Human Resource Information System&Human Resource Outsourcing

HRISHuman Resource Information System (HRIS) is a systematic way of storing

data and information for each individual employee to aid planning, decision

making ,and submitting of returns and reports to the external agencies.

Storing information and data for each individual employee.

Providing a basis for planning , decision making , controlling and other human resource functions

Building Organizational Capabilities Job Design and Organizational Structure Increasing size of workers Technological Advances Computerized information

HRIS-Why it is needed?

HRIS MODEL

Steps of Setting up an HRIS

Design

Analysis

Implementation

Maintenance

Planning

Personnel administration Salary administration Performance appraisal Human resource planning Career planning Collective bargaining

HRIS-Application & Utilities

Higher speed of retrieval and processing of data . Ease in classifying and reclassifying data . Higher accuracy of information . Better work culture. More transparency in system. Employee-self management. Better analysis leading to more effective decision

making.

HRIS-Advantages

It can be expensive in terms of finance and manpower. It can be threatening and inconvenient. Through understanding of what constitutes quality

information for the user. Computer cannot substitute human beings.

HRIS-Disadvantages

Lack of management commitment Satisfaction with the status quo No or poorly done needs analysis Failure to include key people Failure to keep project team intact Politics / hidden agendas Failure to involve / consult significant groups Lack of communication Bad timing (time of year and duration

BARRIERS TO THE SUCCESS OF HRIS

History of Outsourcing: Barter system(first instance of outsourcing)

Idea was rooted in 1776 in ‘competitive advantage theory’ propagated by Adam Smith.

Recent examples – -Eastman Kodak -Nike

Introduction

Defined as: Delegation of task to an outside entity Functions outsourced to a third party under contract. Buying goods or services instead of producing them in

house.

Outsourcing :

Human Resource Outsourcing occurs when a business instructs an external supplier to take responsibility for HR functions and perform these tasks for the business.

Some businesses will outsource their entire HR department while others will just outsource time-consuming administrative tasks , which allow their internal resource to focus on the strategic level.

HUMAN RESOURCE OUTSOURCING

Recruitment activities

Managing employee benefits

Training

FUNCTIONS OF HR OUTSOURCING FIRMS

Stage of evolution of the HR function

Need for expertise

Time pressure

Cost reduction

Rationale for HR outsourcing

Ability to focus on running the business. Legal protection Employees in multiple states Everything’s online Expand and improve services Increases flexibility Other benefits

HRO-Advantages

Giving up control Health care changes Employee leasing risk Impersonal Non Disclosure Poor performance Distance Recruitment problems

HRO-Disadvantages

Training ,payroll , recruitment, taxation, and legal compliance can be outsourced.

employee relations, HR planning, career management, and performance appraisal should remain in house.

Thus HR outsourcing should be carried out in a controlled way.

CONCLUSION