the application. This site is hosted on edZapp’s servers, not at 4J.

You can “reuse” and update your application to apply for other many 4J postings.

Apply Anytime, self-managed, self-paced Applying is FREE!

Activate application, apply to jobs Upload or send in required documents


Step 5 Activate Your Application

Step 4 Answer Any Questions

Step 3 Upload

Requested Supplemental

Documents

Step 2 Build Your

Resume

Step 1 Registration

Step 6Select Jobs to

Apply To

The Online Application Process

Pictured below: edZapp navigation tabs


Step 1a: Create An Account (Register)

Using a compatible web browser go to http://www.4j.lane.edu/hr/jobs

Click on “Register” This is a one-time

requirement. You may also browse current

job listings from this page, but you still must register with edZapp BEFORE applying.


Step 1a: Create An Account (Register)

After clicking “Register” you will then arrive at this page.

Register with a working personal email address that you will always have access to

The FULL email address you enter will become your username.

Required fields are denoted with an asterisk (*)


Step 1b: Choose Your Roles

Scroll to the bottom of the registration page

Choose the Role(s) that align with the type(s) of jobs you are seeking.

This determines what types of jobs you can apply for and what you will be asked on the application.

You may select multiple roles.


What Role(s) Should I Choose?

Tip: Choosing too many roles will most likely leave you very confused as you will be asked to answer questions or sections that do not make sense.

Try to select only necessary ones for the type of job you want.


What Role(s) Should I Choose?

You may edit your roles later on by clicking on the “My Profile” tab in the top navigation bar after you login

Click “Submit” when done


Why Won’t it Accept My Phone Number?

The phone number must be exactly entered in this format: xxx-xxx-xxxx

541-687-5555 Correct!

(541) 687-5555 Incorrect!


Note: When You Log Back In…

Make sure that you always access your account through the 4J HR Homepage in order to see all required parts of our application.

http://www.4j.lane.edu/ Make sure you enter your

ENTIRE email address as your username.

Many people inadvertently add spaces after their email address or password. Be sure to check that you have not done this.

Note to Internal Applicants: EdZapp is NOT linked to your 4J email account! You will need to register. Please use a personal account, not a work address. Tip: If you forgot your password or username,

click there!


Step 1c: Are You an Internal or External Candidate?

Carefully determine if you are an internal or external candidate.

If internal, check the box and provide your six-digit employee number.

If external, simply click “Continue.”


Step 1c: Are You an Internal or External Candidate?

If you are a 4J District Employee, please read the following criteria below CAREFULLY to see if you qualify as an "internal applicant" under current district labor agreements. Falsely indicating your status as an internal applicant may jeopardize your application. Please contact Human Resources if you have questions about your employee status.

Who is considered an internal applicant? For Licensed Positions: The applicant must currently be in a licensed

position with the District of .5 FTE or greater, with either a Probationary (1, 2 or 3) Contract Status, or a Temporary status. Guest (substitute) teachers are NOT considered as internal applicants.

For Classified Positions: The applicant must currently be in a classified position with the District and have completed the probationary period of seven (7) work months. Qualified bargaining unit members on the recall list will also be considered as internal candidates (OSEA 24.6) Please NOTE: 4J Classified Substitute, Seasonal and Temporary status employees are NOT considered as internal candidates.


Step 2a: Build My Resume

Go at your own pace: you may leave and come back at any time to update your application

Complete as much as you can as fully as you can.

You may add additional items by clicking “Add New” to each section.

Click the “Build Resume” button, then click “Add New”


Step 2b: Build My Resume After you click the

“add new” button on the previous page, you should get a screen like this.

Add the details of your education

When finished with each section click “Save to Resume”

Repeat this procedure for each of the sections.


Make Sure You Are On the 4J edZapp Site

Tip: Make sure the 4J logo is visible in the left hand corner to make sure you are on the right site throughout this process. If not sign-out and go to the 4J Jobs page http://www.4j.lane.edu/hr/jobs/


Step 2c: Build My Resume Step through each section of the application.

Click on after completing each section until you get to the end of the “Review/Finish” Section.

Use the Help section for more info.


Important Note: Build My Resume

Using the “Next Section” button is important as it will bring up the subsections underneath each of the arrows.

Be sure to fill each section out completely to the best of your ability.


What sections will I fill out if I selected INSTRUCTIONAL SUPPORT (Classified) under “roles”?

Preparation: Education*

Experience: Work Experience* References* (3 total are

required)

Skills/Awards: Classroom Skills Foreign Languages

Supplemental Documents: (None)

Questions: District Questions* Regional Questions*

* REQUIRED SECTIONS


What sections will I fill out if I selected TEACHER/LICENSED under “roles”?

Preparation: Educational Licenses & Certificates (enter

your teaching license and endorsements in this section)

Education*

Experience: Experience Summary Experience in Education Work Experience

Skills/Awards: Classroom Skills Extra/Co-curricular Skills Foreign Languages Hobbies/Awards

Supplemental Documents: Transcripts* (unofficial undergraduate &

graduate) Letters of Reference* (three are required)

Questions: District Questions* Regional Questions*

Cover Letter (see Step 6d.)

