hrtms compensation demo slides

HRTMS Compensation

Presented by Mitch Stephens, Bill RostHRTMS, Inc

Agenda

• Part 1: Company and Products Overview

• Part 2: Excel Architecture in TMS Compensation

• Part 3: Direct Manager Perspective – Salary Planning

• Part 4: Indirect Manager Perspective – Multiple Groups

• Part 5: Long Term Incentives (LTI)

• Part 6: Total Rewards Portal

• Questions and Wrap up

Part 1 - HRTMS – Company BackgroundBased in North Carolina with offices in New Jersey

We offer an integrated, cost effective Talent Management suite:• TMS Performance - Performance management• TMS Compensation – Compensation Management

We offer the lowest TCO in the industry

We deliver solutions that meet 100% of your unique requirements

TMS Performance – Quick Overview• Web-based Performance Management system

• Outlook look-and-feel• Paperless reviews are routed and signed electronically• Support goal management• Competencies by position• Career development and planning

• Job Description Management• 360/multi-rater Module• Even succession planning and learning management

TMS Performance

TMS Compensation Overview• It is a web-based Compensation Planning application that:

• Extends your Excel comp workbooks• Is tightly integrated with TMS Performance• Can be integrated with external Performance Systems, like Success Factors

• Employees are assigned to Compensation groups• A compensation group allows you to manage departmental budgets

• e.g., Corporate, Hourly, etc

• Groups are shown in the main Tree• You can view a single group or multiple groups blended together

• Approval process• Managers enter recommendations for compensation and then submit their

groups for approval by higher level managers. • Approval path is based on the reporting structure

TMS Compensation Overview (2)Long Term Incentive Support

• Parallel process for LTI • Create separate groups and approvers for LTI

Total Rewards Repository• Gives employees and senior management a secure portal

for all comp-related information• Integration to external feeds such as brokerage accounts and

the finance group

TMS Compensation – Grid View

TMS Compensation – PR Integration

One-click view of the Performance Review from

Compensation!

Part 2- Excel Architecture in TMS Compensation

How TMS Comp works

• TMS Comp is driven by YOUR Excel workbooks

• Formulas, validations, conditional formatting, business rules are all preserved

• Our unique web interface lets you work online without having to download the workbook• Note that download is still available

• We harness the power of Excel and eliminate the effort of managing documents

• Automated, secure, web-enabled; yet familiar.

Typical Implementation Process

Review current Excel workbooks

Define compensation groups, approval profiles, Business rules and the tree

structure

Start approval process – Managers

begin to submit compensation

recommendations

Excel Mapping Process

We then complete the Excel Mapping

Process

We start with your Excel workbook

Almost any Excel workbook can be used as the template,

including Excel 2007.

TMS Excel Map

Heading

Cells

Column Profiles

Col A• Na

me

Data BindingsFormulas,Security settingsBusiness Rules

Excel Mapping Process

Web UI Editing Excel

Engine

Excel Template

Excel Mapping

DatabaseBusiness RulesUser

Credentials

TMS Comp Web UI

An Excel Workbook is generated using the XL Mapping,

XLS Template and Employee Data

Directly edit Compensation data

using our intuitive web interface

Excel Download/Upload Mode

TMS Excel Engine

Excel Template

Excel Mapping

Database Busines

s RulesUser

CredentialsExcel workbooks can be downloaded to

the desktop

Workbook is edited on the desktop and uploaded back to

the system to apply updates

Sample Excel Templates

This workbook has three main budgets:

Merit, Equity and Bonus.


This workbook incorporates Merit,

MICP and LTIP


Management Incentive

Compensation Plan Section


LTIP Section

Survey Responses for this webinar

a dart board

a tool that forces us to do some of the work by hand

an on-line tool that we are very happy with.

paper forms

spreadsheets, email, and a lot of time

0% 10% 20% 30% 40% 50% 60%

% Responses

% Responses

Most companies are using Excel in some capacity today.

Excel Technology Summary

TMS Compensation Leverages Excel formulas and familiarity

We provide a unique Web-based user interface

Also support off-line mode

We use Excel as the configuration and business rules

Questions?

