How to Put Together a How to Put Together a Winning FARWinning FAR

Francis Achampong, DAA, Penn Francis Achampong, DAA, Penn State Mont Alto State Mont Alto

Purpose of the FARPurpose of the FAR

What the Faculty Member DoesWhat the Faculty Member Does What the FAR Allows the DAA What the FAR Allows the DAA

to Doto Do What the FAR Allows the DAA What the FAR Allows the DAA

and the Faculty Member to Do and the Faculty Member to Do TogetherTogether

What the Faculty Member What the Faculty Member DoesDoes

Document Activities and Document Activities and Accomplishments in Teaching, Accomplishments in Teaching, Research and Creative Research and Creative Accomplishments, and ServiceAccomplishments, and Service

Give Account of Ongoing WorkGive Account of Ongoing Work Give an Assessment of Give an Assessment of

Accomplishment of GoalsAccomplishment of Goals Establish Future GoalsEstablish Future Goals

What It Allows the DAA to DoWhat It Allows the DAA to Do

A Summative EvaluationA Summative Evaluation Performance MentoringPerformance Mentoring Get a Sense of How to Equitably Get a Sense of How to Equitably

Apportion Limited Raise Funds Apportion Limited Raise Funds

What It Allows the DAA and What It Allows the DAA and Faculty Member to DoFaculty Member to Do

Talk about Issues that Affect the Talk about Issues that Affect the Faculty Member’s PerformanceFaculty Member’s Performance

A Winning FAR is not A Winning FAR is not Necessarily. Necessarily.

The LongestThe Longest One with Multiple Entries in a One with Multiple Entries in a

CategoryCategory

Two Ingredients of a Winning Two Ingredients of a Winning FARFAR

Significant Activities and Significant Activities and Accomplishments over the Accomplishments over the Course of the Year Being Course of the Year Being ReviewedReviewed

Excellent DocumentationExcellent Documentation

Scholarship of Teaching and Scholarship of Teaching and Learning (Record of teaching Learning (Record of teaching excellence)excellence) R.I. Document spring, summer, and R.I. Document spring, summer, and

fall courses. Include extra fall courses. Include extra compensation classes, distance ed compensation classes, distance ed (Polycom), E-Learning, and online (Polycom), E-Learning, and online classes for MA students onlyclasses for MA students only

Non-credit instruction and other Non-credit instruction and other instructional activities (PAWS, instructional activities (PAWS, Tutoring beyond office hours, guest Tutoring beyond office hours, guest lectures in other MA classes, lectures in other MA classes, supervision of Honors options, supervision of Honors options, special review courses, teaching special review courses, teaching faculty workshop)faculty workshop)

Inappropriate Entries (may belong Inappropriate Entries (may belong somewhere else in FAR)somewhere else in FAR)

Teaching a musical instrument to club Teaching a musical instrument to club members (other instructional activities)members (other instructional activities)

Club advising (R&R under service)Club advising (R&R under service) Program Coordinator duties (Admin. Program Coordinator duties (Admin.

support work under service)support work under service) Proctoring exam for WC (Admin. Support Proctoring exam for WC (Admin. Support

work)work) Instructing class in community or private Instructing class in community or private

organization (service)organization (service) Conducting Partners in Learning session Conducting Partners in Learning session

(R&R under service) (part of NSO)(R&R under service) (part of NSO)

Advising Responsibilities and Advising Responsibilities and CommentsComments

Number of advisees (spring, Number of advisees (spring, summer, fall)summer, fall)

Honors advisingHonors advising Specific tasks performed Specific tasks performed

(scheduling students during (scheduling students during mandatory advising, email to mandatory advising, email to advisees on ETM etc) (not advisees on ETM etc) (not service)service)

Teaching and Advising Teaching and Advising EffectivenessEffectiveness SRTEsSRTEs Evidence of student success in Evidence of student success in

subsequent coursessubsequent courses Anecdotal evidence (student Anecdotal evidence (student

notes to teacher about how notes to teacher about how much they learned)much they learned)

Other evidence (rigor, level of Other evidence (rigor, level of difficulty, graded work, exams difficulty, graded work, exams etc)etc)