* REQUIRED SECTIONS

Your application must have your License entered, the Supplemental Documents uploaded and the District and Regional questions answered to be considered complete. All other sections are highly recommended.


Need More Information?Tip: The “help?” link located near the top right hand side of the page will provide more information that is specific to the page you are currently on.


Need Technical Support? Tip: After you login to edZapp, you can contact edZapp customer

support by clicking on the “contact us” link located near the top right side of the webpage. However, it is best to click through the “help?” link first as your question may already be answered there. Please do not contact 4J HR for technical support.


Optional Step: Activate Your Application (It is recommended you wait to do this later in Step 5)

After filling out the optional EEO information you will arrive at this page.

The tab will read “Review/Finish”

Activate your application by clicking “Activate My Application”. This will make your application visible to 4J.


Step 3a: Supplemental Documents

Click on the “Supplemental Documents Tab”

Certain roles require supplemental documents. (Some may not have any.)

Required documents will appear under this tab.

Click the details button next to each document for more information.


Step 3b: Supplemental Documents

You may send it to edZapp and they will scan it in for you. (be sure to include the barcode coversheet when you mail it in.)

Or you may choose to upload documents yourself in Adobe PDF format.

Please do not send in documents to 4J as they will not be accepted.


Step 4: Answer Any Questions

Click on the “Questions” Tab

Answer any and all required questions.

Tip: Applications are typically considered “incomplete” & not accepted due to people not answering required questions!


Step 5: Activate Your Application

Click on the “Application Status/Jobs” Tab

Make sure that your application is set to “ACTIVATED and VISIBLE”

To do this, in the sub-tab “Application Status” click “Activate Application”


Step 5: Activate Your Application

Activating your

application is extremely important as

4J will not be able to see your

application otherwise!


Step 6a: Apply for a Current Opening

Click on the “Application Status/Jobs” Tab

Click the sub-tab “Current Openings”

Select the position you would like to apply to by clicking the job title.


Step 6b: Apply for a Current Opening

Review the posting to make sure it is the one you want to apply for.

Click on the “Apply Now!” Button


Step 6c: Apply for a Current Opening

Edzapp will ask you to review your application for completeness. Click on the “Continue” button to move onto the next sections.

Incomplete sections will be highlighted in RED.

Click the “edit” text to add additional information before moving on.

Do this for EACH section.


Note: Apply for a Current Opening

If you click on “edit” or “cancel” you will need to find the job again as it will not remember which job you are currently applying to.

You will NOT be automatically returned to that job you were working on (edZapp is currently working on fixing that)

Please select the job to apply to again under Step 6a. Repeat until you have answered all required sections.


Step 6c: Apply for a Current Opening

Click “Cancel” if you want to the stop the application process.

Below are the sections you will walk through:

• Required Sections• Job Specific Documents• Supplemental Questions• Cover Letter• Confirm Application


Step 6d: Apply for a Current Opening

You may choose to enter a Cover Letter for the job you are applying to.

This is not required but it is preferred by many of our hiring administrators.

Note that some formatting will not appear correctly to the hiring administrator.


Step 6e: Apply for a Current Opening

Click “Confirm” to Apply!

If you have successfully applied you will receive an e-mail confirmation.

If not, you will be redirected automatically to fill out missing parts of your application.


Confirming You Have Applied To A Job

You do NOT need to call 4J HR to confirm your application.

To see all jobs you’ve applied to select “show all jobs” in the dropdown box.

The positions you’ve successfully applied to will be listed here


Finishing UpTip: Make sure that when you are finished you sign-out and close your browser for your protection.


Step 5 Activate Your Application

Step 4 Answer Any Questions

Step 3 Upload

Requested Supplemental

Documents

Step 2 Build Your

Resume

Step 1 Registration

Step 6Select Jobs to

Apply To

Review: Online Application Process

Pictured below: edZapp navigation tabs


Frequently Asked Questions

A:

Q: What’s a web browser? How much does it cost? A web browser is a software application which enables a user to display and interact with text, images, videos, music, games and other information typically located on a Web page at a website on the World Wide Web or a local area network.

To access edZapp you will need internet access and a compatible web browser such as Microsoft Internet Explorer (6.0 or above) or Firefox (2.0 or above). They can be downloaded free from the internet and may already be installed on your computer.



A:

Q: Does edZapp work on either Windows or Mac computers? Which Browsers?

Yes, edZapp accepts applications from either Windows or Apple systems. EdZapp works best with Internet Explorer (version 6.0 or higher) or Firefox (version 2.0). We cannot assure or support functionality of other browsers. If edZapp is looking “weird” in your browser make sure that you are using a compatible browser.



A:

Q: Which browser works best on a Mac?

EdZapp works best with Firefox (2.0 or above). You can download it free from http://www.mozilla.com/en-US/



A:

Q: What if I don’t have an e-mail account?

You can obtain an email account free online at various sites such as Yahoo (Yahoo Mail), Microsoft (Hotmail), Google (Gmail), etc.