Part 3 - Direct Manager Perspective

•Shows the perspective of a direct manager who has to complete the compensation for

their direct reports

Direct Manager View – Home page

The home page shows the groups that need to be

completed.

Double click to show the group.

Direct Manager View – Edit Group

Manager can edit using this pane

Direct Manager View – Edit Group

Checks totals, and then saves changes

Direct Manager View – Save changes

Shows employees that have been updated

Direct Manager View – Approval

Submit group to next manager for approval


Attach a workbook to the email message


Submits to next manager

Direct Manager View – Read-only view

The form is now read-only.

Manager closes the form and returns to the home page.

Direct Manager View – Read-only view

No more groups that require approvals.

Part 4 – Indirect Manager Perspective

Working with single and multiple groups

Viewing Groups in the treeview

The Treeview shows the various groups of

employees reporting to the current user.

Clicking on a single group will display that group in

the main section.

Viewing Single Group

This is a single compensation group.

This screen is actually displaying cells from an underlying Excel

workbook.

We will now show the Editor Pane

Toggle Editor Pane

This is the Editor Pane. You can toggle this on and off using the

“Hide/Show Editor” button.

This pane allows you to update values in the sheet.

Editor Pane Employee Selector

You can jump to a specific employee in the list

Update values in Edit Pane

Update values such as Merit Amount, Adjustment amount,

etc.

Totals Update as values are updated

The Grid will instantly update after you enter a value.

Totals are updated immediately

Adjustment Amount Change

Adjustment amount is updated here

Toggle the Total display

This button will toggle the Total lines on and off.

Toggle the display of employee lines

This button will toggle the Employee Details Lines

on and off.

Toggle the display of employee lines

Only total lines are displayed now

Viewing essential columns only

This checkbox will switch between displaying all columns or just the essential columns in

the workbook.

Viewing all columns

All workbook columns are now displayed in the grid.

Double Click Employee Line

Double-click on the Employee line to display the Editor Pane

Show/Hide Editor Pane

This button will also show/hide the editor pane.

Navigation buttons

These buttons move you to the previous and next employees

in the list.

View Performance Review

This button shows the Employee’s current Performance Review

View Performance Review

The Tab with the Performance Rating is displayed.

View Salary History Button

This button shows the Employee’s Salary History

View Salary History Popup Form

Sorting Columns

Default sort order is controlled by Group Settings.

You can sort on any column in the grid.

Sorting Columns – Sort by Merit Amount

Now list is sorted by merit amount.

Now View the values in the Single Column View Tab

Single Column View

The single column view shows the currently column in same

sort order as the main list.

Single Column View – with totals

You can also view the totals for a column by turning on the Totals

(in the employee tab).

Totals are not shown with a graph.

Single Column View – Update values

You can update the cell values on this page, and the totals will

reflect the changes.

Single Column View – Update values

Total updated

Show Editor and Single Column View

Viewing Multiple Groups

The next series of slides will show how you can view more than one group at a time.

Select the Parent Group

This node represents a parent group. When you click this, the screen

changes to the multiple group mode

Multiple group modeYou can select one group

or any combination of groups in the list.

Selecting multiple groupsThis shows how many

groups have been checked. To display the checked groups, click

‘Recalculate’

Viewing Multiple Groups

This title shows that multiple groups have

been selected. Now switch to Employee

List view

Employee List View – Multiple Groups

These employees records are read-only.

Lets see the totals only (hide employees)

Totals only for multiple Groups

The list shows just the totals for each of the

groups!!

Check all groups to see everything

Add to existing Group list – check All

All groups selected.. Now Recalculate…

View all groups.. In Totals Only Mode

Now sort on various columns (totals only)

Sorted Grid of Totals only

Easily determine which manager is giving the

largest increase. View this in Single Column

View mode

Single Column View.. Multiple groups mode

View the groups on the right side of the screen..

Click ‘Right Side’ button.

View in Right-Side mode

This view may be easier to view a long list of values.

Now view as a popup..(Click Popup Button)

View Groups in Popup Form Mode

This view will show the maximum amount of data.

Now let’s view all employee data (toggle employees on)

Popup form Mode – Worksheet summary

This tab shows the header ranges from the underlying spreadsheet.