Inappropriate Entries for Inappropriate Entries for Teaching Effectiveness Teaching Effectiveness Attendance at a pedagogical Attendance at a pedagogical

workshop (in itself not evidence workshop (in itself not evidence of teaching effectiveness) of teaching effectiveness) (belongs in scholarship under (belongs in scholarship under workshops attended)workshops attended)

Can include actual ideas Can include actual ideas implemented from workshop implemented from workshop under instructional under instructional improvements improvements

Instructional Improvements (things Instructional Improvements (things you have implemented to improve you have implemented to improve learning in the class)learning in the class) Integration of technology to promote Integration of technology to promote

learning (online practice quizzes, outlines learning (online practice quizzes, outlines of notes posted on ANGEL, online videos of notes posted on ANGEL, online videos of student presentations, self-paced of student presentations, self-paced learning tools, self-assessment tools, use learning tools, self-assessment tools, use of multimedia presentations etc) of multimedia presentations etc)

Implementation of problem-based learning, Implementation of problem-based learning, use of case studies, reflection papers tied use of case studies, reflection papers tied to PAWS workshopsto PAWS workshops

Incorporation of field trips to tie theory to Incorporation of field trips to tie theory to practicepractice

Use of guest speakersUse of guest speakers

Inappropriate Entries for Inappropriate Entries for Instructional ImprovementsInstructional Improvements Extra tutoring of students (other Extra tutoring of students (other

instructional activity)instructional activity) Experimenting with something Experimenting with something

that did not work by your own that did not work by your own assessment (only document assessment (only document successful improvements) (can successful improvements) (can discuss unsuccessful ones with discuss unsuccessful ones with DAA during pre-March DAA during pre-March conferences)conferences)

Scholarship of Research and Scholarship of Research and Creative AccomplishmentsCreative Accomplishments Acceptable activities for tenured and tenure-track Acceptable activities for tenured and tenure-track

faculty include: Presentations, posters, faculty include: Presentations, posters, workshops, seminars, panels, published work workshops, seminars, panels, published work (book reviews, proceedings, non-refereed (book reviews, proceedings, non-refereed publications, refereed publications), creative publications, refereed publications), creative accomplishments, outreach activities (work as accomplishments, outreach activities (work as editor, referee for papers and grants), grants, editor, referee for papers and grants), grants, reports to funding agencies, memberships in reports to funding agencies, memberships in professional and scholarly organizations professional and scholarly organizations

Most weight given to refereed publicationsMost weight given to refereed publications Most weight in creative accomplishments Most weight in creative accomplishments

given to juried work (published poetry and novels, given to juried work (published poetry and novels, juried paintings etc)juried paintings etc)

Other Acceptable EntriesOther Acceptable Entries

New courses developed (special topics, New courses developed (special topics, MATH 277, SPAN 297, ENGL 455)MATH 277, SPAN 297, ENGL 455)

New methods of teaching established New methods of teaching established courses (integration of technology, use of courses (integration of technology, use of films, videos etc) (may also be an films, videos etc) (may also be an instructional improvement) instructional improvement)

NOT restructuring course to meet NOT restructuring course to meet departmental objectives or new preparation departmental objectives or new preparation (Not new method of teaching or (Not new method of teaching or instructional improvement)instructional improvement)

Things to Watch Out ForThings to Watch Out For

Old journal articles from previous Old journal articles from previous FARFAR

Listing paper as an acceptance Listing paper as an acceptance several years in a rowseveral years in a row

Listing same submissions year after Listing same submissions year after year (difficult to keep giving credit year (difficult to keep giving credit year after year)year after year)

Same manuscripts in progress for Same manuscripts in progress for many years (difficult to keep getting many years (difficult to keep getting credit)credit)

Scholarship of Research and Scholarship of Research and Creative Accomplishments Cont’dCreative Accomplishments Cont’d Activities acceptable for non-tenure system Activities acceptable for non-tenure system

faculty (FT and standing) must faculty (FT and standing) must demonstrate currency in field and include: demonstrate currency in field and include: pursuit of advanced degrees, graduate pursuit of advanced degrees, graduate certificates, maintaining licensure or certificates, maintaining licensure or certification in specialty area (BLS, ACLS, certification in specialty area (BLS, ACLS, Master arborist, Certified Forester, CPA Master arborist, Certified Forester, CPA etc) seminars, conferences, presentations, etc) seminars, conferences, presentations, posters, panels, outreach (reviewing texts posters, panels, outreach (reviewing texts for publishers), non-refereed papers, for publishers), non-refereed papers, refereed papers, art work (greater weight if refereed papers, art work (greater weight if juried), musical compositions and juried), musical compositions and performances, grants, reports to funding performances, grants, reports to funding agencies, memberships in professional agencies, memberships in professional organizations organizations

