how to plan a webinar | the planning and implementation of a webinar
DESCRIPTION
This event will provide participants with the information and tools necessary to immediately begin planning a webinar. Participants will receive details on best practices for implementation along with several resources to help in the planning and implementation process. This will be an interactive webinar in which participants will be invited to participate throughout the presentation. Following this 60 minute event, there will be a 30 minute question and answer period. This webinar is based upon the work of Karen Hyder, eLearning Guild.TRANSCRIPT
Rebecka AndersonSpecialQuest Technology Coordinator
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Today’s Presenter
Her
Not Him
Thanks to Karen Hyder of the eLearning Guild for many of these tips.
Orientation
Communication
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Orientation
Orientation to DimDim Environment
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Tool Overview
Participant List
Private Chat
Public Chat
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Up Next!
Live Format?Event ProducerRoles & DutiesTime to PlanTimeline
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Up Next!
Do You Need to be Live?
Record Your Presentationhttp://www.slideshare.net
Use Email, Forum, Teleconference For Follow-Up
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Event Producer
Event Producer’s Role
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Event Producer Skills
List the skills an event producer should have:• Be comfortable with technology
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use public chat to respond
Duties & Roles
Content Preparation (script)
Content DeliveryPowerPoint CreationCustomization of Conferencing SoftwareEvent Host (starts up web conf. mtg)
Presenter SupportModerator (start/close mtg, help organize chat)
MarketingRegistrationProofreadersTech SupportPractice SupportTimekeeper
Event Producer
Presenter
Admin Support
Web Designer
Graphic Designer
Tech Support
Moderator
Committee Members
Roles Crossover
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ROLES DUTIES
Duties & Roles
Content Preparation (storyboard/script)
Content DeliveryPowerPoint CreationCustomization of Conferencing SoftwareEvent Host (starts up web conf. mtg)
Presenter SupportModerator (start/close mtg, help organize chat)
MarketingRegistrationProofreadersTech SupportPractice SupportTimekeeper
Event Producer
Presenter
Admin Support
Web Designer
Graphic Designer
Tech Support
Moderator
Committee Members
Roles Crossover
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ROLES DUTIES
Time to Plan
How Much Time Does It Take?
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use public chat to respond
Time to Plan
Tool SelectionStaff/Presenter Training of ToolCreate Marketing MaterialsMarketingRegistration PeriodCreate Web Page For Info/Reg.Contracting
Committee MeetingsApproval ProcessesScriptingPowerPoint DevelopmentMissed DeadlinesPractice SessionsEvaluation
For Your First Webinar: 6-8 Weeks
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Time to Plan
Create Master Timeline
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Meetings
Weekly Check-ins
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Questions
We’ve Covered
• Live Format?• Event Producer• Roles & Duties• Time to Plan• Timeline
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use public chat to ask a question
Up Next!
Service Selection Training Script, PPT Length User Feedback
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Up Next!Up Next!
Select a Service
Review & Select a Web Conferencing Service
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Training
Train Yourself & Presenters
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Script, PPT
Plan Ahead!
• Limited Amount of Time• Participant’s Time
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Outline, Script, PPT
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Who Time Topic Script Visual Interaction Plan BRebecka 1min Intro Today I would like to
introduce…Slide with name & photo of presenter
As for volunteer using chat
Phone
Outline Script PowerPoint
Guess!
What is the maximum length of a Webinar?
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use public chat to respond
60 Minutes
Do NOT Exceed 60 Minutes
• Practice
• Read it Out Loud
• Consider Question/Interaction Time
• Buffer Time
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User Feedback
Every 5 Minutes
• Engage Participants• Clarity
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Questions
We’ve Covered
• Service Selection• Training• Script, PPT• Length• User Feedback
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use public chat to ask a question
Up Next!
Technical Requirements Timekeeper Practice Sessions Plan B
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Up Next!Up Next!
Hosts & Presenters
No VoIP No Cell Phones No Video No Wireless
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It’s possible to do all of the above, but avoiding these reduces your chances of technical glitches.
Guess!
How many computers does it take to run a webinar?
use public chat to respond
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Guess!
Host Presenter
Windows View
Mac View
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Questions
Computer Use?
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use public chat to ask a question
Timekeeper
Designate a Timekeeper
• Use a Script
• Add Q & A Time
• Practice
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use public chat to respond
Guess!
How many practice sessions?
use public chat to respond
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Practice
3 Practice Sessions• Required• Contract• 1st Practice Review• 2nd Practice Nearly Final• 3rd Dress Rehearsal
if you don’t
practice, expect failure
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Plan B
Have a Plan B
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Questions
We’ve Covered
• Technology Requirements• Timekeeper• Practice Sessions• Plan B
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use public chat to ask a question
Up Next!
Slide Tips Preparing Your Attendees
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Up Next!Up Next!
Slide Tips
Photo of Speaker & Slide Number
light background and dark text
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Visuals
Choose Visuals That Enhance
http://www.istockphoto.com
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Prepare
Prepare Your Attendees
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Questions
We’ve Covered
• Slide Tips• Preparing Attendees
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Questions
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Evaluation = Resources
• Complete an Evaluation• Access Resource• Final Questions