how to get the percentage of actual sales vs. target sales using ms excel & cell reference...
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How to get the Percentageof Actual Sales vs. Target
Sales using MS Excel & Cell
Reference Formula
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Firstly, what is Cell
References Formula?
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It is a string recognizingcertain cells in a spreadsheet,
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related to the cell containingthe reference.
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A cell reference may be
absolute
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(designated by a "$"
prefix in Excel )
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or relative (no prefix) in
each measure.
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Don’t worry, you willunderstand it more in a bit.
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A cell reference refers to acell or a range of cells on a
worksheet
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that can be used in a
formula
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so that MS Excel can find thevalues or data
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that you want the
formula to calculate.
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In one or several
formulas,
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you can use a cell
reference to refer to:
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1. Data from one cell on
the worksheet.
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2. Data that is contained indifferent areas of a worksheet.
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3. Data in cells on other worksheetsin the same workbook.
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Lastly, there are two typesof cell references: relative
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and absolute.
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Relative and absolutereferences behave differently
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when copied and
applied to other cells.
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Relative
references change
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when a formula is
copied to another cell.
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Absolute references, on
the other hand,
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remain constant, no matterwhere they are copied.
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So let’s get to it!
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Open your MS Excel
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Click on it
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This is MS Excel
ll l
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I will now input my sales
data
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Let’s put the salestarget here
A d h h l f
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And then the value foreach month’s target
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Which is 100,000 pcs
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Of bikes (for example)
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Then lets put the months of theyear with their actual sales
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February…
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March…
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April…
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May…
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June…
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July…
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August…
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September…
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October…
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November…
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And lastly, December…
N ill t th
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Now we will get thepercentage of each month,
I l ti t th thl
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In relation to the monthlytarget which is 100,000
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The formula will be:
Actual sales ÷ Target sales =
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Actual sales ÷ Target sales =Percentage of Actual sales inReference to the Target sales
The Cell Reference in short is
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The Cell Reference in short isB1 which contains the
100,000 target sales
The basic thing to do is
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The basic thing to do isclick this cell,
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Type the “Equal sign”,
Click the actual sales of
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Click the actual sales ofJanuary (B2),
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B h l hi h i 100 000
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By the sales target which is 100,000by clicking on its cell (B1)
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Then press Enter
Thi i th t t
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This is the percentage amountbut it is not in percentage form
Wh d i hi hli h h h l
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What we do is highlight the wholecolumn of “D” by clicking “D”
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Go up to the menu bar
And click the
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And click thepercentage sign
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Now let’s go back to the
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Now let s go back to the formula again
To save time and energy
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To save time and energy,drag the formula to the whole
column
To do that highlight this
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To do that, highlight thiscell (D2)
Put your mouse pointer
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Put your mouse pointerto the corner of the cell
And wait for the pointer
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And wait for the pointerto turn into a plus sign +
And drag the plus sign +
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And drag the plus sign +through the whole column
This should mean that your
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y formula was applied uniformly
all throughout the column
But let us check the formula
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But let us check the formulaapplied in February
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Click on the cell (D3)
And look at the formula
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And look at the formulaof the cell above
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It says B3 ÷ B2
February Actual sales ÷
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February Actual sales ÷January Actual sales
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It’s wrong!
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February Actual sales ÷
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February Actual sales ÷Target Sales
No wonder the result is
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No wonder the result is232% !
The assumption was that when
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pwe dragged down the plus sign
through the whole column D,
The formula for each
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The formula for eachcell of column D
should have been Current
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cell ÷ 100,000 (B1) like the
result in January
Let us check March’s
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Let us check March sresult formula
Cli k h ll D4
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Click on the cell D4
The formula is now B4 ÷
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The formula is now B4 B3
March sales ÷ February
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March sales Februarysales
I ’ ill i h
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It’s still not right
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Let us check the April
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Let us check the Aprilresult
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And look above for its
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And look above for its formula
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Predictably it is wrong
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Predictably it is wrongagain
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April sales ÷ March
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psales
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So I am going to show you
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g g yhow to do it correctly
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And erase the results in
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Column D
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Click the January cell
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yagain (D2)
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Type the formula:
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yp=B2/B1
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And press enter
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And press enter
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and since we want the value of100 000 (B1) to be constant in all
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100,000 (B1) to be constant in allcells of the column,
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Click the January cell
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yagain (D2)
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Look at the formula bar
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above
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Put your cursor after B1
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Put your cursor after B1
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And click Fn+f4 from
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your keyboard
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Dollar signs now
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gappeared
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Column B and Row 1 is actually
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the Cell B1 (value: 100,000)
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Click Fn+f4 again and you will see
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the dollar sign is now only at 1
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This means you are only
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y ylocking in Row 1
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Click Fn+f4 again and you will see
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the dollar sign is now only at B
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Click Fn+f4 again and you will
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see the dollar sign disappeared
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This means you are not
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ylocking in anything
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Click Fn+f4 again to
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lock the B1 cell itself
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Put your mouse pointer
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to the corner of the cell
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And wait for the pointer
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to turn into a plus sign +
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And drag the plus sign +
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through the whole column
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We now have the
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correct results at last
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Let’s check random cells on thecolumn to make sure they have
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column to make sure they havethe correct formula
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This is correct: May sales ÷100 000
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100,000
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And now you’re done!!
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And now you re done!!
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Credits to Microsoft Office
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