Miscellaneous ActivitiesMiscellaneous Activities

Public appearances on TV, Public appearances on TV, radio, speaking engagements radio, speaking engagements etc to discuss issues falling etc to discuss issues falling under area of expertise under area of expertise (Outreach scholarship)(Outreach scholarship)

NOT teaching a PAWS NOT teaching a PAWS workshop (falls under other workshop (falls under other instructional activities) instructional activities)

Order in the FAROrder in the FAR

Group items in same category in Group items in same category in logical succession, i.e. group all logical succession, i.e. group all books together and number books together and number consecutively, followed by all consecutively, followed by all articles, all presentations, all book articles, all presentations, all book reviews etcreviews etc

Do not mix different items throughout Do not mix different items throughout the FAR. It makes it difficult to pull all the FAR. It makes it difficult to pull all your work together your work together

Things to Watch Out ForThings to Watch Out For

The Empty scholarship section The Empty scholarship section (because entries have been put (because entries have been put under teaching or service, or under teaching or service, or because there is nothing to report)because there is nothing to report)

Examples include: putting Examples include: putting workshops attended under workshops attended under instructional improvements, instructional improvements, putting memberships in service putting memberships in service (no office held) (no office held)

Service and the Scholarship of Service and the Scholarship of Service to the University, Society Service to the University, Society and the Professionand the Profession Service to the University (campus, college, university-wide activities)Service to the University (campus, college, university-wide activities) Committee work (campus, college, university). Examples: MAFS Committee work (campus, college, university). Examples: MAFS

Standing Committees, ad hoc committees, search committees, other.Standing Committees, ad hoc committees, search committees, other. Governance Bodies (MAFS Executive Board member, chair, Governance Bodies (MAFS Executive Board member, chair,

secretary, chair-elect etc, MAFS Chair, UF Senator, UFS secretary, chair-elect etc, MAFS Chair, UF Senator, UFS Committees, UC Faculty Council member, Ombudsman etc)Committees, UC Faculty Council member, Ombudsman etc)

Administrative Support Work Examples: CCRR, Program Administrative Support Work Examples: CCRR, Program Coordinator, Program Head of campus program (OTA, PTA, HDFS, Coordinator, Program Head of campus program (OTA, PTA, HDFS, Bus, Nursing, Forestry), college program (OTA, PTA, HDFS)Bus, Nursing, Forestry), college program (OTA, PTA, HDFS)

Contributions to Diversity/EO. Examples: member of campus, Contributions to Diversity/EO. Examples: member of campus, college, university diversity committee, climate committee, LGBT college, university diversity committee, climate committee, LGBT (Allies), facilitating diversity workshop etc.(Allies), facilitating diversity workshop etc.

Assistance to Student Organizations (club sponsor or advisor. Also Assistance to Student Organizations (club sponsor or advisor. Also appropriate as contribution to retention)appropriate as contribution to retention)

Other e.g. work on campus website (not as part of IT or web Other e.g. work on campus website (not as part of IT or web committee. In that case, list as committee work). If website is a committee. In that case, list as committee work). If website is a program site and you are program coordinator, then list as program site and you are program coordinator, then list as administrative support work.administrative support work.

Other. Donating books to the library; items to auction etcOther. Donating books to the library; items to auction etc

Inappropriate Entries Under Inappropriate Entries Under University ServiceUniversity Service Proctoring a national test (LSAT, Praxis) at another institution. Proctoring a national test (LSAT, Praxis) at another institution.

List as service to private/public organizationList as service to private/public organization Splitting up CCRR or program coordinator duties and listing each Splitting up CCRR or program coordinator duties and listing each

as separate service activities (can list duties under one entry).as separate service activities (can list duties under one entry). MAFS membership and attending MAFS meetings not service. MAFS membership and attending MAFS meetings not service.

