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How to write notice and circulars

Introduction

Notice writing is an important part of English writing course in many education boards including CBSE.

Notices are used in our life in many ways .Thus it is essential for us to understand utility, features and

syntax of a good notice.

Features

A good notice should have following features

1) Brief: a notice should provide information in minimum number of words .About 40 to

50 words are enough. Sentences should be short. No repletion; No introduction; only to

the point information.

2) Complete: Notice should provide complete information. If you are writing notice

about sports competition, it should tell about participation criteria like age limit, fees if

any, Date, venue, chief guest, prize etc.

3) Authority : Notice must include name of authority who is issuing the notice. It can

be you (as in the case of watch lost in school playground), teacher, principal, manager

of bank, secretary of departments etc.

4) Clarity : There should not be any ambiguity in the information. Message should be

straight forward.

Thus brevity, completeness and clarity are the main ingredients of a good notice.

Syntax

A notice has three parts- head, body and authority /contact person

1) Headit is the eye catcher. It tells the main topic or issue of the notice.

Example: a) notice- dance competition.

b) notice- Annual magazine of school

c) notice- sports competition.

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d) notice- change in interest rates of bank.

2) Bodyall information is provided here

3) Authority /contact personName or/ and signature of notice issuing authority should be

included in the end. If notice requires meeting with someone to submit name, paper or other things,contact person name, phone and meeting place and time should also be included. Contact person is also

required for further clarification and information.

Examples

Q1) you are siddhart, head boy of KGIL international school. Your school is publishing

annual magazine next month. Write a notice for your school notice board and invite write

ups from the student.

Ans)

Notice

Annual Magazine

Our school is publishing annual magazine next month. Interested students can submit

their articles, stories, essays, poems, jokes, etc to the undersigned in room no 205, in

4thperiod before 15thof this month. Mention your name, class, roll no, and also submit

one photograph. Write up should be original. In choosing content decision of selection

committee will be final.

Siddhart

Head boy

KGIL international school

Q2) you are secretary of Mahatma Gandhi library. There are changes in membership fees

and book rental charges from next month. Write a notice for library notice board to

provide all these information to the members.

Ans)

Notice change in membership & rental charges.

Our library is the oldest and the biggest in the city. We are increasing many facilities

like Internet and online booking. We are committed for quality. So, in this atmosphere ofinflation we are compelled to increase membership fees by 25% and book rental charges by

20% w.e.f . first day of the next month. I hope youll bear with us.

Secretary

Mahatma Gandhi library.

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Q3)You are Rohit Saxena, head boy of Ram convent school. Your school is organizing a

dance competition. Write a notice for your school notice board and invite names of

interested students.

Ans)

Notice-Dance competition

Our school is organizing a dance competition on 10-10-2011 in school auditorium.

Minimum age limit is 13 years. No registration fees. Winners will get chance to represent

school in inter-school competition in December. (Judges panel include principal and

music teacher) Interested students meet undersigned in 5 thperiod in room no-21.

Rohit saxena

Head boy-

Ram convent school

Circular

Circular and notice are similar. The only difference is that circular is not placed at a notice board or some

public portal. It can be written in a register or file and circulated to all interested members. It is made sure

that it is brought in the notice of every member.

From the examination point of view both, Notice and circular, are same.