Normally your remaining budgets are

shown.

As you update values in the Edit pane, the

summary totals will be updated.

You can view the actual Excel Workbook by

clicking on this button.

View Excel workbook

View Excel workbook

This range is actually displayed in the

Worksheet summary tab

View Excel workbook

This table is also displayed.

Note: Any number of ranges can be

displayed as well as graphs.

View Worksheet Summary

Now we will review the Group List Details tab.

This tab shows all of the selected groups in the

current workbook.

Group List Details

This list shows all of the selected groups, and

details about each group such as the approval

status.

Group List Details – Select groups

Links will be enabled based on the groups

selected.

Changes are savedand now we will approve

the selected groups.

Approve Multiple Groups

The selected groups are shown in the email

message.

You can also attach a workbook as shown

earlier.

Approval completed for Multiple Groups

Group List – List Only – No Detail pane

The columns in this list are configured by the administrator, and can include any group data

elements.

You can also filter and search this list using the ‘Filter’ tab.

Summary of Salary Planning

Single and Multiple Group Perspective

Powerful User interface that goes beyond Excel

Part 5 - Long Term Incentive Plans

LTI Challenges

• We recognize that LTI presents unique challenges:• Approval process and approvers may be different• The data captured is different to Merit• Usually a subset of employees are eligible for LTI• Wide spectrum of business rules needs to be supported

• However:• The underlying process mirrors the merit process that

we saw earlier.

• TMS Comp lets you handle LTI separately to the merit process with the same simple tools.

LTI Process in TMS Comp

You have several choices with LTI:1. Create different LTI groups and manage

them with a separate workflow 2. Do Merit, STI and LTI together using a single

group/workbook3. Use a different review cycle

The choice depends on your implementation requirements

TMS Comp with separate LTI process

The home page shows LTI groups separate to Merit Groups.

View one LTI group from the tree

Editing LTI Recommendations

These groups use an LTI workbook.The manager will enter LTI

recommendations, and then select the award type.

View multiple groups for LTI

Employee details are hidden, only totals

shown.

LTI Groups and Approvals summary• LTI groups are submitted for approval in the same

way as Merit/STI groups• Group membership may be different to Merit

groups• Only LTI_Eligible employees are included

• LTI Approvals are usually done by senior level managers• Direct and Mid-level managers may be skipped in the

approval process • Custom forms may be used to capture LTI data

• This lets you implement your business rules

Part 5 – Total Rewards Repository

Total Rewards OverviewWhat is the Total Rewards Portal?• A secure web-based repository with comp data for every employee• Allows managers to view all data for their employees • Employees can see their Total Rewards statements

How does it work?• Multiple sources of data are aggregated• Brokerage PDF files are split by employee• Batch process builds the Total Rewards statement for each employee

Benefits• Secure access to Comp statements• Print-friendly and web-friendly formats are available• Provides year-over-year comparisons

Total Rewards

There may be a variable number of sections for each

employee depending on their comp plan.

Total Rewards- Total Comp for this year

This page shows total comp for the current year – Short Term

and Long Term

The layout of the Total Rewards statement is user-definable.

Total Rewards – Previous Year Comp

This example shows the Compensation for the

previous year.

Total Rewards – Stock Awards

This shows the current year stock awards to this

employee.

Total Rewards Screen Shots –Brokerage Data

This page is from a master PDF file sent from the Brokerage

(e.g., Merrill Lynch). The PDF is split by employee and

published into TMS.

Total Rewards Summary

Allows you to aggregate data from multiple sources

Secure access by managers and employees

Print and Web friendly formats

TMS Compensation Summary

TMS Compensation offers broad support for short and long term compensation planning

Easy to use and administer

Works in conjunction with TMS Performance

Can be integrated with other Performance Systems, such as Success Factors

Long Term Incentives can be treated separately

Total Rewards portal brings it all together

Questions?

Thank You

To Contact HR TMS or either of today’s presenters, please use:

Mitch Stephens: HRTMS Founder and President [email protected]

Jim Haviland: Marketing Director [email protected]

mailto:[email protected]

mailto:[email protected]