Must be MAFS office, standing or ad hoc committeeMust be MAFS office, standing or ad hoc committee Committee activities or training not separate service Committee activities or training not separate service Infusion of diversity into courses (may be instructional Infusion of diversity into courses (may be instructional

improvement)improvement) Attending diversity workshop (unless you chaired or facilitated Attending diversity workshop (unless you chaired or facilitated

workshop as service to university or profession). List attendance workshop as service to university or profession). List attendance of workshop under scholarship. Would be instructional of workshop under scholarship. Would be instructional improvement if ideas implemented from workshop.improvement if ideas implemented from workshop.

Review of article or book for journal or publisher. Appropriate Review of article or book for journal or publisher. Appropriate under scholarship as outreach involving significant use of under scholarship as outreach involving significant use of expertise.expertise.

Service to SocietyService to Society

Participation in Community Affairs (judging a Participation in Community Affairs (judging a science fair, organizing a community event etc)science fair, organizing a community event etc)

Service to Governmental Bodies (member of Service to Governmental Bodies (member of township or city body such as the governing township or city body such as the governing council, elections or other committee)council, elections or other committee)

Service to Business & Industry (consulting work of Service to Business & Industry (consulting work of various kinds) (outreach scholarship if it involves various kinds) (outreach scholarship if it involves significant use of expertise) significant use of expertise)

Service to Public and Private Organizations (office Service to Public and Private Organizations (office in a community business association, consultant to in a community business association, consultant to a gym team, exam proctoring at another school, a gym team, exam proctoring at another school, curriculum consultant to a private school, Board of curriculum consultant to a private school, Board of Directors of a non-profit such as the Red Cross, Directors of a non-profit such as the Red Cross, United Way, PA Forest Fire Museum, USAID, United Way, PA Forest Fire Museum, USAID, teaching CPR for Red Cross, American Heart teaching CPR for Red Cross, American Heart Association) (also other instructional activities)Association) (also other instructional activities)

Service to ProfessionService to Profession

Chairing or serving on Chairing or serving on conference committee for conference committee for professional association, holding professional association, holding office in professional office in professional organization in discipline organization in discipline (president, secretary, executive (president, secretary, executive director, member of certification director, member of certification committee or accreditation committee or accreditation committee for profession or committee for profession or discipline etc). discipline etc).

Inappropriate Entries for Inappropriate Entries for ServiceService Administering a national standardized test at another institution Administering a national standardized test at another institution

(LSAT, PRAXIS) not service to community as a representative of (LSAT, PRAXIS) not service to community as a representative of the university) (service to public/private organization)the university) (service to public/private organization)

Splitting up duties of program coordination or CCRR duties as Splitting up duties of program coordination or CCRR duties as separate service entriesseparate service entries

Splitting up committee membership and committee activities or Splitting up committee membership and committee activities or training received on committee as separate service entries training received on committee as separate service entries

Membership of MAFS and attendance of MAFS meetings (office Membership of MAFS and attendance of MAFS meetings (office in MAFS, membership of MAFS Standing Committees okay)in MAFS, membership of MAFS Standing Committees okay)

Review of article for journal or book for publisher not service to Review of article for journal or book for publisher not service to profession (outreach scholarship involving significant use of profession (outreach scholarship involving significant use of expertise)expertise)

Infusion of diversity into courses not service (okay as Infusion of diversity into courses not service (okay as instructional improvement, but not service)instructional improvement, but not service)

Attending diversity workshop not service (unless you organized Attending diversity workshop not service (unless you organized workshop for profession). It is a workshop or seminar under workshop for profession). It is a workshop or seminar under scholarship, or an instructional improvement if ideas actually scholarship, or an instructional improvement if ideas actually incorporated into classincorporated into class

Order in the FAROrder in the FAR

Group similar activities such as Group similar activities such as committee memberships, recruitment committee memberships, recruitment and retention activities, community and retention activities, community service activities, professional service activities, professional service activities etc together and service activities etc together and number themnumber them

Mixing different categories of Mixing different categories of activities throughout service section activities throughout service section makes it difficult to summarize makes it difficult to summarize activitiesactivities

ScoringScoring

Teaching is primary focus of campus; carries most weight (about 50% for Teaching is primary focus of campus; carries most weight (about 50% for tenured and tenure-track faculty, and about 60% for non tenure-system tenured and tenure-track faculty, and about 60% for non tenure-system faculty)faculty)

