oct. 17, 2011 mark cramer hrms team lead cheryl brooks hrms business analyst panc conference hrms...
TRANSCRIPT
Oct. 17, 2011
Mark CramerHRMS Team Lead
Cheryl BrooksHRMS Business Analyst
PANC ConferenceHRMS Update
Agenda
Applicant Upgrades Reporting Tool 2010 Public Records Law Changes
and HRMS Future Enhancements Q&A
Applicant Upgrade New School Jobs website released
last Nov. Module upgraded from IBM Lotus
Notes/ Domino to Microsoft ASP.Net Much easier now for applicants to
apply for specific vacancies LEAS using Vacancy Permit process can
easily determine who applied for a specific vacancy
New module has reduced number of support calls and enhanced user experience
Enhanced Applicant Search feature added in LEA module to help find candidates faster
Reporting Tool 2010
Work is in progress to convert old HRMS Client Reporting Tool to ASP.Net
New module has reduced number of support calls
LEAs should be using new tool to run all reports except the few not yet converted
New Reporting Tool has improved online Help Question Marks throughout tool link users to
Help document
Reporting Tool 2010 Reports rewritten so far:
Continuing Education Reports Employee Listing Licensure Report New Hire Report SS-200 and SS-300 Reports Substitute Listing Contracts and Cover Letters Contract Non-Renewal Letters License Renewal and Expiring License
Letters
Reporting Tool 2010 Reports to be released soon:
Teacher Turnover Information Beginning Teacher Report NCLB Reports Paraprofessional Report
Public Records Law Changes & HRMS New Public Records law took effect
10/1/2010 Section 18. (b), 115C-320
Now LEAs must track: Date and type of each promotion, demotion,
transfer, suspension, separation, or other change in position classification
Record of the date and amount of each increase or decrease in salary with that local board of education
HRMS Staff Action module being re-engineered to facilitate compliance with Public Records Law and to provide more robust functionality
New Leave & Suspension Modules
Released new Leave/Disability module last Fall and new Suspension module in May New data fields added to capture
information needed for Public Records Law System tracks if Suspensions were for
disciplinary reasons, and if authorized by Board of Education
LEAs can create, modify, extend, end, or cancel Leaves & Suspensions Historical information is logged with each
action LEAs have online access to view
complete historical information for Leaves & Suspensions
Create Leave/Disability
Create Leave/Disability (cont’d.)
Leave Details
Leave Details (cont’d)
Leave Staff Action Request Details
Leave Staff Action Request Details (cont’d)
Create Suspension
Create Suspension (cont’d.)
New Separation Module Currently in progress (LEA 6.3)
New tracking of Separation information needed for Public Records Law If employee is dismissed, system will track:
If for disciplinary reasons If dismissal was authorized by local Board of
Education If employee resigns in lieu of dismissal, will
track whether resignation: Was result of disciplinary action that had
been initiated Was done with consent of LEA
Superintendent
New Separation Module (cont’d) New Staff Action Console for
single employee New Staff Action Search form LEAs can create, modify or cancel
SeparationsHistorical information will be logged with each action
LEAs will have online access to view complete historical information for Separations
New Staff Action Console
Create Separation
Create Separation (cont’d)
Staff Action Search
Future Enhancements HRMS Centralization More Staff Action Upgrades (LEA 6.4)
New Public Records Law Also Requires Tracking Promotion/Demotion/Salary Change information
Move Remaining Reports to Reporting Tool 2010 Professional Development Personnel Directory EEO-5
Create New Public Records Information Report
Legislative changes SBE Policy Changes to CEU credit requirements
Tracking Promotions, Demotions
& Changes in Salary Assignment forms will begin tracking
Promotions, Demotions & Salary Changes Add Assignment form will track Rehires Transfer form will track whether voluntary
or non-voluntary (administrative transfer) Standard Public Records Information
Report will be added in new Reporting Tool Plan to include Board Report option
Transfer Assignment form
Add Assignment form
Add Assignment form (cont’d)
Promotion/Demotion/Salary Change
Questions & Answers
Comments
Contact Information
Help Desk HelpDesk: (919) 807-HELP (4357)
[email protected] Cheryl Brooks
[email protected] (919) 807-3191
Mark Cramer [email protected] (919) 807-3236