hrms overview for dpi chief architect
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HRMS Overview
Rob Pinion
Quentin ParkerRonda Jones
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Function of the Application
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Applicant Module Job seekers
Create Applications
Up to 4 per user: Licensed, Classified, Substitute, Bus Driver
Data from DPI Licensure system automatically included
Licenses, Education records
Select which LEAs should receive their applications
Can distribute a substitute application locally and a licensed
application state-wide, for example.
Search vacancy postings
Links to statistical data and other LEA information
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Applicant System
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Applicant System (cont) LEA Users
Enter applications on behalf of applications
Paper applications filled out in their HR office or received viamail
Help users who are not able to enter applications
Post job vacancies
Post and search the Dismissed Teachers List
IT Management and Teach4NC Use the dynamic management reports and charts
(George Phelps)
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Applicant System (cont) State Board Attorney (Harry Wilson)
Creates entries in the Dismissed Teachers List
(mandated by state law)
Edits and approves entries in the Dismissed
Teachers List created by LEA users
LEA Module
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LEA System
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LEA System Employee Module Employee demographic and related data
Address and phone information
Emergency contacts
Benefits, disability, leaves of absence
Contracts
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LEA System Position Module Site and position creation
Position budget codes
Assignments
Assignment budget codes
Shared positions
Multiple assignments per employeeFuture assignments
Archived assignments
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LEA System Applicant Module Screen Applications
Search Applications
By licensure area, position choice, availabledate, etc.
Available to principals
Activate / inactivate applications Provides dismissed teacher list and internal
audit (blackball) indicator
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LEA System Admin Apps Controls sensitive applications for principal
and managerial positions
Assign specific HRMS users as viewers on a
per-application basis
Application not searchable by all principals
Route to LEA if desired
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LEA System Vacancy Module Vacancy creation and posting
To the central online application
To an internal job postings list
Allows applicant to indicate interest in a
specific vacancy
Search applications and attach candidates to
a vacancy
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LEA System Vacancy Module Interviews
Schedule interviews and select multiple
interviewers
Interview schedule feature shows my
interviews, all interviews at a site, by date, etc
Reference Checks Allows common sets of questions to ask all
references, references by position type, etc.
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LEA System Vacancy Module Convenience tools
Rejection letter
Envelope
See all information for a single candidate
(vacancies, interviews, reference checks, etc.)
View every action that has occurred for asingle vacancy
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LEA System Continuing
Education Module Manage all CEUs earned for each employee
Based on the licensure dates, determine if
an employee has met the required CEUs to
maintain license (reading methods, principal
credits, etc.)
Tools enable easy simultaneous entry andmanipulation of data for multiple employees
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LEA System Substitutes
Module Record substitute availability
By site
By subject
By days available
Search substitutes by various criteria
Also works for bus driver subs and
classified subs
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LEA System Principals Page View all relevant employee information by
site
Contact and demographic data
Payroll information
Assignments for current employees
Future assignments (for incoming employees)
CEUs, Absences, Substitute Info, etc.
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LEA System Self-Service
Portal Employees without an HRMS account
View their own CEU data
View job postings and apply for transfers
View their demographic and emergency contact
information
Complete local forms
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LEA System Web Reports Delivers role-based reports in the browser
Extensible by DPI and technical staff at the
LEAs
Requires basic use of HTML, SQL, and XSL
Complex reports require higher knowledge
Does not require a code push or install, only
Domino replication of new documents
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LEA System Query Tool Available to administrators only
Allows SELECT queries
Returns data as Excel or XML
Queries come from:
Savvy users via the forum
DPI support
KnowledgeBase articles
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LEA System LocalF
orms Allows users to create new forms in HRMS
without knowing how to program
Forms are visible in the local system only
Forms are attached to about 10 different
areas in HRMS
Self Service Portal, Applicant Search,
Applicant Screening, Employee, New Hire,
Vacancy, Vacancy Candidate, etc.
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LEA System Communication
from DPI Announcements on the home page
Administrator announcement
General user announcement
Anonymous user announcement
Served to LEAs via Domino document replication
RSS News Feed
Available outside HRMS even if replication isnt
working
Communicates push information to LEAs
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Project Communications Site Release information and news
Training
Documentation
Video Tutorials
KnowledgeBase
DiscussionF
orum Calendar
Other project and product-related documents
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User Conference Site Conference Registration
Breakout session and tracks
General conference information
Reports for meal counts, etc.
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Technologies At Each LEA
DB2/400
Domino R6.5 (some still upgrading)
IE 6.0 SP1 or above (use IEs databinding)
Applicants
Use various browsers. Tested on IE on PC andNetscape on Mac
At DPI DB2/400
Domino R6.5
LEI (for data transfer)
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Languages
LotusScript
Lotus Formula Language
HTML
JavaScript
CSS XML / XSL / Xpath
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Special Considerations Domino security
User authentication
Role-based access based on group-membership
Code refers to roles instead of groups
New menu system and the web reports system
uses Domino documents with readers fields Web reports can be limited by LEA
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Special Considerations (cont) Databinding
Use IEs xml data islands for client-side
databinding (Requires IE, LEA Module only) The SRC of the xml data island is set dynamically
based on the users action
A single agent submits a query (based on a urlparameter) and wraps the results as XML
Tables, fields, and other items in the browsers areupdated with the new data
XSL is used to sort the received data in the browser
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Special Considerations (cont) Will eventually use AJAX approach in the
applicant system to achieve cross-browser
dynamic updates
Would prefer to use more robust tool set
such as Canoo (for Java) or Macromedia
Flex
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Major Problems Applicant system is difficult to maneuver for someusers
Some LEAs use it as a screening tool
Insufficient training materials online HR employees implement only those features that
make their lives easier
No automated deployment product has been
purchased LEAs do not adequately staff their operations
(Database administrators, etc.)