SRTEs play important role in scoring, though not sole factorSRTEs play important role in scoring, though not sole factor Other instructional activities considered in scoring (guest lecturing in other Other instructional activities considered in scoring (guest lecturing in other

classes, PAWS workshops)classes, PAWS workshops) Evidence of teaching effectiveness (such as student success rates in Evidence of teaching effectiveness (such as student success rates in

higher courses if demonstrable)higher courses if demonstrable) Instructional improvements including incorporation of technology (shows Instructional improvements including incorporation of technology (shows

reflective teaching and thoughtfulness in approach)reflective teaching and thoughtfulness in approach) Degree of difficulty of course (e.g. upper-level research or quantitative Degree of difficulty of course (e.g. upper-level research or quantitative

course, whether required or elective, major/non-major course etc)course, whether required or elective, major/non-major course etc) Evidence of rigor (samples of exams and graded work etc)Evidence of rigor (samples of exams and graded work etc) Excellent score for combination of 6+ average SRTE scores, instructional Excellent score for combination of 6+ average SRTE scores, instructional

improvements, and other demonstrated qualitiesimprovements, and other demonstrated qualities Possible excellent score for less than 6+ average SRTEs with Possible excellent score for less than 6+ average SRTEs with

demonstration of high level of course difficulty, known rigor, instructional demonstration of high level of course difficulty, known rigor, instructional improvements, use of technology etcimprovements, use of technology etc

Very good or very good to excellent score for combination of 5.5 to 5.9 Very good or very good to excellent score for combination of 5.5 to 5.9 average SRTEs, instructional improvements, and other demonstrated average SRTEs, instructional improvements, and other demonstrated qualitiesqualities

Good or good to very good score for combination of 5 to 5.4 SRTEs, Good or good to very good score for combination of 5 to 5.4 SRTEs, instructional improvements, and other demonstrated qualitiesinstructional improvements, and other demonstrated qualities

Research and Creative Research and Creative AccomplishmentsAccomplishments Tenured and tenure-track faculty expected to have a significant research Tenured and tenure-track faculty expected to have a significant research

agenda resulting in refereed publicationsagenda resulting in refereed publications Research carries about 25% weight for tenured faculty and about 35% Research carries about 25% weight for tenured faculty and about 35%

weight for tenure-track facultyweight for tenure-track faculty High score not possible without a combination of a refereed publication High score not possible without a combination of a refereed publication

and other significant activitiesand other significant activities Excellent score for multiple refereed publications (combination of articles, Excellent score for multiple refereed publications (combination of articles,

books, book chapters, published book reviews)books, book chapters, published book reviews) Very good or very good to excellent score for combination of at least one Very good or very good to excellent score for combination of at least one

refereed article or book chapter, and other activities (book reviews, non-refereed article or book chapter, and other activities (book reviews, non-refereed articles, in-house publications, research reports to sponsor, refereed articles, in-house publications, research reports to sponsor, presentations, submissions, grants etc)presentations, submissions, grants etc)

Good or good to very good score for combination of non-refereed articles, Good or good to very good score for combination of non-refereed articles, in-house publications, research reports, grants, presentations, book in-house publications, research reports, grants, presentations, book reviews, submissions, works in progress etc, without any refereed reviews, submissions, works in progress etc, without any refereed publicationpublication

Little or no credit for papers or manuscripts perpetually in progress or Little or no credit for papers or manuscripts perpetually in progress or resubmitted status to different venues resubmitted status to different venues

Not a single refereed publication over a five-year, post-tenure review Not a single refereed publication over a five-year, post-tenure review period likely to result in adjustment to teaching load for tenured facultyperiod likely to result in adjustment to teaching load for tenured faculty

Tenure-track faculty who do not make adequate progress in publishing Tenure-track faculty who do not make adequate progress in publishing agenda unlikely to remain on tenure track agenda unlikely to remain on tenure track

Non tenure-track faculty must have significant scholarship activities to Non tenure-track faculty must have significant scholarship activities to earn promotion to senior instructorearn promotion to senior instructor