Sorry, we cannot help you remember lost usernames or passwords for your email account so be sure to write them down in a safe place.



A:

Q: Can I share my e-mail address to use edZapp?

No. Every email address can only have one unique edZapp account. It is not recommended you share your email or password with anyone. Every edZapp user must have their own unique email address.



A:

Q: Can I use my work 4J email account to register with edZapp?

No. The district encourages both internal and external applicants to use an email address that they personally own and will have access to regardless of the place of employment. It is highly inappropriate to use a work account to apply to a position, even if it is to the same organization. Remember, your 4J email account is considered public property and therefore anything you receive or send may be read by others.



A:

Q: I can’t login! What’s going on?

Remember, you must REGISTER with EdZapp before using the system. (See Step 1a)

Your username is the FULL email address you used when you registered in edZapp. Many times people only enter the first part of their email address. Be sure to type it out completely.

If you do not remember either your username or password, click on the link underneath the sign-in box and follow the directions provided. As a reminder, to internal candidates, you should not use a 4J email address to register with edZapp.



A:

Q: What is the difference between “My Documents” and “Supplemental Documents”?

EXAMPLE: When applying for a job at District X, you download the Supplemental Document form for a transcript and send it in. This transcript will only be seen by district X. To have that same transcript seen by ALL districts, you could purchase Document Management and send it in as one of My Documents.

My Documents are documents that YOU control, and may be seen by ALL districts, or (if you choose) only by Zapped districts you designate. This is a premium feature offered through edZapp

Supplemental Documents are district-specific, and are forms posted by a district as part of their “Private Label” application. Supplemental Documents are ONLY seen by the district who posted them.



A:

Q: What if I don’t have access to a computer or internet?

Try a friend’s or family member’s computer. You can also use one of the public computers at the Eugene Public Library, the Oregon Employment Center, and take advantage of some of the open lab time setup from time to time by Human Resources at the 4J Ed Center. The City of Eugene also offers free WiFi spots in various public spaces around town. Try a coffee shop with free Wifi. FedEx Kinkos also offers computer use (for a fee.) Also, EFN.org offers low income accounts.



A:

Q: Is my application complete? Can you check?

You will receive an email confirmation that we have received your application. If your application is incomplete, then the system will prompt you to enter the information before submitting. You can check to see what you have entered by logging back on to your account and clicking through each of the sections.

The jobs you’ve successfully applied to will be listed under the “Application/Jobs” and under the sub-tab “Jobs Applied To”

Due to the heavy volume of calls and emails, HR is unable to check your application for completeness.



A:

Q: I can’t get my supplemental documents to upload. What should I do?

First, make sure that the job you are applying requires supplemental documents.

Supplemental documents must be uploaded as an Adobe Acrobat PDF formatted file. (Sorry, Microsoft Word and other file types are not accepted.) There are a number of free PDF creation software applications available on the internet. (Google “PDF Creator” for more info.) You may need to use a scanner to scan letters of reference or unofficial transcripts. Note that uploaded files my not exceed 3MB in size.

You may also send in your documents to edZapp for them to scan in. This is free to you as an applicant as 4J contracts with them for this service.

If you have any additional questions please contact edZapp support directly as Human Resources is unable to answer technical questions about the supplemental documents system. [email protected]



A:

Q: Can I turn in a paper application?

Not for any job posting on edZapp. All applications listed using this system requires an online application. Paper applications for these jobs will not be accepted.

Note however that there are certain types of classified non-instructional positions that do not require an edZapp application. Those are listed on our website.


Some Tips Start Early! Avoid last-minute frustrations and

anxieties by getting your application completed and documents submitted in plenty of time.

Note that late or incomplete applications cannot and will not be accepted.

Try to provide as much accurate information as you can. Hiring Administrators can only judge your qualifications based on the information you enter, so be sure to include everything accurately and fill in all applicable fields.

Represent yourself well. Just like a paper resume, the online application reflects you.


Some Tips If you are selected for an interview, we will contact you

directly. In the near future, you will be able to check the 4J Human

Resources website for status updates on the job search. Due to the volume of emails and calls we are unable to answer questions related to search status so please check our website.

If you have questions about the posting or the content of the application please contact Human Resources.

If you have technical questions regarding edZapp, please contact edZapp support directly they are best equipped to handle these inquiries. Email: [email protected]


Need More Information?

Visit the 4J Human Resources Website at http://www.4j.lane.edu/hr/jobs/

Contact 4J HR at 687-3256 or [email protected]

Visit edZapp at www.EdZapp.com Visit the Applicant FAQ from the same page

Contact edZapp Technical Support: Email: [email protected] Click on the support link on any edZapp page


Human Resource Recruitment Staff

Jason Mak Recruitment, Compensation, & Classification

Manager (541) 687-3256 [email protected]

Genessa Waite HR Assistant I (Recruitment) (541) 687-3153 [email protected]

Apply Now!

http://www.4j.lane.edu/hr/jobs/

Human Resources Department | 200 North Monroe St. | Eugene, Oregon 97402

Fax: [541] 687-3588 | [541] 687-3256 | http://www.4j.lane.edu/