Non-Tenure System Faculty Non-Tenure System Faculty (standing, FTM, FT1)(standing, FTM, FT1) Expectation is to remain current in fieldExpectation is to remain current in field Weight of scholarship is about 15%Weight of scholarship is about 15% Excellent score for combination of activities that Excellent score for combination of activities that

demonstrate currency (enrollment in graduate demonstrate currency (enrollment in graduate program, attendance at seminars and workshops, program, attendance at seminars and workshops, presentations, non-refereed journal publications, presentations, non-refereed journal publications, review of text for publisher etc)review of text for publisher etc)

Going above and beyond: a refereed publication or Going above and beyond: a refereed publication or text book automatically gets excellent scoretext book automatically gets excellent score

Very good or very good to excellent score for lesser Very good or very good to excellent score for lesser combination of activities demonstrating currencycombination of activities demonstrating currency

Good or good to very good score for minimal or Good or good to very good score for minimal or above minimal activity demonstrating currency above minimal activity demonstrating currency (such as attending one or two workshops)(such as attending one or two workshops)

ServiceService

Greater service expected of tenured and non-tenure Greater service expected of tenured and non-tenure system faculty (25% of evaluation) than tenure-track system faculty (25% of evaluation) than tenure-track faculty (15% of evaluation)faculty (15% of evaluation)

Excellent score for combination of substantial activities Excellent score for combination of substantial activities across diverse range (campus, college, university, across diverse range (campus, college, university, standing and ad hoc committees, involvement in standing and ad hoc committees, involvement in governance, administrative support work, activities in governance, administrative support work, activities in support of recruitment and retention, service to society support of recruitment and retention, service to society and the profession etc) and the profession etc)

Factors include workload and time demands of Factors include workload and time demands of committees and other activitiescommittees and other activities

Very good or very good to excellent score for lesser Very good or very good to excellent score for lesser combination of substantial activitiescombination of substantial activities

Good or good to very good score for minimal or above Good or good to very good score for minimal or above minimal combination of activities that show respectable minimal combination of activities that show respectable level of service involvementlevel of service involvement

No credit for mere membership of committee without any No credit for mere membership of committee without any participation participation

Overall Score and RaisesOverall Score and Raises

Overall score takes individual scores and weights into Overall score takes individual scores and weights into accountaccount

Final overall score subject to two overriding considerations: Final overall score subject to two overriding considerations: (1) Disciplinary Coordinator or other appropriate party (such (1) Disciplinary Coordinator or other appropriate party (such SON Director) may feel strongly about a different score; (2) SON Director) may feel strongly about a different score; (2) Tenure-track and tenured faculty generally cannot get Tenure-track and tenured faculty generally cannot get overall excellent score without a refereed publication.overall excellent score without a refereed publication.

No merit raise for score below 3 (2.25% pool for merit No merit raise for score below 3 (2.25% pool for merit increases in 2006-07)increases in 2006-07)

Special merit and equity adjustments under President’s Special merit and equity adjustments under President’s Excellence Fund (1.25% in 2006-07)Excellence Fund (1.25% in 2006-07)

Falling behind for performance reasons not equity issueFalling behind for performance reasons not equity issue Chancellor may sit in on some discussions with DC and co-Chancellor may sit in on some discussions with DC and co-

signs letter written by DAAsigns letter written by DAA DAA and Chancellor collaborate in allocating raisesDAA and Chancellor collaborate in allocating raises

A Final wordA Final word

Process meant to be productive and beneficial to Process meant to be productive and beneficial to both faculty and DAAboth faculty and DAA

Process is one of performance mentoring, not just Process is one of performance mentoring, not just performance evaluationperformance evaluation

Setting of thoughtful goals helps position faculty Setting of thoughtful goals helps position faculty member for a more productive subsequent yearmember for a more productive subsequent year

Sending thoughtful and prompt FAR letters boosts Sending thoughtful and prompt FAR letters boosts credibility of process and demonstrates the value credibility of process and demonstrates the value the DAA places on the processthe DAA places on the process

Setting high but fair standards and rewarding Setting high but fair standards and rewarding performance promotes academic excellence, performance promotes academic excellence, boosts integrity of evaluation system, and reduces boosts integrity of evaluation system, and reduces morale problems that arise from rewarding lack of morale problems that arise from rewarding lack of productivity productivity

The EndThe End

Questions?Questions? Comments?Comments?